Planning and Regulatory Committee

MINUTES

Confirmed minutes of an ordinary meeting of the Planning and Regulatory Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 26 April 2016, commencing at 1.00 pm

PRESENT

Chairperson	David Benson-Pope
Deputy Chairperson	Aaron Hawkins
Members	John Bezett	Hilary Calvert
	Doug Hall	Mike Lord
	Jinty MacTavish	Neville Peat
	Richard Thomson	Lee Vandervis
	Dave Cull	Kate Wilson
	Andrew Whiley

IN ATTENDANCE

Simon Pickford (General Manager Services and Development), Ruth Stokes (General Manager Infrastructure and Networks), Sandy Graham (Group Manager Corporate Services), Kristy Rusher (Manager Civic and Legal), Ros MacGill (Manager Environmental Health and Animal Services), Adrian Blair (Group Manager Customer and Regulatory Services), Laura McElhone (Group Manager Water and Waste)

Governance Support Officer      Arlene Goss

1       Public Forum

There was no public forum.   

2       Apologies
	Moved (Chairperson David Benson-Pope/Cr Jinty MacTavish) that the Committee Accepts the apologies from Cr Andrew Noone, Cr Chris Staynes and an apology from the Mayor, Dave Cull, for lateness. Motion carried (PR/2016/001)

3       Confirmation of agenda
	Moved (Chairperson David Benson-Pope/Deputy Chairperson Aaron Hawkins) that the Committee Confirms the agenda without addition or alteration. Motion carried (PR/2016/002)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no declarations of interest.       

Part A Reports

5       Update: Orientation 2016, Student Behaviour and Other Related Issues
	Ros MacGill, Adrian Blair and Laura McElhone took questions from the committee. They advised of the steps taken to reduce rubbish on the streets in the student area. Questions were asked about glass and a request was made for more glass recycling bins. The university already has bottle banks, and discussions are underway with the university on other measures to deal with litter. It was noted that the majority of people causing issues during orientation week were not students. Potentially there is less tolerance being shown in those neighbourhoods for noise. Any additional services going into the area are not budgeted for. Regarding glass litter, there have been initial discussions held on a voluntary glass accord for off licenses restricting 'specials' to plastic and steel containers. Staff are also looking at what they can do to enhance the general appearance of the area. The committee questioned whether enough work was being done during orientation week to capture day to day information from stakeholder groups. Staff have identified that communication needs to be better, so are looking for ways to formalise this for next time. Mayor Dave Cull joined the meeting at 01:31 pm. The committee was advised of an increase in penalties for excessive noise. Council is keeping some of the equipment seized by noise control officers, but most is re-claimed.
	Moved (Chairperson David Benson-Pope/Deputy Chairperson Aaron Hawkins) that the Committee a)     Notes the Orientation 2016 update. Motion carried (PR/2016/003)

6       Notification of Agenda Items for Consideration by the Chair
	No agenda items were notified.

The meeting concluded at 1.36pm.

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CHAIRPERSON