Agenda of Mosgiel Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Mosgiel Taieri Community Board will be held on:

Date: Tuesday 31 May 2016

Time: 12.00 pm

Venue: Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel

Sue Bidrose

Chief Executive Officer

Mosgiel Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Bill Feather
Deputy Chairperson	Mark Willis
Members	Blackie Catlow	Martin Dillon
	Sarah Nitis	Maurice Prendergast
	Cr Kate Wilson

Senior Officer Sandy Graham, Group Manager Corporate Services

Governance Support Officer Arlene Goss

Arlene Goss

Governance Support Officer

Telephone: 03 477 4000

Arlene.Goss@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Mosgiel Taieri Community Board

MINUTES

Unconfirmed minutes of an ordinary meeting of the Mosgiel Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Tuesday 19 April 2016, commencing at 12.00 pm

PRESENT

Chairperson	Bill Feather
Deputy Chairperson	Mark Willis
Members	Blackie Catlow	Martin Dillon
	Sarah Nitis	Cr Kate Wilson

IN ATTENDANCE

Kristy Rusher (Manager Civic and Legal)

Governance Support Officer Arlene Goss

1 Public Forum

1.1 Public Forum

Ken McVie from the Taieri Recreational Tramping Club was due to speak at the public forum but withdrew before the meeting. An application for funding from the club has also been withdrawn.

Martin Ferguson addressed the meeting concerning the restoration of the graves of Thomas and Arthur Burns in the Southern Cemetery. An application for funding was tabled by Mr Ferguson. He said the grave of Arthur John Burns is neglected and needs to be restored. He asked the Community Board for $500 towards this work.

Member Sarah Nitis joined the meeting at 12.06 pm.

The Chairman told Mr Ferguson that most of the Community Board's funds had been allocated for this financial year. Mr Ferguson's application would be considered at a later date when funding applications opened.

2 Apologies

Moved (Member Blackie Catlow/Deputy Mark Willis) that the Board accepts an apology from member Maurice Prendergast.

Motion carried (MTCB/2016/001)

3 Confirmation of agenda

Moved (Member Martin Dillon/Member Sarah Nitis) that the Board:

Confirms the agenda without addition or alteration.

Motion carried (MTCB/2016/002)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

No conflicts of interest were declared.

5 Confirmation of Minutes

5.1 Mosgiel Taieri Community Board meeting - 8 March 2016

Moved (Member Sarah Nitis/Deputy Mark Willis) that the Board:

Confirms the public part of the minutes of the Mosgiel Taieri Community Board meeting held on 8 March 2016 as a correct record.

Motion carried (MTCB/2016/003)

Part A Reports

6 Governance Support Officer's Report
	Sarah Nitis questioned whether it was possible to review the grants criteria to say that quotes should be considered with funding applications. Kristy Rusher suggested that staff could put a report to all the community boards suggesting this as the idea is that all six community boards need to work from the same guidelines. The Chairman asked for advice on this to come to next meeting. Review of grants criteria to be added to the action list. The following requests were made to be added to the action sheet during the meeting: · That a column be added to the list of grants to say when people have reported back on how they have spent the money. · That an email be sent to Sarah Nitis two weeks before each meeting to remind her to write her report. · That the formatting of the action list be improved. · That a get well card be sent to member Maurice Prendergast. · That the annual plan submission from the community board be lodged before the deadline of 5pm on April 20. · That an enquiry be made as to whether the community board can nominate a member of the public to represent the area on the Keep Dunedin Beautiful Committee.
	Moved (Chairperson Bill Feather/Cr Kate Wilson) that the Board: Appoints member Sarah Nitis to be the Board representative to work with Parks and Reserves staff on the development of the Gordon/Factory Road pocket park. Motion carried (MTCB/2016/004)
	Moved (Chairperson Bill Feather/Member Sarah Nitis) that the Board: Notes the report. Motion carried (MTCB/2016/005)

7 Board Projects/Community Engagement

Members reported on the following matters:

Youth Engagement.

Facebook.

Recent public meeting on 2016/17 Annual Plan.

Business association

Coronation Hall Trust

Mosgiel Business Association

Mosgiel Sign Project and service club activity – It was agreed that the Chairman and Blackie Catlow will meet with the parties regarding the sign, to understand the seriousness of the delays.

The next meeting of the Taieri Over Tea Leaves group will be on May 5 at the RSA.

Moved (Member Martin Dillon/Member Blackie Catlow) that the Board:

Notes the report.

Motion carried (MTCB/2016/006)

8 Chairperson's Report
	The Chairman reported to the Community Board on a briefing he attended by Parks and Reserves staff regarding contracts. The Chairman said there will be no change in level of service and expected scope. The Chairman continued with other matters in his report. He has attended a meeting of the Civil Defence Emergency Management Community Assessment Group and reported back on the content of this meeting.
	Moved (Chairperson Bill Feather/Cr Kate Wilson) that the Board: Notes the report from the Chairperson. Motion carried (MTCB/2016/007)
9 Annual Plan Submission from Mosgiel Taieri Community Board
	The Chairman asked the Community Board members if they were happy with the content of the draft submission. The Board agreed to change the words under Item 5 to the following: "The Board does not support a change in scope as proposed, however it would support a change in scope reflecting the balance between needs …attractions, for example the Wingatui Tunnel." Other matters for the Chairman to raise when he speaks at the hearing in support of the submission are as follows: City Marketing – members would like to see more photographs of the Mosgiel Taieri area used in city marketing efforts, and included in the Council's photo library. Presentation of Annual Report information to Board members – members were disappointed the folder they received didn't have links to take them electronically to the data. They had difficulties in accessing specific detail.
	Moved (Chairperson Bill Feather/Deputy Mark Willis) that the Board: a) Endorses the Mosgiel Taieri Community Board's submission to the Annual Plan 2016/17, as attached to the agenda with changes or additions agreed at the meeting on April 19. b) Notes that the submission will be lodged with Council before the deadline of 5pm on Wednesday, April 20. Motion carried (MTCB/2016/008)

10 Council Activities

Cr Kate Wilson said the first refugees are arriving in Dunedin on Friday. A report is coming out shortly on storm water, related to the flood last year. City of Literature have appointed a new coordinator. Financially things are looking good for the Council - debt levels are down. Biggest concern is the emissions trading. This will affect the bottom line of the budget for the Annual Plan.

She also reported there is good news on growth and jobs under economic development. Resource consents are busy. Coming up, Cr Wilson will be busy with Annual Plan hearings, followed by hearings on the 2GP.

Moved (Chairperson Bill Feather/Sarah Nitis) that the Board:

a) Notes the report from the Cr Wilson.

Motion carried (MTCB/2016/009)

11 Notification of Agenda Items for Consideration by the Chair

Draft concept plans have been drawn up on the Highland Park and Silver Springs development plan. There will be a public workshop at 7pm on May 4 in the Downes Room.

An offer has been received from Inspector Jason Guthrie to attend a Community Board meeting if there is any interest. The Chairman will make contact with Inspector Guthrie and see if this is possible for the next meeting.

The meeting concluded at 1.41 pm.

..............................................

CHAIRPERSON

Mosgiel Taieri Community Board

31 May 2016

Part A Reports

Library Activity Report

Department: Services and Development

EXECUTIVE SUMMARY

1 This report provides a summary of the activities of the Dunedin Public Libraries for the period 1 February to 30 April 2016, with a focus on the activities of the Mosgiel Library and Service Centre.

RECOMMENDATIONS

That the Board:

a) Notes the report.

BACKGROUND

Operational and Project Activities

Statistics

2 Total loans for the period 1 July 2015 - 31 March 2016 were 1,135,160 representing an increase of 3,892 or 0.3% of loans compared to the same period in 2014/15. Increased loans were recorded at the City Library (0.9%) and on the Bookbuses (4.2%) while loans decreased at all other libraries.

3 A total of 98,314 reference enquiries were received during this period representing a decrease of 15,141 enquiries or 15.4% compared to the same period in 2014/15. Decreased reference enquiries were recorded at all libraries and on the Bookbuses.

4 There were a total of 900,074 visits to libraries over this period representing an increase of 24,546 or 2.8% of total visits compared to the same period in 2014/15. Increased visits were recorded at the City Library (7.2%) while decreased visits were recorded at all community libraries and on the Bookbuses.

5 At the Mosgiel Library public internet access is provided via the Aotearoa Peoples Network Kaharoa (APNK) service. There are 5 computers and Wifi access throughout the building. For the period July 2015 – 31 March 2016 there were 6,077 customer sessions on the computers and 8,794 Wifi sessions. This is a decrease of 4.1% Wifi sessions compared with the same period last year. Statistics for customer sessions on the computers are not available for 2014/15.

Gig City Dunedin

6 Planning continues for the launch of the Gig City Hub on the Ground Floor of the City Library expected in June 2016. This space will include Gig-speed free public Wi-Fi, information showcasing the potential of ultra-fast broadband and a “shop front” for enquiries from local residents, businesses and visitors to the city.

7 Work is also underway on establishing an additional 11 Gig-speed free public Wi-Fi hotspots around the city over the next 12 months. Sites chosen include the Mosgiel and Port Chalmers Libraries.

Director Appointed for City of Literature

8 With the appointment of a Director an important milestone has been reached in the development of the City of Literature status Dunedin was awarded by UNESCO in December 2014. Nicky Page is currently an Academic Manager in the Division of Health Sciences at the University of Otago starts her new role on 16 May 2016.

He Purapura Marara – Scattered Seeds

9 The new Community Digitisation Centre and digital archive was launched at the City Library on 27 April 2016. This resource has been made possible by a generous donation from the Cedars of Lebanon Club on behalf of the Lebanese community of Dunedin. The archive will collect and make available digitally the memories, mementos and stories from the various groups of people that have made Dunedin their home.

Events

School Holiday Programme

10 Holiday programme events including a Dr Wholympics, Rock Choir and Crafternoon ran at the Mosgiel Library during the April school holidays. A total of 27 children and 8 adults attended the Dr Who and Rock Choir events while the 2 Crafternoons attracted a total of 17 adults and 33 children.

Mosgiel Altrusa Literacy Evening

11 In February 2016, Mosgiel Library staff attended a literacy evening organised by the Mosgiel Altrusa Club. The evening provided an opportunity for staff to talk to local residents about the range of resources the library has available for parents and children and to discuss strategies for encouraging children to read. The Mosgiel Altrusa club have made several generous donations to the Library over recent years including most recently a large number of new toys.

Lego Club

12 On Friday 22 April, the Mosgiel Library launched a weekly Lego club with the first meeting attracting 24 children and 10 adults. This new initiative with Lego clubs now up and running at several libraries, including the City Library is proving very popular. Lego has been purchased with funds provided by the Dunedin Public Library Association (Friends of the Library)

Support Your Teenager

13 In April, Karyn Chalk author of Responding to Tricky Teens gave a talk at the Mosgiel Library on how to raise resilient teens.

Liaison

Preschool and School Visits

14 At the Mosgiel Library weekly preschool story times began again in February 2016 and continued during the school term. Library staff visited Montessori Mosgiel, Little Nippers Preschool and East Taieri Preschool regularly over this period to read stories and change over book loans.

15 In February 2016, Library staff visited the Mosgiel Parents Centre to talk to parents about the programmes the Library runs for pre-schoolers and the appropriate library resources for this age group.

16 Mosgiel Library staff made regular visits to St Mary’s School, Silverstream South Primary School, Elm Grove Primary School and East Taieri School over this period to promote Library resources and encourage pupils to talk about book and reading.

Book Chat at Mosgiel

17 Monthly meetings of Book Chat were held over this period. This group provides an opportunity for people to share their reading experiences and to discover new books. Library staff also attend to talk about their own reading and publicise new and recent acquisitions..

Bookbus

22 The Dunedin Public Libraries Bookbus visits Mosgiel on Wednesdays. Stop locations and times are:

Willow Park: 11.30am – 12 noon

Brooklands: 1.15pm – 2.00pm

Elmgrove: 2.15pm – 2.40pm

23 Usage at the three Mosgiel Bookbus stops continues to be low. Visits have increased to around 30 people per week over the past few months because of a class visiting from Elmgrove School, but there has been no increase in items issued. Willow Park has 6-7 regular customers with a similar number visiting at Brooklands. The Bookbus is in Mosgiel for an hour and 40 minutes in total each week.

Average Weekly Issues 2012 - 2016	2012	2013	2014	2015	2016 (up to April)	Time at stop (mins)
Willow Park	15	20	19	18	19	30
Brooklands	18	8	8	7	8	45
Elmgrove	28	14	15	10	14	25

24 The possibility of the buses becoming Wifi hotspots is also being explored.

OPTIONS

25 There are no options as this report is for information purposes only.

NEXT STEPS

26 There are no next steps as this report is for information purposes only.

Signatories

Author:

Mike Collett - Manager Customer Experience

Authoriser:

Bernie Hawke - Group Manager Arts and Culture

Simon Pickford - General Manager Services and Development

Attachments

	Title	Page
a	Library Statistics July 2015-March 2016	16

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing a public service that is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

The information provided in this report supports the Social Wellbeing Strategy by the role of libraries in promoting ‘Connected People’ and “Vibrant and Cohesive Communities’; the Economic Development Strategy by providing library resources and services that support ‘Business Vitality’ and ‘Alliances for Innovation’ as well as providing library collection resources and public programmes that support the Arts and Culture Strategy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

The matters raised in this report are considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The purpose of this report is to provide information to the Community Board.

Mosgiel Taieri Community Board

31 May 2016

ATTACHMENT A: LIBRARY USAGE INDICATORS – 1 July 2015 to 30 March 2016

Library Usage Indicator

2014/15

2015/16

+/-

+/- %

Blueskin Bay Library

Issues

Reference Enquiries

Visits

21,701

4,832

25,230

19,805

2,875

22,019

-1,896

-1,957

-3,211

-8.7

-40.5

-12.7

Bookbus

Issues

Reference Enquiries

Visits

88,327

15,797

52,281

92,065

14,588

51,538

+3,738

-1,209

-743

+4.2

-7.7

-1.4

City Library

Issues

Reference Enquiries

Visits

765,266

76,599

599,311

772,434

66,614

642,584

+7,168

-9.985

+43,274

-0.9

-13.0

+7.2

Mosgiel Library

Issues

Reference Enquiries

Visits

167,562

7,421

112,086

165,180

6,922

109,224

-2,382

-499

-2,862

-1.4

-6.7

-2.6

Port Chalmers Library

Issues

Reference Enquiries

Visits

54,046

5,267

59,871

51,389

4,976

49,452

-2,657

-291

-10,419

-4.9

-5.5

-17.4

Waikouaiti Library

Issues

Reference Enquiries

Visits

34,366

3,539

26,750

34,287

2,339

25,257

-79

-1,200

-1493

-0.2

-33.9

-5.6

Dunedin Public Libraries

Issues

Reference Enquiries

Visits

1,131,268

113,455

875,529

1,135,160

98,314

900,074

+3,892

-15,141

+24,545

+0.3

-15.4

+2.8

Mosgiel Taieri Community Board

31 May 2016

Review of Mosgiel/Taieri Community Plan

Department: Civic

EXECUTIVE SUMMARY

1 The Mosgiel/Taieri Community Plan is a summary of the needs and priorities of the communities within the board area for the coming financial year. It's primary objective is to signal to the Dunedin City Council those projects of major significance to the Mosgiel/Taieri community.

2 The plan is a living document and is subject to change and revision as needs arise and priorities change.

3 The chairman has requested that the current plan be included on the agenda for revision by the members of the community board.

RECOMMENDATIONS

That the Board:

a) Considers the content of the Mosgiel/Taieri Community Plan and makes any changes required.

Signatories

Author:	Arlene Goss - Governance Support Officer
Authoriser:

Attachments

	Title	Page
a	Mosgiel/Taieri Community Plan 2016/17	19

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

Māori Impact Statement

No impact.

Sustainability

No impact.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The priorities in the community plan feed into Council's Long Term Plan and Annual Plan.

Financial considerations

No impact.

Significance

Not significant in terms of the Council's Significant and Engagement Policy.

Engagement – external

Consultation with the community will take place on the re-drafted plan.

Engagement - internal

Consultation with staff will take place on the re-drafted plan.

Risks: Legal / Health and Safety etc.

No known risks.

Conflict of Interest

No known conflicts of interest.

Community Boards

The re-drafted community plan will have implications for the community board that is elected later this year.

Mosgiel Taieri Community Board

31 May 2016

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1. The following pages update the Board on issues undertaken on its behalf since the last meeting, and other matters of on-going interest including:

a) Project Fund

b) Project Fund Application – Restoration of the grave of Arthur Burns.

c) Review of Grants Criteria

d) Election Timetable

e) Action List

RECOMMENDATIONS

That the Mosgiel Taieri Community Board:

a) Notes the report.

b) Approves a grant of $140.75 towards the restoration of the grave of Arthur Burns in the Southern Cemetery.

DISCUSSION

Project Fund

2. $140.75 remains in the Project Fund of $10,000. The following has been spent so far this financial year:

Meeting Date	Amount	Recipient	Report Back
7 July 2015	$474.00	Allied Press – Advertising for Taieri Over the Tealeaves - $79.00 x 6
18 August 2015	$1,800.00	Grant – Mosgiel Business Association
18 August 2015	$1,000.00	Grant – Wingatui Community Hall Society
18 August 2015	$217.35	Grant - All Saints Fruit and Vege Co-op
29 September 2015	$812.00	Grant – Mosgiel Business Association
7 March 2016	Grant declined	Taieri Recreational Tramping Club
7 March 2016	$4,200.00	Grant – Refocus Youth Support
7 March 2016	$1,356.00	Grant – East Taieri School
Total	$9,859.25

Project Fund Application

3. The grant to the Taieri Recreational Tramping Club for $133 has been declined by the club. Since then, an unrelated application for a grant of $500 has been submitted by Martin Ferguson to restore the grave of Arthur Burns in the Southern Cemetery. A copy of this application is attached. Mr Ferguson spoke at the last community board meeting about this project.

The community board may wish to consider allocating the remaining $140.75 in the project fund towards this project.

Review of Grants Criteria

4. A request was made at the last meeting to review the criteria used by the community board to allocate money from its discretionary fund. The current guidelines are attached for your information.

Election Timetable

5. Preparations are in progress for the local elections later in the year. Key dates are as follows:

Friday 15 July	Nominations open Electoral rolls open for inspection
Friday 12 August	Nominations close (12.00 noon) Electoral rolls close
Friday 16 September to Wednesday 21 September	Delivery of voting documents
Saturday 8 October	Election Day. Voting closes at 12.00 noon.

Nomination forms and candidate information handbooks will be supplied prior to nominations opening.

Action List

An update on outstanding matters is provided

Signatories

Author:	Arlene Goss - Governance Support Officer
Authoriser:

Attachments

Title

Page

Action List

Grant Application Ferguson

Grant Guidelines

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

There are no inconsistencies with the strategic framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no known implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There is no known impact.

Financial considerations

All expenditure authorised and within budget.

Significance

There are no significant decisions related to this report in terms of the Significance and Engagement Policy.

Engagement – external

None.

Engagement - internal

Staff contacted in relation to issues raised are listed in Attachment A.

Risks: Legal / Health and Safety etc.

No risks have been detected.

Conflict of Interest

No conflicts of interest have been identified.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Mosgiel Taieri Community Board

31 May 2016

Mosgiel Taieri Community Board Action List May 2016
Topic	Date/ Item No	Action Requested	Report back to the Board	Dept	Status/ Due Date
Access to Gigatown	07/03/16	Will gigatown access be given to Mosgiel and where are the hub points?	The current locations identified are – Dunedin Public Library, Botanic Gardens, Wall Street Mall, Toitu, Chinese Gardens, Museum Reserve, Marlow Park, Port Chalmers Library, Mosgiel Public Library/adjacent Park and there are two other sites that are being finalised. There are a number of scoping processes that need to be worked through for each site which are underway but at this time we are not in a position to give a specific date as to when the Mosgiel location will go live.	Enterprise Dunedin
Gordon/Factory Road Pocket Park Concepts	02/02/2016 Res 6	Obtain costs of the work based on Option 4. Contact Keep Dunedin Beautiful, Mosgiel Business Association and Dunedin Street Art to determine if they are able to assist with the project."	Community board member Sarah Nitis has been nominated to work with Parks and Recreation staff on this project.	Parks and Recreation	19 April 2016
Elizabeth Avenue Access	26/05/2015 Res 3	Staff to provide an update on the additional access for Elizabeth Avenue residents	Negotiations for conditional purchase are underway. Any purchase must be approved by Council	Property and Transport	Under negotiation
Project Fund Grants	29/09/2015	Follow up project fund grant allocations	Ensure that those receiving project fund grants send in a report back form.	Governance	Report backs are required at the completion of the project.
Review of Grants Criteria	19/04/16	Advice on process to review grants criteria	Kristy Rusher to speak on this at the meeting. A copy of the current grants criteria is attached.	Governance
Mosgiel Taieri representative on Keep Dunedin Beautiful	19/04/16	Request for community board to nominate a person for Keep Dunedin Beautiful Committee	The Keep Dunedin Beautiful Committee has indicated it is happy to welcome a community board member. The alternative suggestion that the community board nominates a member of the public to this role will be discussed by the Keep Dunedin Beautiful Committee at their next meeting.	Governance
Completed

Mosgiel Taieri Community Board

31 May 2016

Mosgiel Taieri Community Board - Chair’s Report

May 2016

Summary

This report provides an update on issues raised with the Chair and matters not covered by other reports on the Agenda.

1. Mosgiel Taieri Emergency Group

2. Jaffray Stream -

3. Vegetation encroachment onto footpaths

4. Cemetery Road subdivision

5. Cinema in Mosgiel – Activities for youth

6. Hope & Son’s Crematorium’s official opening and dedication

Recommendations

That the Mosgiel Taieri Community Board notes the report

1. Mosgiel Taieri Emergency Response Group

A successful meeting was held in Outram on the 3 May to canvass community support for a management team to cover an emergency response in Outram and the southern Taieri Plain.

The Mosgiel Group have advanced their planning and are now looking to have additional coverage for their management group to strengthen the team and cover for member unavailability. Community Board and local Council members are listed as Priority Contacts in the event of an emergency; the steering team recognizes the need to have all priority contacts well versed in setting up and operating a local command structure and therefore are issuing advance warning that a training session is being planned to which all will be invited.

Concerned residents have raised the following issues with me:

2. Jaffray Stream

Blockages impeding the scheduled Drain, Jaffray Stream at road and railway culverts between the top side of SH 1 and the Owhiro Stream have been reported to the Otago Regional Council who advise they will investigate and report back.

3. Vegetation encroachment onto footpaths

A mobility scooter owner expressed his concern about vegetation growing over and narrowing footpaths creating issues for mobility scooter riders and other users. He suggested that council through their weekly ODT notice and “FYI DUNEDIN” advise land owners of their responsibility in keeping footpaths clear of impeding vegetation, much the same as Electricity company’s do with trees growing through powerlines. This suggestion has been passed to Infrastructure and Networks

4. Cemetery Road Subdivision

The recent sale of lots in this new subdivision prompted a close neighbor to raise a concern over access and traffic movement. A copy of the non-notified consent decision was obtained and discussed with the neighbor concerned in consultation with planning staff.

5. Cinema in Mosgiel – Activities for youth

Met with Labour MP Dunedin South Clare Curran following up on comments she had made regarding addition avenues to entertain youth in our community e.g. a Cinema.

Clare had sourced through the Parliamentary Library several not for profit community cinemas trust documents as examples of operational models. Discussion was had over whether we understood sufficient about youth and the activity or activities they thought were missing in the community. Accompanying Clare was a student from Taieri College who outlined some community based transport and accessibility work that his class were doing. I have passed on contact details to Board member Sarah Nitis and the Youth Engagement sub group for their information.

Further information is being sourced to test the feasibility of a cinema in Mosgiel.

6. Hope & Son’s Crematorium’s official opening and dedication

On Saturday 21^st May 2016 the crematorium having commenced operations during November 2015 was official opened and dedicated, the occasion being marked with the planting of a Kowhai. I attended on behalf of the Board.

Bill Feather - Chair

Mosgiel Taieri Community Board

31 May 2016

Board Projects/Community Engagement

Department: Civic

EXECUTIVE SUMMARY

A report from Sarah Nitis will provide an update on Board Projects and Community Engagement Activities including:

1. Youth engagement – update provided by Sarah Nitis

Have requested (as per previous discussions with David Hunter) a time to ‘present/provide introduction’ at school assembly.

2. Facebook – update provided by Sarah Nitis

186 likes to the page.

3. Coronation Hall Trust – no update

4. Festival of the Plain – update provided by Bill Feather

AGM the week of May 22nd. Bill to provide verbal summary.

5. Mosgiel Business Association – update provided by Sarah Nitis

In the process of applying for Grants to support production of Christmas Market Day 2016. Excited to hear the council has taken over the project relating to the ‘pocket park’ on the corner of Gordan and Factory roads

6. Mosgiel Sign Project – Blaikie (or Bill) to provide verbal update

7. Keep Dunedin Beautiful – update provided by Sarah Nitis

New coordinator doing a great job. Still unsure of membership criteria.

8. Taieri over The Tea-leaves (TOTT) – update provided by Sarah Nitis

May Event was at the RSA in Mosgiel. Great turn out. Unfortunately no Councilor(s) due to Annual Plan hearings. Variety of topics discussed.

9. Economic Development in Mosgiel – update provided by Sarah Nitis

No word from staff RE ‘Pocket Park’ development. Countdown site is busy …

RECOMMENDATIONS

That the Mosgiel Taieri Community Board:

a) Notes the report.

Signatories

Author:	Arlene Goss - Governance Support Officer
Authoriser:

Attachments

There are no attachments for this report.

	Title	Page
A	Minutes of Mosgiel Taieri Community Board meeting held on 19 April 2016	7