Toitū Otago Settlers Museum Board

MINUTES

 

Minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Monday 23 May 2016, commencing at 9.11 am

 

PRESENT

 

Chairperson

Phil Dowsett

 

Members

Cr Aaron Hawkins

Dot Page

 

Group Manager Arts and Culture (Bernie Hawke)

Director, Toitū Otago Settlers Museum (Jennifer Evans)

 

Governance Support Officer      Monique Elleboode

 

 

 

1       Apologies

Apologies were received from Cr Wilson, Cr Bezett and Susan Schweigman.

 

 

Moved (Mr Phil Dowsett/Cr Aaron Hawkins):

 

That the Board:

 

a)        Accepts the apologies.

Motion carried (TOSM/2016/001)

 

2       Confirmation of agenda

 

 

Moved (Mr Phil Dowsett/Cr Aaron Hawkins):

 

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (TOSM/2016/002)

 

 

3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

4       Confirmation of Minutes

4.1    ToitŪ Otago Settlers Museum Board meeting - 13 April 2016

 

The Board questioned the Constitution for this meeting (as set out in the latest Committee Structure and Delegations).  Kristy Rusher, Manager Civic and Legal, confirmed after the meeting that the Group Manager Arts and Culture and the Director Toitū Otago Settlers Museum were members of this Committee, together with Phil Dowsett, Dot Page, Susan Schweigman, Crs Bezett, Hawkins and Wilson.

 

 

Moved (Cr Aaron Hawkins/Dr Dot Page):

 

That the Board:

 

Confirms the public part of the minutes of the Toitū Otago Settlers Museum Board meeting held on 13 April 2016 as a correct record.

 

 Motion carried (TOSM/2016/003)

 

Reports

5       Toitū  Otago Settlers Museum Activity Report

 

Mrs Evans spoke to the report for the period 1 to 31 March 2016.

 

The Board noted, under Visitor Experience – Exhibitions and Displays two spelling mistakes:

 

1 - Item 8 – Correct Dr Phil Silver to Dr Phil Silva

2 - Item 9 – Correct Charmaine Revelry to Charmaine Reveley

 

 

Moved (Mr Phil Dowsett/Cr Aaron Hawkins):

 

That the Board:

 

a)     Notes the Toitū Otago Settlers Museum Activity Report with the above corrections.

Motion carried (TOSM/2016/004)

              

 

 

The meeting concluded at 9.31 am.

 

 

 

 

 

 

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CHAIRPERSON