Waikouaiti Coast Community Board
MINUTES
Confirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Blueskin Bay Library Meeting Room, Harvey Street, Waitati on Wednesday 25 May 2016, commencing at 5.30 pm
PRESENT
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Deputy Chairperson |
Alasdair Morrison |
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Members |
Cr Andrew Noone |
Geraldine Tait |
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Richard Russell |
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IN ATTENDANCE |
Bernie Hawke (Group Manager Arts and Culture), Hamish Black (Parks Operations Manager), Eryn Makinson (Community Librarian, Waikouaiti) and Louise Booth (Community Librarian, Blueskin Bay) |
Governance Support Officer Wendy Collard
1 Public Forum
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1.1 Warrington Reserve Group
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On behalf of the Warrington Reserve Group, Derek Onley tabled and spoke to the Reserve's concerns at the proposed tree debris removal. Mr Onley commented that the Warrington Reserve Group would like Council to give consideration to only remove the trees if they were causing safety concerns as they felt that the fallen trees were an important part of the biodiversity of the area. |
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1.3 Jackie Hughes – Freedom Camping at Warrington Domain
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Ms Hughes expressed her concerns to the number of freedom campers that had camped at the Domain over the season and commented on the impact that she felt they were having on the local Community. She advised that she considered that the existing infrastructure such as the toilets and signage was inadequate. Ms Hughes advised that she did not like her children playing at the playground due to the number of people camping in the vicinity of it and people washing and changing in front of them. Ms Hughes requested that Council give consideration to placing a restriction of vehicle numbers; a restriction to self-contained vehicles only and other reserves within the city opened up to freedom campers.
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1.2 Rhys Owen – Freedom Camping at Warrington Domain
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Mr Owen commented on freedom camping at the Warrington Domain and in particular the damage that the Domain had sustained over the season. He reiterated Ms Hughes' suggestion on restricting camper numbers and vehicle type. Mr Owen felt that the ability for the Domain to be used as a recreational area by the Community had been reduced considerable due to the volume of freedom campers using it. |
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Moved (Deputy Chairperson Alasdair Morrison/Cr Andrew Noone): that the Board
Accepts the apologies from Chairperson Gerard Collings, Mark Brown and Tracey Scurr.
Motion carried (WC/2016/010) |
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3 Confirmation of agenda |
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Moved (Deputy Chairperson Alasdair Morrison/Cr Andrew Noone): that the Board
Confirms the agenda with the Item 7 to be taken before Item 6 to accommodate Inspector Guthrie's commitments.
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4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
There were no declarations of interest made or conflicts of interest declared.
5 Confirmation of Minutes
Part A Reports
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7 Policing Update |
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Otago Coastal Area Commander Inspector Jason Guthrie, New Zealand Police provided an update on Policing matters within the area, including staffing at the local Waikouaiti Police Station.
There was a discussion on the road policing programme and the deployment of staff. Inspector Guthrie advised that the public were able to ring their local police station to report non urgent crime 24/7 as the phone was diverted to a crime reporting line when the Police Station was unmanned. |
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6 Orokonui EcosanCtuary |
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The Conservation Manager (Elton Smith) was unable to attend to speak to the item. |
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A report from the Manager Customer Experience (Mike Collett) provided a summary of the activities of the Dunedin Public Libraries for the period 1 February to 30 April 2016, with a focus on the activities of the Waikouaiti and Blueskin Libraries.
The report noted that there had been a number of events held at the Waikouaiti and Blueskin Bay Libraries which included a Lego party, Science for Supper, Book Passion and Book Share. The events at the libraries had been well attended by the community.
The Community Librarian, Waikouaiti (Eryn Makinson) and the Community Librarian, Blueskin Bay (Louise Booth) spoke to the report and commented that Service Centre services such as the payment of rates, dog registration and parking fines would be available at both the Waikouaiti Library and Blueskin Bay Library from 4 July 2016.
The Group Manager Arts and Culture (Bernie Hawke) responded to questions on the Director, City of Literature's role.
Councillor Noone conveyed the Board's thanks to the librarians for the way they served their communities in particular the events that were held which catered for all ages.
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Moved (Deputy Chairperson Alasdair Morrison/Cr Andrew Noone) that the Board:
Motion carried (WC/2016/013) |
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A report from the Governance Support Officer (Wendy Collard) updated the Board on issues undertaken on its behalf since the last meeting, and other matters that were of on-going interest, including:
a) Project Fund b) Election Timetable Hamish Black (Parks Operations Manager) was present to discuss items of interest on behalf of Parks and Recreation. c) Warrington Spit A memorandum from the Parks Operations Manager (Hamish Black) provided a summary of the various views regarding the proposal for the removal of selected tree debris along the Warrington Spit.
Mr Black spoke to the memorandum and commented that the general feedback had been that the tree debris created an important natural habitat and was important for biodiversity.
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Moved (Deputy Chairperson Alasdair Morrison/Geraldine Tait) that the Board:
a) Endorses the staff recommendation that the tree debris at the Warrington Spit not be removed. Motion carried (WC/2016/014) |
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d) Tree Harvesting – Waikouaiti Mr Black commented that a report on the Tree Harvesting at the Waikouaiti Reserve had been presented to Council at their meeting held on 23 May 2016 and advised that Council had approved staff recommendations with the inclusion of: ”Delegates approval of a landscape management plan for the Waikouaiti Domain and Waikouaiti Beachfront Reserve to the Waikouaiti Coast Community Board, subject to the Group Manager Parks and Recreation being satisfied that the plan aligns with the Council's strategic framework." Mr Black responded to questions on the Financial Breakdown contained within the report which included the associated costs of replanting and the project management. There was discussion on the harvesting and Mr Black advised that the tree felling at the northern end of the Domain by the carpark would commence in June followed by the southern end. He commented that it was anticipated that the felling would take approximately 7 weeks subject to weather conditions and excluding clean up. Mr Black advised that there would be an additional post-harvest costs which were the chipping of the tree debris at a cost of approximately $60,000 and the removal of the remaining trees within the buffer zone and that have no environmental, economic or cultural value that at a cost of approximately $40,000. Mr Black advised that during the felling; sections of the beach and the carpark would be closed to the public at various times for safety reasons and that the immediate residents would be notified via a letter drop. Mr Black also responded to questions on the wilding pines and the timeline for truck movements. |
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Moved (Deputy Chairperson Alasdair Morrison/Cr Andrew Noone) that the Board: a) Notes the Tree Harvesting at Waikouaiti Reserve Report that was presented to Council at their meeting on 23 May 2016. b) Endorses the staff recommendations that additional expenditure be allocated to the removal of the remaining trees within the buffer zone and the wilding pines that have no environmental, economic or cultural value. c) Endorses the staff recommendation that additional expenditure be allocated for the chipping of tree debris at the completion of the tree harvesting. |
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e) Action List Doctors Point Road. Mr Morrison commented that an on-site meeting with staff had yet to be arranged. Freedom Camping. Mr Black advised that a report would be presented to Planning and Regulatory Committee on the Camping Control Bylaw 2015 – Season Review Update. Warrington Domain. There was a discussion on the condition of the Domain in particular the entrance, the area adjacent to the playground and when the gate should be locked for the winter season. |
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Moved (Deputy Chairperson Alasdair Morrison/Geraldine Tait) that the Board: a) Notes the Governance Support Officer's Report. |
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The Deputy Chairperson (Alasdair Morrison) advised that POWA had sent an email requesting that the withdrawal of their funding application towards the purchase of mobile phones.
The Board considered a funding application from the Waikouaiti Coast Heritage Centre towards the cost of purchasing a digital camera and A3 printer to allow the Museum's collection to be documented.
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Moved (Cr Andrew Noone/Deputy Chairperson Alasdair Morrison) that the Board:
a) Grants the Waikouaiti Coast Heritage Centre $700.00 to assist with the purchase of a digital camera and A3 printer subject to the Waikouaiti Coast Heritage Centre liaising with staff at the Dunedin City Library to seek advice on how to create the highest quality digital archive. |
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A report from the Chairperson (Gerard Collings) updated the Board on the following: · Community Engagement · Warrington Sign Request. Mr Morrison commented that staff have agreed to the request from the Warrington School for installation of additional and relocation of existing permanent warning signs. · DCC draft Annual Plan Submission · Waitati Toilets. Mr Morrison provided an update.
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Moved (Deputy Chairperson Alasdair Morrison/Cr Andrew Noone): that the Board
a) Notes the Chairperson's report. b) Notes that staff were actioning the request from the Warrington School for the installation and relocation of the permanent warning signs. Motion carried (WC/2016/018) |
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The Ward Councillor, Andrew Noone, provided a verbal updated to the Board on:
Draft 2016/17 Annual Plan Dog Control Policy and Bylaw.
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Moved (Cr Andrew Noone/Richard Russell) that the Board:
a) Notes the report Motion carried (WC/2016/019) |
The meeting concluded at 8.10 pm.
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CHAIRPERSON