Chalmers Community Board
MINUTES
Confirmed minutes of an ordinary meeting of the Chalmers Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 1 June 2016, commencing at 5.30 pm
PRESENT
Chairperson |
Steve Walker |
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Deputy Chairperson |
Trevor Johnson |
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Members |
Peter Cole |
Angela McErlane |
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Cr Andrew Noone |
Raewynne Pedofski |
IN ATTENDANCE |
Nicola Pinfold (Group Manager Community and Planning), Bernie Hawke (Group Manager Arts and Culture) and Ainslie Heather (Community Librarian Port Chalmers) |
Governance Support Officer Arlene Goss
There was no Public Forum.
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Declarations of interest were raised during the discussion of funding applications at Item 7, and are recorded in the minutes of that item.
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Moved (Chair Steve Walker/Deputy Trevor Johnson): that the Board
Confirms the minutes of the Chalmers Community Board meeting held on 20 April 2016 as a correct record.
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Consideration was given to funding applications:
a) West Harbour Beautification for planting in the West harbour area
b) Port Chalmers Golf Club for a refrigerator
c) Port Chalmers Kindergarten for storage shed
d) West Harbour Arts Charitable Trust for a sculpture project
e) Scholarship fund – Annabelle Latta
f) Scholarship fund – James Robinson
A further funding application received on the day of the meeting from Ravensbourne school for an area of native bush was also tabled and read by the community board.
As only two scholarship applications can be given away each year and one has already been given, the Chair suggested the community board give a $500 scholarship to James Robinson and let the application from Annabelle Latta lie on the table until the next meeting, which falls within the next funding round.
The chairman declared a conflict of interest in the applications for the West Harbour Beautification Trust and the Port Chalmers Golf Club. He indicated he would step back from the table when these are discussed.
Discussion was held on whether there were other projects that the board might consider to be worthwhile. It was decided that the applications currently before the board would take priority.
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Moved (Cr Andrew Noone/Member Ange McErlane) that the Board:
Grants the grant application from the West Harbour Beautification Trust for $924.30. Motion carried (CCB/2016/010)
The chairman declared a conflict of interest and stepped back from the table during the consideration of this grant.
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Moved (Member Ange McErlane/Member Raewynne Pedofski) that the Board: Grants the grant application from the Port Chalmers Golf Club for an amount less than what was requested, the amount to be $800. Motion carried (CCB/2016/011)
The chairman and Cr Noone declared a conflict of interest and stepped back from the table during the consideration of this grant.
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Moved (Chair Steve Walker/Member Ange McErlane) that the Board: Grants the grant application from the Port Chalmers Kindergarten for $560. Motion carried (CCB/2016/012)
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Moved (Chair Steve Walker/Member Peter Cole) that the Board: Grants the grant application from the West Harbour Arts Charitable Trust for $500. Motion carried (CCB/2016/013)
Member Trevor Johnson asked for his vote against the motion to be recorded.
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Moved (Cr Andrew Noone/Chair Steve Walker) that the Board: Defers the consideration of a community board scholarship of $500 to Annabelle Latta until the next meeting of the community board. Motion carried (CCB/2016/014)
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Moved (Cr Andrew Noone/Member Raewynne Pedofski) that the Board: Grants a community board scholarship of $500 to James (Jimmy) Robinson to go towards a Young Shakespeare Company Study Trip. Motion carried (CCB/2016/015)
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Moved (Chair Steve Walker/Cr Andrew Noone) that the Board: Grants the grant application from Ravensbourne School for funding towards an area of native bush for an amount less than what was requested, the amount to be $736.74. Motion carried (CCB/2016/016) |
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· NZTA to report back on alternative plans for cycle/walkway. · Trevor Johnson put in an apology for the next meeting. · Report to be requested from Jason Guthrie, NZ Police, on hours. · Angela McErlane requested that the subject "Wickliffe Terrace footpath, Port Chalmers" be added to the next agenda. She said this needs attention and will bring photos to the next meeting. |
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The meeting concluded at 7.17pm.
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CHAIRPERSON