Notice of Meeting:

I hereby give notice that an extraordinary meeting of the Dunedin City Council will be held on:

 

Date:                             Monday 20 June 2016

Time:                            1.00 pm

Venue:                          Council Chamber, Municipal Chambers, The Octagon, Dunedin

 

Sue Bidrose

Chief Executive Officer

 

Council

PUBLIC AGENDA

 

MEMBERSHIP

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

Members

Cr David Benson-Pope

Cr John Bezett

 

Cr Hilary Calvert

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Mike Lord

 

Cr Jinty MacTavish

Cr Andrew Noone

 

Cr Neville Peat

Cr Richard Thomson

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

Senior Officer                               Sue Bidrose, Chief Executive Officer

 

Governance Support Officer      Pam Jordan

 

 

 

Pam Jordan

Governance Support Officer

 

 

Telephone: 03 477 4000

Pam.Jordan@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Extraordinary Council

20 June 2016

 

 

 

ITEM TABLE OF CONTENTS                                                                   PAGE

 

1        Apologies                                                                                                  4

2        Confirmation of Agenda                                                                              4

3        Declaration of Interest                                                                                5     

Reports

4          Temporary Road Closure for Event: The Octagon                                             6              

 

 


Extraordinary Council

20 June 2016

 

 

 

1     Apologies

Apologies have been received from Cr Mike Lord, Cr Chris Staynes and Mayor Dave Cull.

 

That the Council:

 

Accepts the apologies from Cr Mike Lord, Cr Chris Staynes and Mayor Dave Cull.

2     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Extraordinary Council

20 June 2016

 

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

Attachments

There are no attachments for this report.

 

   


Extraordinary Council

20 June 2016

 

 

Reports

 

Temporary Road Closure for Event: The Octagon

Department: Transport

 

 

 

 

EXECUTIVE SUMMARY  

1      The combined hospitality businesses have applied to close the lower Octagon on the weekend of the All Blacks vs Wales Rugby Test. The proposed temporary road closure is from 6am Friday 24 June 2016 until 11am on Sunday 26 June 2016.

2      This report allows the recommendation of the Road Stopping Subcommittee to be presented, as the Subcommittee is set to hear an objection to the temporary road closure on 17 June 2016, after this report was finalised.  This report seeks Council approval to approve the road closure or otherwise.

RECOMMENDATIONS

That the Council:

a)     approves the recommendation of the Road Stopping Subcommittee set to meet on 17 June 2016.

Or

b)     does not approve the recommendation of the Road Stopping Subcommittee set to meet on 17 June 2016.

 

 

BACKGROUND

3      The combined hospitality businesses have applied to close the Lower Octagon during the upcoming All Blacks vs Wales rugby test.  There was one objection.  The objection was set down to be heard by the Road Stopping Subcommittee on 17 June 2016.  The report to the Road Stopping Subcommittee is attached to this report along with an additional submission (Attachments A and B). 

4      The Council has the power to approve the road closure under Schedule 10 clause 11(e) of the Local Government Act 1974. A decision to temporarily close the road under this section may only be made by the full Council.  Clause 12 in Schedule 10 records that this decision may not be delegated to a Council Officer. The relevant section of the Local Government Act 1974 is attached as Attachment C.

DISCUSSION

5      This report was prepared before the meeting of the Road Stopping Subcommittee.  The recommendation of the Subcommittee will be presented to the meeting.

OPTIONS

6      Procedurally the Council would need to be careful if it wants to depart from the Road Stopping Subcommittee’s recommendation.  This is because the Road Stopping Subcommittee has had the benefit of being able to read, listen to and fully consider all of the submissions.  Before deciding to depart from the Road Stopping Subcommittee’s recommendations, the Council would need to be satisfied that it has fully appraised itself of the contents of the submissions, the details in the attached report and the details in the Subcommittee’s recommendation.

Option One – Recommended Option – Approve the recommendation of the Road Stopping Subcommittee

 

7      The Council approves the recommendation of the Road Stopping Subcommittee.

·           This decision will be consistent with the recommendation of the Subcommittee which has heard the objector and other submitters to the temporary road closure. 

Disadvantages

·           None identified.

Option Two – Status Quo – Not approve the recommendation of the Road Stopping Subcommittee 

8      The Council does not approve the recommendation of the Road Stopping Subcommittee.

Advantages

·           None identified.

Disadvantages

·           The decision will not be consistent with the recommendation of the Subcommittee which has heard the objector and other submitters to the temporary road closure.

NEXT STEPS

9      The decision will be published and will or will not allow the planned road closure to proceed.

 

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Authoriser:

Richard Saunders - Group Manager Parks and Recreation 

Attachments

 

Title

Page

a

Report to the Road Stopping Subcommittee 17 June 2016

10

b

Report to Road Stopping Subcommittee 17 June 2016 - additional pages (17 to 18)

22

c

Local Government Act 1974 Section 342 and Schedule 10

24

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision/report/proposal relates to providing a regulatory function and it is considered good-quality and cost-effective.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The event contributes to the economic strategy themes of: compelling destination, linkages beyond our borders, and business vitality.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

Road closures for events support social and economic sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

The cost of the proposed event road closure is to be met by the applicant.

Significance

Under the Significance and Engagement policy this is considered of low significance.

Engagement – external

The community has been engaged with as per the relevant legislation, including the NZ Police and New Zealand Transport Agency.

Engagement - internal

There has been limited internal engagement.  There have been separate planning, licensing and building services applications under different legislation for other aspects of the activity.  The In-House Legal Counsel was consulted in the drafting of this report. 

Risks: Legal / Health and Safety etc.

Proactive management of the transport network for the event supports the health and safety planning of the event organiser and Emergency Services.  The legal process for this temporary road closure has been considered by the In-House Legal Counsel who confirms that the process is in accordance with the Council’s statutory requirements.

Conflict of Interest

There is no conflict of interest.

Community Boards

There are no implications for Community Boards.

 


Extraordinary Council

20 June 2016

 

 


 


 


 


 


 


 


 


 


 


 


 


Extraordinary Council

20 June 2016

 

 


 


Extraordinary Council

20 June 2016

 

 

Local Government Act 1974 (as at 26 March 2015)

342 Stopping and closing of roads

(1) The council may, in the manner provided in Schedule 10,—

(a) stop any road or part thereof in the district:

provided that the council shall not proceed to stop any road or part thereof in a rural area unless the prior consent of the Minister of Lands has been obtained; or

(b) close any road to traffic or any specified type of traffic (including pedestrian traffic) on a temporary basis in accordance with that schedule and impose or permit the imposition of charges as provided for in that schedule.

(2) [Repealed]

Compare: 1954 No 76 s 170(4)(h), (i); 1956 No 64 s 191A(5)(h), (i); 1972 No 132 s 2

Section 342: inserted, on 1 April 1979, by section 2 of the Local Government Amendment Act 1978 (1978 No 43).

Section 342(1)(a) proviso: amended, on 26 March 2015, by section 4 of the Local Government Act 1974 Amendment Act 2015 (2015 No 20).

Section 342(1)(b): replaced, on 14 August 1986, by section 9(1) of the Local Government Amendment Act (No 3) 1986 (1986 No 50).

Section 342(2): repealed, on 14 August 1986, by section 9(2) of the Local Government Amendment Act (No 3) 1986 (1986 No 50).

Local Government Act 1974 (as at 26 March 2015)

Schedule 10

Conditions as to stopping of roads and the temporary prohibition of traffic on roads

ss 319(h), 342

Schedule 10: inserted, on 1 April 1979, by section 3(1) of the Local Government Amendment Act 1978 (1978 No 43).

Stopping of roads

1

The council shall prepare a plan of the road proposed to be stopped, together with an explanation as to why the road is to be stopped and the purpose or purposes to which the stopped road will be put, and a survey made and a plan prepared of any new road proposed to be made in lieu thereof, showing the lands through which it is proposed to pass, and the owners and occupiers of those lands so far as known, and shall lodge the plan in the office of the Chief Surveyor of the land district in which the road is situated. The plan shall separately show any area of esplanade reserve which will become vested in the council under section 345(3).

Schedule 10 clause 1: amended, on 1 October 1991, by section 362 of the Resource Management Act 1991 (1991 No 69).

2

On receipt of the Chief Surveyor’s notice of approval and plan number the council shall open the plan for public inspection at the office of the council, and the council shall at least twice, at intervals of not less than 7 days, give public notice of the proposals and of the place where the plan may be inspected, and shall in the notice call upon persons objecting to the proposals to lodge their objections in writing at the office of the council on or before a date to be specified in the notice, being not earlier than 40 days after the date of the first publication thereof. The council shall also forthwith after that first publication serve a notice in the same form on the occupiers of all land adjoining the road proposed to be stopped or any new road proposed to be made in lieu thereof, and, in the case of any such land of which the occupier is not also the owner, on the owner of the land also, so far as they can be ascertained.

3

A notice of the proposed stoppage shall, during the period between the first publication of the notice and the expiration of the last day for lodging objections as aforesaid, be kept fixed in a conspicuous place at each end of the road proposed to be stopped:

provided that the council shall not be deemed to have failed to comply with the provisions of this clause in any case where any such notice is removed without the authority of the council, but in any such case the council shall, as soon as conveniently may be after being informed of the unauthorised removal of the notice, cause a new notice complying with the provisions of this clause to be affixed in place of the notice so removed and to be kept so affixed for the period aforesaid.

4

If no objections are received within the time limited as aforesaid, the council may by public notice declare that the road is stopped; and the road shall, subject to the council’s compliance with clause 9, thereafter cease to be a road.

5

If objections are received as aforesaid, the council shall, after the expiration of the period within which an objection must be lodged, unless it decides to allow the objections, send the objections together with the plans aforesaid, and a full description of the proposed alterations to the Environment Court.

Schedule 10 clause 5: amended, on 2 September 1996, pursuant to section 6(2)(a) of the Resource Management Amendment Act 1996 (1996 No 160).

6

The Environment Court shall consider the district plan, the plan of the road proposed to be stopped, the council’s explanation under clause 1, and any objection made thereto by any person, and confirm, modify, or reverse the decision of the council which shall be final and conclusive on all questions.

Schedule 10 clause 6: replaced, on 1 October 1991, by section 362 of the Resource Management Act 1991 (1991 No 69).

Schedule 10 clause 6: amended, on 2 September 1996, pursuant to section 6(2)(a) of the Resource Management Amendment Act 1996 (1996 No 160).

7

If the Environment Court reverses the decision of the council, no proceedings shall be entertained by the Environment Court for stopping the road for 2 years thereafter.

Schedule 10 clause 7: amended, on 2 September 1996, pursuant to section 6(2)(a) of the Resource Management Amendment Act 1996 (1996 No 160).

8

If the Environment Court confirms the decision of the council, the council may declare by public notice that the road is stopped; and the road shall, subject to the council’s compliance with clause 9, thereafter cease to be a road.

Schedule 10 clause 8: amended, on 2 September 1996, pursuant to section 6(2)(a) of the Resource Management Amendment Act 1996 (1996 No 160).

9

Two copies of that notice and of the plans hereinbefore referred to shall be transmitted by the council for record in the office of the Chief Surveyor of the land district in which the road is situated, and no notice of the stoppage of the road shall take effect until that record is made.

10

The Chief Surveyor shall allocate a new description of the land comprising the stopped road, and shall forward to the District Land Registrar or the Registrar of Deeds, as the case may require, a copy of that description and a copy of the notice and the plans transmitted to him by the council, and the Registrar shall amend his records accordingly.

Temporary prohibition of traffic

11

The council may, subject to such conditions as it thinks fit (including the imposition of a reasonable bond), and after consultation with the Police and the New Zealand Transport Agency, close any road or part of a road to all traffic or any specified type of traffic (including pedestrian traffic)—

(a) while the road, or any drain, water race, pipe, or apparatus under, upon, or over the road is being constructed or repaired; or

(b) where, in order to resolve problems associated with traffic operations on a road network, experimental diversions of traffic are required; or

(c) during a period when public disorder exists or is anticipated; or

(d) when for any reason it is considered desirable that traffic should be temporarily diverted to other roads; or

(e) for a period or periods not exceeding in the aggregate 31 days in any year for any exhibition, fair, show, market, concert, film-making, race or other sporting event, or public function:

provided that no road may be closed for any purpose specified in paragraph (e) if that closure would, in the opinion of the council, be likely to impede traffic unreasonably.

Schedule 10 clause 11: replaced, on 14 August 1986, by section 14(1) of the Local Government Amendment Act (No 3) 1986 (1986 No 50).

Schedule 10 clause 11: amended, on 26 March 2015, by section 5 of the Local Government Act 1974 Amendment Act 2015 (2015 No 20).

11A

The council shall give public notice of its intention to consider closing any road or part of a road under clause 11(e); and shall give public notice of any decision to close any road or part of a road under that provision.

Schedule 10 clause 11A: inserted, on 14 August 1986, by section 14(1) of the Local Government Amendment Act (No 3) 1986 (1986 No 50).

11B

Where any road or part of a road is closed under clause 11(e), the council or, with the consent of the council, the promoter of any activity for the purpose of which the road has been closed may impose charges for the entry of persons and vehicles to the area of closed road, any structure erected on the road, or any structure or area under the control of the council or the promoter on adjoining land.

Schedule 10 clause 11B: inserted, on 14 August 1986, by section 14(1) of the Local Government Amendment Act (No 3) 1986 (1986 No 50).

11C

Where any road or part of a road is closed under clause 11(e), the road or part of a road shall be deemed for the purposes of—

(a) [Repealed]

(b) the Traffic Regulations 1976:

(c) the Transport (Drivers Licensing) Regulations 1985:

(d) [Repealed]

(e) the Transport (Vehicle Registration and Licensing) Notice 1986:

(ea) the Land Transport Act 1998:

(f) any enactment made in substitution for any enactment referred to in paragraphs (a) to (ea)—

not to be a road; but nothing in this clause shall affect the status of the road or part of a road as a public place for the purposes of this or any other enactment.

Schedule 10 clause 11C: inserted, on 14 August 1986, by section 14(1) of the Local Government Amendment Act (No 3) 1986 (1986 No 50).

Schedule 10 clause 11C(a): repealed, on 10 May 2011, by section 100(3) of the Land Transport (Road Safety and Other Matters) Amendment Act 2011 (2011 No 13).

Schedule 10 clause 11C(d): repealed, on 1 May 2011, by section 35(4) of the Land Transport Amendment Act 2009 (2009 No 17).

Schedule 10 clause 11C(ea): inserted, on 1 March 1999, by section 215(1) of the Land Transport Act 1998 (1998 No 110).

Schedule 10 clause 11C(f): amended, on 1 March 1999, by section 215(1) of the Land Transport Act 1998 (1998 No 110).

12

The powers conferred on the council by clause 11 (except paragraph (e)) may be exercised by the chairman on behalf of the council or by any officer of the council authorised by the council in that behalf.

13

Where it appears to the council that owing to climatic conditions the continued use of any road in a rural area, other than a State highway or government road, not being a road generally used by motor vehicles for business or commercial purposes or for the purpose of any public work, may cause damage to the road, the council may by resolution prohibit, either conditionally or absolutely, the use of that road by motor vehicles or by any specified class of motor vehicle for such period as the council considers necessary.

14

Where a road is closed under clause 13, an appropriate notice shall be posted at every entry to the road affected, and shall also be published in a newspaper circulating in the district.

15

A copy of every resolution made under clause 13 shall, within 1 week after the making thereof, be sent to the Minister of Transport, who may at any time, by notice to the council, disallow the resolution, in whole or in part, and thereupon the resolution, to the extent that it has been disallowed, shall be deemed to have been revoked.

16

No person shall—

(a) use a vehicle, or permit a vehicle to be used, on any road which is for the time being closed for such vehicles pursuant to clause 11; or

(aa) without the consent of the council or the promoter of any activity permitted by the council, enter or attempt to enter, or be present, on any road or part of a road that is for the time being closed to pedestrian traffic pursuant to clause 11; or

(b) use a motor vehicle, or permit a motor vehicle to be used, on any road where its use has for the time being been prohibited by a resolution under clause 13.

Schedule 10 clause 16(aa): inserted, on 14 August 1986, by section 14(2) of the Local Government Amendment Act (No 3) 1986 (1986 No 50).