IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Ruth Stokes (General Manager Infrastructure and Networks), Simon Pickford (General Manager Services and Development), Grant McKenzie (Group Chief Financial Officer), Sandy Graham (Group Manager Corporate Services), Kristy Rusher (Manager Civic and Legal), Jane Nevill (Corporate Planner), Carolyn Allan (Senior Management Accountant), Nicola Pinfold (Group Manager Community and Planning), Graham Crombie (Chairman, Dunedin City Holdings Ltd), Tami Sargeant (Policy Analyst), Maria Ioannou (Corporate Policy Manager), Maria Sleeman (Leasing Officer), Karilyn Canton (In-House Legal Counsel), Jendi Paterson (Recreation Planning and Facilities Manager), Richard Saunders (Group Manager Parks and Recreation), Ros MacGill (Environmental Health/Animal Services Manager), Adrian Blair (Group Manager Customer and Regulatory Services), Rachel Brooking (Anderson Lloyd), Peter Hanlin (Senior Animal Control Officer), Tanya Morrison (Environmental Health Officer) and Jamie Shaw (Senior Communications Advisor)

6.1    Ordinary Council meeting - 23 May 2016

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 23 May 2016 as a correct record.

 Motion carried (CNL/2016/051)

6.2    Extraordinary Council meeting - 20 June 2016

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the minutes of the Extraordinary Council meeting held on 20 June 2016 as a correct record.

 Motion carried (CNL/2016/052)

7       Planning and Regulatory Committee - 7 June 2016

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Council:

a)     Notes Part A items (1-7) and public forum of the minutes of the Planning and Regulatory Committee meeting held on 7 June 2016.

Motion carried (CNL/2016/053)

8       Infrastructure Services Committee - 7 June 2016

Moved (Cr Kate Wilson/Cr Jinty MacTavish):

That the Council:

a)     Notes Part A items (1-12) of the minutes of the Infrastructure Services Committee meeting held on 7 June 2016.

b)     Takes Part C items of the minutes of the Infrastructure Services Committee held on Tuesday, 7 June 2016, in the non-public part of the meeting.

Motion carried (CNL/2016/054)

9       Community and Environment Committee - 8 June 2016

Moved (Cr Jinty MacTavish/Cr Neville Peat):

That the Council:

a)     Notes Part A items (1-11) and public forum of the minutes of the Community and Environment Committee meeting held on 8 June 2016.

Motion carried (CNL/2016/055)

10     Finance Committee - 13 June 2016

Moved (Cr Hilary Calvert/Cr Andrew Whiley):

That the Council:

a)     Notes Part A items (1-7) of the minutes of the Finance Committee meeting held on 13 June 2016.

Motion carried (CNL/2016/056)

11     Beauticians, Tattooists and Skin Piercers Bylaw - 21 April 2016

Moved (Cr Neville Peat/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Beauticians, Tattooists and Skin Piercers Bylaw hearing held on 21 April 2016.

Motion carried (CNL/2016/057)

12     Waikouaiti Coast Community Board - 25 May 2016

Moved (Cr Andrew Noone/Cr Doug Hall):

That the Council:

a)     Notes Part A items (1-12) and public forum of the minutes of the Waikouaiti Coast Community Board meeting held on 25 May 2016.

Motion carried (CNL/2016/058)

13     Otago Peninsula Community Board - 26 May 2016

Moved (Cr Neville Peat/Cr Hilary Calvert):

That the Council:

a)     Notes Part A items (1-14) and public forum of the minutes of the Otago Peninsula Community Board meeting held on 26 May 2016.

Motion carried (CNL/2016/059)

14     Strath Taieri Community Board - 26 May 2016

Moved (Cr Mike Lord/Cr Kate Wilson):

That the Council:

a)     Notes Part A items (1-9) of the minutes of the Strath Taieri Community Board meeting held on 26 May 2016.

Motion carried (CNL/2016/060)

15     Mosgiel Taieri Community Board - 31 May 2016

Moved (Cr Kate Wilson/Cr Mike Lord):

That the Council:

a)     Notes Part A items (1-13) and public forum of the minutes of the Mosgiel Taieri Community Board meeting held on 31 May 2016.

Motion carried (CNL/2016/061)

16     Chalmers Community Board - 1 June 2016

Moved (Cr Andrew Noone/Cr Doug Hall):

That the Council:

a)     Notes Part A items (1-12) of the minutes of the Chalmers Community Board meeting held on 1 June 2016.

Motion carried (CNL/2016/062)

17     Saddle Hill Community Board - 2 June 2016

Moved (Cr Andrew Whiley/Cr Andrew Noone):

That the Council:

a)     Notes Part A items (1-13) and public forum of the minutes of the Saddle Hill Community Board meeting held on 2 June 2016.

Motion carried (CNL/2016/063)

25     Amendments to the Dog Control Bylaw 2016

Cr Andrew Whiley declared an interest and withdrew from the meeting at 2.02 pm.

A report from Corporate Services advised that a resolution was required to finalise the maps included in the Dog Control Bylaw ("Bylaw").  It was also recommended that the opportunity be taken to make minor amendments to the Bylaw to improve its clarity.

Staff responded to questions from Councillors and explained the reason for the proposed amendments.

Moved (Cr Neville Peat/Cr Mike Lord):

That the Council:

a)   Resolves to amend the Bylaw, as shown in the attachment with the report.

b)   Notes that the Bylaw includes finalised maps.

Motion carried (CNL/2016/064)

Cr Andrew Whiley returned to the meeting at 2.25 pm.

18     Adoption of the 2016/17 Annual Plan

A report from Community and Planning recommended the adoption of the 2016/17 Annual Plan.  The report outlined the legislative requirements for development and adoption of the Annual Plan.

Staff responded to questions from Councillors.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Adopts the 2016/17 Annual Plan

b)     Authorises the Council's Chief Executive Officer, in consultation with the Mayor, to make any minor editorial changes resulting from the final quality checks that will occur prior to the final printing of the document.

Mayor Cull noted that the Council had now reached the end of the formal Annual Plan process for the year, which continued the shift to more of a future focus, and he considered the Council could be proud of it.  He conveyed thanks to staff for their work, to those in the community who contributed and submitted, and to the Council.

Motion carried (CNL/2016/065)

19     Setting of Rates for the 2016/17 Financial Year

A report from Finance noted that now the Council had adopted the 2016/17 Annual Plan including the Funding Impact Statement it needed to resolve to set the rates as provided for in the Funding Impact Statement.

Moved (Cr Andrew Noone/Cr Chris Staynes):

That the Council:

a)     Sets the following rates under the Local Government (Rating) Act 2002 on rating units in the district for the financial year commencing 1 July 2016 and ending on 30 June 2017.

1      General Rate

A general rate set under section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis as described below:

·           A rate of 0.3159 cents in the dollar (including GST) of capital value on every rating unit in the "residential" category.

·           A rate of 0.3001 cents in the dollar (including GST) of capital value on every rating unit in the "lifestyle" category.

·           A rate of 0.7739 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category.

·           A rate of 0.7013 cents in the dollar (including GST) of capital value on every rating unit in the "commercial Strath Taieri" category.

·           A rate of 0.5527 cents in the dollar (including GST) of capital value on every rating unit in the "residential heritage bed and breakfasts" category.

·           A rate of 0.2527 cents in the dollar (including GST) of capital value on every rating unit in the "farmland" category.

·           A rate of 0.0647 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

2      Community Services Rate

A targeted rate for community services, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $227.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

·           $227.00 (including GST) per rating unit for all rating units in the "commercial, commercial Strath Taieri and Forsyth Barr Stadium" categories.

3      Kerbside Recycling Rate

A targeted rate for kerbside recycling, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $66.30 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

·           $66.30 (including GST) per rating unit for all rating units in the "commercial and commercial Strath Taieri" categories.

4      Drainage Rates

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $482.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "connected" to the public sewerage system.

·           $241.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "serviceable" by the public sewerage system.

·           $482.00 (including GST) per rating unit for all rating units in the "commercial, residential institution, schools and Forsyth Barr Stadium" categories and which are "connected" to the public sewerage system.

·           $241.00 (including GST) per rating unit for all rating units in the "commercial, residential institution and schools" categories and which are "serviceable" by the public sewerage system.

·           $102.25 (including GST) per rating unit for all rating units in the "church" category and which are "connected" to the public sewerage system.

Rating units which are not "connected" to the scheme and which are not "serviceable" will not be liable for this rate.  Drainage is a combined targeted rate for sewage disposal and stormwater.  Sewage disposal makes up 86.9% of the drainage rate, and stormwater makes up 13.1%.  Non-rateable land will not be liable for the stormwater component of the drainage targeted rate.  Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 86.9%.

5      Commercial Drainage Rates – Capital Value

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           A rate of 0.2856 cents in the dollar (including GST) of capital value on every rating unit in the "commercial and residential institution" category and which are "connected" to the public sewerage system.

·           A rate of 0.1428 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category and which are "serviceable" by the public sewerage system.

·           A rate of 0.2142 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "connected" to the public sewerage system.

·           A rate of 0.1071 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "serviceable" by the public sewerage system.

·           A rate of 0.0243 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

This rate shall not apply to properties in Karitane, Middlemarch, Seacliff, Waikouaiti and Warrington.  This rate shall not apply to churches.  Drainage is a combined targeted rate for sewage disposal and stormwater.  Sewage disposal makes up 86.9% of the drainage rate, and stormwater makes up 13.1%.  Non-rateable land will not be liable for the stormwater component of the drainage targeted rate.  Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 86.9%.

6      Water Rates

A targeted rate for water supply, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $372.00 (including GST) per separately used or inhabited part of any "connected" rating unit which receives an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

·           $186.00 (including GST) per separately used or inhabited part of any "serviceable"  rating unit to which connection is available to receive an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

·           $372.00 (including GST) per unit of water being one cubic metre (viz.  1,000 litres) per day supplied at a constant rate of flow during a full 24 hour period to any "connected"  rating unit situated in Karitane, Merton, Seacliff, Waitati, Warrington, West Taieri, East Taieri or North Taieri.

·           $186.00 (including GST) per separately used or inhabited part of any "serviceable" rating unit situated in Waitati, Warrington, West Taieri, East Taieri or North Taieri.  This rate shall not apply to the availability of water in Merton, Karitane or Seacliff. 

7      Fire Protection Rates

A targeted rate for the provision of a fire protection service, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           A rate of 0.0865 cents in the dollar (including GST) of capital value on all rating units in the "commercial" category.  This rate shall not apply to churches.

·           A rate of 0.0649 cents in the dollar (including GST) of capital value on all rating units in the "residential institution" category. 

·           A rate of 0.0097 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

·           $111.60 (including GST) for each separately used or inhabited part of a rating unit within the "residential, residential heritage bed and breakfasts, lifestyle and farmland" category that is not receiving an ordinary supply of water within the meaning of the Dunedin City Bylaws.

8      Water Rates – Quantity of Water

A targeted rate for the quantity of water provided to any rating unit fitted with a water meter, being an extraordinary supply of water within the meaning of the Dunedin City Bylaws, set under section 19 of the Local Government (Rating) Act 2002, according to the following scale of charges (GST inclusive):

Where the supply of a quantity of water is subject to this Quantity of Water Targeted Rate, the rating unit will not be liable for any other targeted rate for the supply of the same water.

9      Allanton Drainage Rate

A targeted rate for the capital contribution towards the Allanton Wastewater Collection System, set under section 16 of the Local Government (Rating) Act 2002, of $411.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Allanton area is shown in the map below:

10    Blanket Bay Drainage Rate

A targeted rate for the capital contribution towards the Blanket Bay Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $636.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Blanket Bay area is shown in the map below:

11    Curles Point Drainage Rate

A targeted rate for the capital contribution towards the Curles Point Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $749.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Curles Point area is shown in the map below:

12    Private Drainage Warrington Rate

A targeted rate for the rating unit at 26 Bay Road, Warrington, set under section 16 of the Local Government (Rating) Act 2002, of $1,517.10 (including GST) to recover the cost of connecting to the public sewer.  Liability for the rate is on the basis of the provision of the service to each rating unit.

13    Warm Dunedin Targeted Rate Scheme

A targeted rate for the Warm Dunedin Targeted Rate Scheme, set under section 16 of the Local Government (Rating) Act 2002, per rating unit in the Warm Dunedin Targeted Rate Scheme. 

The targeted rate scheme provides a way for homeowners to install insulation and/or clean heating.  The targeted rate covers the cost and an annual interest rate.  The interest rates have been and will be:

Rates commencing 1 July 2014 8%

Rates commencing 1 July 2015 and 1 July 2016 8.3%

14    Heritage Earthquake Strengthening Targeted Rate Scheme

A targeted rate for the Heritage Earthquake Strengthening Targeted Rate Scheme, set under section 16 of the Local Government (Rating) Act 2002, per rating unit in the Heritage Earthquake Strengthening Targeted Rate Scheme.

The targeted rate scheme provides a way for building owners to make physical seismic improvements to heritage buildings. The targeted rate covers the cost and an annual interest rate.  The interest rate will be 8.3%.

15    Private Street Lighting Rate

A targeted rate for the purpose of recovering the cost of private street lights, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           $149.40 (including GST) per private street light divided by the number of separately used or inhabited parts of a rating unit for all rating units in the "residential and lifestyle" categories in the private streets as identified in the schedule below.

·           $149.40 (including GST) per private street light divided by the number of rating units for all rating units in the "commercial" category in the private streets as identified in the schedule below. 

16    Tourism/Economic Development Rate

A targeted rate for Tourism/Economic Development, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·           0.0154 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category.

·           0.0132 cents in the dollar (including GST) of capital value on every rating unit in the "commercial Strath Taieri" category.

·           0.0014 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium.

Differential Matters and Categories

b)     Adopt the following differential categories for the 2016/17 financial year.

The differential categories are determined in accordance with the Council's land use codes.  The Council's land use codes are based on the land use codes set under the Rating Valuation Rules 2008 and are set out in Attachment A.  In addition, the Council has established categories for residential institutions, residential heritage bed and breakfasts, the Forsyth Barr Stadium, churches, and schools.

1      Differentials Based on Land Use

The Council uses this matter to:

·           Differentiate the general rate.

·           Differentiate the community services rate.

·           Differentiate the private street lighting rate.

·           Differentiate the fire protection rate.

·           Differentiate the kerbside recycling rate.

·           Differentiate the Tourism/Economic Development rate.

The differential categories based on land use are:

·           Residential – includes all rating units used for residential purposes including single residential, multi unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land.

·           Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description:

·        Bed and breakfast establishment; and

·        Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and

·        Either:

·       the majority of the establishment is at least 80 years old, or

·       the establishment has Heritage New Zealand Pouhere Taonga Registration, or

·       the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and

·        The bed and breakfast owner lives at the facility.

·           Lifestyle – includes all rating units with Council's land use codes 2, 20, 21, 22 and 29.

·           Commercial Strath Taieri – includes all rating units not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, or Farmland in the Strath Taieri area.

·           Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Commercial Strath Taieri, Farmland or Forsyth Barr Stadium.

·           Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes.

·           Forsyth Barr Stadium – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4024687, Valuation reference 27190-01402-A.

2      Differentials Based on Land Use and Provision or Availability of Service

The Council uses these matters to differentiate the drainage rate and the commercial drainage rate.

The differential categories based on land use are:

·           Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land.

·           Residential Heritage Bread and Breakfasts – includes all rating units meeting the following description:

·        Bed and breakfast establishment; and

·        Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and

·        Either:

·       the majority of the establishment is at least 80 years old or

·       the establishment has Heritage New Zealand Pouhere Taonga Registration or

·       the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and

·        The bed and breakfast owner lives at the facility.

·           Lifestyle - includes all rating units with Council's land use codes 2, 20, 21, 22 and 29.

·           Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes.

·           Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland, Residential Institutions, Forsyth Barr Stadium, Churches or Schools.

·           Forsyth Barr Stadium – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4024687, Valuation reference 27190-01402-A.

·           Residential Institutions - includes only rating units with the Council's land use codes 95 and 96.

·           Churches – includes all rating units used for places of religious worship.

·           Schools - includes only rating units used for schools that do not operate for profit.

The differential categories based on provision or availability of service are:

·           Connected – any rating unit that is connected to a public sewerage drain.

·           Serviceable – any rating unit that is not connected to a public sewerage drain but is capable of being connected to the sewerage system (being a property situated within 30 metres of a public drain).

3      Differentials Based on Provision or Availability of Service

The Council uses this matter to differentiate the water rates.

The differential categories based on provision or availability of service are:

·           Connected – any rating unit that is supplied by the water supply system.

·           Serviceable – any rating unit that is not supplied but is capable of being supplied by the water supply system (being a rating unit situated within 100 metres of the nearest water supply).

Minimum Rates

c)     Approves that where the total amount of rates payable in respect of any rating unit is less than $5.00 including GST, the rates payable in respect of the rating unit shall be such amount as the Council determines but not exceeding $5.00 including GST.

Low Value Rating Units

d)     Approves that rating units with a capital value of $3,500 or less will only be charged the general rate.

Land Use Codes

e)     Approves that the land use codes attached to this report are adopted as the Council's land use codes for the purpose of the rating method.

Separately Used or Inhabited Part of a Rating Unit

f)     Adopts the following definition of a separately used or inhabited part of a rating unit:

"A separately used or inhabited part of a rating unit includes any portion inhabited or used by the owner/a person other than the owner, and who has the right to use or inhabit that portion by virtue of a tenancy, lease, licence, or other agreement.

This definition includes separately used parts, whether or not actually occupied at any particular time, which are provided by the owner for rental (or other form of occupation) on an occasional or long term basis by someone other than the owner.

For the purpose of this definition, vacant land and vacant premises offered or intended for use or habitation by a person other than the owner and usually used as such are defined as 'used'.

For the avoidance of doubt, a rating unit that has a single use or occupation is treated as having one separately used or inhabited part."

Lump Sum Contributions

g)     Approves that no lump sum contributions will be sought for any targeted rate.

Rating by Instalments

h)     Approves the following schedule of rates to be collected by the Council, payable by four instalments.

The City is divided into four areas based on Valuation Roll Numbers, as set out below:

Area 4 comprises ratepayers with multiple assessments who pay on a schedule.

Due Dates for Payment of Rates

i)      Approves the due dates for all rates with the exception of water rates, which are charged based on water meter consumption, will be payable in four instalments due on the dates below:

Water meter invoices are sent separately from other rates at intervals depending on the quantity of water consumed.

Penalties

j)     Resolves to charge the following penalties on unpaid rates:

1      A charge of 10% will be added to the amount of any instalment remaining unpaid the day after the instalment due date set out above.

2      Where a ratepayer has not paid the first instalment by the due date of that instalment, and has paid the total rates and charges in respect of the rating unit for the 2016/17 rating year by the due date of the second instalment the 10% additional charge shall be remitted.

3      An additional charge of 10% shall be added to rates, including additional charges, which have been levied in any previous financial year and which remain unpaid on 1 October 2016.

4      An additional charge of 10% shall be added to rates for any previous financial year, including additional charges, to which an additional charge has been added under Paragraph (3) and which remain unpaid on 1 April 2017.

Assessing and Recovering Rates

k)     Approves that the Chief Executive Officer, Group Chief Financial Officer, Financial Controller and Rates and Revenue Team Leader be authorised to take all necessary steps to assess and recover the above rates.

Motion carried (CNL/2016/066)

20     Statements of Intent for Dunedin City Holdings Limited and its Subsidiaries and Associate Companies

A report from Corporate Services appended the Statements of Intent from Dunedin City Holdings Limited (DCHL) and its subsidiaries and associate companies and noted that the companies were required by law to prepare a Statement of Intent on an annual basis.

The Group Chief Financial Officer and Chairman of Dunedin City Holdings Ltd responded to question from Councillors.

Cr Aaron Hawkins left the meeting at 3.00 pm and returned at 3.01 pm during the course of discussion.

Moved (Cr John Bezett/Cr Mike Lord):

That the Council:

a)     Notes the Statements of Intent for the Dunedin City Holdings Limited subsidiaries and associate companies, approved by Dunedin City Holdings Limited at its meeting on 2 June 2016.

b)     Approves the Statement of Intent for Dunedin City Holdings Ltd, that was approved by the Dunedin City Holdings Limited Board meeting on 2 June 2016, with the addition of the words "… and so far as practicable using best practice standardised reporting measures and templates where possible", to the first Objective in section 8.

Motion carried (CNL/2016/067)

Adjournment of meeting

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Adjourns the meeting.

Motion carried (CNL/2016/068)

The meeting adjourned from 3.29 pm to 3.47 pm.

21     Change to the Constitution of Dunedin City Holdings Limited

A report from Corporate Services sought the Council's approval to update the Constitution of Dunedin City Holdings Limited.  The new Constitution reflected current legislation and made changes to the term of appointment for Directors.  At present there was no maximum term and it was proposed that Directors would retire after three consecutive, three year terms.  At this time other changes had also been made to the Constitution which were highlighted in Attachment D of the report.

The following amendments to the draft Constitution were suggested during the course of discussion:

·         8.1 - to be removed

·         10.1 – to be revised

·         11.2 – now to end: "… following shareholder approval"

·         11.7 – to be removed.

Moved (Cr Lee Vandervis/Cr Mike Lord):

That the Council:

a)     Refers the new draft Constitution, reflecting the change in the term of Directors to the Board of Dunedin City Holdings Limited on behalf of the Council as shareholder, for discussion with DCHL and to be returned to Council for final approval.

Motion carried (CNL/2016/069)

22     Te Ao Turoa - proposed governance structure

A report from Community and Planning provided two governance options for the Council's consideration for the delivery of Te Ao Tūroa – Our Natural World: Dunedin's Environment Strategy.

Staff responded to questions from Councillors.  Amendments to the Terms of Reference were suggested during the course of discussion.

Moved (Cr Kate Wilson/Cr Aaron Hawkins):

That the Council:

a)     Approves the establishment of Te Ao Tūroa  Steering Group (comprising Dunedin City Council and external representatives as per paragraph 8 a-f of the report).

b)     Approves the draft Terms of Reference with the changes suggested for the proposed Te Ao Tūroa Steering Group appended to the report.

Terms of Reference Changes

1        End of last paragraph in section 2.0 to be: "The work programme will reflect the strategy's priorities."

2        Section 3.0, second part to be replaced with: "Partnership members can appoint up to 5 additional members to be selected from public expressions of interest with appointees selected by the partnership members according to a skills statute designed to ensure the diversity of sector skills/experience/community representation needed to successful delivery of the goals within the strategy are at the table, with due regard to see representatives from business, community conservation groups, youth and rural sector."

c)     Nominates Cr Jinty MacTavish to be the elected representative and Chair of the Te Ao Tūroa Steering Group. 

Motion carried (CNL/2016/070)

Adjournment of meeting

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Adjourns the meeting.

Motion carried (CNL/2016/071)

The meeting adjourned from 4.30 pm to 4.39 pm.

23     Town Belt - Mornington Park proposed Lease to the Dunedin Heritage Light Rail Trust

A report from Parks and Recreation and Corporate Services recommended the approval of an application by the Dunedin Heritage Light Rail Trust to lease part of Mornington Park situated in Dunedin's Town Belt.  The Dunedin Heritage Light Rail Trust was seeking to develop a facility to promote its broader objective of reinstating the High Street cable car line.  The location of the lease was a site that was as close as practicably possible to the former High Street cable car route.  While the proposed lease was taken on its own merits and for a specific term only, this proposal was seen as stage one of the Dunedin Heritage Light Rail Trust's bigger project which was to ultimately re-create the actual route of the High Street cable car line.

Moved (Cr John Bezett/Cr Chris Staynes):

That the Council:

a)     Approves as the administering body of the reserve and on behalf of the Minister of Conservation under Instrument of Delegation dated 12 June 2013, the granting of a lease in terms of section 54 (1) (a) of the Reserves Act 1977 to the Dunedin Heritage Light Rail Trust over part of the land situated in the Dunedin Town Belt at Mornington Park, Eglinton Road, Mornington, Dunedin being 72m² more or less being situated in the City of Dunedin part Town Belt of Dunedin and Section 1 Town Belt Town of Dunedin, part Computer Freehold Register OT19C/115.

b)     Notes that as a public notification process was undertaken with twenty submissions received in favour and one submission received against the proposal, the requirement to publicly notify the intention to grant the lease has been satisfied.

c)     Authorises the Group Manager, Parks and Recreation to finalise the details of the lease with the Trust, and give or withhold any consents that may be sought under the lease (including the exact construction and design details).

Motion carried (CNL/2016/072)

24     Amended Proposed Beauty Therapists, Tattooists and Skin Piercers Bylaw 2016

A report from Regulatory Services appended the amended proposed Beauty Therapists, Tattooists and Skin Piercers Bylaw 2016 for adoption.  A hearing panel made up of Councillors Peat (Chair), Lord, Hall and Whiley considered all submissions and had recommended some minor changes to the proposed Beauty Therapists, Tattooists and Skin Piercers Bylaw.

Moved (Cr Neville Peat/Cr Chris Staynes):

That the Council:

a)     Approves and adopts the Beauty Therapists, Tattooists and Skin Piercers Bylaw 2016 as amended by the Hearings Committee, with an operative date of 1 August 2016.

b)     Determines that the proposed Beauty Therapists, Tattooists and Skin Piercers Bylaw 2016 is necessary and is the most appropriate form of bylaw and that it does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

c)     Revokes the 2005 Beauticians, Tattooists and Skin Piercers Bylaw, with effect of revocation being 1 August 2016.

Cr Neville Peat commented on the process and thanked submitters and staff.

Motion carried (CNL/2016/073)

26     Election Issues 2016

A report from the Electoral Officer outlined options available to the Council regarding the order of candidate names on voting documents.  The previous election saw the Council adopt random order.  A brief update was also provided on other preparations for the election.

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Council:

a)     Adopts random order for the order of candidate names at the 2016 Dunedin City Elections.

b)      Notes the other preparations in place for the election.

Motion carried (CNL/2016/074)

27     Rules for the Recovery of Expenses for Elected Members

A report from Civic provided details of the Rules for the Recovery for Expenses for Elected Members (the rules).  The rules needed to be approved by Council prior to submission to the Remuneration Authority.

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Council:

a)     Approves the Rules for the Recovery of Expenses for Elected Members.

Motion carried (CNL/2016/075)

28     Warrington Freedom Camping Petition

Cr Noone suggested referring the petition presented at the Public Forum to the Waikouaiti Coast Community Board.

Moved (Cr Andrew Noone/Cr Kate Wilson):

That the Council:

a)        Refers the petition received at the Public Forum from Warrington residents to the Waikouaiti Coast Community Board and, after consideration, this be brought back to the Council.

Motion carried (CNL/2016/076)