Grants Subcommittee



Confirmed minutes of an ordinary meeting of the Grants Subcommittee held in the Mayor's Lounge, 2nd Floor, Civic Centre on Tuesday 28 June 2016, commencing at 9.00 am





Jinty MacTavish


Deputy Chairperson

Kate Wilson

Chris Staynes


Carolyn Cook

Andrew Whiley













Tammy Jackman (Events Special Projects Co-ordinator ), Marilyn Anderson (Community Events Advisor), Joy Gunn, (Manager, Events and Community Development) Paul Coffey (Community Advisor), Suz Jenkins, (Finance and Operations Manager, Enterprise Dunedin)


Governance Support Officer      Greg Sligo




1       Public Forum

There was no Public Forum.   


2       Apologies

An apology for lateness was received from Cr Aaron Hawkins.


It was moved (MacTavish/Wilson):


"That the apology be accepted."


Motion carried




3       Confirmation of agenda



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Moved (Chairperson Jinty MacTavish/Deputy Chairperson Kate Wilson): that the Committee


Confirms the agenda without addition or alteration


Motion carried (GS/2016/012)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.




Resolution to exclude the public

Moved (Chairperson Jinty MacTavish/Chris Staynes): that the Committee


Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:


General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution


Reason for Confidentiality

C1  Consideration of Applications


The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.



The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.


This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (GS/2016/013)



The meeting went into non-public at 9.10 am.