Agenda of Infrastructure Services Committee

Infrastructure Services Committee

7 June 2016

Part A Reports

Naming of a new Private Way off Barr Street

Department: Corporate Services

EXECUTIVE SUMMARY

1 The purpose of this report is to present options for the naming of a new private way off Barr Street as part of a multi lot residential subdivision by Christopher Medlicott. The developer's first preference complies with Dunedin City Council Road Naming Policy. There is no Community Board in this area.

RECOMMENDATIONS

That the Infrastructure Services Committee:

a) Approves the naming of a new Private Way off Barr Street as "Wattie Fox Lane", pursuant to Section 319(1)(j) of the Local Government Act 1974.

BACKGROUND

2 As part of a subdivision at 127 Barr Street and 30 Mercer Street the developer is creating six new residential lots with the possibility of further development in the future.

3 The Developer has proposed “Fox Farm Lane” as his preferred road name and “Wattie Fox Lane” as the alternative.

DISCUSSION

4 The developer, Chris Medlicott, has proposed “Fox Farm Lane” as his preferred Road name (with an alternative road name type of “Way” instead of “Lane” being acceptable). The original owner of the land was Walter “Wattie” Fox. Mr Fox farmed this land from the 1930’s to the 1980’s. Mr Fox subdivided the land for Mercer and Leary Streets and much of the southern side of Barr Street during the 1960’s. The old Farm house is at 95 Barr Street. The land being subdivided in this subdivision is the last remnant of the Fox Farm. For this reason “Fox Farm Lane” meets the criteria under section 5.3 of the Road Naming Policy:

a) "5.3 New road names are to reflect at least one of the following in reference to the area in which they are located: a common or established theme, an historical person or event, a significant feature, a traditional or appropriate Maori name, or a personal name to recognise special service."

5 However “Fox Farm Lane” is similar to Fox Street, Dunedin and Fox Street, Port Chalmers.

6 Section 5.1 of the Road Naming Policy states:

a) "5.1 New road names shall not be the same as, or similar to, existing road names within the City".

7 This requirement, is in part, to avoid possible confusion for the emergency services, NZ Post and members of the public.

8 For these reasons “Fox Farm Lane” may be seen as too similar to Fox Street and is not recommended.

9 The developer has offered an alternative name of “Wattie Fox Lane”. While this is still similar to Fox Street, it is less likely to cause confusion and is recommended for approval. It also meets the 5.3 criteria as noted above.

OPTIONS

Option 1 - The Committee approves “Wattie Fox Lane”

Advantages

· This is the developer’s second choice for road name.

· The road name complies with the policy.

Disadvantages

· There would be no significant disadvantages

Option 2 - The Committee approves “Fox Farm Lane”

Advantages

· This is the developer’s first choice for road name.

Disadvantages

· The road name does not comply with the policy.

· There may be confusion with possible confusion for the emergency services, NZ Post and members of the public.

Option 3 - The Committee can select an alternative name for the private way

Advantages

· The road name complies with the policy.

Disadvantages

· The road name is not one chosen by the developer.

Option 4 - The Committee can decline to name the road and ask the developer to submit further options for consideration.

Advantages

· The road name complies with the policy

Disadvantages

· The road name is not the preferred option of the developer.

NEXT STEPS

10 If approved name is selected, staff will process the required documentation and advise the developer and Land Information New Zealand of the new road name. They will also advise the Transportation Department to get a Road Name Plate erected.

11 If the Committee decline to name the road, staff will work with the developer on further alternatives that will presented to the next meeting of the committee for consideration.

Signatories

Author:

Bruce Hall - Information Support

Authoriser:

David Gunn - Chief Information Officer

Sandy Graham - Group Manager Corporate Services

Attachments

	Title	Page
a	Map showing private way	10

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

This is an administrative function.

Māori Impact Statement

There are no known impacts for tangata whenua. Tangata whenua are consulted when the proposed road name uses a Maori word.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no known financial implications.

Significance

The significance of the decision is low.

Engagement – external

There has been engagement with the developer regarding the road name.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This area is outside of any Community Board

Infrastructure Services Committee

7 June 2016

Road Name of Private Way within Three Hills Subdivision

Department: Corporate Services

EXECUTIVE SUMMARY

1 This report presents options for the naming of a new private way off Malvern Street. The private way is part of a nineteen lot residential subdivision by the developers, Three Hills Limited. The developer's only suggestion complies with Dunedin City Council Road Naming Policy. There is no Community Board in this area.

RECOMMENDATIONS

That the Infrastructure Services Committee:

a) Approves the naming of a new Private Way off Malvern Street as "Fred Hollows Way", pursuant to Section 319(1)(j) of the Local Government Act 1974.

BACKGROUND

2 As part of a subdivision at 259 Malvern Street the developer is creating a new private way to provide access to nineteen new residential lots.

3 The developer has suggested “Fred Hollows Way” as the name of this private way.

DISCUSSION

4 The developers, Three Hills Limited, have proposed “Fred Hollows Way” as their preferred road name. “Hollows” as a road name was approved by the Infrastructure Committee at the meeting of 12 June 2012 (Attachment A). The developer has chosen to add “Fred” to the surname to further emphasise the link to the individual, and to avoid any possible confusion with “Hollows” being a geographical feature. This name meets the criteria under section 5.3 of the Road Naming Policy:

5 “Fred Hollows Way” is not the same or similar to any existing roads within the Dunedin City boundary.

6 The Fred Hollows Foundation and the Hollows family have given their consent to a street being named after Fred Hollows.

7 The developer has chosen not to submit an alternative.

OPTIONS

Option 1 - The Committee can approve “Fred Hollows Way”

Advantages

· This is the developer’s first choice for road name.

· The road name complies with the policy.

Disadvantages

· There would be no significant disadvantages.

Option 2 - The Committee can select an alternative name for the private way

Advantages

· The road name complies with the policy.

Disadvantages

· The road name is not one chosen by the developer.

Option 3 - The committee can decline to name the road and ask the developer to submit further options for consideration

Advantages

· The road name complies with the policy.

Disadvantages

· The road name is not the preferred option of the developer.

NEXT STEPS

8 If recommended name is selected, staff will process the required documentation and advise the developer and Land Information New Zealand of the new road name.

9 If the Committee decline to name the road, staff will work with the developer on further alternatives that will presented to the next meeting of the committee for consideration.

Signatories

Author:

Bruce Hall - Information Support

Authoriser:

David Gunn - Chief Information Officer

Sandy Graham - Group Manager Corporate Services

Attachments

	Title	Page
a	Infrastructure Committee Meeting Minutes - 12 June 2012	15
b	Map of private Way	16

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to providing local infrastructure and it is considered good-quality and cost-effective, by ensure road names are accurate.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

This report is an administrative function.

Māori Impact Statement

There are no known impacts for Tangata Whenua. Tangata whenua are consulted when the proposed road name uses a Maori word.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications as this is an administrative function.

Financial considerations

All costs will be met the developer of the subdivision

Significance

The significance of the decision is low, in terms of the Council's Significance and Engagement Policy.

Engagement – external

Emergency services (Police) have been consulted as has NZ Post.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There is no Community Board in this area.

Infrastructure Services Committee

7 June 2016

Proposed Road Stopping - 17 Maheno Street, Dunedin

Department: Transport Group

EXECUTIVE SUMMARY

1 The owner of 17 Maheno Street, Dunedin, has applied to have a portion of unformed legal road adjoining the property stopped and amalgamated with their property. Preliminary consultation indicates that there are no objections to this proposal.

2 This report seeks a resolution to issue public notice of the Council’s intention to stop the road, under section 342 and Schedule 10 of the Local Government Act 1974.

RECOMMENDATIONS

That the Committee:

a) Approves the publishing of a public notice advertising the intention to stop a portion of legal road adjacent to 17 Maheno Street, Dunedin, subject to the applicant agreeing to:

i) Pay the Council the non-refundable fee for processing the stopping,

ii) Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, OR the value of the stopped road, assessed by the Council’s valuer, whichever is the greater,

iii) Amalgamate the stopped portion of the road with the title of the adjacent land that is owned by the applicant, namely Lot 21 DP2191 CFR OT162/199,

iv) Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road,

v) Register an easement upon the stopped portion of the road for the benefit of any utility companies that have assets located on, over or under that land.

BACKGROUND

3 The owners of 17 Maheno Street have a carport on an unformed portion of Maheno Street at their property frontage. The carport has been in this location since at least 1961, when a right of way over 11 Pacific Street to access the carport was formalised. The carport occupies approximately 35 square metres of Maheno Street with a licence to occupy.

4 The current owner has now applied for a road stopping in order to regularise this current encroachment.

DISCUSSION

Impact on the Transport Network

5 The site proposed for stopping is at the cul de sac end of Maheno Street. The road stopping will result in a narrowed legal road width, however due to the steep topography is not foreseen to be required for Council or community purposes in the future.

6 The proposed area to stop is shaded red in photograph 1 below. Photograph 2 shows the general location of Maheno Street. The area concerned is approximately 35m².

Photograph 1: Proposed road stopping area shaded red.

Photograph 2: General location diagram.

7 Maheno Street is classified as a Local Road in the Dunedin City District Plan and has average daily vehicle movements of 70.

8 There is limited turning area available at the end of Maheno Street, however due to the contours of the land at the end of Maheno Street, this area is not suitable to develop as public road.

9 The possibility of using the carport land for pedestrian or cycle access from Maheno Street to Pacific Street is also limited by the steep terrain. In addition, the rest of the land between the two streets is privately owned.

10 The area proposed to be stopped has been occupied for at least 50 years by the successive owners of 17 Maheno Street. The stopping will not result in any change to the existing road layout or use of the area. This occupation has been permitted, under the Local Government Act 1974 s340, with a ‘Licence to Occupy’.

11 The applicant also owns 19 Pacific Street which abuts both 17 Maheno Street and the proposed road stopping. The proposed road stopping will remove access to Maheno Street from 19 Pacific Street. This frontage is at the steep part of Maheno Street. 19 Pacific Street has a 16.5m level frontage to Pacific Street meaning that if the road stopping is completed it will still have an adequate frontage to a legal road.

12 The impact of the proposed stopping on the road network is considered to be less than minor.

Consultation

13 Preliminary consultation has been conducted with adjacent property owners, Utility Operators and affected Council departments. This has not raised any likely objections.

14 The parties consulted include:

Adjacent Landowners

· 11 Pacific Street – No objection

· 19 Pacific Street – owned by the applicant

Utility Operators

· Chorus NZ – No objection

· Vodafone NZ – No objection

· 2degrees Mobile – No objection

· Aurora Energy Limited – No objection

· Vocus Communications (FX Networks) – No objection

Council Departments

· Transport Group – No objection

· Parks and Recreation Group – No objection

· Water and Waste Group – No objection

· Regulatory Services Group – No objection

· City Property - No objection

· Community and Planning Group – No objection

· In-House Legal Counsel – No objection

Community Board – there is no community board for this location.

Programme and budget

15 If the recommendation in this report is approved:

· The applicant will be charged the road stopping fee (non-refundable) and will be required to sign an agreement concerning payment of any additional costs related to the road stopping.

· In accordance with Schedule 10 of the Local Government Act 1974 the Council will commission a survey and valuation of land concerned.

· Council will issue a public consultation notice for the proposed stopping.

· A report will be prepared for Council containing the outcome of consultation and a recommendation for whether the stopping should proceed.

· If the stopping is concluded successfully the land will be transferred to the applicant and rates charged on this land from the following year.

16 At each stage the applicant will have the opportunity to continue or cease the stopping process, e.g. if objections are received.

17 The current Road Stopping Policy, adopted in January 2012, specifies that the applicant is to pay the cost of the stopping and pay for the value of the land. However this was not updated at the time in the Annual Plan fees and charges. The recommended option in this report is for the applicant to pay the value of the land or the cost of the stopping, whichever is greater, as specified in the Annual Plan fees and charges at the time of preparation of this report. The Annual Plan fees and charges are in the process of being updated.

18 The applicant will be required to reimburse the Council for the actual costs involved in the stopping regardless of whether or not the stopping reaches a conclusion. Such costs include survey, valuation, public notices, relocation of assets, legal and transfer costs and registering of any easements over the land for the benefit of any utility operators. At the conclusion of the stopping, costs will be reconciled against the value of the land as detailed in the recommendation.

OPTIONS

Option One – Recommended Option – Proceed with public notification of the intention to stop a portion of Maheno Street

19 As there appears to be no impediments to the proposal, Council may proceed to public consultation.

Advantages

· The proposal allows the property owner to legalise the existing encroachment and increases (slightly) the rateable area of land

· Access to the property by utility companies is retained for existing utilities with appropriate registration of easements on the property title

Disadvantages

· Loss of encroachment revenue, however this only applies while the encroachment remains

· The land would be unavailable for use by other members of the public and utility companies

Option Two – Status Quo – Decline the road stopping application

20 Council resolves not to proceed with the proposal to stop the road, meaning the carport continues to occupy legal road at the location, under a Licence to Occupy.

Advantages

· The land would remain available for the use by the property owner and other members of the public or utility companies in the event that it is needed

· Encroachment revenue is retained, however this only applies while the encroachment remains

Disadvantages

· On-going encroachment and the loss of future rates for the stopped road

NEXT STEPS

21 If the recommendation is approved, the applicant will be required to pay the fee for processing a road stopping, and sign an agreement regarding payment of all costs. Staff will complete valuation and survey work and consult on the proposal before reporting back to Council.

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Authoriser:

Richard Saunders - Group Manager Parks and Recreation

Ruth Stokes - General Manager Infrastructure and Networks

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This proposal relates to providing a regulatory function and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution relating to the strategic framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

Proactive management of the transportation network supports social and economic sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial impacts as costs incurred in the process are met by the applicant.

Significance

This decision is considered of low significance under Council’s Significance and Engagement Policy.

Engagement – external

Initial consultation has been undertaken with a number of parties. No objections have been received at this time.

Engagement - internal

Transport, Parks and Recreation, Customer and Regulatory Services, Planning and Urban Design, Property and Water and Waste Services have been consulted. The in-house legal Counsel were consulted in the drafting of this report.

Risks: Legal / Health and Safety etc.

There are no significant risks.

Conflict of Interest

There is no conflict of interest.

Community Boards

There are no implications for Community Boards.

Infrastructure Services Committee

7 June 2016

Resolution to Stop a Portion of Cliffs Road, Dunedin

Department: Transport

EXECUTIVE SUMMARY

1 This report recommends completing the road stopping at 82 Cliffs Road, Dunedin as the notice period has concluded with no objections.

RECOMMENDATIONS

That the Committee:

a) Notes that no objections were submitted during the notice period.

b) Resolves that under Section 342 of the Local Government Act 1974 the portion of unformed road described as Section 1 SO 491683 is stopped, with costs being met by the applicant as per the Infrastructure Services Committee resolution.

a) Authorises public notice of the road stopping.

BACKGROUND

2 In 2014 the owner of 82 Cliffs Road sought a road stopping, and this was reported to the Infrastructure Services Committee in November 2014. A copy of that report is attached as Attachment A. This report included consideration that the portion of road in question was not required for general roading purposes.

3 Prior to the application being submitted, utility operators, and adjacent property owners were consulted. There were no objections to the proposal.

4 The Infrastructure Services Committee on 25 November 2014 resolved as follows (moved Vandervis/Lord):

"That the Council approves notice being given of its intention to stop a portion of legal road adjacent to 82 Cliffs Road, St Clair, subject to the applicant agreeing to:

a) pay the Council the fee for processing a road stopping proposal;

b) pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, OR the value of the stopped road as assessed by the Council's valuer, whichever is the greater;

c) amalgamate the stopped portion of the road with the title of the adjacent land that is owned by the applicant, namely CT OT8D/257 (Lot 1 DP 12696 and Part Lot 1 DP 17346), where it will assume the same land use zoning as the amalgamated private title;

d) accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road;

e) register an easement upon the stopped portion of the road for the benefit of any utility companies that have assets located on, over or under that land.

Motion carried”

DISCUSSION

5 The stopping was publicly notified on 21 and 28 November 2015, with no objections received during the submission period.

6 Easements for existing utilities are required to be registered and this will occur during the final steps in the road stopping process.

7 Council is now able to complete the process resolved by the Infrastructure Services Committee resolution.

OPTIONS

Option One – Recommended Option

8 As no objections have been received, Council may declare the road stopped.

Advantages

· Consistent with a previous Council decision.

· This option will have negligible impact on the public road and provide an overall financial benefit to the Council by increasing (slightly) the rateable area of land following amalgamation of title.

Disadvantages

· There are no disadvantages identified.

Option Two – Council may decide not to declare the road stopped

9 The Council may decide not to declare the road stopped.

Advantages

· There are no identified advantages.

Disadvantages

· On-going encroachment and the loss of future rates for the stopped road.

· This option would be inconsistent with the previous Council decision.

NEXT STEPS

10 Following the resolution, a public notice that the road is stopped will be issued. Section 1 SO 491683 will then be amalgamated with the adjacent property.

Signatories

Author:	Michael Tannock - Transport Network Team Leader
Authoriser:	Ruth Stokes - General Manager Infrastructure and Networks

Attachments

	Title	Page
a	Report to the Infrastructure Services Committee, November 2014	28

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing a regulatory function and it is considered good-quality and cost-effective by following procedures allowed under the Local Government Act 1974.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution relating to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

Proactive management of the transportation network supports social and economic sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

Costs incurred in the process are met by the applicant.

Significance

Under the Significance and Engagement policy this is considered of low significance.

Engagement – external

The community has been engaged with as per requirements of the relevant legislation, also Utility Operators and affected residents.

Engagement - internal

Comment was sought from Parks and Recreation Group, Customer and Regulatory Services, Community and Planning, Property and Water and Waste Services prior to the 2014 Infrastructure Services Committee report. There were no objections to the proposal. The In-House Legal Counsel were consulted in the drafting of this report.

Risks: Legal / Health and Safety etc.

There are no risks identified.

Conflict of Interest

There is no conflict of interest.

Community Boards

There are no implications for Community Boards.

Infrastructure Services Committee

7 June 2016

	Report
TO:	Infrastructure Services Committee
FROM:	Transportation Policy Engineer
MEETING DATE:	25 November 2014
SUBJECT:	PROPOSED Road Stopping – 82 Cliffs Road

SUmmary

The owner of 82 Cliffs Road, St Clair, has applied to have a portion of legal road adjoining their property’s frontage stopped and amalgamated with their private property title. Preliminary consultation indicates that there are no objections to this proposed stopping.

This report seeks approval to issue a public notice of the DCC’s intention to stop the road pursuant to section 342 and Schedule 10 of the Local Government Act 1974.

IMPLICATIONS FOR:

(i) Policy:

No.

(ii) Approved Annual Budget:

Yes. The stopping process will be cost-neutral to DCC but the DCC will benefit from the sale of land and future rates income.

(iii) LTP/Funding Policy:

No.

(iv) Activity Management Plans:

No.

(v) Community Boards:

No.

(vi) Sustainability:

No.

RECOMMENDATIONS

1. That the Council approves notice being given of its intention to stop a portion of legal road adjacent to 82 Cliffs Road, St Clair, subject to the applicant agreeing to:

a. pay the Council the fee for processing a road stopping proposal;

b. pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, OR the value of the stopped road as assessed by the Council's valuer, whichever is the greater;

c. amalgamate the stopped portion of the road with the title of the adjacent land that is owned by the applicant, namely CT OT8D/257 (Lot 1 DP 12696 and Part Lot 1 DP 17346), where it will assume the same land use zoning as the amalgamated private title;

d. accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road; and

e. register an easement upon the stopped portion of the road for the benefit of any utility companies that have assets located on, over or under that land.

iNTRODUCTION

An application has been received to stop a portion of Council-owned legal road adjacent to 82 Cliffs Road, St Clair. The area is approximately 34 square metres as shown in Attachment 1.

The Council can consider the stopping of a public road in accordance with section 342 and Schedule 10 of the Local Government Act 1974.

bACKGROUND

A portion of legal road adjacent to 82 Cliffs Road, St Clair, has been enclosed by a fence by a previous owner, thereby creating a Road Encroachment for at least 20 years. The current owner has applied for a road stopping in order to legalise this existing encroachment.

DISCUSSION

Impact on the road network

The roadway is currently formed to an appropriate width, constrained predominantly by the contours of the location. The proposed stopping will result in a remaining legal road corridor width of no less than 20 metres at its narrowest point. The area proposed to be stopped is not likely required in future for Council or community purposes.

The area proposed to be stopped has already been fenced off and occupied, so this stopping will not result in any change to the existing road layout. The proposed new boundary is a natural extension of the boundary line along this road.

Any impact on road users as a result of the proposed stopping is therefore considered to be less than minor.

Consultation

Preliminary consultation has been conducted with adjacent property owners, utility operators and affected Council departments. This has not raised any likely objections that may result in the stopping process being unsuccessful. The parties consulted include:

Adjacent Landowners

• 74 Cliffs Road – No objection

• 78 Cliffs Road – No objection

• 102 Cliffs Road – No objection

• 107 Cliffs Road – No objection

• 113 Cliffs Road – No objection

• 117 Cliffs Road – No objection

• 117A Cliffs Road – No objection

• 121 Cliffs Road – No objection

Utility Operators

• Aurora Energy / Flute - No objection but may require the relocation of, and/or an easement in gross for, electricity cables and poles under, on or over the affected land.

• Chorus (Telecom) - No objection

• Vodafone / Telstra Clear - No objection

• Nova Energy - No objection

• 2 Degrees - No response (no assets expected to be present)

• FX Networks - No response (no assets expected to be present)

Council Departments

• Transportation Group – No objection

• Parks, Recreation and Aquatic Group – No objection

• Water and Waste Group – No objection to the stopping, toby (water isolation valve) may need to be relocated to the new property boundary

• Regulatory Services Group – No objection

• Community and Planning Group – No objection

• City Property – No objection

Community Board – there is no community board applicable for this location.

Programme and budget

If the recommendation in this report is approved:

• The applicant will be charged the road stopping fee (not refundable).

• The DCC will commission a survey and valuation of the affected land parcels.

• The DCC will issue a public consultation notice for the proposed stopping.

• A report will be prepared for the full Council containing the outcome of the above and a recommendation for whether the stopping should proceed.

• If the stopping is concluded successfully the land will be transferred to the applicant and rates charged on this land from the following year onwards.

At each stage the applicant will have the opportunity to continue or cease the stopping process, e.g. if objections are received.

The applicant will be required to reimburse the Council for the actual costs involved in the stopping as they are incurred, regardless of whether or not the stopping reaches a conclusion. Such costs will include survey, valuation, public notices, relocation of assets, legal and transfer costs and registering of any easements over the land for the benefit of any utility operators. In the event that the stopping is successful and the land is transferred, the applicant will be required to pay to the Council the actual costs involved in the stopping OR the value of the stopped road as assessed by the Council's valuer, whichever is the greater, taking into account any reimbursements already made.

CONCLUSION

Officers support the stopping of a portion of legal road adjacent to 82 Cliffs Road, St Clair, in order to legalise an historical encroachment situation. This will have negligible impact on the public road and provide an overall financial benefit to the Council.

Prepared by:		Approved for submission by:




Jon Visser		Gene Ollerenshaw
Transportation Policy Engineer		Group Manager Transportation

Approved by:	Tony Avery
	General Manager Infrastructure and Networks

Date report prepared: 15 October 2014

Attachments

Attachment 1: Proposed Road Stopping – 82 Cliffs Road, St Clair

Attachment 1: Proposed Road Stopping – 82 Cliffs Road, St Clair

Proposed stopping area shaded in black, approximately 34 square metres (not to scale).

Infrastructure Services Committee

7 June 2016

Solid Waste Activity Report for the quarter ended 30 March 2016

Department: Water and Waste

EXECUTIVE SUMMARY

1 This report updates the Committee on Solid Waste operations, maintenance and capital works, including contracted out services.

2 Highlights for the quarter include:

· February - staff have worked closely with contractors, University Staff, Campus Watch and private waste collectors to deliver a much more robust and co-ordinated approach to street cleanliness. The general consensus was that streets were cleaner and tidier during o-week this year than in recent years and council received no complaints via CSA.

· March - The Otago Regional Council (ORC) reaffirmed its commitment to taking over the Enviroschools Regional Coordinator role and will pay Dunedin City Council $40,000 for the service in the 2015/16 year. Discussions continue in good faith to enable a smooth transition with more staff resource available for facilitation of the programme in Dunedin schools.

RECOMMENDATIONS

That the Committee:

a) Notes the Solid Waste Activity Report for the Quarter ended 30 March 2016.

BACKGROUND

3 The Solid Waste activity provides for the effective collection, resource recovery and residual disposal in a way that protects public health, and minimises impact on the environment.

4 The Solid Waste activity includes:

· Kerbside collection of refuse and recycling for most urban residents and some businesses.

· Disposal facilities for refuse and Resource Recovery Centres at Green Island, and Waikouaiti, and a transfer station at Middlemarch for residents to drop off refuse, which is then transferred to Green Island Landfill.

· Public place recycling infrastructure and servicing is provided on the streets in the CBD and several rural locations in the district.

· Monitoring the state of the Council’s open and four closed landfills in accordance with conditions of consents.

· Education programmes promoting “rethinking, reducing, reusing and recycling”, cleaner production and sustainable business practice.

DISCUSSION

Management of Solid Waste services

5 Kerbside collection services (refuse and recyclables) are carried out by Enviroway Limited in urban Dunedin. The management and operation of the Green Island landfill is carried out by Delta Limited.

6 The resource recovery centre and landfill at Waikouaiti is managed by a sub-contractor to Delta Ltd.

7 Kerbside collection services in Middlemarch are carried out by EnviroWay Ltd and a sub-contractor to EnviroWay Ltd. The Middlemarch transfer station is managed by a subcontractor to Delta Ltd.

Non-financial performance

Service

8 Since the start of 15/16, improvements have been made to the processes for managing and recording customer requests. This has improved the accuracy of reporting and resulted in a reduction in response times to complaints, as well as a reduced number of repeat contacts. The 14/15 data is less reliable and consequently 14/15 complaint numbers may be under recorded.

Value and Efficiency

9 Total waste collected and diverted.

10 The peak in collected material may be due to an increase in collection of mixed recycling and glass during student orientation.

Major initiatives

11 Landfill management long term - The Request for Proposal process for potential partnership options for future landfill management has closed and proposals have been evaluated. A meeting is scheduled for 1 June with the Councillor Advisory Group to discuss next steps. The current operating contract with Delta will be extended into the 2016/17 year until a decision on next steps is made.

12 Enviroschools - Staff have been working closely with the ORC to facilitate the transfer of Regional Co-ordination of the Enviroschools programme to the ORC. The ORC will be recruiting staff for a 1 July 2016 transfer of this function. There will be an increase in resource to facilitate the programme within Dunedin to offset the workload that has been transferred to the ORC. In future, the Enviroschools programme will be part of the Community Development Activity to better align with the content and aspirations of the Enviroschools programme.

13 Emissions Trading Scheme - A submission to Central Governments discussion document on the New Zealand Emissions Trading Scheme Review was prepared. The submission highlighted the financial risk and potential price shocks associated with an increase to landfill charges. It also discussed the need for further investment in infrastructure to reduce emissions from landfill.

14 The Central Activity Area recycling services project has proceeded slower than expected due to staff resourcing constraints. A project manager is being engaged to accelerate this project.

15 Increasing University area collections and cleaning - The University has identified that they have some funding available for additional kerbside collections and street cleaning in the University Area. Council staff are developing options for discussion.

16 Waste Free Parenting - Another successful Waste Free Parenting Workshop was held in March attended by 85 parents all keen to learn how to minimise the waste load that comes with having a family.

17 Organics Reduction – The Council is working Love Food Hate waste on a national roll out, as well as continuing to work to promote foodshare. The Love Food Hate waste launch event is planned for 30 June.

Capital projects

Name	Budget	Actual
Landfill Gas Collection System Investigation	$216,000	$47,000

18 Consultancy work on gas collection improvements has been completed, with a range of recommendations provided to optimise gas production. These options are being prioritised. The highest priority improvements will be implemented in 16/17 followed by a review of effectiveness, before making further lower priority improvements if required.

19 Glass collection project – Investment in a further two glass collection pods was required for Green Island landfill as the quantity of glass being dropped off at the resource recovery centre has continued to increase. This is mainly due to small commercial operators providing glass collection services to commercial customers e.g. cafes and bars.

OPTIONS

20 This is an update report and therefore has no options.

NEXT STEPS

21 Areas of focus for the next quarter will be:

· Finalising and implementing decision on future landfill management options.

· Preparing a design for the future layout of Waikouaiti transfer station and resource recovery centre in preparation for further consultation with the Waikouaiti community.

· Ensuring a smooth transition for the new arrangements for Enviroschools Regional Co-ordination and facilitation.

· Further develop recycling communication aimed at increasing the amount of clean recyclable material collected via DCC collection services and reducing contamination.

· Developing public communications about the responsible disposal of medical waste specifically needles, syringes and expired/unused medicines in support of the Southern District Health Boards new initiative currently being rolled out through pharmacies across the region.

· Working on an integrated clean streets plan for the campus area with the Transportation team engaging Otago University and Otago Polytechnic stakeholders in the process.

· Procuring an external consultant to progress the city recycling programme stage 1 over the next 6 months

· Recruiting replacement and additional staff to support solid waste activities.

· Procuring a consultant to investigate the size of e-waste in Dunedin and investigate other Council subsidised e-waste recycling programmes in New Zealand.

· Progressing the Waste Minimisation Grant application process and administration.

Signatories

Author:

Catherine Irvine - Solid Waste Manager

Authoriser:

Laura McElhone - Group Manager Water and Waste

Ruth Stokes - General Manager Infrastructure and Networks

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to providing local infrastructure that is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☒	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The solid waste activity supports the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

The solid waste activity contributes positively to the environmental interests of the community through refuse and recycling collection at the kerbside and public places, educating and promoting environmentally sustainable behaviour and managing landfill and transfer station facilities.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The solid waste activity is included in the Long Term Plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This decision is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As an update report no external engagement has been undertaken.

Engagement - internal

As an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no identified conflicts of interest.

Community Boards

Not applicable.

Infrastructure Services Committee

7 June 2016

Transport Activity Report For The Quarter Ended 30 March 2016

Department: Transport

EXECUTIVE SUMMARY

1 This report updates the Committee on Transport operations, maintenance and capital works, including contracted out services.

2 Highlights for the quarter include:

a) Reseal programme - Delivered $560k under budget due to favourable pricing.

b) The Peninsula Widening Project – Procurement and Project team established in partnership with NZTA.

c) Maintenance contracts re-tendered - all procurement milestones met.

d) Continual improvements to performance reporting and monitoring providing improved managerial oversight and visibility on gaps to be addressed.

RECOMMENDATIONS

That the Committee:

a) Notes the Transport Activity Report for the Quarter ended 30 March 2016.

BACKGROUND

3 The Transport activity provides the planning, construction, maintenance and upgrading of the transport network. The network includes:

· roads

· cycle ways

· footpaths

· bridges and retaining walls

· street lighting

· traffic signals

· road marking.

4 The New Zealand Transport Agency (NZTA), the national road funding authority, provides a financial assistance subsidy for works that meet agreed criteria via the National Land Transport Programme.

DISCUSSION

Management of Transport services

5 Council urban and rural road maintenance including some renewals is carried out by Fulton Hogan. The contracts, along with the signs and road markings, have been amalgamated and are being re-tendered.

6 Community projects and road safety programmes are managed by Council staff, as is the management of third party activities on the road and footpaths.

Non-financial performance

Service

7 Total Monthly Escalations

8 Urban and Rural Maintenance Contract Requests

9 Response times consistently below the target of 95%. Improvements are noted in February and March 2016.

10 An analysis of request data in October 2015 revealed approximately 70,000 backlog days (requests overdue by days overdue). This was due to the contractor failing to close off requests in a timely fashion. Work was undertaken to address and they currently sit at 337. Targets under the new maintenance contract sets backlog maintenance days at zero.

Value and Efficiency

11 Re-seals programme 2016

12 The re-seal programme on target for completion May 2016 covering approximately 60km (6%) of the network. Re-seals have an estimated average useful life of approximately 15 years.

13 Traffic Management Plan Audits 2015/16

14 The Network Team received 201 requests for traffic management plans during the period, a significant increase from 101 for the same period in 2015. This increase is largely driven by corridor access requests. A corridor access request (CAR) is required by anyone who wishes to dig in a street, footpath, berm or paper road. This ensures council is notified of any works in the road 'corridor' and can ensure it is safely managed and reinstated.

15 During the period 4 sites were found to have risks as follows:

Site	Works	Risk identified	Resolution
Forbury Rd.	Burst water pipe	No provision for pedestrian safety	Work stopped to rectify
Corstorphine Rd.	Ultra-fast broadband connection	Poor traffic management/signs	Site closed down until issues rectified
Islington St.	Dig out	Missing safety zones and signs	Work stopped and issues rectified immediately
Islington St.	Reinstating dig out	Missing safety zones and signs. Roller operating in live lane.	Work stopped and issues rectified immediately

Major initiatives

16 The Peninsula Widening project - Council staff collaborating with NZTA in procurement and project management.

17 Central City Cycle Network – Tender awarded for the Indicative Business Case. Workshops held with Councillors and stakeholders on 10 February to explain the process and confirm project objectives and criteria for route assessment. Route analysis commenced. The programme and milestones were reviewed to allow additional time for consultation and review.

18 LED Street Lights – The business case for the transition to LED street lights underway and the Lynn Street demonstration site in place. Staff met with Dark Skies Advisory Panel and Disability Issues Advisory Group to discuss the project. Investigations into smart technology options continued.

19 Transport Model Update – a steering group of staff from DCC, NZTA and ORC was established to oversee the update of model. A tender for professional services was prepared.

20 Parking Review – Aerial photography surveys of parking occupancy were completed, and analysis commenced. Previous parking work was reviewed, and parking management in other Councils investigated.

21 Community Activities – Cycle skills and led rides delivered in February-March to 200 children across 3 schools, (Bathgate Park, Carisbrook and Queens High). Bike Wise activities delivered with partners, e.g. Go By Bike Day.

Key Capital Projects

Name	YTD Budget ($000)	YTD Actual ($000)
Road Resurfacing	4,611	3,452
Strategic Cycle ways	1,826	567
Major Drainage Control	1,103	423
Footpath Resurfacing	1,580	258
New Capital Improvements	356	218
Peninsula	1,146	1,811
Peninsula - Turnbulls Bay	0	991
Road Rehabilitation	2,047	874
Structure Component Replacement	689	234
Traffic Services Renewal	420	194

22 Road Resurfacing – Will deliver as planned and $560k under budget due to favourable pricing. Currently, the programme is 95% complete. Gravel roads re-metalled as an over spend on the rural contract.

23 Strategic Cycle Network - Alterations and remedial works to Portobello Rd to be completed early 2016/2017. Work underway with NZTA to determine options for collaborative design and delivery to progress network development for consideration by Council.

24 Major Drainage Control – Will deliver as planned. This includes the Morris Rd drainage and other miscellaneous works.

25 Footpath Resurfacing - Footpath Contacts (North and South) and a Kerb and Channel Contract are in progress at 30% completion.

26 Slip Repairs – Will commence in next financial year. Progress as follows:

Site	Status	Construct completion
St Leonards Drive	Design being peer reviewed	August 2016
Seal Point Road	Tendered	October 2016
Hatchery Rd / Soldiers Monument / Sandymouth / Seven Sisters	Design and tender documentation being prepared	October 2016

27 Peninsula Widening Project - Registration of intent for professional design services complete.

28 Turnbulls Bay Slip Repair – Additional expenditure approved to complete buttressing at base of wall, consultant to confirm programme.

29 Road Rehabilitation – Nearing completion. Wingatui Rd to commence construction in June 2016.

30 Structure Component Replacement - Handrail replacement for the St Clair Seawall postponed and planned for June 2016. Seawall condition rating complete and requires further analysis to establish forward works programme. Bridge repair works due for completion in June 2016.

31 Traffic Services Renewal – Due for completion June 2016.

OPTIONS

32 As an update report there are no options.

NEXT STEPS

33 Areas of focus for the next quarter will be:

· Negotiation of tendered maintenance contract and transition to the new contract regime.

· Complete construction of slip repairs.

· Peninsula Widening project professional design services contract let.

· LED Upgrade.

· 2016 Renewal programme.

· Commence programming of retaining and sea walls renewals.

· Developing options with NZTA to progress the Strategic Cycle Network.

Signatories

Author:	Merrin McCrory - Asset and Commercial Manager, Transport
Authoriser:	Ruth Stokes - General Manager Infrastructure and Networks

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☒
Economic Development Strategy	☐	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Integrated Transport Strategy supports the outcomes of a number of strategies.

Māori Impact Statement

No known impacts.

Sustainability

The Integrated Transport Strategy supports sustainable outcomes.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Integrated Transport Strategy is included in the long term plan.

Financial considerations

No financial implications.

Significance

This is considered to be of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

No external engagement.

Engagement - internal

No internal engagement.

Risks: Legal / Health and Safety etc.

No risks.

Conflict of Interest

No conflict of interest.

Community Boards

Not applicable.

Infrastructure Services Committee

7 June 2016

Three Waters Activity Report for the quarter ended 30 March 2016

Department: Water and Waste

EXECUTIVE SUMMARY

1 This report updates the Committee on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

2 Highlights for the quarter include:

· The Ross Creek dam consent was received in March, tenders will be called in early June

· Capital spend forecast to 30 June is $18.8M against a budget of $21.4. The remaining $2.6M has been signalled as a carry-forward for completion of the Tahuna Biosolids project; Switchboard H&S Upgrades; and Portobello Road Screen in Q1 2016/17.

· Capital projects are now being tendered and awarded for the 2016/17 year, with unspent contingencies from 2015/16 projects being used to bring forward small renewals projects from 2016/17.

RECOMMENDATIONS

That the Committee:

a) Notes the Three Waters Activity Report for the Quarter ended 30 March 2016.

BACKGROUND

3 The water activity delivers the effective collection, treatment and reticulation. The wastewater activity provides the collection, treatment and discharge. The stormwater activity encompasses collection and safe disposal. All three activities are managed in a way that protects public health, and minimises impact on the environment.

4 The Three Waters activity includes:

· Collection and treatment of raw water.

· Reticulation of treated water for drinking and firefighting.

· Collection and treatment of wastewater.

· Discharge of treated wastewater water and disposal of biosolids.

· Collection and discharge of stormwater.

DISCUSSION

Management of Three Waters services

5 The collection, treatment, reticulation and disposal of drinking water, wastewater and stormwater are managed directly by Council. The maintenance of the water, wastewater and stormwater pipe networks is contracted to City Care Limited.

6 The Council’s water supply service consists of four service areas: - metropolitan Dunedin and the three outlying areas of West Taieri, Outram and Northern Schemes (now fed from Mount Grand).

7 The water supply network includes 21,000 hectares of water catchment; 1,367 km of pipeline; 30 pumping stations; 57 reservoirs (raw and treated) and 10 treatment plants.

8 The Council’s wastewater service consists of seven service areas, including metropolitan Dunedin and six outlying areas: Green Island, Mosgiel, Middlemarch, Seacliff, Waikouaiti/Karitane and Warrington. The Metropolitan system takes the east and west harbour communities of Portobello and Port Chalmers respectively and discharges from Tahuna via the long ocean outfall. Green Island takes the treated Mosgiel effluent and discharges this along with wastes from Green Island, Abbotsford and coastal south Dunedin via the ocean outfall at Waldronville.

9 The wastewater network comprises 901 km of pipes, 76 reticulation pumping stations, 130 domestic pumping stations and seven treatment plants. The service is provided to approximately 107,000 residents and 106 trade customers.

10 The Council’s stormwater service manages the collection and disposal of stormwater to domestic and commercial residents in eight service areas – metropolitan Dunedin and seven outlying areas: Brighton/Waldronville; Green Island, Mosgiel, Middlemarch, Mosgiel, Outram, Port Chalmers and Waikouaiti/Karitane and Warrington. The stormwater network comprises 372 km of pipes and 11 pumping stations.

Non-financial performance

Service

11 Total treated water network demand (production from all metro treatment plants)

· Network demand figures follow expected trend and show correlation with rainfall data.

12 Percentage response times met ≤24hours

Quarter Ending 31 March 2016	Response Times Met
Water	567/629	90%
Wastewater	87/91	96%
Stormwater	5/6	83%

· Urgent jobs are those that have a target response time of under 24 hours. The target is based on job type and may be as little as 1 hour. Response time is measured based on when a crew arrives on site. The time to restore service on a job is recorded separately.

· Focussed improvements by City Care in conjunction with DCC now yielding benefits.

13 Number of customer complaints for drinking water

Total for quarter Ending 31 March 2016	167
Drinking water pressure or flow	36
Continuity of supply	112
Drinking water odour	3
Drinking water clarity	16

· July 2015 result elevated due to frosts and consequent “no water” complaints, many of which were on private plumbing.

14 Number of wet weather wastewater overflows

· Overflows arise due to stormwater entering the wastewater system through cracks in old pipes (infiltration) or cross connections (inflow). The wastewater renewals programme is targeted at reducing infiltration as this can also cause wastewater flooding.

Value & Efficiency

15 Number of water main breaks (12month rolling average)

· The data set starts July 2014, so the graph only shows the rolling average of a full 12 months from July 2015. Break rates were elevated in July 2015 due to particularly bad frost damage. This has affected the rolling average.

16 Average duration of unplanned shutdowns

· The peak in September and October was due to some unexpected issues related to capital works projects in Corstophine. Failure of a zone valves and miscommunication between contractors led to an extended unplanned shutdown to enable the new watermain to be connected and commissioned.

17 Number of foul sewer blockages

· The data set starts July 2014, so only represents a full 12 month rolling average from July 2015.

18 Wastewater discharge consent compliance

· Most non-compliances relate to exceeding of trigger values for BOD (biological oxygen demand), total suspended solids, oils & grease, aluminium and copper at Tahuna and nitrogen at Seacliff wastewater treatment plants. The Seacliff plant struggles to meet consent compliance, but this will be addressed as part of the northern wastewater strategy. Tahuna has had some issues with levels of oil and grease, but the most recent samples have shown an improvement.

· Each odour complaint for Tahuna is classed as a non-compliance with the resource consent. 27 complaints were received in Q3, mainly associated with a particular odour episode in 4 – 12 February

19 Percentage planned maintenance completed

· Operational checks of all pumping stations were loaded into the IT system prior to July but on a generic basis resulting in some unnecessary work orders being generated. In December, these were modified to fit the actual needs to different stations which resulted in some recurring jobs being deleted from the system.

Major initiatives

20 Northern Wastewater Strategy – The Infrastructure Services Committee approved the proposed consenting strategy on 26 May. The DOC concession for Seacliff WWTP has now been lodged.

21 Security of Supply Strategy - now progressing again with the Ross Creek Dam Building Consent now issued by the ORC. Tenders to be called in early June

22 Kaikorai Valley – Phase 3 design is now complete and tenders will be called in June; Phase 4 is in planning stage, involves work in 170 private properties and an extensive stakeholder engagement and communication strategy for this project is now being developed.

23 Musselburgh Pump Station – A major refurbishment and reconfiguration (driven by age/condition and earthquake vulnerability) is being planned for the site. This is currently the single most critical site in the WWS network and a significant challenge will be maintaining continuous operation during the works. Physical works will not commence until late 2017.

24 South Dunedin stormwater options – following the Council resolution, staff are developing a timetable for updates on possible measures to ensure that stormwater management in South Dunedin is capable of preventing and/or mitigating flooding caused by severe rain events. One of the first priorities is to link the existing stormwater models and improve their accuracy for modelling larger scale events. A request for consultancy services has been prepared to undertake this work. Discussions have also begun to look at options for linking the ORC’s groundwater model with the DCC’s stormwater models.

Capital projects

Name	Budget	Actual
Outram WTP	$705,706	$186,000
Kaikorai Valley Phase 1	$3,087,509	$3,060,000
Kaikorai Valley Phase 2	$3,749,796	$1,592,263
University Renewals	$2,024,600	$1,841,000
Logan Park Renewals	$418,666	$395,573
Tahuna Roof Renewals	$605,650	$251,609

*Figures are as of 30 April

25 Outram WTP Upgrade: To ensure compliance with drinking water standards: Tender awarded to Filtec and the upgrade is progressing well for completion and commissioning by the 30 June Drinking Water Standards deadline.

26 Kaikorai Valley Renewals Phase 1: To reduce wastewater flooding in Surrey Street and Caversham Tunnel and reduce overflows to Kaikorai stream – Tender awarded to CityCare. Project has incurred delayed due to addition of scope to better facilitate future stages of the KV renewals and very poor ground conditions encountered in Lynn St and Wales Street. Physical works are essentially complete with final reinstatement in progress. Additional expenditure request has been submitted and approved.

27 Kaikorai Valley Renewals Phase 2: to reduce wastewater flooding in Surrey Street and Caversham Tunnel and reduce overflows to Kaikorai stream– Tender awarded to Fulton Hogan. This Project is currently progressing well and forecast to be delivered on time and on budget.

28 University Renewals – Tender awarded to Downer. This project incurred some delays due to changes in scope from the University relating to landscaping works. WWS renewals are now essentially complete and forecast to come in on budget.

29 Logan Park Renewals – Tender awarded to Clearwaters. This project incurred some delays due ground conditions encountered that were poorer than planned for (pre-construction testing showed ground conditions were adverse and a subsequent revised methodology was developed). Large historic tree roots have been encountered. Additional expenditure request has been submitted and approved.

30 Tahuna Roof Renewals – Tender awarded to Stevenson Williams. Project is progressing well despite the discovery of asbestos, which has been managed appropriately. Project forecast to be delivered on time and on budget.

OPTIONS

31 As an update report, there are no options.

NEXT STEPS

32 Areas of focus for the next quarter will be:

· Portobello Road stormwater pump station screen replacement tender will go to market in late May, with an expected installation of August / September.

· Commence work to link the stormwater models and improve ability to model large scale events.

· Tender for the Ross Creek Dam Refurbishment is expected to be released on 2 June.

· Every St/Jeffery St Renewals package will go to market in early June

· Package 1 of 3 Switchboard H&S Upgrade packages will be tendered in late May.

Signatories

Author:	Laura McElhone - Group Manager Water and Waste
Authoriser:	Ruth Stokes - General Manager Infrastructure and Networks

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to providing local infrastructure that is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☒	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☒	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Three waters activities support the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

The 3 Waters activity contributes positively to the interests of the community by ensuring the provision of safe drinking water, and the safe and sustainable disposal of wastewater and stormwater.

LTP/Annual Plan / Financial Strategy

The 3 Waters Activities are included in the Long Term Plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This decision is considered of low significance under the Significance and Engagement Policy.

Engagement - external

As an update report no external engagement has been undertaken.

Engagement – internal

As an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety / Conflict of Interest etc.

There are no identified risks.

Community Boards

Not applicable.

Chairperson	Cr Kate Wilson
Deputy Chairperson	Cr Mike Lord
Members	Cr David Benson-Pope	Cr John Bezett
	Cr Hilary Calvert	Mayor Dave Cull
	Cr Doug Hall	Cr Aaron Hawkins
	Cr Jinty MacTavish	Cr Andrew Noone
	Cr Neville Peat	Cr Chris Staynes
	Cr Richard Thomson	Cr Lee Vandervis
	Cr Andrew Whiley