Infrastructure Services Committee

MINUTES

 

Confirmed minutes of an ordinary meeting of the Infrastructure Services Committee held in the Edinburgh Room, Municipal Chambers , The Octagon, Dunedin on Tuesday 7 June 2016, commencing at 2.30pm.

 

PRESENT

 

Chairperson

Cr Kate Wilson

 

Deputy Chairperson

Cr Mike Lord

 

Members

Cr David Benson-Pope

Cr John Bezett

 

Cr Doug Hall

Cr Jinty MacTavish

 

Cr Andrew Whiley

Cr Chris Staynes

 

Cr Richard Thomson

 

 

 

IN ATTENDANCE

Ruth Stokes (General Manager Infrastructure and Networks), Catherine Irvine (Solid Waste Manager),  Bruce Hall (Information Support), Michael Tannock (Transport Network Team Leader).

 

Governance Support Officer      Arlene Goss

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

 

Moved (Chairperson Kate Wilson/Cr Chris Staynes) that the Committee:

 

Accepts the apologies from Mayor Dave Cull, Cr Hilary Calvert, Cr Aaron Hawkins, Cr Andrew Noone, Cr Neville Peat and Cr Lee Vandervis.

 

Motion carried (IS/2016/013)

 

3       Confirmation of agenda

 

 

Moved (Chairperson Kate Wilson/Deputy Chairperson Mike Lord) that the Committee:

 

Confirms the agenda with the addition of the item "Items for the Notification of the Chair" to follow Item 11 on the agenda.

 

 Motion carried (IS/2016/014)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no new declarations of interest.      

Part A Reports

5       Naming of a new Private Way off Barr Street

 

Moved (Cr John Bezett/Cr Jinty MacTavish) that the Committee:

 

a)     Approves the naming of a new Private Way off Barr Street as "Wattie Fox Lane", pursuant to Section 319(1)(j) of the Local Government Act 1974.

Motion carried (IS/2016/015)

 

6       Road Name of Private Way within Three Hills Subdivision

 

Moved (Cr John Bezett/Cr Chris Staynes) that the Committee:

 

a)     Approves the naming of a new Private Way off Malvern Street as "Fred Hollows Way", pursuant to Section 319(1)(j) of the Local Government Act 1974.

Motion carried (IS/2016/016)

 

7       Proposed Road Stopping - 17 Maheno Street, Dunedin

 

Moved (Deputy Chairperson Mike Lord/Cr Chris Staynes) that the Committee:

 

a)     Approves the publishing of a public notice advertising the intention to stop a portion of legal road adjacent to 17 Maheno Street, Dunedin, subject to the applicant agreeing to:

i)      Pay the Council the non-refundable fee for processing the stopping,

ii)     Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, OR the value of the stopped road, assessed by the Council’s valuer, whichever is the greater,

iii)    Amalgamate the stopped portion of the road with the title of the adjacent land that is owned by the applicant, namely  Lot 21 DP2191 CFR OT162/199,

iv)    Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road,

v)     Register an easement upon the stopped portion of the road for the benefit of any utility companies that have assets located on, over or under that land.

Motion carried (IS/2016/017)

 

8       Resolution to Stop a Portion of Cliffs Road, Dunedin

 

Moved (Deputy Chairperson Mike Lord/Cr John Bezett) that the Committee:

 

a)     Notes that no objections were submitted during the notice period.

b)     Resolves that under Section 342 of the Local Government Act 1974 the portion of unformed road described as Section 1 SO 491683 is stopped, with costs being met by the applicant as per the Infrastructure Services Committee resolution.

a)     Authorises public notice of the road stopping.

Motion carried (IS/2016/018)

 

9       Solid Waste Activity Report for the quarter ended 30 March 2016

 

 

Catherine Irvine (Solid Waste Manager) came to the table and answered councillor's questions.

 

 

Moved (Deputy Chairperson Mike Lord/Cr Doug Hall) that the Committee:

 

a)     Notes the Solid Waste Activity Report for the Quarter ended 30 March 2016.

Motion carried (IS/2016/019)

 

10     Transport Activity Report For The Quarter Ended 30 March 2016

 

 

Ruth Stokes (General Manager Infrastructure and Networks) answered councillor's questions on this report.  

 

 

Moved (Cr Jinty MacTavish/Cr Doug Hall) that the Committee:

 

a)     Notes the Transport Activity Report for the Quarter ended 30 March 2016.

Motion carried (IS/2016/020)

 

11     Three Waters Activity Report for the quarter ended 30 March 2016

 

 

Ruth Stokes (General Manager Infrastructure and Networks) answered councillor's questions on this report. 

 

 

Moved (Deputy Chairperson Mike Lord/Cr Chris Staynes) that the Committee:

 

a)     Notes the Three Waters Activity Report for the Quarter ended 30 March 2016.

Motion carried (IS/2016/021)

             

12     items for notification of the chair

 

Cr Benson-Pope raised the issue of people driving over grass on the median strip of Portsmouth Drive. He showed councillors a photograph of the problem and requested that a solution be considered. Ruth Stokes advised that staff have prepared a plan and this plan will be discussed with Cr Benson-Pope.

 

Cr Hall raised the issue of Two Car slip on the Otago Peninsula.  Ruth Stokes advised tenders close on Monday 13 June and an update will be provided in the next activity report.

 

Cr Hall also raised the issue of the St Clair replacement handrail. Ruth Stokes advised the replacement was postponed until a decision is reached on broader works that may be required to the wall.

 

Cr MacTavish asked which councillors would not be attending tomorrow's meeting of the Community and Engagement committee as she wished to ensure a quorum.

 

Resolution to exclude the public

Moved (Chairperson Kate Wilson/Cr Chris Staynes) that the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Sale of Land

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (IS/2016/022)

 

 

The meeting concluded at 3.15pm.

 

 

 

..............................................

CHAIRPERSON