Otago Peninsula Community Board
MINUTES
Confirmed minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 30 June 2016, commencing at 10.00 am
PRESENT
Chairperson |
Christine Garey |
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Deputy Chairperson |
Paul Pope |
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Members |
Lox Kellas |
Hoani Langsbury |
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Cr Neville Peat |
Edna Stevenson |
IN ATTENDANCE |
Richard Saunders (Group Manager Parks and Recreation), Inspector Jason Guthrie (Area Commander, Otago Coastal, NZ Police), Malcolm Alexander (Chief Executive, Local Government New Zealand), Maria Ioannou (Corporate Policy Manager) and Anne Gray (Policy Analyst) |
Governance Support Officer Pam Jordan
Christine Garey opened the meeting with a reflection.
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Moved (Chairperson Christine Garey/Lox Kellas):
That the Board:
Accepts the apologies from Christine Neill (for absence) and Hoani Langsbury (for lateness).
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Moved (Lox Kellas/Edna Stevenson):
That the Board:
Confirms the agenda with the funding applications to be taken following the confirmation of minutes.
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Chairperson Christine Garey/Paul Pope):
That the Board:
Confirms the minutes of the Otago Peninsula Community Board meeting held on 26 May 2016 as a correct record.
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A report from Civic appended funding applications from the Ocean Grove Community Trust for a year's worth (12 editions) of "Hawk Talk" and from the Te Rauone Beach Coast Care Committee for the printing of updated promotion booklets. It was noted that $1,316.78 remained in the Project Fund for the financial year.
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Edna Stevenson declared an interest in the Te Rauone Beach Coast Care Committee application and withdrew from the meeting at 10.29 am.
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That the Board:
a) Grants the funding application from the Ocean Grove Community Trust for $500.00. b) Grants the funding application from Te Rauone Beach Coast Care Committee for $816.78. |
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Edna Stevenson returned to the meeting at 10.31 am. |
7 New Zealand Police Update |
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Inspector Jason Guthrie, Area Commander, Otago Coastal, provided an update on policing issues in the Otago Coastal area and related to the Otago Peninsula. He commented on crime statistics for the area and those reported at the Portobello Station. In response to the Board's wish for a commitment to resident policing on the Peninsula he said that while he could not give an iron-clad promise, there was no intent to withdraw policing services from Portobello because of its geographical isolation, and this had not been discussed at any level. There was a contingency in place to deploy someone to Portobello full time if needed in the event of the resident sole charge police officer being on leave and cover could be provided from South Dunedin when necessary.
Issues related to tourism were raised including increasing numbers of visitors and *555 calls. Inspector Guthrie noted that these reinforced his thinking about the importance of maintaining the sole charge position on the Peninsula. Tourism numbers were increasing greatly here and in Central Otago and this contributed to decisions about staff employment.
Board members offered to assist with raising the profile of the police in the community. |
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Maria Ioannou (Corporate Policy Manager) and Anne Gray (Policy Analyst) thanked Board members for their support during the Annual Plan process. Policy staff were currently speaking to Boards about the Strategic Framework during this meeting round and she commented on the key strategies.
Anne Gray commented that the vision for Dunedin was to be one of the world's great small cities and eight strategies contributed to this. Most had now been adopted, while the Parks and Recreation Strategy was in development.
Maria Ioannou advised that it was hoped that Community Plans could be programmed so they fed into the budget process better. She also suggested workshops with Community Boards. |
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Malcolm Alexander, Chief Executive, Local Government New Zealand, thanked the Board for the invitation to attend and noted that it was part of his role to visit the membership. He made a presentation to the Board which covered the role of the LGNZ National Council, key priorities and new projects, key policy issues, fairness issues such as whether ratepayers should support tourism infrastructure, community policing issues and the installation of security cameras by some councils to support the work of the police. Mr Alexander also commented on matters such as LGNZ's Excellence Programme, the upcoming local body elections, the forthcoming LGNZ conference in Dunedin, and engagement with the community.
There was discussion on the funding of tourism infrastructure including the imposition of tourist levies such as those in place at Stewart Island. The Chairperson also advised that there had been concerns from the community around tourism growth, freedom camping, wildlife poaching etc, and these needed to be managed. |
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The Chairperson congratulated Board members for the way they had worked with staff on their delegated projects and noted that most of the projects were now in train. She suggested holding a workshop before the next Board meeting to update the Community Plan. |
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a) Keep Dunedin Beautiful |
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Paul Pope commented on the Keep Dunedin Beautiful Week to be held in September. |
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b) Rural Roads Update |
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Lox Kellas reported that roads were in good condition for the time of year. He advised of the poor quality of grates being installed in roads, which were brittle. The Group Manager advised he would follow up this matter. He also commented on the work that had started in front of the new retaining wall at Broad Bay and the traffic management plan. The Group Manager was asked to liaise with Lala Frazer over the Smiths Creek spawning area for native banded kokopu in relation to the Turnbulls Bay work. |
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c) Area Updates |
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Board members provided updates from their areas of responsibility.
Paul Pope advised that over 60 people had attended the Tomahawk School open days. He commented on the Portobello Jetty ramp. He also noted that he had made two presentations to the Council's 2GP hearings on behalf of the Board. The Portobello Market Day would be held on 17 July.
Edna Stevenson commented on arrangements for the unveiling of the plaque for the Robert George memorial seat. She also advised the Board of a recent very positive meeting of the Te Rauone Beach Coast Care Committee with Beca and noted that Port Otago was still on track with the resource consent application by the end of September.
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Area Updates (Continued)
Hoani Langsbury here provided his area update on speed humps, the overhanging trees above the tank traps which were being dealt with, and tagging on the tank traps.
The meeting concluded at 12.05 pm.
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CHAIRPERSON