Planning and Regulatory Committee



Confirmed minutes of an ordinary meeting of the Planning and Regulatory Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 7 June 2016, commencing at 1.00 pm





Cr David Benson-Pope


Deputy Chairperson




Cr John Bezett

Cr Doug Hall


Cr Mike Lord

Cr Jinty MacTavish


Cr Andrew Noone

Cr Chris Staynes


Cr Richard Thomson

Cr Andrew Whiley


Cr Kate Wilson





Sue Bidrose (Chief Executive Officer), Simon Pickford (General Manager Services and Development) and Ruth Stokes (General Manager Infrastructure and Networks), Richard Saunders (Group Manager, Parks and Recreation), Jendi Paterson (Recreation Planning and Facilities Manager), Nicola Pinfold (Group Manager, Community and Planning), Adrian Blair (Group Manager, Customer and Regulatory Services), Ros MacGill (Manager Environment Health and Animal Services), Andrea Jones (Communications Team Leader) and Gerard Collings (Chairperson Waikouaiti Coast Community Board)


Governance Support Officer      Wendy Collard




1       Public Forum

1.1    Rhys Owen - Freedom Camping


Mr Owen tabled photos and commented on freedom camping at the Warrington Domain that had occurred over the summer.  He advised that he felt that the existing infrastructure, such as the toilets, rubbish collection and water supply, could not sustain that number of campers.  Mr Owen commented that the community were not able to use the recreational reserve due to the numbers camping which at certain times had been up to 100 vehicles.  He advised that he would like Council to give consideration to allowing only freedom campers in self-contained vehicles to camp within the city boundaries. 

Mr Owen responded to questions which included the current condition of the Warrington Domain.


          1.2    Alasdair Morrison – Freedom Camping


Mr Morrison commented on freedom camping at the Warrington Domain that had occurred over the past season.  He advised that following concerns raised by members of the Warrington community, himself and two other Waikouaiti Coast Community Board members had undertaken a nightly head count of campers and had advised staff on any issues that had arisen such as signage and the strain on the existing infrastructure.  Mr Morrison commented that staff promptly installed additional rubbish bins and port-o-loos to meet the increased demand.



        1.3    Neil Kennedy – Freedom Camping


Mr Kennedy spoke to his concerns regarding freedom camping within the city and advised that he understood that the Freedom Camping Act 2011 prohibit Councils from completely banning freedom camping.  He commented that he felt that Council should give consideration to approaching Central Government with the issues that freedom camping had created.


Mr Kennedy requested that Council give consideration finding additional freedom camping sites before the upcoming season to help ease the burden on the Ocean View and Warrington Communities.


  2     Apologies


Moved (Chairperson David Benson-Pope/Cr Kate Wilson): that the Committee


Accepts the apologies from Mayor Dave Cull and Crs Hilary Calvert, Aaron Hawkins, Neville Peat and Lee Vandervis.


Motion carried (PR/2016/004)


3       Confirmation of agenda



Moved (Chairperson David Benson-Pope/Cr Andrew Noone): that the Committee


Confirms the agenda without addition or alteration


Motion carried (PR/2016/005)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


There were no declarations of interest made or conflicts of interest declared.


Part A Reports

5       Camping Control Bylaw 2015 - Season Review Update



Gerard Collings (Chair, Waikouaiti Coast Community Board) was invited to the table to participate in the discussion on this report.


A report from Parks and Recreation provided an updated on the 2015/2016 Freedom Camping season following the adoption of the Camping Control Bylaw 2015 in September 2015. 


The Group Manager Parks and Recreation (Richard Saunders) and the Recreation Planning and Facilities Manager (Jendi Paterson) spoke to the report.  Mr Saunders advised that staff were investigating the options for a third site for non-self-contained campers to alleviate the burden on the Warrington Domain and Ocean View Reserve.  He commented that he felt that the implementation of the Camping Control Bylaw 2015 had been successful; however agreed that there had been some issues.


There was discussion on other possible options for the provision of freedom camping which included carparking buildings and private property as the numbers of freedom campers was increasing.



Moved (Cr Mike Lord/Cr Andrew Noone): that the Committee


a)    Notes that staff will work with the local Community Boards before the beginning of the 2016/2017 season to ensure infrastructure requirements are adequately met at the designated unrestricted freedom camping sites, Warrington Domain and Ocean View Recreation Reserve.

b)    Encourage interested landowners or clubs and societies to work with staff to look at other sites that might be available for freedom camping.

Motion carried (PR/2016/006)


6       Planning and Regulatory Non-Financial Activity Report for the Quarter Ended 30 March 2016



A report from Community and Planning provided an update on Council activities which included city planning, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement.




Moved (Chairperson David Benson-Pope/Cr Kate Wilson): that the Committee


a)      Notes the planning and regulatory non-financial activity report for the quarter ended 30 March 2016.

Motion carried (PR/2016/007)










7       Items for consideration by the Chair



There were no items identified.


The meeting concluded at 2.32 pm.