Planning and Regulatory Committee
MINUTES
Confirmed minutes of an ordinary
meeting of the Planning and Regulatory Committee held in the Edinburgh Room,
Municipal Chambers, The Octagon, Dunedin on Tuesday 7 June 2016, commencing at 1.00
pm
PRESENT
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Chairperson
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Cr David Benson-Pope
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Deputy Chairperson
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Members
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Cr John Bezett
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Cr Doug Hall
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Cr Mike Lord
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Cr Jinty MacTavish
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Cr Andrew Noone
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Cr Chris Staynes
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Cr Richard Thomson
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Cr Andrew Whiley
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Cr Kate Wilson
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IN ATTENDANCE
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Sue Bidrose (Chief Executive
Officer), Simon Pickford (General Manager Services and Development) and Ruth
Stokes (General Manager Infrastructure and Networks), Richard Saunders (Group
Manager, Parks and Recreation), Jendi Paterson (Recreation Planning and
Facilities Manager), Nicola Pinfold (Group Manager, Community and Planning),
Adrian Blair (Group Manager, Customer and Regulatory Services), Ros MacGill
(Manager Environment Health and Animal Services), Andrea Jones
(Communications Team Leader) and Gerard Collings (Chairperson Waikouaiti
Coast Community Board)
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Governance Support Officer Wendy
Collard
1 Public
Forum
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1.1 Rhys Owen - Freedom
Camping
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Mr Owen tabled photos and commented on freedom camping at
the Warrington Domain that had occurred over the summer. He advised
that he felt that the existing infrastructure, such as the toilets, rubbish
collection and water supply, could not sustain that number of campers.
Mr Owen commented that the community were not able to use the recreational
reserve due to the numbers camping which at certain times had been up to 100
vehicles. He advised that he would like Council to give consideration
to allowing only freedom campers in self-contained vehicles to camp within
the city boundaries.
Mr Owen responded to questions which included the current
condition of the Warrington Domain.
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1.2 Alasdair
Morrison – Freedom Camping
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Mr Morrison commented on freedom
camping at the Warrington Domain that had occurred over the past season. He
advised that following concerns raised by members of the Warrington
community, himself and two other Waikouaiti Coast Community Board members had
undertaken a nightly head count of campers and had advised staff on any
issues that had arisen such as signage and the strain on the existing
infrastructure. Mr Morrison commented that staff promptly installed
additional rubbish bins and port-o-loos to meet the increased demand.
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1.3 Neil
Kennedy – Freedom Camping
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Mr Kennedy spoke to his concerns
regarding freedom camping within the city and advised that he understood that
the Freedom Camping Act 2011 prohibit Councils from completely banning
freedom camping. He commented that he felt that Council should give
consideration to approaching Central Government with the issues that freedom
camping had created.
Mr Kennedy requested that
Council give consideration finding additional freedom camping sites before
the upcoming season to help ease the burden on the Ocean View and Warrington
Communities.
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2 Apologies
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Moved (Chairperson
David Benson-Pope/Cr Kate Wilson): that the Committee
Accepts the apologies
from Mayor Dave Cull and Crs Hilary Calvert, Aaron Hawkins, Neville Peat and Lee
Vandervis.
Motion carried (PR/2016/004)
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
There were no
declarations of interest made or conflicts of interest declared.
Part A Reports
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5 Camping
Control Bylaw 2015 - Season Review Update
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Gerard Collings (Chair, Waikouaiti Coast Community Board)
was invited to the table to participate in the discussion on this report.
A report from Parks and Recreation provided an updated on
the 2015/2016 Freedom Camping season following the adoption of the Camping
Control Bylaw 2015 in September 2015.
The Group Manager Parks and Recreation (Richard Saunders)
and the Recreation Planning and Facilities Manager (Jendi Paterson) spoke to
the report. Mr Saunders advised that staff were investigating the
options for a third site for non-self-contained campers to alleviate the
burden on the Warrington Domain and Ocean View Reserve. He commented
that he felt that the implementation of the Camping Control Bylaw 2015 had
been successful; however agreed that there had been some issues.
There was discussion on other possible options for the
provision of freedom camping which included carparking buildings and private
property as the numbers of freedom campers was increasing.
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Moved (Cr Mike Lord/Cr Andrew Noone):
that the Committee
a) Notes that
staff will work with the local Community Boards before the beginning of
the 2016/2017 season to ensure infrastructure requirements are adequately met
at the designated unrestricted freedom camping sites, Warrington Domain and
Ocean View Recreation Reserve.
b) Encourage
interested landowners or clubs and societies to work with staff to look at
other sites that might be available for freedom camping.
Motion carried (PR/2016/006)
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6 Planning
and Regulatory Non-Financial Activity Report for the Quarter Ended 30 March
2016
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A report from Community and Planning provided an update on
Council activities which included city planning, resource consents, building
services, alcohol licensing, environmental health, animal control and parking
enforcement.
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Moved (Chairperson David Benson-Pope/Cr Kate Wilson): that the Committee
a) Notes the
planning and regulatory non-financial
activity report for the quarter ended 30 March 2016.
Motion carried (PR/2016/007)
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7 Items
for consideration by the Chair
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There were no items
identified.
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The meeting concluded at 2.32
pm.
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CHAIRPERSON
