Strath Taieri Community Board

MINUTES

Confirmed minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 30 June 2016, commencing at 2.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Russell Anderson	Bevan Dowling
	Karen Dunn	Cr Mike Lord
	Mr Noel Matthews

IN ATTENDANCE

Alana Reid (Property Officer Civic Property), Merrin McCrory (Asset and Commercial Manager Business Support) and Kristy Rusher (Manager Civic and Legal)

Governance Support Officer      Andrea Barker

Councillor Mike Lord entered at 2.01pm

1       Public Forum

1.1    Middlemarch Hall Committee

Representatives from the Middlemarch Hall committee addressed the meeting concerning Middlemarch Hall heating.

Alana Reid was in attendance to respond to the concerns regarding the Middlemarch hall.  Ms Reid advised that heating and insulation was still a priority, however further investigation was needed to what was required to comply with current building codes.  It was agreed that Ms Reid would provide an update to the Board within the first 2 weeks of July.  

2       Apologies

There were no apologies.

3       Confirmation of agenda
	Moved (Chair Barry Williams/Cr Mike Lord): that the Board Confirms the agenda without addition or alteration Motion carried (STCB/2016/014)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Karen Dunn declared an interest in Item 7 – the Strath Taieri School funding application.

5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 26 May 2016
	Following discussion it was agreed that the minutes would be amended to record additional comments made by the Deputy Chairperson on State Highway 87 in regards to the petition.
	Moved (Deputy Chairperson Joan Wilson/Cr Mike Lord): that the Board Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 26 May 2016 subject to the changes as requested. Motion carried (STCB/2016/015)

Part A Reports

6       Governance Support Officer's Report
	A report from Civic provided an update on actions undertaken on its behalf since the last meeting and other matters of on-going interest which included: a) Project Fund b) Middlemarch Community Hall update c) George King Memorial Drive update Asset and Commercial Manager Business Support (Merrin McCrory) was in attendance to update the Community Board.  Ms McCrory will report back to the next meeting when her team have assessed  their findings and established costing's for the work identified on George King Memorial Drive. d) Middlemarch Digital Plan Mr Matthews addressed the Community Board on the Strath Taieri Digital Plan  It was agreed to request Lesley Marriott to attend the next community board meeting to discuss the following points: · Problems with unreliable and slow connections for the community · Faster internet at home and for local business · To advise what assistance GigiCity could offer with costing and problems which have been identified Mr Matthews would make enquiries regarding viability from internet providers to provide services to the district and how many customers would be required. e) Action plan
	Moved (Deputy Chairperson Joan Wilson/Member Russell Anderson):that the Board a)     Notes the report b)     Approves the removal of completed items from the Action List c)     Approves the addition of requests of the Action List. Motion carried (STCB/2016/016)

7       Funding Applications
	The Board considered a funding application from Strath Taieri School to assist with the purchase of learning Chromebook devices.  Karen Dunn declared an interest in the Strath Taieri School application and withdrew from the item.
	Moved (Deputy Chairperson Joan Wilson/Member Russell Anderson): that the Board a)     Grants the funding application from the Strath Taieri School for $573.00. Motion carried (STCB/2016/017) Karen Dunn re-joined the meeting.

8       Chairperson Report
	The Chairperson (Barry Williams) provided an update on matters of interest including: Oceana Gold Following discussion it was agreed that staff be requested to notify the Community Board  when Oceana Gold applies for resource consents as it would like to provide local knowledge to assist in consents required within the Dunedin City District.  Transport update Ms Merrin McCrory commented that once road issues were lodged with Council the contractors had a certain timeframe in which to respond, and board members should log any reports of maintenance required with the Customer Service Agency. Strath Taieri Evacuation Plan: Senior Constable Helen Fincham-Putter was in attendance to discuss the Strath Taieri Evacuation Plan.  It was agreed that the Community Resource list might need to be updated.  A copy of the existing resource list was to be obtained from the Civil Defence Office.
	Moved (Chair Barry Williams/Deputy Chairperson Joan Wilson) that the Board: a)     Requests  that an invitation be sent to Graeme Hall  NZTA, inviting him to the next Community Board meeting. Motion carried (STCB/2016/018)
	Moved (Member Russell Anderson/Deputy Chairperson Joan Wilson) that the Board: a)     Notes the report Motion carried (STCB/2016/019)

9       Council Activities
	The Ward Councillor (Mike Lord) provided a verbal update on Council activities which included the following topics: 1. Dog  Control Bylaw 2016 2. Beauticians, Tattooists and Skin Piercers Bylaw 2016 3. South Dunedin community meeting regarding flooding
	Moved (Member Russell Anderson/Deputy Chairperson Joan Wilson) that the Board: a)     Notes the report Motion carried (STCB/2016/020)

10     Items for consideration by the Chair
	There were no items identified for consideration

The meeting concluded at 4.40pm.

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CHAIRPERSON