Waikouaiti Coast Community Board

MINUTES

Confirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Otaru Room, 2^nd Floor, Civic Centre on Wednesday 29 June 2016, commencing at 5.30 pm

PRESENT

Chairperson	Gerard Collings
Deputy Chairperson	Alasdair Morrison
Members	Cr Andrew Noone	Geraldine Tait
	Tracey Scurr

IN ATTENDANCE

Bernie Hawke (Group Manager Arts and Culture), Nicola Pinfold (Group Manager Community and Planning) Joy Gunn (Manager, Events and Community Development),  Maria Ioannou (Corporate Policy Manager), Jane Nevill (Corporate Planner) and Anne Gray (Policy Analyst)

Governance Support Officer      Wendy Collard

1       Public Forum

1.2    Rhys owen

The Chairperson commented that Council had referred the Warrington Freedom Camping Petition that Rhys had presented to Council at their meeting held on 27 June 2016 to the Board for their follow up.  He advised that the petition would likely be included in the agenda of the Board's next meeting on 10 August 2016. Rhys Owen requested the Board's support for the petition of 248 signatures calling for non-self-contained freedom camping at Warrington Domain to be banned.  Mr Owen provided a background to the creation of the petition and advised that it was an online petition which had been open for a total of 2 weeks. Mr Owen responded to questions on the loss of the Warrington Domain as a recreational area by the Community and commented that the community cricket games were no longer played there.

1.1    Andy Barratt and Joel Vanderburg

Andy Barratt and Joel Vanderburg spoke to the Board on the Representation Review and in particular Council elected at large across the city which had resulted in the loss of the Ward Councillor.  Mr Barratt commented that he felt the community might not be aware of the change, the possible impact and potential increased workload for the incoming Board.  He requested that the Board give consideration to providing information on the upcoming Election and opening of the nomination period.

Mr Barratt thanked Councillor Noone for his meticulous service to the Waikouaiti coast community and to the City of Dunedin.

The Chairperson advised that Community Board had placed information on the election in their articles to the Blueskin News and the Progress of Waikouaiti Area newsletter.

2       Apologies

Apologies were received from Mark Brown and Richard Russell.

Moved (Chairperson Gerard Collings/Deputy Chairperson Alasdair Morrison): that the Board

a) Accepts the apologies from Mark Brown and Richard Russell

Motion carried (WC/2016/020)

3       Confirmation of agenda
	Moved (Chairperson Gerard Collings/Tracey Scurr): that the Board Confirms the agenda without addition or alteration Motion carried (WC/2016/021)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no declarations of interests made or conflicts of interest declared.

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 25 May 2016
	Moved (Cr Andrew Noone/Deputy Chairperson Alasdair Morrison): that the Board Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 25 May 2016 as a correct record. Motion carried (WC/2016/022)

Part A Reports

6       Governance Support Officer's Report
	A report from the Governance Support Officer (Wendy Collard) provided an update to the Board on issues undertaken on its behalf since the last meeting, and other matters that were of on-going interest, which included; a) Project Fund Members of the Policy Team were in attendance to provide an update on the Dunedin Strategic Framework in relation to the Board's Community Plan. b) Policy Team update The Group Manager Community and Planning (Nicola Pinfold) provided a background to the development of the Dunedin Strategic Framework and in particular the vision for Dunedin and the eight Strategies. The Corporate Planner (Jane Nevill) provided a background to the "Community Outcomes" in particular the importance of the Community Plans, Annual/Long Term Plans in relation to these outcomes.  Ms Nevill requested that the Board give consideration to ensuring that the timing of the Community Plans aligned with the budget allocations.    The Chairperson suggested that it would be beneficial for a workshop to be held between senior staff and Board members to ensure that the Community Plans aligned with budgets.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      c) Correspondence An email from A Nokomis had been received regarding the grass verge outside her address.  Following discussion, it was agreed that Alasdair Morrison would contact staff to discuss her concerns. d) Action List Doctors Point Road.  Alasdair Morrison requested that an on-site meeting with staff be arranged as soon as possible to ensure that the issues with the previous road markings are not replicated. Waikouaiti Domain/Matanaka Drive.  The Chairperson advised that the tree felling at the northern end of Matanaka Drive would be commencing during the week starting 4 July 2016. Service Centres – Blueskin Bay Library and Waikouaiti Library.  The Group Manager Arts and Culture (Bernie Hawke) advised that there had been new opening hours would take effect from 4 July 2016; however there had been a delay with opening of the service centre facility. Waikouaiti Transfer Centre.  Following discussion, it was agreed that staff would be requested to provide a report on the Waikouaiti Transfer Centre to the Board's 10 August 2016 meeting.
	Moved (Chairperson Gerard Collings/Cr Andrew Noone): that the Board a)     Notes the Governance Support Officer's Report b)     Approves the removal of completed items from the Action List Motion carried (WC/2016/023)

7       Community Plan
	Following discussion it was agreed the Board would meet at 1.00 pm on Sunday 10 July 2016 at the Blueskin Bay Library meeting room to discuss their 2017/18 Community Plan.

8       Funding Applications
	Councillor Noone declared an interest in the funding application from POWA and withdrew from the item. The Board considered a funding application from the Progress of Waikouaiti Area (POWA) towards the cost of printing of the monthly community newsletter.
	Moved (Deputy Chairperson Alasdair Morrison/Member Geraldine Tait): that the Board a)     Grants the funding application from the Progress of Waikouaiti Area for $1,522.46. Motion carried (WC/2016/024)
	Moved (Chairperson Gerard Collings/Deputy Chairperson Alasdair Morrison): that the Board a) Approves the payment of $50.00 for flowers from Bunches and Bows Motion carried (WC/2016/025)

9       Chairperson's Report
	A report from the Chairperson (Gerard Collings) updated the Board on the following: a)            Community Engagement
	b)     Discretionary Fund.  Following discussion, the Board agreed that the remaining funds be contributed towards the cost of a bench seat to be placed at the Karitane foreshore.
	Moved (Cr Andrew Noone/Member Tracey Scurr): that the Board a) Approves $700.00 being the remainder of the project fund be allocated to be used towards the cost of a bench seat for the Karitane foreshore. Motion carried (WC/2016/026)
	c)     Waikouaiti Domain Trees.  The Chairperson expressed safety concerns regarding the stability of the trees along the Waikouaiti Domain in particular the ones situated along the rear of Stewart Street properties. d)     Emergency Management/Civil Defence.  It was agreed that staff be requested to liaise directly with the Waitati Fire Brigade to progress the Blueskin Bay Civil Defence Emergency Response Plan. e)     Warrington Toilet Block Mural.  The Chairperson advised that the email had been passed onto staff for their information. f)     Waitati Stream – vicinity of Bland Park.  The Chairperson advised that the repairs to the erosion were being carried out by the Otago Regional Council. g)     Waitati Toilets.
	Moved (Chairperson Gerard Collings/Deputy Chairperson Alasdair Morrison): that the Board a) Notes the report from the Chairperson Motion carried (WC/2016/027)
10     Council Activities
	The Ward Councillor, Andrew Noone, provided a verbal update to the Board on: a) 2016/17 Annual Plan.
	Moved (Cr Andrew Noone/Chairperson Gerard Collings): that the Board a)     Notes the report Motion carried (WC/2016/028)
11     Items for Consideration by the Chair
	The following items were identified: Freedom Camping at the Warrington Domain Report on the Waikouaiti Transfer facility including: a)     project milestones and timelines b)     proposed methodology for community engagement c)     scope of services d)     Waikouaiti landfill decommissioning e)     testing and reporting Report on the Waikouaiti Domain/Matanaka Drive Harvesting including: a)     project milestones and timelines b)     proposed methodology for community engagement c)     scope of services Waitati Toilets 2017/18 Community Plan Update the causes of the sewerage leak at the old Council yard by the Waikouaiti School. Coastal Erosion Investigation– terms of reference, project milestones and timelines

The meeting concluded at 6.51 pm.

..............................................

CHAIRPERSON