Community and Environment Committee

MINUTES

 

Confirmed minutes of an ordinary meeting of the Community and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 11 July 2016, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Jinty MacTavish

 

Deputy Chairperson

Neville Peat

 

Members

John Bezett

Mike Lord

 

Hilary Calvert

Dave Cull

 

Doug Hall

Aaron Hawkins

 

Andrew Noone

Richard Thomson

 

Lee Vandervis

Andrew Whiley

 

Kate Wilson

 

 

 

IN ATTENDANCE

Simon Pickford (General Manager Services and Development), Dr Ian Griffin (Otago Museum), Vicki Kestila (Masters Games Manager) and Joy Gunn (Manager Events and Community Development)

 

Governance Support Officer      Jennifer Lapham

 

 

1       Public Forum

1.1    Public forum

 

Abigail Clark, Kelly Young and Rebecca Good spoke to the meeting concerning their attendance at the Aspiring Leaders Forum 2016.  They commented on their experiences and the benefit the forum had provided. 

 

2       Apologies

 

Moved (Cr Jinty MacTavish/Cr Neville Peat): that the Committee

 

Accepts the apologies from Cr Chris Staynes and Cr Benson-Pope.

 

Motion carried (CE/2016/020)

 

3       Confirmation of agenda

 

 

Moved (Cr Jinty MacTavish/Cr Neville Peat): that the Committee

 

Confirms the agenda without addition or alteration

 

Motion carried (CE/2016/021)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

5       Confirmation of Minutes

5.1    Toitu Otago Settlers Museum Board meeting - 29 June 2016

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson): that the Committee

 

Confirms the public part of the minutes of the Toitu Otago Settlers Museum Board meeting held on 29 June 2016 as a correct record.

 

 Motion carried (CE/2016/022)

5.2    Grants Subcommittee meeting - 28 June 2016

 

Moved (Cr Jinty MacTavish/Cr Aaron Hawkins): that the Committee

 

Confirms the public part of the minutes of the Grants Subcommittee meeting held on 28 June 2016 as a correct record.

 

 Motion carried (CE/2016/023)

Part A Reports

6       Otago Museum Report to Council - June 2016

 

In a report the Otago Museum provided an update on the key activities for the period April to June 2016.

 

Dr Ian Griffin spoke to the report and responded to questions.

 

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson): that the Committee

 

a)     Notes the Otago Museum Report to Contributing Local Authorities – April to June 2016.

Motion carried (CE/2016/024)

 

7       2016 New Zealand Masters Games Final Report

 

A report from the Masters Games Manager (Vicki Kestila) provided an overview of the 2016 New Zealand and specifically discussed the economic impact and financial result.  

 

The report advised that the New Zealand Masters Games were held in Dunedin every two years.  It was noted that in recognition of the contribution the Games made to the Dunedin economy, the Dunedin City Council financially supported the Games, and had an underwriting agreement should the Games make a loss.  The report noted that the 2016 Games had a negative financial result, but due to positive results from the 2014 Games there would be no need to draw on this provision for the underwriting.

 

 

Moved (Cr John Bezett/Cr Kate Wilson): that the Committee

 

a)     Notes the financial outcomes of the 2016 New Zealand Masters Games and

b)     Notes the positive economic impact of the Masters Games for the City.

Motion carried (CE/2016/025)

 

 

8

NOTIFICATION OF AGENDA ITEMS FOR CONSIDERATION B Y THE CHAIR

 

There were no items notified.

 

Resolution to exclude the public

Moved (Cr Jinty MacTavish/Cr Neville Peat): that the Committee

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Grants Subcommittee meeting - 28 June 2016 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CE/2016/026)

 

The meeting went into non-public at 1.45 pm.