Notice of Meeting:

I hereby give notice that an ordinary meeting of the Economic Development Committee will be held on:


Date:                             Monday 18 July 2016

Time:                            1.00 pm

Venue:                          Edinburgh Room, Municipal Chambers,

                                              The Octagon, Dunedin


Sue Bidrose

Chief Executive Officer


Economic Development Committee

AUTHORISED release of confidential report





Chris Staynes


Deputy Chairperson

John Bezett

Andrew Whiley


David Benson-Pope

Hilary Calvert


Dave Cull

Doug Hall


Aaron Hawkins

Mike Lord


Jinty MacTavish

Andrew Noone


Neville Peat

Richard Thomson


Lee Vandervis

Kate Wilson


Senior Officer                               John Christie, Director Enterprise Dunedin


Governance Support Officer      Wendy Collard




Wendy Collard

Governance Support Officer



Telephone: 03 477 4000








Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.


Economic Development Committee

18 July 2016




ITEM TABLE OF CONTENTS                                                                   PAGE 4      

Part A Reports (Committee  has power to decide these matters)

5          Release of Confidential Report - Delegation Approval for the Gig City Living Hub    4               


Economic Development Committee

18 July 2016



Part A Reports


Release of Confidential Report - Delegation Approval for the Gig City Living Hub

Department: Civic






1      The Delegation Approval for the Gig City Living Hub was considered in the confidential section of the Economic Development Committee Meeting dated 18 July 2016.

2      During discussion, it was agreed that the report would be released due to public interest in the subject. 

3      The following resolution confirmed publication of the report:

Moved (Cr Lee Vandervis/Cr Hilary Calvert): that the Committee

a)     Agrees that Item C1 – Delegation Approval for the Gig City Living Hub report be released to the public following the conclusion of the meeting.

Motion carried (ED/2016/008)

4      The report has been released and is attached to this report.







Lynne Adamson - Governance Support Officer


Kristy Rusher - Manager Civic and Legal 






Delegation Approval for the Gig City Living Hub



Economic Development Committee

18 July 2016




Delegation Approval For The Gig City Living Hub

Department: Enterprise Dunedin






Grounds:         S48(1)(a) - The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Reason:          S7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular:    DCC staff are curently engaging suppliers regarding sponsorship opportunities for the Gig Hub and wish to finalise these arrangements before this information is made public.




1      The budget for the Gig City Living Hub ("Gig Hub") was provided for in 2015/16. However as the project will not be completed until September 2016 a carry forward of $80,000 is required from the 2015/16 budget to enable the project to be completed. The project forms part of the Digital Community Trust (DCT), "Plan for Success”, 2014 and the delegations to approve the $80,000 sit with this committee.



That the Economic Development Committee:

a)     Recommends Council approve a carry forward of $80,000 from the 2015/16 Gigatown budget.

b)     Approves $80,000 from the Gigatown budget for the Gig City Living Hub.



2      The development of the Gig Hub was identified as a key action as part of the successful Gigatown competition and DCT, "Plan for Success", 2014. The plan notes:

"It will be a place that is informative, educational and inspiring, showcasing what we have achieved, explaining what we are currently doing and what we have planned. We envisage this being in the heart of Dunedin, visual by nature and drawing upon the talent we have in our city." (DCT, Plan for Success, 2014 p.5.). 

3      The purpose of the Gig Hub is to demonstrate gigabyte speed ultrafast broadband (UFB) opportunities through a physical, engaging and interactive space.

4      An area on the ground floor of the Dunedin City Library has been identified as the preferred location for the Gig Hub. The space has gigabyte enabled Wi-Fi, however the design, build and fit-out needs to be completed. This requires authorisation from the Economic Development Committee in accordance with delegations approved in November 2015.


5      Council approved $150,000 for 2015/16 Gigatown activities on 29 June 2015 as per the following resolution:

"Following questions and discussion it was moved (Lord/Hall):

That the Council:

a)     Approves the funding and employment of a Gigatown Project Coordinator(s) up to a maximum of $100,000 (including salary and overheads) from the 2015/2016 approved budget of $250,000.

b)     Approves allocation of the remaining $150,000 budget to:

i. Community Development projects $50,000

ii.     Economic Development/business projects $50,000

iii. Other projects which will maximise Gigatown outcomes for Dunedin $50,000, which may be of economic and/or community benefit.

c)     Notes that the Gigatown Project Coordinator(s) will report to Enterprise Dunedin and be employed by the Dunedin City Council.

d)     Notes that the Gigatown Project Coordinator(s) will coordinate and deliver the key outcomes associated with any agreed plan between the Digital Community Trust and the Dunedin City Council.

e)     Notes the $150,000 will be delegated in accordance with the Grow Dunedin partnership process as previously agreed.

Motion carried"

6      The Economic Development Committee subsequently updated the Grow Dunedin Partnership delegations on 16 November 2015 which apply to the Gigatown funding as per the following resolution:

"Following questions it was moved (Bezett/Whiley):

That the Economic Development Committee:

a)     Approves unchanged delegations for allocation from Enterprise Dunedin's Economic Development Strategy projects' budget as follows:

i   Up to $10,000 by the Director, Enterprise Dunedin.

ii For individual projects from $10,000 to $50,000, and where the aggregate of projects within a project area in any financial year did not exceed $100,000, by the following people:

• Dunedin City Council Chief Executive or the Chief Financial Officer if there was any conflict of interest and

• The Chair of the Finance Committee or Deputy Chair if there was any conflict of interest and

• The Chair of the EDS Grow Dunedin partnership or any other non-DCC member if there was a conflict of interest.

iii Requests for individual projects over $50,000 (or where the aggregate of projects within a project area exceeded $100,000 in the financial year) would be considered by the Economic Development Committee.

Motion carried with Councillor Vandervis recording his vote against"

7      The design (prepared by Athfield Architects) and fit-out have been scoped, priced and discussed with the DCT, Chorus and DCC Staff.

8      The proposed design is informed by the Devonport Library and Museum of Transport and Technology (Auckland) and Seattle Sky-pad and consists of three key features:

a)     A large table with internal lighting near the entrance of the library where the community can experience digital technology via tablets and other devices.

b)     A digital 'cube' which can be used by the community, training providers and businesses for presentations, technology, entertainment and design (TED) talks and engagement locally, nationally and internationally.

c)     Rearranged shelving and desks to allow an integration of the digital content and library collection while still retaining areas on the ground floor which are separate from activities in the Gig Hub.

9      The cost of this work is $80,000 and draws on the unspent Gigatown budget earmarked for this project in the 2015/16. If the spend is approved, the funds will be included in the carry forward report that will go to Council on 1 August 2016.

10    The Gig Hub has been identified as a key priority and deliverable by the DCT and is included in the Plan for Success. While progress has been slower than the DCT would have preferred, the design and plan are ready to be implemented and with the support of Chorus (who is sponsoring technical investment), the Gig Hub should be ready for launch by the end of September 2016.


11    The Committee has the option of exercising the delegation or not.


12    Subject to the agreement by the Economic Development Committee, DCC property staff will finalise the procurement and fit-out of the Gig Hub space.

13    DCC staff will also progress a number of concurrent work-streams (in conjunction with the DCT) over the next two months including:

a)     Confirming the technology options for the cube and devices and content.

b)     The operational model and resourcing.

c)     Development of an external and internal communications plan and target launch date by the end of September 2016. This will be coordinated with both Chorus and the DCT.

d)     Development of a series of critical success factors for the on-going review and evaluation.




Fraser Liggett - Economic Development Programme Manager


John Christie - Director Enterprise Dunedin 


There are no attachments for this report.




Fit with purpose of Local Government

This decision relates to providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework




Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans


The Gig Hub is a key action under the goal of creating a 'Smart City' in the Plan for Success.

Māori Impact Statement

There are no known impacts for tangata whenua.


The development of the Hub will contribute to lifelong learning opportunities under the theme of 'a Hub for Skills and Talent' in the Economic Development Strategy.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

No implications.

Financial considerations

The report requires a $80,000 carry forward from the 2015/16 budget.


This matter has been considered as low level of significance when assessed against Council's Significance and Engagement Policy.

Engagement – external

The Digital Community Trust and Chorus have been consulted with over the proposed design.

Engagement - internal

The Library, Property and BIS have been consulted through the design phase.

Risks: Legal / Health and Safety etc.

No significant risks have been identified.

Conflict of Interest

There are no identified conflicts of interest.

Community Boards

There are no implications for Community Boards.