Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:

Date:                             Tuesday 12 July 2016

Time:                            8.30 am

Venue:                          Mayors Lounge, 2nd Floor, Civic Centre,  The Octagon, Dunedin

Sue Bidrose

Chief Executive Officer

Grants Subcommittee

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Jinty MacTavish
Deputy Chairperson	Kate Wilson
Members	Aaron Hawkins
	Sze En Lau	Bridie Lonie
	June Mills	Paulette Tamati-Elliffe
	Andrew Whiley	Desiree Williams

Senior Officer                               Manager Events and Community Development

Governance Support Officer      Doug Jackson

Jenny Lapham

Governance Support Officer

Telephone: 03 477 4000

Jenny.Lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Grants Subcommittee

12 July 2016

ITEM TABLE OF CONTENTS                                                                   PAGE

1        Public Forum                                                                                             4

2        Apologies                                                                                                  4

3        Confirmation of Agenda                                                                              4

4        Declaration of Interest                                                                                5      

Part A Reports (Committee  has power to decide these matters)

5 Otago Racing Club Rates Relief Decline Appeal additional information for presentation        6

6        Consideration of Applications             

Grants Subcommittee

12 July 2016

1     Public Forum

Representatives from the Otago Racing Club and Forbury Park Trotting Club will be in attendance to speak to their appeal.

2     Apologies

At the close of the agenda no apologies had been received.

3     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Grants Subcommittee

12 July 2016

Declaration of Interest

EXECUTIVE SUMMARY

Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

Attachments

There are no attachments for this report.

Grants Subcommittee

12 July 2016

Part A Reports

Otago Racing Club Rates Relief Decline Appeal additional information for presentation

Department: Community and Planning

EXECUTIVE SUMMARY

1      The Grants Subcommittee declined both applications for Rates Relief from Otago Racing Club (Wingatui) and Forbury Park Trotting Club at its meeting 24 May 2016.

2      Both clubs are appealing the decision.  There is an appeal process outlined below:

·           The appeal must be lodged in writing within one week of receipt of the letter from the Council advising of the outcome of the application.

·           The appeal will be reassessed by relevant officers in association with the Chairperson of the Grants Subcommittee.

·           A further meeting of the Grants Subcommittee will be scheduled to consider any appeals.

·           In the case of appeals, applicants may appear before the Grants Subcommittee to present their case.

·           The decision made at the appeal meeting is final.

·           The applicant is still entitled to apply at any future funding rounds provided the funding criteria are met.

3      The clubs will have ten minutes each to argue their case at the commencement of the meeting 8-30 am and deliberations will take place during the meeting.

RECOMMENDATIONS

That the Committee:

a)     Notes the additional information from Otago Racing Club for its appeal to decline of Rates Relief Grant.

Signatories

Author:	Paul Coffey - Community Advisor
Authoriser:

Attachments

	Title	Page
a	Rates Relief Appeal additional information Otago Racing Club	10

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision relates to providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☒	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

The Rates Relief Grant programme aligns with the goals of the Social Wellbeing Strategy objective, Strengthening Communities.  Gambling is contrary to the objectives of the Social Wellbeing Strategy.

Māori Impact Statement

There are no specific impacts on Maori identified.

Sustainability

There are no sustainability impacts.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

If declined an under expenditure in the order of $22,000 would be predicted in the 2016/17 Rates Relief Grant Budget.  If granted $22,000 would be used from the existing budget. 

Significance

This decision has been assessed as having low significance in terms of the Significance and Engagement Policy.

Engagement – external

The Otago Racing Club and Forbury Park Trotting Club as the applicants.  The Problem Gambling Foundation have provided research background.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

The health risks associated with gambling are noted in the previous report.

Conflict of Interest

No conflicts of interest have been identified.

Community Boards

There are no specific implications for Community Boards.

Grants Subcommittee

12 July 2016