Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:


Date:                             Tuesday 12 July 2016

Time:                            8.30 am

Venue:                          Mayors Lounge, 2nd Floor, Civic Centre,  The Octagon, Dunedin


Sue Bidrose

Chief Executive Officer


Grants Subcommittee






Jinty MacTavish


Deputy Chairperson

Kate Wilson



Aaron Hawkins



Sze En Lau

Bridie Lonie


June Mills

Paulette Tamati-Elliffe


Andrew Whiley

Desiree Williams


Senior Officer                               Manager Events and Community Development


Governance Support Officer      Doug Jackson




Jenny Lapham

Governance Support Officer



Telephone: 03 477 4000








Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.


Grants Subcommittee

12 July 2016




ITEM TABLE OF CONTENTS                                                                   PAGE


1        Public Forum                                                                                             4

2        Apologies                                                                                                  4

3        Confirmation of Agenda                                                                              4

4        Declaration of Interest                                                                                5      

Part A Reports (Committee  has power to decide these matters)

5          Otago Racing Club Rates Relief Decline Appeal additional information for presentation        6

6        Consideration of Applications             



Grants Subcommittee

12 July 2016




1     Public Forum

Representatives from the Otago Racing Club and Forbury Park Trotting Club will be in attendance to speak to their appeal.

2     Apologies

At the close of the agenda no apologies had been received.

3     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Grants Subcommittee

12 July 2016



Declaration of Interest





Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.


There are no attachments for this report.



Grants Subcommittee

12 July 2016



Part A Reports


Otago Racing Club Rates Relief Decline Appeal additional information for presentation

Department: Community and Planning






1      The Grants Subcommittee declined both applications for Rates Relief from Otago Racing Club (Wingatui) and Forbury Park Trotting Club at its meeting 24 May 2016.

2      Both clubs are appealing the decision.  There is an appeal process outlined below:

·           The appeal must be lodged in writing within one week of receipt of the letter from the Council advising of the outcome of the application.

·           The appeal will be reassessed by relevant officers in association with the Chairperson of the Grants Subcommittee.

·           A further meeting of the Grants Subcommittee will be scheduled to consider any appeals.

·           In the case of appeals, applicants may appear before the Grants Subcommittee to present their case.

·           The decision made at the appeal meeting is final.

·           The applicant is still entitled to apply at any future funding rounds provided the funding criteria are met.

3      The clubs will have ten minutes each to argue their case at the commencement of the meeting 8-30 am and deliberations will take place during the meeting.



That the Committee:

a)     Notes the additional information from Otago Racing Club for its appeal to decline of Rates Relief Grant.






Paul Coffey - Community Advisor








Rates Relief Appeal additional information Otago Racing Club





Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision relates to providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework




Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans


The Rates Relief Grant programme aligns with the goals of the Social Wellbeing Strategy objective, Strengthening Communities.  Gambling is contrary to the objectives of the Social Wellbeing Strategy.

Māori Impact Statement

There are no specific impacts on Maori identified.


There are no sustainability impacts.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

If declined an under expenditure in the order of $22,000 would be predicted in the 2016/17 Rates Relief Grant Budget.  If granted $22,000 would be used from the existing budget. 


This decision has been assessed as having low significance in terms of the Significance and Engagement Policy.

Engagement – external

The Otago Racing Club and Forbury Park Trotting Club as the applicants.  The Problem Gambling Foundation have provided research background.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

The health risks associated with gambling are noted in the previous report.

Conflict of Interest

No conflicts of interest have been identified.

Community Boards

There are no specific implications for Community Boards.



Grants Subcommittee

12 July 2016



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