Infrastructure Services Committee

MINUTES

Confirmed minutes of an ordinary meeting of the Infrastructure Services Committee held in the Edinburgh Room, Municipal Chambers , The Octagon, Dunedin on Tuesday 12 July 2016, commencing at 1.03 pm

PRESENT

Chairperson	Cr Kate Wilson
Deputy Chairperson	Cr Mike Lord
Members	Cr David Benson-Pope	Cr John Bezett
	Cr Hilary Calvert	Mayor Dave Cull
	Cr Doug Hall	Cr Aaron Hawkins
	Cr Jinty MacTavish	Cr Andrew Noone
	Cr Neville Peat	Cr Richard Thomson
	Cr Lee Vandervis	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Group Manager Corporate Services); Tracey Tamakehu (Digital Services Manager)

Governance Support Officer      Lynne Adamson

1       Public Forum

There was no Public Forum.   

2       Apologies
	Moved (Cr Kate Wilson/Cr Mike Lord): that the Committee Accepts the apology from Councillor Chris Staynes. Motion carried (IS/2016/023)

3       Confirmation of agenda
	Moved (Cr Kate Wilson/Cr Mike Lord): that the Committee Confirms the agenda without addition or alteration Motion carried (IS/2016/024)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no new declarations of interest.

Part A Reports

5       Road Names to add to the road name register
	A report from the Digital Services Manager (Tracey Tamakehu) advised that the list of pre-approved names in the road register had been used.  The report provided a further list of new road names for possible inclusion on the list. The Group Manager Corporate Services (Sandy Graham) and Digital Services Manager (Tracey Tamakehu) spoke to the report and responded to questions.  Ms Tamakehu explained that the proposed names were the first step in a process to provide approved road names which had come about by an archive file of Dunedin city officials.  A further list of suitable names was currently being researched in conjunction with organisations, community groups and other appropriate entities such as the Maori Participation Working Party and would be presented for consideration upon completion. In response to a question on the types of suitable names, Ms Tamakehu advised that this would not be limited to names of people and could include local birds and plants for example.
	Moved (Cr Lee Vandervis/Cr Andrew Noone): that the Committee a) Approves the presented names for inclusion on the Road Name Register. b) Agrees that the Chair and staff seek other mechanisms for contributions for new street names and where appropriate the place they would be most suitable and the reasoning. Motion carried (IS/2016/025)

Part B Reports

6       Road Naming Policy Review
	A report from the Digital Services Manager (Tracey Tamakehu) advised that the Road Naming Policy had been reviewed and the amended policy attempted to address some of the concerns raised by the community and to align council’s policy with best practice in the sector. Ms Tamakehu spoke to the report and responded to questions on the procedure and policy.  She commented that the procedure provided more indepth detail whereas the policy was a higher level document. There was a discussion on the documents and it was agreed that there was additional clarification required and following the changes, they would be presented to Council for approval.
	Moved (Cr Lee Vandervis/Cr Neville Peat): that the Committee a) Recommend that Council consider the amended Road Naming Policy and Procedures at its next meeting on 1 August 2016. Motion carried (IS/2016/026)

7       NOTIFICATION OF AGENDA ITEMS FOR CONSIDERATION BY THE CHAIR
	The following items were identified: · Cr Bezett requested an update on Street Lighting for Dunedin City. · Cr Hawkins requested an update on the safety of vehicles driving on Tomahawk Beach and in particular the various legal status of beaches as roadways.  Ms Graham advised that this work was currently underway. · Cr MacTavish requested an update from the Dark Skies Advisory Group and requested confirmation of their method to report back.
	Moved (Chairperson Kate Wilson/Cr Aaron Hawkins): that the Committee a) Requests an update on Street Lighting for Dunedin City. b) Requests an update on the legal status of beaches as roadways. c) Requests an update from the Dark Skies Advisory Group. Motion carried (IS/2016/027)

The meeting concluded at 1.39 pm.

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C H A I R P E R S O N