Mosgiel Taieri Community Board

MINUTES

Confirmed minutes of an ordinary meeting of the Mosgiel Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Tuesday 05 July 2016, commencing at 12.00 pm

PRESENT

Chairperson	Bill Feather
Deputy Chairperson	Mark Willis
Members	Blackie Catlow	Martin Dillon
	Sarah Nitis	Maurice Prendergast
	Cr Kate Wilson

IN ATTENDANCE

Kristy Rusher, Manager Governance and Legal, Nicola Pinfold, Group Manager Community and Planning, Anne Gray, Policy Analyst.

Governance Support Officer      Arlene Goss

1       Opening

2       Public Forum

1. Arthur Hendon from the Taieri Recreational Tramping Club spoke to an application for funding that is attached to the agenda. He said the club has been clearing bush tracks. It's a volunteer group and they have 6-8 members out each day. The major costs they face are for fuel and maintenance for two 'scrub bars'. They are asking for financial assistance to cover these costs. This is council-owned land. Cr Wilson offered to follow up with staff regarding the maintenance of the council-owned land.

Cr Kate Wilson left the meeting at 12.15pm.

2. Rowan Leonie from Refocus Youth Support addressed the board regarding a change in the timeframe to carry out her community board-funded project at Taieri College. She  thanked the board for the funding and requested more time to complete the project. She was initially planning to finish by August, but now wishes to extend the time until November. She tabled a letter to board members updating them on the project to date.

Cr Kate Wilson returned to the meeting at 12.30pm.

Discussion was held on the scope of the programme Rowan Leonie is planning to run at the school. The community board agreed with the extended time frame and Rowan Leonie was thanked for attending.

3. Mary Lawler was invited to the table to speak about gate security at the West Taieri Cemetery. She said thousands of dollars and hours have been invested in cemetery beautification and there have been cases of vandalism. She would like every feasible possibility to be explored to find a solution. She suggested that the gates be locked at night and unlocked in the morning, or that they lock automatically. The chairman said this matter is on the agenda to be discussed later in the meeting and thanked her for attending. Mary Lawler tabled a copy of her submission to the community board.

3       Apologies

There were no apologies.

4       Confirmation of agenda
	Moved (Chairperson Bill Feather/Member Martin Dillon) that the Board: Confirms the agenda without changes. Motion carried (MTCB/2016/009)

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have. There were no declarations of interest.

6       Confirmation of Minutes

6.1    Mosgiel Taieri Community Board meeting - 31 May 2016
	Moved (Member Blackie Catlow/Member Sarah Nitis) that the Board: Confirms the minutes of the Mosgiel Taieri Community Board meeting held on 31 May 2016 as a correct record. Motion carried (MTCB/2016/010)

Part A Reports

7       Governance Support Officer's Report
	Sarah Nitis reported back on information she has received regarding Mosgiel as a Gig City location. She tabled some information from Chorus and took the board members through the process involved in getting connected to Gigabit speed broadband. Discussion was held on the need to prioritise the 12 free wifi hot spots, including Mosgiel Library. The chairman would like to push for Mosgiel Library to be done first as a showcase in the community. Cr Wilson put a motion to this effect and it was carried (as below). Nicola Pinfold, Group Manager Community and Planning, and Anne Gray, Policy Analyst, joined the table to talk the community board through the council's strategic framework.  They discussed how the board's community plan could be consistent with the strategic documents of council. There is an opportunity for community boards to do their plans by August instead of December so the projects can be incorporated into budgets. A template for the community plan was discussed. Columns need to be added to the tables in the plan to link the actions to the strategies and outcomes. Anne Gray offered a one-page guide to the main strategies to assist the board. Sarah Nitis gave an update on the pocket park. Responsibilities and tasks have been discussed between Richard Saunders and Sarah Nitis. Discussion was held on whether the community board would put money from the discretionary fund towards this project. Sarah Nitis put a motion to support this and it was carried (as below).
	Moved (Chairperson Bill Feather/Member Martin Dillon) that the Board: a) Notes the report. Motion carried (MTCB/2016/011)
	Moved (Cr Kate Wilson/Member Sarah Nitis) that the Board: b) Asks council staff to apply to Chorus to make the Mosgiel Library wifi hotspot a high  priority. Motion carried (MTCB/2016/012)
	Moved (Member Sarah Nitis/Deputy Mark Willis) that the Board: c) Supports in principle the provision of financial support from the discretionary fund towards the mural at the pocket park. Motion carried (MTCB/2016/013)

8       Board Projects/Community Engagement
	Sarah Nitis reported that the community board has an invitation to speak to the senior assembly at Taieri College on August 11, at 11.20am, about the role of the council and community board. Cr Wilson played a youtube video outlining the role of council. Mark Willis and Martin Dillon offered to attend with Sarah Nitis. Cr Lord has a son at the school and could offer support if needed. Sarah Nitis has also spoken to a student doing research on traffic volumes in Mosgiel. She would like to invite him to the public forum of the next meeting to present his findings. The community board agreed and would also like a staff member from transport to attend if possible. Cr Wilson cannot make it to the next Keep Dunedin Beautiful committee meeting. She will ask Cr Lord to represent the Mosgiel Taieri area on her behalf. Sarah Nitis put a motion to support further advertising of the Taieri Over The Tealeaves event and it was carried (as below).
	Moved (Chairperson Bill Feather/Cr Kate Wilson) that the Board: a)     Notes the report. Motion carried (MTCB/2016/014)
	Moved (Member Sarah Nitis/Cr Kate Wilson) that the Board: Supports the advertising of Taieri Over the Tealeaves for July and September at $79 plus GST per advert. Motion carried (MTCB/2016/015)

9       Chairperson's Report
	The chairman noted the information from Cr Andrew Noone regarding the re-introduction of a seal extensions budget. The chairman asked for feedback from community board members on which roads should go on the list as needing seal extension. The road to the Wingatui Railway Station was suggested as it is heavily used and not sealed. Further discussion was held on the criteria to consider when debating which roads should be sealed. The chairman would provide information back to the transport team. The chairman tabled information regarding the introduction of LED lighting in the board area. Cr Wilson has asked the council staff to consider testing 2200 kelvin bulbs and explained her reasons for this. It was agreed that members may provide individual feedback on this issue to council staff. Regarding the West Taieri Cemetery, the chairman has outlined the background to the issues in his email attached to the agenda. The gates are currently closed but not locked. The options outlined in the agenda were debated. The community board members noted that storms had resulted in one headstone falling over in the cemetery. A suggestion was made to approach the group of people who want the gates locked and ask them to manage the process of closing them at night and opening them during the day. The community board would also like to know what vandalism has been reported to council over the past five years and whether it was possible to test remote controlled gate opening. The board requested a report back from cemetery staff at a future meeting. The chairman said he will not be standing for re-election in the coming election. He has been on the board for nine years. The question of mobility scooter safety on footpaths/roads was discussed. Information on this was attached to the agenda. Martin Dillon moved that staff investigate mechanisms for government or local government to ensure the safe use of mobility scooters. This motion was carried (as below).
	Moved (Chairperson Bill Feather/Member Sarah Nitis): that the Board a)     Notes the report from the Chairperson. Motion carried (MTCB/2016/016)
	Moved (Member Martin Dillon/Member Sarah Nitis) that the Board: Asks staff to investigate mechanisms for government or local government to ensure the safe use of mobility scooters. Motion carried (MTCB/2016/017)

10     Council Activities
	Cr Wilson updated the community board on recent activity including the 2GP hearings.
	Moved (Chairperson Bill Feather/Member Martin Dillon) that the Board: Notes the report. Motion carried (MTCB/2016/018)

11     Notification of Agenda Items for Consideration by the Chair
	Sarah Nitis requested a visit from Logan Stadnyk at the next meeting to present his traffic study.

The meeting concluded at 2.31pm.

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CHAIRPERSON