Agenda of Saddle Hill Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:

Date: Thursday 7 July 2016

Time: 3.30 pm

Venue: Staff Room, Fairfield School, Sickel Street, Fairfield, Dunedin

Sue Bidrose

Chief Executive Officer

Saddle Hill Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Scott Weatherall
Deputy Chairperson	Pam Jemmett
Members	Keith McFadyen	John Moyle
	Leanne Stenhouse	Jonathan Usher
	Cr Andrew Whiley

Senior Officer John Christie, Director Enterprise Dunedin

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Saddle Hill Community Board

7 July 2016

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Karen Hale-Pauley 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 4

Part A Reports (Saddle Hill Community Board has power to decide these matters)

5 Funding Application - Big Rock Netball Jnr 5

6 Board Updates

7 Governance Support Officer's Report 9

8 Chairperson's Report 15

9 Council Activities

Saddle Hill Community Board

7 July 2016

Part A Reports

Funding Application - Big Rock Netball Jnr

Department: Civic

EXECUTIVE SUMMARY

1 An application for funding has been received from the Big Rock Netball Junior requesting $1,000.00 towards the cost of the purchase of new uniforms including netball dresses for the girls and shorts and tops for the boys and jackets for all the children.

RECOMMENDATIONS

That the Board:

a) Approves the funding application from the Big Rock Netball Junior.

b) Declines the funding application from the Big Rock Netball Junior.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:

Attachments

	Title	Page
a	Big Rock Netball Application	6

Saddle Hill Community Board

7 July 2016

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board area including:

a) Project Fund

b) Dunedin Strategic Framework

c) Triennial Elections

d) Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Approves the addition of items to the Action List.

c) Approves the removal of items from the Action List.

Project Fund

2 As it is the beginning of the new financial year, there is $10,000.00 remaining in the Project Fund.

Dunedin Strategic Framework

3 Corporate Policy staff will be in attendance to provide an update on the City's Strategic Framework in relation to the Board's Community Plan, the 2017/18 Annual Plan and the 2018/19 - 2027/28 Long Term Plan. A copy of the Dunedin Strategic Framework is attached for your information (Attachment A).

4 Staff will also provide an update on projects that they are working on and in particular community engagement leading up to the 2018/19 - 2027/28 Long Term Plan.

Triennial Elections

5 The Local Government Local Body triennial elections will be held on Saturday 8 October 2016. The nominations will open on Friday 15 July 2016 and close at 12.00 noon on Friday 12 August 2016.

6 For your information any election signage must be taken down before midnight on Friday 7 October 2016.

7 Candidate handbooks and nominations forms will be available prior to the opening of nominations.

Action List

8 An update on outstanding matters is provided in Attachment A.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

	Title	Page
a	Saddle Hill Community Board Action Plan	12

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

In terms of the Action List (Attachment A) there are no inconsistencies with the strategic framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications.

Financial considerations

There are no financial implications, as all grants are made within budget.

Significance

Under the significance Policy matters in this report are of low significance.

Engagement – external

No external engagement has been undertaken.

Engagement - internal

Various departments have provided contributions to the report.

Risks: Legal / Health and Safety etc.

No risks have been identified.

Conflict of Interest

No conflicts of interest have been identified.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Saddle Hill Community Board

7 July 2016

Saddle Hill Community Board Action List Parks, Recreation and Aquatics July 2016
Topic	Date/ Item No	Action Requested	Report back to the Board	Status/ Due Date
Taylors Creek	17/5/2016 Chair’s Request	An update has been requested on the work required to restore the bank and avoid further erosion.	Discussions with the Otago Regional Council have determined that the erosion work does not require immediate action. Consequently, the job will be planned for summer when water levels are lower. However, clearance channel work of Taylors Creek is programmed for this winter. This job will focus on the removal of reeds near the road bridge. This channel work will help mitigate any potential flooding issues upstream.	Update provided
Walton Park	2/6/2016 Item 9	The Board approved up to $700 funding from the project fund to pay for materials for the painting of the mural	Funds have been transferred to Parks and Recreation budgets. Parks and Recreation will make this contribution to mural funding when the project commences.	Update provided
Walton Park Track	2/6/2016 Item 9	The Board would like an update on the surfacing of the track at Walton Park	Subject to weather and ground conditions the final tracks will be surfaced prior to the end of the calendar year. Gravel specifications will be increased to 2m wide and 75mm deep to provide an enhanced track coverage.	An update will be provided to the August Community Board meeting
Completed
Walton Park	17/5/2016 Chair’s Request	An update has been requested on the mural for the Walton Park toilets.	Three designs received by local artists and provided to the Chair. Confirmation required on preferred design. Work to happen, subject to weather by August.	Board to approve design
Walton Park	2/6/2016 Item 9	The Board has approved Option 3 for the Walton Park Mural. They wish to consult the school prior to confirmation	No action required from staff at present.

Saddle Hill Community Board Action List Transport July 2016
Topic	Date/ Item No	Action Requested	Report back to the Board	Status/ Due Date
Main South Road, Brighton Road Intersection	12/3/2015 Item 5	The Board requested investigation be undertaken into the installation of a roundabout at the Main South Road, Brighton Road intersection	A report on the intersection has been received and is being reviewed by staff. An update is to be provided to the Chair following assessment of the report.	To be discussed with Chair in mid July 2016.
Creamery Road	17/5/2016	The Board is concerned about the state of Creamery Road which became almost unusable on the second week of May 2016. They acknowledge that contractors responded quickly however they would like to know why/how this was allowed to occur. The Board would like an update on when the road was last inspected and when it had any maintenance carried out.	Staff were made aware of a change of use of Creamery Road, as this activity is deemed to be a legitimate use of the road we have asked our contractor to keep a closer watch on the state of the carriageway. The surface requires extra attention the contractor is obliged to send resources to maintain it in a safe and trafficable condition. Staff will endeavour to provide an update to the Chair on inspection and how deterioration occurred prior to the meeting.	Contractor to observe and maintain in acceptable condition. Staff to provide update to Chair prior to the meeting.
Brighton/Taieri Mouth Road	17/5/2016 Chair’s request	An update on the erosion sites that the Board had requested an engineer visit and inspect that are at high risk of further deterioration.	An update will be provided to the Chairperson prior to the meeting.	Update to be provided to 7 July meeting
Brighton Parking	4/2/2016 and 2/6/2016 Item 9	The Board would like staff to provide help and support with parking issues in Brighton not related to the South Seas Gallery	This can be reviewed as part of the footpath discussion requested in the below item.	To discuss with the Chair in early July.
	2/6/2016 Item 9	The Board would like staff to undertake community consultation regarding footpaths in Brighton. The Board will provide support for this.	Group Manager Transport to discuss this with the Chair and develop a plan for consultation.	Discuss with Chair in early July.
Ocean View Flooding	2/6/2016	The Board have expressed their concern with potential flooding issues in Ocean View should there be heavy rainfall and would like confirmation that staff will continue to monitor and upgrade/clear vegetation as necessary	Staff will monitor the site and will also be able to respond to any concerns from the board or the community that overgrown vegetation risks exacerbating flooding	Community Board members to advise of overgrown vegetation needing attention

Saddle Hill Community Board

7 July 2016

Chairperson's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report provides an update on issues raised with the Chair and matters not covered by other reports on the agenda.

RECOMMENDATIONS

That the Board:

a) Notes the Chairperson’s Report

Community Meeting

2 The Saddle Hill Community Board hosted a Community Meeting on Tuesday 28 June for Fairfield, Saddle Hill and Chain Hills community. This was a continuation on from the work undertaken with our Southern Communities.

3 There were approximately 45-50 residents in attendance. Their participation and concerns were noted and will be incorporated into the plan.

4 We did note particular concerns raised such as access to the paper road off Chain Hills Road for emergency evacuations e.g. the Saddle Hill fire.

5 I appreciate the support and effort of the Board Members in delivering the flyers for the meeting and also your support at the meeting.

Transportation Update

6 With the reshuffling of staff within the Transportation Team, Richard Saunders is now our contact person. Richard has asked me to show him the areas of concern with roading in our area.

7 I am in the process of trying to arrange a date that suits us both, if anyone is interested and available for the drive around you would be most welcome. I will circulate the date for a drive around as soon as it has been finalised.

Local Government NZ Conference

8 As this conference is being held in Dunedin, I thought it would be a good idea to register. However I found that the delegate fee is $940 which is a real shame as it precludes me and others I know due to the cost.

9 I have asked Christine Garey, our local zone rep who will be attending the conference, to ask the question as to why the fees are so extreme.

Community Plan

10 I am proposing we have a workshop to tidy up our Community Board Plan prior to the August meeting. I have had a chat with Lynne in regards to the plans and we both feel that while the Action List is very beneficial, the Community Board Plan provides us with a higher level plan.

11 I am keen for Board members to provide feedback and thoughts.

Madeline Guthrie

12 I am still trying to track down a date with Madeline and the Fairfield School. Currently it is a work in progress.

Thanks

13 Once again, thank you all for your continued Community Representation.

Scott Weatherall

Chairperson

Signatories

Author:	Scott Weatherall
Authoriser:

Attachments

There are no attachments for this report.