Saddle Hill Community Board

MINUTES

Confirmed minutes of an ordinary meeting of the Saddle Hill Community Board held in the Staff Room, Fairfield School, Sickel Street, Fairfield, Dunedin on Thursday 07 July 2016, commencing at 3.30 pm

PRESENT

Chairperson	Scott Weatherall
Deputy Chairperson	Pam Jemmett
Members	Leanne Stenhouse	Cr Andrew Whiley

IN ATTENDANCE

John Christie (Director, Enterprise Dunedin)

Governance Support Officer      Lynne Adamson

1       Public Forum

1.1    Karen Hale-Pauley

Ms Hale-Pauley postponed her request to speak to the Board until the August meeting when her funding application would be considered.

2     Apologies
	Moved (Pam Jemmett/Leanne Stenhouse): that the Board Accepts the apologies from John Moyle, Jonathan Usher and Keith McFadyen. Motion carried (SHCB/2016/010)

3       Confirmation of agenda
	Moved (Scott Weatherall/ Pam Jemmett): that the Board Confirms the agenda with the addition of confirmation of the minutes of the Saddle Hill Community Board meeting held on 2 June 2016 to be taken as item 4a. Motion carried (SHCB/2016/011)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Scott Weatherall and Leanne Stenhouse declared an interest in Item 5 – Funding Application for Big Rock Netball Junior.

4a   Confirmation of the Minutes of the Saddle Hill Community Board Meeting – 2 JUNE 2016.
	Moved ( Scott Weatherall/ Pam Jemmett): that the Board Confirms the minutes of the Saddle Hill Community Board meeting held on 2 June 2016 as a correct record. Motion carried (SHCB/2016/012)

Part A Reports

5       Funding Application - Big Rock Netball Jnr
	It was agreed that the funding application from Big Rock Netball Junior be laid on the table until the next meeting as with the declaration of interests from the Chair and Ms Stenhouse, there were not enough eligible members present to conduct a robust discussion of the application.
	Moved (Pam Jemmett/Cr Andrew Whiley): that the Board a)     lay the funding application from Big Rock Netball Junior on the table until the meeting to be held on 18 August 2016. Motion carried (SHCB/2016/013)

6       Board Updates
	Keep Dunedin Beautiful              Jonathan Usher joined the meeting via phone link to provide an update on the Walton Park Mural.  It was agreed that whilst the Board preferred Option 3 of the designs supplied, they acknowledged that the Fairfield School pupils had been asked to provide concept designs and therefore they should choose the design to be painted on the toilet block at Walton Park.  The Board agreed that they would fully support the choice of the children and requested Mr Usher contact the Fairfield School as soon as possible to seek their preferred design. Mr Usher spoke of the Clean up New Zealand week and encouraged members to provide suggestions on suitable sites to the next meeting.
	Moved (Chairperson Scott Weatherall/Cr Andrew Whiley): that the Board a) Requests that Mr Usher contact the Fairfield School to seek their preferred design for the Walton Park Mural. b) Agrees that the Board will endorse the design that the pupils choose for the Walton Park Mural. c) Agrees that the Clean up New Zealand week be discussed at the next meeting. Motion carried (SHCB/2016/014)
	Community Cuppa and Conversation Leanne Stenhouse commented on the Community Cuppa and Conversation morning tea which had been held in Fairfield. She advised that there had been only 15 people in attendance but it had been a worthwhile exercise.  Ms Stenhouse commented that Greater Green Island was progressing well and that they were working on communications with the newsletter and website. She enquired whether the Board would like a page on the website to promote and include any information relevant to the Saddle Hall Community Board at a cost of $40.00 per annum.
	Moved (Scott Weatherall/ Pam Jemmett): that the Board a) Approves the inclusion of a Saddle Hill Community Board page on the Greater Green Island web site at a cost of $40.00 per annum to be paid from the project fund. Motion carried (SHCB/2016/015)

7       Governance Support Officer's Report
	A report from the Governance Support Officer (Lynne Adamson) provided an update on items of interest including: Project Fund
	Dunedin Strategic Framework Nicola Pinfold (Group Manager Community and Planning), and Anne Gray (Policy Analyst) provided an update on the City’s Strategic Framework in relation to the Board’s Community Plan, the 2017/18 Annual Plan and the 2018/19 – 2027/28 Long Term Plan. There was a discussion on the community plan and how it would feed into the strategies and vision for Dunedin.  The Chairperson advised that a workshop would be held prior to the next meeting and requested that policy staff attend to provide help align the plan within the budget and with the strategies. It was agreed that the Board would meet at 2.00 pm prior to the next meeting to work on the draft Saddle Hill Community Board plan.
	Triennial Elections
	Action List Creamery Road – the Chair advised that he had not received an update on Creamery Road and it was agreed to renew the request for an update on erosion sites at high risk of further deterioration. Taieri Mouth Road – the Chair advised that he would be meeting with the Group Manager Transport (Richard Saunders) and would be discussing this issue. Brighton Parking – the Board noted that the Action List reflected the parking issues in relation to the South Seas Gallery whereas they were infact requesting community consultation regarding footpaths in the Brighton settlement.  They requested that the action list be updated to reflect this.  It was agreed that Queen Street and Brighton Road be included in the consultation.  The Chair will circulate dates for consideration for a community meeting.
	Moved (Scott Weatherall/ Cr Andrew Whiley): that the Board a)     Notes the Governance Support Officer’s Report. b)     Approves the addition of items to the Action List. c)     Approves the removal of items from the Action List. Motion carried (SHCB/2016/016)

8       Chairperson's Report
	The Chairperson (Scott Weatherall) provided an update on items of interest including: Fairfield Community Meeting The Chair thanked members for attending the meeting and the delivery of fliers to local households.  There was a discussion on the emergency management plan and it was agreed to have an overarching plan for the whole area with pages relevant to each particular suburb at the back of the document. It was agreed that Mr Weatherall be reimbursed the $105.00 he had spent on the catering for the meeting. Transportation Update The Chair advised that he would undertake a drive around of the area with the Group Manager Transport (Richard Saunders) on Thursday 21 July and invited any interested members to participate. Scott Weatherall spoke of the problems with the Westwood ditch and advised that this too would be viewed in the drive around. Scott Weatherall also advised that he had met with the Safety Team Leader (Hjarne Poulsen) earlier in the day regarding safety issues at the Scroggs Hill Road and Scroggs Hill-Allanton Road intersection.  He commented that there had been an incident earlier in the day and that along with the three crashes over the last few weeks had highlighted the need to have the issue addressed. LGNZ Conference The Chair expressed his disappointment in the cost of the LGNZ Conference which affected his ability to attend.  He noted that the local representative, Mrs Christine Garey would be attending and report back on items of interest.  Mr Christie advised that there may be a possibility to swap attendances and asked Mr Weatherall to advise of any presentations he would like to attend. Saddle Hill Quarry The Chair advised that the Board was unable to submit to the court process.  Following discussion it was agreed that the Board would write a letter of support and appreciation to Council for the work they have undertaken and are continuing to in respect to stopping the quarrying. Rural Roads The Chair advised that he had been asked for the three top priorities for road sealing within the Board area.  He had consulted the Community Plan and provided the three top roads with these being: McMaster Road, Chain Hills Road and Green Island Bush Road.  Scott Weatherall advised that a resident had requested that a speed review be undertaken on McMaster Road.  The Board agreed to request that this be undertaken and include Chain Hills Road.
	Moved (Scott Weatherall/Leanne Stenhouse): that the Board a) Notes the Chairperson’s Report b) Approves the reimbursement of $105.00 to be paid to the Chairperson from the project fund. c) Requests that Transportation undertake a speed review on McMaster and Chain Hills Roads. Motion carried (SHCB/2016/017)
9       Council Activities
	Councillor Whiley provided an update on Council activities including: Dog Bylaw Councillor Whiley noted there had been misconception in the community about the bylaw which had caused initial angst however he was hopeful this would decrease with time. Freedom Camping Councillor Whiley advised that a paper had been presented to the Planning and Regulatory Committee on the success of the summer season.  He commented that Council was still moving forward to improve where they could and noted the issues in the Warrington area. Parks and Recreation Contract 2GP The 2GP hearings have commenced. Road Gritting In response to a comment that Saddle Hill Road and Chain Hills Road had not been gritted in the heavy frost, Councillor Whiley advised members to phone the Council with any concerns they had with road gritting to enable the calls to be logged.
10     NOTIFICATION OF AGENDA ITEMS
	The following items were notified for consideration: · Enterprise Dunedin – a presentation to the next meeting providing a brief overview and including an update on the installation of fibre in the Board area.

The meeting concluded at  4.38 pm.

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CHAIRPERSON