Infrastructure Services Committee

MINUTES

Confirmed minutes of an ordinary meeting of the Infrastructure Services Committee held in the Edinburgh Room, Municipal Chambers , The Octagon, Dunedin on Tuesday 30 August 2016, commencing at 1.30 pm

PRESENT

Chairperson	Cr Kate Wilson
Deputy Chairperson	Cr Mike Lord
Members	Cr David Benson-Pope	Cr John Bezett
	Cr Hilary Calvert	Mayor Dave Cull
	Cr Doug Hall	Cr Aaron Hawkins
	Cr Jinty MacTavish	Cr Andrew Noone
	Cr Chris Staynes	Cr Lee Vandervis
	Cr Andrew Whiley

IN ATTENDANCE

Ruth Stokes (General Manager Infrastructure and Networks), Laura McElhone (Group Manager Water and Waste), Catherine Irvine (Solid Waste Manager), Richard Saunders (Group Manager Transport) and Merrin McCrory (Asset and Commercial Manager)

Governance Support Officer      Lynne Adamson

1       Public Forum

There was no Public Forum.   

2       Apologies
	Moved (Cr Kate Wilson/Cr Chris Staynes): that the Committee Accepts the apology from Crs Neville Peat and Richard Thomson for absence and Cr Andrew Noone for early departure. Motion carried (IS/2016/028)

3       Confirmation of agenda
	Moved (Cr Kate Wilson/Cr Mike Lord): that the Committee Confirms the agenda without addition or alteration Motion carried (IS/2016/029)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no new declarations of interest.      

Part A Reports

5       3 Waters activity report for the year ending 30 June 2016
	A report from the Water and Waste Department provided an update on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services. The report noted that the Capital Works programme had delivered record project completion levels for the year and that construction work had commenced on the Portobello Road stormwater screen replacement which was expected to be completed in October 2016. Ms McElhone spoke to the report and responded to questions on monitoring, water loss and supply continuity.
	Moved (Cr Kate Wilson/Cr Mike Lord): that the Committee a)     Notes the Three Waters Activity Report for the Quarter ended 30 June 2016. Motion carried (IS/2016/030)

6       Update on progress on the three waters component of the Infrastructure Strategy
	A report from the Water and Waste Department provided an update on progress against the 3 Waters aspects of the 30 year infrastructure strategy with specific emphasis on the South Dunedin Stormwater and Sewerage Infrastructure and the Mosgiel Stormwater and Sewerage Infrastructure. Cr Andrew Noone left the meeting at 01:57 pm. There was a discussion on flood mitigation and flood risk properties and Ms McElhone advised that the Integrated Catchment Management Plans had identified Mosgiel and South Dunedin as areas where there was a low level of service for flooding.  Ms McElhone advised that the catchment plans were published on the Council website with information on flood risk properties
	Moved (Cr Kate Wilson/Cr Mike Lord): that the Committee a)     Notes the update on progress on the infrastructure strategy. Motion carried (IS/2016/031)

7       Solid Waste Activity Report for the Quarter ending 30 June 2016
	A report from the Water and Waste Department provided an update on Solid Waste operations, maintenance and capital works, including contracted out services. The report noted that the highlights for the quarter had included the launch of the Love Food Hate Waste campaign; free medical waste collection service; the transfer of Enviroschools Facilitation to Events and Community Development and the appointment of a contractor to progress the City Recycling Programme – stage one. Ms McElhone and Ms Irvine spoke to the report and advised that they were pleased with the achievements and in particular the Medical Waste initiative.  Ms Irvine commented that staff had worked collaboratively with the Southern District Health Board to establish the collection service for used needles, syringes and expired medicines which was the first free medical scheme, free to the public, in the country.  There was a discussion on recycling facilities in the central activity area.  Ms Irvine advised that a project manager had been engaged to progress two projects to improve recycling facility and services in the city.  She commented that the project would be installed in stages and stage one would be completed by January 2017.  Cr Andrew Whiley left the meeting at 02:26 pm. In response to a question on the improvement of delivery against the policy, Mrs Stokes advised that the visibility of the activities was not as it should be.  These would now be reported on a semi-annual basis with other key strategic areas also considered and reported on. Cr Andrew Whiley returned to the meeting at 02:28 pm. Cr Lee Vandervis left the meeting at 02:29 pm.
	Moved (Cr Kate Wilson/Cr Mike Lord): that the Committee a)     Notes the Solid Waste Activity Report for the Quarter ended 30 June 2016.  Motion carried (IS/2016/032)

8       Transport Activity Report for the Quarter Ended 30 June 2016
	A report from the Transport department provided an update on transport operations, maintenance and capital works included contracted out services. The report noted that a new maintenance contract with a value of $45m over three years had been awarded to Downers.  Capital projects included the completion of the Portobello Road cycleway which had commenced and was on track for completion by September. Mr Saunders spoke to the report and in response to questions on the LED street light renewal programme, advised that the different lighting types were being investigated and consideration was being given to the recommendations received from the Dark Skies Advisory Panel.   Mrs Stokes advised that the technology was continually changing and it was expected that there would be greater options for supply within the next 12-18 months.  The final programme would be presented to Council for inclusion in either the annual or long term plan. There was a discussion on road maintenance issues and the necessity for customer service staff to have up to date information to enable them to respond to queries they receive.  Mr Saunders advised that part of the contract with Downers was to set work programmes which would be placed on the Dunedin City Council website. In response to a questions on road surfacing works and budget, Mr Saunders advised that the 2016-17 road surfacing programme would be confirmed in the near future.  There was no surplus from the previous year due to unplanned work following the flooding in June 2015. Mr Saunders provided an update on the Peninsula road widening project and advised that staff were working through the professional services contract with GHD who were the successful tenderers.
	Moved (Cr Kate Wilson/Cr Aaron Hawkins): that the Committee a)     Notes the Transport Activity Report for the Quarter ended 30 June 2016 Motion carried (IS/2016/033)

The Chairperson thanked Mrs Stokes and staff, the Deputy Chairperson, Councillors and media for all their work and support over the triennium.

The meeting concluded at 2.41 pm

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CHAIRPERSON