Agenda of Mosgiel Taieri Community Board

Mosgiel Taieri Community Board

16 August 2016

ITEM TABLE OF CONTENTS PAGE

1 Opening 4

2 Public Forum 4

2.1 Applicants Requesting Funding 4

2.2 Mike Court 4

2.3 Logan Stadnyk 4

2.4 Reports on Previous Grants 4

3 Apologies 5

4 Confirmation of Agenda 5

5 Declaration of Interest 6

6 Confirmation of Minutes 7

6.1 Mosgiel Taieri Community Board meeting - 5 July 2016 8

Part A Reports (Mosgiel Taieri Community Board has power to decide these matters)

7 Grant Applications 13

8 Student Traffic Study 52

9 Governance Support Officer's Report 67

10 Locking of Gates at West Taieri Cemetery 75

11 Library Report 79

12 Board Projects/Community Engagement 85

13 Council Activities

Councillor Kate Wilson to address the meeting on Council Activities.

14 Chairperson's Report 86

15 Acknowledgement of Retiring Member - Bill Feather 87

Mosgiel Taieri Community Board

16 August 2016

1 Opening

2 Public Forum

2.1 Applicants Requesting Funding

Between 12 mid-day and 1.30pm time has been allocated to hear from grant applicants who wish to speak to their applications for funding. The timetable is as follows:

12.00pm Asthma Otago, Jo Torrance, Salary for physiotherapist to run weekly exercise programme

12.10pm Mosgiel Taieri Emergency Response Group, Martin Dillon, Emergency grab bags

12.20pm East Taieri Preschool, Annabel Hamman, Outdoor play equipment

12.30pm Arthur Burns Preschool, Sara Ferguson, Sun hats and high viz shirts for students and teachers

12.40pm Roman Catholic Diocese of Dunedin, Gerald Scanlan, Display case for historical garments

12.50pm East Taieri Church, Joy Davis, Run a family friendly event during Mosgiel market day

1.00pm West Taieri Pony Club, Jo Stafford, Trailer to transport show jumping poles

1.10pm West of the Taieri Newsletter, Pat Macaulay, Printing of Outram township newsletter

1.20pm Chat Bus Trust, Averil Pierce, Provide counselling service to schools

2.2 Mike Court

At 1.30pm Mike Court has been invited to update the board on mural projects in Mosgiel.

2.3 Logan Stadnyk

At 1.40pm Logan Stadnyk from Taieri School has been invited to present the findings of a traffic study he conducted in Mosgiel.

Hjarne Poulsen, Safety Team Leader, Transport, will also attend to answer any questions.

2.4 Reports on Previous Grants

Kristy Compton of the Mosgiel Buisness Association has been invited to report back to the Board on a grant of $812 last September to assist with a traffic management plan for the Mosgiel Community Market Day.

Margaret McConnachie from the All Saints Fruit and Veg Co-op has been invited to report back to the Board on a grant of $217.35 to assist with advertising material.

(At the time the agenda was compiled these visitors were still to be confirmed by the Governance Support Officer.)

3 Apologies

At the close of the agenda no apologies had been received.

4 Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Mosgiel Taieri Community Board

MINUTES

Unconfirmed minutes of an ordinary meeting of the Mosgiel Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Tuesday 05 July 2016, commencing at 12.00 pm

PRESENT

Chairperson	Bill Feather
Deputy Chairperson	Mark Willis
Members	Blackie Catlow	Martin Dillon
	Sarah Nitis	Maurice Prendergast
	Cr Kate Wilson

IN ATTENDANCE

Kristy Rusher, Manager Governance and Legal, Nicola Pinfold, Group Manager Community and Planning, Anne Gray, Policy Analyst.

Governance Support Officer Arlene Goss

1 Opening

2 Public Forum

1. Arthur Hendon from the Taieri Recreational Tramping Club spoke to an application for funding that is attached to the agenda. He said the club has been clearing bush tracks. It's a volunteer group and they have 6-8 members out each day. The major costs they face are for fuel and maintenance for two 'scrub bars'. They are asking for financial assistance to cover these costs. This is council-owned land. Cr Wilson offered to follow up with staff regarding the maintenance of the council-owned land.

Cr Kate Wilson left the meeting at 12.15pm.

2. Rowan Leonie from Refocus Youth Support addressed the board regarding a change in the timeframe to carry out her community board-funded project at Taieri College. She thanked the board for the funding and requested more time to complete the project. She was initially planning to finish by August, but now wishes to extend the time until November. She tabled a letter to board members updating them on the project to date.

Cr Kate Wilson returned to the meeting at 12.30pm.

Discussion was held on the scope of the programme Rowan Leonie is planning to run at the school. The community board agreed with the extended time frame and Rowan Leonie was thanked for attending.

3. Mary Lawler was invited to the table to speak about gate security at the West Taieri Cemetery. She said thousands of dollars and hours have been invested in cemetery beautification and there have been cases of vandalism. She would like every feasible possibility to be explored to find a solution. She suggested that the gates be locked at night and unlocked in the morning, or that they lock automatically. The chairman said this matter is on the agenda to be discussed later in the meeting and thanked her for attending. Mary Lawler tabled a copy of her submission to the community board.

3 Apologies

There were no apologies.

4 Confirmation of agenda

Moved (Chairperson Bill Feather/Member Martin Dillon) that the Board:

Confirms the agenda without changes.

Motion carried (MTCB/2016/009)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have. There were no declarations of interest.

6 Confirmation of Minutes

6.1 Mosgiel Taieri Community Board meeting - 31 May 2016

Moved (Member Blackie Catlow/Member Sarah Nitis) that the Board:

Confirms the minutes of the Mosgiel Taieri Community Board meeting held on 31 May 2016 as a correct record.

Motion carried (MTCB/2016/010)

Part A Reports

7 Governance Support Officer's Report
	Sarah Nitis reported back on information she has received regarding Mosgiel as a Gig City location. She tabled some information from Chorus and took the board members through the process involved in getting connected to Gigabit speed broadband. Discussion was held on the need to prioritise the 12 free wifi hot spots, including Mosgiel Library. The chairman would like to push for Mosgiel Library to be done first as a showcase in the community. Cr Wilson put a motion to this effect and it was carried (as below). Nicola Pinfold, Group Manager Community and Planning, and Anne Gray, Policy Analyst, joined the table to talk the community board through the council's strategic framework. They discussed how the board's community plan could be consistent with the strategic documents of council. There is an opportunity for community boards to do their plans by August instead of December so the projects can be incorporated into budgets. A template for the community plan was discussed. Columns need to be added to the tables in the plan to link the actions to the strategies and outcomes. Anne Gray offered a one-page guide to the main strategies to assist the board. Sarah Nitis gave an update on the pocket park. Responsibilities and tasks have been discussed between Richard Saunders and Sarah Nitis. Discussion was held on whether the community board would put money from the discretionary fund towards this project. Sarah Nitis put a motion to support this and it was carried (as below).
	Moved (Chairperson Bill Feather/Member Martin Dillon) that the Board: a) Notes the report. Motion carried (MTCB/2016/011)
	Moved (Cr Kate Wilson/Member Sarah Nitis) that the Board: b) Asks council staff to apply to Chorus to make the Mosgiel Library wifi hotspot a high priority. Motion carried (MTCB/2016/012)
	Moved (Member Sarah Nitis/Deputy Mark Willis) that the Board: c) Supports in principle the provision of financial support from the discretionary fund towards the mural at the pocket park. Motion carried (MTCB/2016/013)

8 Board Projects/Community Engagement
	Sarah Nitis reported that the community board has an invitation to speak to the senior assembly at Taieri College on August 11, at 11.20am, about the role of the council and community board. Cr Wilson played a youtube video outlining the role of council. Mark Willis and Martin Dillon offered to attend with Sarah Nitis. Cr Lord has a son at the school and could offer support if needed. Sarah Nitis has also spoken to a student doing research on traffic volumes in Mosgiel. She would like to invite him to the public forum of the next meeting to present his findings. The community board agreed and would also like a staff member from transport to attend if possible. Cr Wilson cannot make it to the next Keep Dunedin Beautiful committee meeting. She will ask Cr Lord to represent the Mosgiel Taieri area on her behalf. Sarah Nitis put a motion to support further advertising of the Taieri Over The Tealeaves event and it was carried (as below).
	Moved (Chairperson Bill Feather/Cr Kate Wilson) that the Board: a) Notes the report. Motion carried (MTCB/2016/014)
	Moved (Member Sarah Nitis/Cr Kate Wilson) that the Board: Supports the advertising of Taieri Over the Tealeaves for July and September at $79 plus GST per advert. Motion carried (MTCB/2016/015)

9 Chairperson's Report
	The chairman noted the information from Cr Andrew Noone regarding the re-introduction of a seal extensions budget. The chairman asked for feedback from community board members on which roads should go on the list as needing seal extension. The road to the Wingatui Railway Station was suggested as it is heavily used and not sealed. Further discussion was held on the criteria to consider when debating which roads should be sealed. The chairman would provide information back to the transport team. The chairman tabled information regarding the introduction of LED lighting in the board area. Cr Wilson has asked the council staff to consider testing 2200 kelvin bulbs and explained her reasons for this. It was agreed that members may provide individual feedback on this issue to council staff. Regarding the West Taieri Cemetery, the chairman has outlined the background to the issues in his email attached to the agenda. The gates are currently closed but not locked. The options outlined in the agenda were debated. The community board members noted that storms had resulted in one headstone falling over in the cemetery. A suggestion was made to approach the group of people who want the gates locked and ask them to manage the process of closing them at night and opening them during the day. The community board would also like to know what vandalism has been reported to council over the past five years and whether it was possible to test remote controlled gate opening. The board requested a report back from cemetery staff at a future meeting. The chairman said he will not be standing for re-election in the coming election. He has been on the board for nine years. The question of mobility scooter safety on footpaths/roads was discussed. Information on this was attached to the agenda. Martin Dillon moved that staff investigate mechanisms for government or local government to ensure the safe use of mobility scooters. This motion was carried (as below).
	Moved (Chairperson Bill Feather/Member Sarah Nitis): that the Board a) Notes the report from the Chairperson. Motion carried (MTCB/2016/016)
	Moved (Member Martin Dillon/Member Sarah Nitis) that the Board: Asks staff to investigate mechanisms for government or local government to ensure the safe use of mobility scooters. Motion carried (MTCB/2016/017)

10 Council Activities

Cr Wilson updated the community board on recent activity including the 2GP hearings.

Moved (Chairperson Bill Feather/Member Martin Dillon) that the Board:

Notes the report.

Motion carried (MTCB/2016/018)

11 Notification of Agenda Items for Consideration by the Chair

Sarah Nitis requested a visit from Logan Stadnyk at the next meeting to present his traffic study.

The meeting concluded at 2.31pm.

..............................................

CHAIRPERSON

Mosgiel Taieri Community Board

16 August 2016

Part A Reports

Grant Applications

Department: Civic

EXECUTIVE SUMMARY

1. The following pages outline the applications the Board has received from the community for funding towards community projects from the project fund.

2. At the start of the 2016/17 financial year, on July 1, the Board had $10,000 in the project fund. At its last meeting the board approved spending to advertise the Taieri Over the Tealeaves group in July and September at $79.00 per advert (Total $158.00).

3. This means the amount remaining in the project fund is $9,842.00 for the 2016/17 year. The community board normally has two funding rounds per year. It is up to the Board to decide how to split the total amount between the two funding rounds. The Board is able to allocate the entire fund in the first round if it wishes, however this is not recommended as it means a second funding round will not take place this year.

4. The Board is able to fund up to 70 percent of the total costs of a project. Applicants must contribute not less than 30 percent of the total cost.

5. All applicants have been invited to attend the meeting and speak to their application. Due to the large number of applicants, a speaking time of 10 minutes each has been allocated.

6. Community board members are reminded of their obligation to leave the table during deliberations if they have a potential conflict of interest, or are a member of a group that has applied for funding.

CURRENT APPLICATIONS FOR FUNDING

	Speaking time	Applicant	Project	Total Cost of Project	Amount Requested	70% of total cost, or amount requested, whichever is lower
	12.00pm	Asthma Otago, Jo Torrance	Salary for physiotherapist to run weekly exercise programme	$2,162	$1,000	$1,000
	12.10pm	Mosgiel Taieri Emergency Response Group, Martin Dillon	Emergency grab bags	$2,375.94	$2,375.94	$1,663.15
	12.20pm	East Taieri Preschool, Annabel Hamman	Outdoor play equipment	$2,119.45	$1,419.45	$1,419.45
	12.30pm	Arthur Burns Preschool, Sara Ferguson	Sun hats and high viz shirts for students and teachers	$1,000	$700	$700
	12.40pm	Roman Catholic Diocese of Dunedin, Gerald Scanlan	Display case for historical garments	$2,111	$2,111	$1,477
	12.50pm	East Taieri Church, Joy Davis	Run a family friendly event during Mosgiel market day	$10,500	$1,600	$1,600
	1.00pm	West Taieri Pony Club, Jo Stafford	Trailer to transport show jumping poles	$12,805	Anything you feel you could donate	Unknown
	1.10pm	West of the Taieri Newsletter, Pat Macaulay	Printing of Outram township newsletter	$3,000	$1,500	$1,500
	1.20pm	Chat Bus Trust, Averil Pierce	Provide counselling service to schools	$10,000	$3,500	$3,500
	Presented on May 31	Martin Ferguson	Restoration of Arthur Burns grave	$2,260	$500	$500
	Presented on July 5	Taieri Recreational Tramping Club	Expenses to clear tracks in Whare Flat area	$200	$200	$140
	From the minutes of the last meeting	Mural at Mosgiel Pocket Park	Moved (Member Sarah Nitis/Deputy Mark Willis) that the Board supports in principle the provision of financial support from the discretionary fund towards the mural at the pocket park. Motion carried	Unknown	Unknown	Unknown
	Totals			$48,533	$14,906*	$13,499.60*
	*Not including unknown amounts
RECOMMENDATIONS That the Mosgiel Taieri Community Board: a) Notes the report. b) Decides what proportion of the discretionary project fund it will allocate in the first and second funding rounds this financial year. c) Receives the applications for funding as attached to the agenda. d) Approves/declines a grant of $1,663.15 to the Mosgiel Taieri Emergency Response Group for the purchase of emergency grab bags. e) Approves/declines a grant of $? towards the cost of a mural at Mosgiel's pocket park. f) Approves/declines a grant of $1,477 to the Roman Catholic Diocese of Dunedin for the purchase of a display case for historical garments. g) Approves/declines a grant of $1,419.45 to the East Taieri Preschool for the purchase of outdoor play equipment. h) Approves/declines a grant of $700 to the Arthur Burns Preschool for the purchase of sun hats and high viz shirts for students and teachers. i) Approves/declines a grant of $1,000 to Asthma Otago for a physiotherapist to run weekly exercise programmes. j) Approves/declines a grant of $1,600 to East Taieri Church for a family event at the Mosgiel market day. k) Approves/declines a grant of $? to the East Taieri Pony Club towards the purchase of a trailer to transport show jumping poles. l) Approves/declines a grant of $1,500 to the West of the Taieri newsletter towards the printing of the Outram township newsletter. m) Approves/declines a grant of $3,500 to the Chat Bus Trust to provide counselling services to schools. n) Approves/declines a grant of $500 to Martin Ferguson towards the restoration of the Arthur Burns grave. o) Approves/declines a grant of $140 to the Taieri Recreational Tramping Club towards the costs of clearing tracks in the Whare Flat area.

Signatories

Author:	Arlene Goss - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

Title

Page

Grant Guidelines

Grant Applications

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy		☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

There are no inconsistencies with the strategic framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no known implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There is no known impact.

Financial considerations

The parameters of the discretionary projects fund are within budget.

Significance

There are no significant decisions related to this report in terms of the Significance and Engagement Policy.

Engagement – external

Requesters have been invited to the meeting to speak to their applications.

Engagement - internal

None.

Risks: Legal / Health and Safety etc.

No risks have been detected.

Conflict of Interest

At least one potential conflict of interest has been identified and will be managed at the meeting.

Community Boards - There are no implications for other Community Boards.

Mosgiel Taieri Community Board

16 August 2016

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

The following pages update the Board on issues undertaken on its behalf since the last meeting, and other matters of on-going interest including:

a) Project Fund

b) Correspondence

c) Coming into and Vacation of Office

d) Staff Reports

e) Gig Wifi at Mosgiel Library

f) Action List

project fund

Below is a table of all funding allocated in the 2015/16 financial year from the Board's discretionary project fund:

Meeting Date	Amount	Recipient
7 July 2015	$474.00	Allied Press – Advertising for Taieri Over the Tealeaves - $79.00 x 6
18 August 2015	$1,800.00	Grant – Mosgiel Business Association
18 August 2015	$1,000.00	Grant – Wingatui Community Hall Society
18 August 2015	$217.35	Grant - All Saints Fruit and Vege Co-op
29 September 2015	$812.00	Grant – Mosgiel Business Association
7 March 2016	$4,200.00	Grant – Refocus Youth Support
7 March 2016	$1,356.00	Grant – East Taieri School
31 May 2016	$140.75	Second grant – East Taieri School
Total	$10,000.10

All the grant money has been uplifted. The Mosgiel Business Association and the All Saints Fruit and Vege Co-op have been invited to attend this meeting to report back on how they have used the grant money.

Correspondence

The following correspondence has been received and is attached for your information:

· Letter from the Rotary Club to thank the Board on the assistance provided with the Mosgiel sign.

· Letter from Red Cross thanking the community board for the use of the Downes Room.

· Quick reference to Council's Strategic framework from the policy team.

Coming Into office and Vacation of Office

For local authority elections, where an election is required, a member comes into office on the day after the day on which the official result of the election is declared by public notice (section 115 Local Electoral Act). Official results are usually received around the Thursday following the election and the public notice usually appears on the Saturday following the election.

Where an election is not required (i.e. because the number of candidates does not exceed the number of vacancies), those unopposed candidates are declared elected at the close of nominations and they come into office at the same time as the other elected candidates (i.e. the day after the official result of the election is declared by public notice).

It is important to note, however, that no person is capable of acting as a member of any local authority until he or she has made a declaration as required by clause 14, Schedule 7, Local Government Act 2002. This is done at the first meeting of the board after the local authority elections.

Current members vacate office when members elected at the election come into office.

Staff Reports

Two staff were scheduled to give verbal reports at this meeting but have been postponed in favour of the hearing of grant applications.

John Christie, Enterprise Dunedin, will report on current activity to promote the Mosgiel Taieri district at the first meeting of the newly-elected community board.

Bernie Hawke, Group Manager Arts and Culture, was planning to attend to give a library report, but has attached his report to the agenda instead.

Gig Wifi at Mosgiel Library

At its last meeting the Board resolved to ask staff to give high priority to the introduction of Gig wifi at the Mosgiel Library. Bernie Hawke, Group Manager Arts and Culture, has asked me to report that Gig wifi is now live at the Mosgiel Library and he believes this is a good outcome for the community.

Action List

An update on outstanding matters is attached.

RECOMMENDATIONS

That the Mosgiel Taieri Community Board:

a) Notes the report.

Signatories

Author:	Arlene Goss - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

Title

Page

Letter from Rotary Club

Letter from Red Cross

Quick reference to strategic framework

Action List

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

There are no inconsistencies with the strategic framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no known implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There is no known impact.

Financial considerations

All expenditure authorised and within budget.

Significance

There are no significant decisions related to this report in terms of the Significance and Engagement Policy.

Engagement – external

None.

Engagement - internal

Staff have been contacted regarding items on the Action List.

Risks: Legal / Health and Safety etc.

No risks have been detected.

Conflict of Interest

No conflicts of interest have been identified.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Mosgiel Taieri Community Board

16 August 2016

Locking of Gates at West Taieri Cemetery

Department: Civic

EXECUTIVE SUMMARY

1 The question of whether to lock the gates at the West Taieri cemetery has been regularly discussed by the community board since January, 2012. A summary of the background to this issue is attached to the agenda of the last meeting on July 5.

2 The minutes of the last meeting are as follows:

The community board would also like to know what vandalism has been reported to Council over the past five years and whether it was possible to test remote controlled gate opening. The board requested a report back from cemetery staff at a future meeting.

3. In response, the following information has been received from Hamish Black, Parks Operations Manager:

Other than the suspected vandalism in March there have been no reports of vandalism over the past five years. Some headstones have been laid flat for a long time and contractors have sprayed around them in order to complete maintenance. The old style installation technique of not installing dowels, and the removal of the concrete surrounds, has meant some of the older headstones are susceptible to falling over, whether that be due to material deterioration, wind or vandalism.

A remote controlled gate is yet to be fully investigated. However, vandals could still access the cemetery by walking around the gates. A remote controlled gate would need to be on a timer to allow public access during the day and would be solar powered to drive the required gear mechanisms.

4. Since the last meeting an email has been received from Ron McKay, the former caretaker of the cemetery. It is attached to this report.

5. Community board chairman Bill Feather has requested that this issue be included on the agenda for a final decision to be made before the end of the triennium.

RECOMMENDATIONS

That the Board:

a) Resolves that the gates at the East Taieri Cemetery be left locked/unlocked.

Signatories

Author:	Arlene Goss - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

	Title	Page
a	Email from Ron McKay	77

Mosgiel Taieri Community Board

16 August 2016

Library Report

Department: Services and Development

EXECUTIVE SUMMARY

1 The report provides a summary of the activities of the Dunedin Public Libraries for the period 1 May to 30 July 2016.

RECOMMENDATIONS

That the Board:

a) Notes the report

BACKGROUND

Operational and Project Activities

Statistics

2 Total loans for the period 1 July 2015 to 30 June 2016 were 1,409,068 representing a decrease of 113,907 or 7.5% of loans compared with the same period in 2014/15. Decreased loans were recorded at all libraries and on the Bookbuses. The decrease in loans between the current year and the previous one is partly attributable to a change in reporting systems during this period which resulted in inflated issues statistics in 2014/15. This calculation has now been corrected and issues have now been adjusted to accurately reflect borrowing over the 2015/16 year.

3 A total of 133,713 reference enquiries were received during this period representing a decrease of 13,488 or 9.1% compared to the same period in 2014/15. Decreased reference enquiries were recorded at all libraries and on the Bookbuses reflecting increased use of online information resources by Library customers.

4 There were a total of 1,196,004 visits to all libraries over this period representing an increase of 26,002 or 2.2% compared with the same period in 2014/15. Increased visits were recorded at the City Library (5.0%) and on the Bookbuses (1.3%) while Mosgiel recorded a very slight increase (less than 1%). Decreased visits were recorded at the other three community libraries.

Gig City Dunedin

5 Planning for the launch of the Gig City Living Hub on the Ground Floor of the City Library is entering its final phase, following Council approval to proceed with this new development. The facilities are modelled on those in other new libraries and will include digital displays and information on the potential of ultra-fast broadband as well as opportunities to test out Gig-speed Wi-Fi on a range of digital devices.

6 Work on establishing 12 new Gig-enabled Wi-Fi hot spots across Dunedin continues with the City Library going live at the end of June 2016 and the Port Chalmers and Mosgiel Library’s expected to follow before the end of December 2016.

Events

New Zealand Music Month 2016

7 New Zealand Music Month is celebrated in May each year with events around the library network. At the Mosgiel Library 140 people attended a total of 6 performances over the month featuring local musicians and school musical groups.

Te Wiki o Te Reo Maori

8 As in previous years a series of performances by schools and preschools marking Maori Language Week took place at the Mosgiel Library in July 2016. These events enjoy considerable support from the Mosgiel community with a total of 497 people (297 children and 200 adults) attending this year. This was significantly higher than the 380 people who participated in 2015.

July School Holiday Programme

9 A diverse range of activities took place at the Mosgiel Library over the July school holidays. The first week featured several events run in conjunction with the International Science Festival (85 people in attendance) while the second week celebrated the Cadbury Chocolate Festival and included the ever popular Freddo Frog Chocolate Story Time (150 children and 95 adults). Other activities over both weeks included Super Inventor, Dinosaur Footprints and Chocolate “discovery trails” (50 children).

Lego Club

10 Lego Club started in April 2016 and continued weekly in the Downes Room at the Mosgiel Library. This is a new and very popular initiative with the number of participants averaging 48 children and adults at each session over this period.

Cooking and Culture: French Cookery

11 The first of two cooking and culture events at the Mosgiel Library was held in June 2016. Chef Julien Delavoie from Artisan French pastries demonstrated how to make a tartiflette to an enthusiastic group of 20 people.

Memory Box at Chatsford

12 In May 2016 Mosgiel Library staff along with the Library’s Events Co-ordinator visited Chatsford Rest Home to share memories with residents. Using a “Memory Box” filled with wedding memorabilia and items from the Library’s Heritage Collections, residents were encouraged to recall similar events in their own lives. Initiatives such as these which stimulate memory recall are widely used in rest homes with residents suffering memory loss.

Liaison

Preschool and School Visits

13 At Mosgiel weekly preschool storytime continued along with regular visits to Montessori Mosgiel and Wee Nippers Childcare. Elmgrove School visited the Mosgiel Library once over this period.

14 Following a period of promotion by Library staff there has been increased demand from Mosgiel teachers for library resources to use in the classroom. Over this period the Library averaged 17 resource bags per month, up from 5 per month in 2015. It is pleasing to see an increase in demand for this tailored service.

Book Groups

15 Monthly meetings of Book Chat, the Mosgiel Library’s book discussion group, continued over this period with numbers averaging 10 to 12 people at each session. Book groups provide an opportunity for social engagement, with local residents getting together to talk about books and reading in a library environment.

OPTIONS

16 There are no options as this report is for information purposes only.

NEXT STEPS

17 There are no next steps as this report is for information purposes only.

Signatories

Author:

Mike Collett - Manager Customer Experience

Authoriser:

Bernie Hawke - Group Manager Arts and Culture

Simon Pickford - General Manager Services and Development

Attachments

	Title	Page
a	Library Statistics July 2015 - June 2016	83
b	Service Centre Statistics May,June 2016	84

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing a public service and is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

The information provided in this report supports the Social Wellbeing Strategy by the role of libraries in promoting ‘Connected People’ and “Vibrant and Cohesive Communities’; the Economic Development Strategy by providing library resources and services that support ‘Business Vitality’ and ‘Alliances for Innovation’ as well as providing library collection resources and public programmes that support the Arts and Culture Strategy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

The matters raised in this report are considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There is known conflict of interest.

Community Boards

The purpose of the report is to provide information to the Community Board.

Mosgiel Taieri Community Board

16 August 2016

ATTACHMENT A: LIBRARY USAGE INDICATORS – 1 July 2015 to 30 June 2016

Library Usage Indicator

2014/15

2015/16

+/-

+/- %

Blueskin Bay Library

Issues

Reference Enquiries

Visits

29,422

6,165

32,643

25,236

3,856

28,688

-4,186

-2,309

-3,955

-14.2

-37.5

-12.1

Bookbus

Issues

Reference Enquiries

Visits

119,321

21,264

67,970

106,572

19,643

68,823

-12,749

-1,621

+853

-10.7

-7.6

+1.3

City Library

Issues

Reference Enquiries

Visits

1,015,196

97,258

811,750

920,678

89,883

852,515

-94,518

-7,375

+40,765

-9.3

-7.6

+5.0

Mosgiel Library

Issues

Reference Enquiries

Visits

223,063

9,512

146,213

216,644

9,248

146,266

-6,419

-264

+53

-2.9

-2.8

0.0

Port Chalmers Library

Issues

Reference Enquiries

Visits

70,997

6,815

76,337

65,826

6,543

65,925

-5,171

-272

-10,412

-7.3

-4.0

-13.6

Waikouaiti Library

Issues

Reference Enquiries

Visits

46,414

4,253

35,089

42,346

2,988

33,787

-4,068

-1,265

-1,302

-8.8

-29.7

-3.7

Dunedin Public Libraries

Issues

Reference Enquiries

Visits

1,522,975

147,161

1,170,002

1,409,068

133,713

1,196,004

-113,907

-13,448

+26,002

-7.5

-9.1

+2.2

Mosgiel Taieri Community Board

16 August 2016

MOSGIEL SERVICE CENTRE STATISTICS

May – June 2016

	May	June
Large Rubbish Bags	48	56
Small Rubbish Bags	46	51
Rates	340	110
Water Rates		6
Animal Registration	19	89
Dog Reg Selected Owner	3	1
Mosgiel Pool Admissions
Downes Room Hire	2	2
Sale of Poo Bags	5	3
Impounded Dogs		2
Impounded Stock
Dogs SPCA Pound Fee		1
Dog Kennel Licences	1	1
Dog Microchipping Fee
Dog Collars
Debtors Receipt	5	6
Parking Tickets	69	67
Bokashi Buckets		1
Recycle Bins	5	6
Compost Zing	3	5
Yellow Bins	2
LIM Residential
TOTAL	548	407

	Title	Page
A	Minutes of Mosgiel Taieri Community Board meeting held on 5 July 2016	8