Otago Peninsula Community Board



Confirmed minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 11 August 2016, commencing at 10.00 am





Christine Garey


Deputy Chairperson

Paul Pope



Lox Kellas

Hoani Langsbury


Christine Neill

Edna Stevenson




Sue Bidrose (Chief Executive Officer), Kristy Rusher (Manager Civic and Legal), Nicky Page (Director, City of Literature), John Christie (Director Enterprise Dunedin), Ryan Craig (Destination Dunedin Manager), Fraser Liggett (Economic Development Programme Manager), Sharon O'Loughlin (PR and Communications Advisor), Gareth Evans (Transport Projects Team Leader), Glenn O'Connor (Bonisch Consultants) and Jendi Paterson (Recreation Planning and Facilities Manager)


Governance Support Officer      Pam Jordan




1       Public Forum

There was no Public Forum.   


2       Apologies


Moved (Chairperson Christine Garey/Paul Pope):


That the Board:


Accepts the apology from Cr Neville Peat.


Motion carried (OPCB/2016/024)



3       Confirmation of agenda



Moved (Chairperson Christine Garey/Lox Kellas):


That the Board:


Confirms the agenda without addition or alteration.


Motion carried (OPCB/2016/025)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


The Chairperson advised that she would not participate in discussion on the Camp Road tree removal.

5       Confirmation of Minutes

5.1    Otago Peninsula Community Board meeting - 30 June 2016


Moved (Chairperson Christine Garey/Paul Pope):


That the Board:


Confirms the minutes of the Otago Peninsula Community Board meeting held on 30 June 2016 as a correct record.


 Motion carried (OPCB/2016/026)


Part A Reports

8       Harington Point Road Safety Improvements Update


Gareth Evans (Transport Projects Team Leader) and Glenn O'Connor (Bonisch Consultants) provided an update on the Harington Point Road Safety Improvements Project.  Glenn O'Connor was managing the project and he outlined the process that was being followed in terms of design and physical works.  GHD was the preferred professional services consultant following a tender process.  Mr O'Connor commented on the planning and design process, surveying, feedback from stakeholders to be sought on the preliminary design, the work to be done on the sea walls, and the construction process.


In response to questions from Board members Mr O'Connor confirmed that there would be multiple work sites, he commented on the likely timing of the project which was intended to be completed in 2018, and expectations relating to community consultation over the detail of the project and likely drop in sessions over a weekend. 


Other issues discussed which would be dealt with through the Board's list relating to the project or through other means were pull-over points for people to take photos, review of bus stops, issues with waves crashing over the road, and drainage problems with water leaking out of banks.



The Board was also updated on the two car slip.  The Acting Group Manager Transport would be sending out an update to residents early the following week.  The importance of communication was emphasised.


6       City of Literature


Nicky Page (Director, City of Literature) outlined her role for the Board's information and commented on the steps Dunedin took to achieve UNESCO City of Literature designation in 2014.  She noted that she had taken up the role recently.  It was mainly a communications, linking and networking role and reported to the Group Manager Arts and Culture.  The role was a way of linking groups, individuals and organisations.  She provided advice and put people in touch with each other.  She also provided a link with what was going on in other UNESCO communities around the world.


Ms Page also commented on a working party that was about to start work with her.  It would look at signage and tangible recognition of writers and literary hot spots around the city.  This would be consolidated in a series of maps and apps.  Literary content was currently being developed for the app.


Board members suggested sites where plaques to particular writers could be installed, and raised issues relating to dealing with Māori stories.


7       Enterprise Dunedin Update


John Christie (Director Enterprise Dunedin), Ryan Craig (Destination Dunedin Manager), Fraser Liggett (Economic Development Programme Manager) and Sharon O'Loughlin (PR and Communications Advisor) spoke to the Board on the work of the Enterprise Dunedin Team.  It was currently looking at the Destination Dunedin Marketing Plan.  Thanks were extended to the Board for its engagement over the course of the triennium.


Board members raised issues such as visitor drivers, the need for international students to be introduced to the Peninsula, Harbour Cone, working with student organisations during Orientation Week to attract students and their families to the Peninsula, overseas tourists, and mechanisms to be able to capture education tourism markets etc.


A question was asked about tourism operations owned by the Council that did not have the same costs as others and so were able to allow free entry to their attractions.  Dr Bidrose commented on research that showed that museum charges would stop people going in.  Museums were part of what attracted people to the city and tourists received a mix of free and paid attractions.  There was discussion on payments and attractions and bundled packages.


Matters relating to fibre and connectivity on the Peninsula were raised given the number of small home-based businesses operating and the demand from tourists for instant connectivity.  It was felt that pressure needed to be kept on the government regarding an announcement regarding the rural broadband rollout.


There was also discussion on Asian markets and attracting groups in winter.


The Chairperson also noted that the Board may hold another meeting of local operators prior to the end of the triennium. 


The Chairperson thanked the Enterprise Dunedin staff for attending and for the work they were doing.


9       Chief Executive Officer


Sue Bidrose (Chief Executive Officer) updated the Board on the pre-election report.  She also commented on the strategic framework, the Council's financial position, debt repayment, company valuations and dividends, Long Term Plan expenditure on water infrastructure, and contract issues.  Dr Bidrose also noted that the Council was entering a period of looking at how to make the city a more exciting place to live.


10     Funding Applications


A report from Civic appended funding applications from Quarantine Island/Kamau Taurua (Inc) for a portable marine radio and from the Portobello Blues Festival 2017 Committee for lighting and sound for the Festival.


An explanation was given that the Quarantine Island/Kamau Taurua (Inc) application was important for health and safety reasons.



Moved (Lox Kellas/Paul Pope):


That the Board:


a)     Grants the funding application from Quarantine Island/Kamau Taurua (Inc) for $798.00.

Motion carried (OPCB/2016/027)



Moved (Edna Stevenson/Paul Pope):


That the Board:


b)     Grants the funding application from Portobello Blues Festival 2017 Committee for $750.00.

Motion carried (OPCB/2016/028)


11     Governance Support Officer's Report


A report from Civic updated the Board on activities relevant to the Board area including:


a)     Project Fund

b)     Scholarship Fund

c)     Coming Into and Vacation of Office

d)     Action List.


There was discussion on the following Action List items:

·         Tomahawk School – thanks were extended to Paul Pope and Jendi Paterson for their efforts.

·         Tidewater Drive – thanks were extended to staff for their work with residents.  Some work was to be done to the culvert.

·         Camp Road tree removal – information was currently being prepared for contractors.

·         Pullover areas – these would be looked at over summer and the extra sites would be given budget consideration.

·         Bayne Terrace Steps – a meeting would be held with the community members to following week about a health and safety plan.

·         50 km/h areas – Lox Kellas and Edna Stevenson were to be kept informed.  Information would be sent to residents.

·         The Chairperson would liaise with staff about moving forward with Action List items for the next triennium.


Moved (Chairperson Christine Garey/Hoani Langsbury):


That the Board:


a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate.

Motion carried (OPCB/2016/029)


12     Working Parties/Board Area Liaison Updates


a)      Keep Dunedin Beautiful




Paul Pope reported that Clean Up New Zealand Week would be held in September.




b)      Rural Roads Update




Lox Kellas reported on potholes in Hoopers Inlet Road.




c)      Area Updates




Board members provided updates from their areas of responsibility.


Paul Pope updated the Board on a submission for Internet New Zealand, money received by the Hereweka Trust for its Trees that Count project, gritting issues, provision made by the Otago Regional Council regarding Tomahawk Lagoon flooding, and the need for people to log their calls with the Council's Customer Services Agency.


Hoani Langsbury remarked that the new contractors, City Care, were doing an exceptional job with parks and bins and were regularly addressing issues.


Christine Neill advised that the Pukehiki recycling depot was still on trial.  There had been excellent communication with the community regarding the skip.


Edna Stevenson commented on the recent Te Rauone Beach Coast Care Committee meeting.  Port Otago was now on board.  An independent engineer's report was needed on the original design.  Beca had been appointed to the project and would come back on variations to the design and progress the resource consent application.


The Chairperson extended thanks to the Te Rauone Beach Coast Care Committee for the work it was doing and noted that the project was on track.



13     Community Plan


An updated Community Plan had been circulated to be referred to the incoming Board for completion following the triennial election.



Moved (Chairperson Christine Garey/Paul Pope):


That the Board:

a)        Endorses the updated Community Plan and refers it to the incoming Otago Peninsula Community Board for adoption following the election.

Motion carried (OPCB/2016/030)


14     Chairperson's Report


A report from the Chairperson updated the Board on the following matters of interest since the previous meeting:

·         Past, Present and Future

·         Local Government New Zealand Conference

·         Matters dealt with since last meeting

·         Delegated Projects

·         Meetings/Events Attended

·         Upcoming Meetings/Events

It was agreed that the meeting of local tour operators should be held towards the end of September.


The Chairperson commented on the recent Local Government New Zealand Conference held in Dunedin, the recent decision of the Otago Regional Council to appoint a harbour master, the national Community Boards Executive Committee meeting to be held the following week, and encouraging first time voters to vote.


Mrs Garey also reflected on her nine years on the Board and the Board's success relating to the road improvements project.  She noted that community board members could be a great resource for the Council, and that staff were committed to delivering the best outcome for the city.  She also acknowledged Cr Neville Peat's work for the Board during the triennium.  The Board would also continue to work with its treaty partner, the Ōtākou Rūnaka.  She congratulated Board members on their work, noted the crucial part they had played and also extended thanks to their families.  She considered that the Board was in good heart and felt it had been a privilege to work with members to serve the community.



Moved (Chairperson Christine Garey/Paul Pope):


That the Board:


a)     Notes the report from the Chairperson.

b)     Sends the letters of thanks to Lyn Cameron-Manu, Peter Standring and Diana Munster, as detailed in the report.

c)     Provides a letter of support to the Otago Peninsula Biodiversity Group.

d)     Requests that a safety audit be carried out on trees adjacent to roads on the Peninsula and the report be shared with the Board.

Motion carried (OPCB/2016/031)


15     Acknowledgement of Retiring Member - Christine Garey


Moved (Edna Stevenson/Lox Kellas):


That the Board:


Records its sincere thanks to Christine Garey for the loyal and conscientious service given to the City of Dunedin as a member of the Otago Peninsula Community Board for the 9 year period 2007 to 2016.

Extends sincere appreciation for the services rendered and every good wish for the future.

Motion carried (OPCB/2016/032)



Deputy Chairperson, Paul Pope, presented a copy of the resolution to Christine Garey.


16     Poroporoaki


Hoani Langsbury led a Poroporoaki to mark the final meeting for the Board for the triennium.


He acknowledged staff that had supported the Board over the triennium and noted that the Board had achieved things because of the supporting relationships with staff.  Decisions had been made that had allowed communities to improve.  He extended thanks to the Chairperson for her leadership over the triennium.


Board members also thanked the community for their input to and support of the Board.


The meeting concluded with a karakia.





The meeting concluded at 12.03 pm.







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