Strath Taieri Community Board

MINUTES

Confirmed minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 11 August 2016, commencing at 2.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Russell Anderson	Bevan Dowling
	Karen Dunn	Noel Matthews

IN ATTENDANCE

Tom Dyer (Group Manager Parks and Recreation)

Governance Support Officer      Andrea Barker

1       Public Forum

There was no Public Forum.   

2       Apologies
	Moved (Joan Wilson/ Bevan Dowling): that the Board Accepts the apologies from Russell Anderson and Cr Mike Lord Motion carried (STCB/2016/014)

3       Confirmation of agenda
	Moved (Joan Wilson/ Bevan Dowling): that the Board Confirms the agenda without addition or alteration Motion carried (STCB/2016/015)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

        There were no declaration of  interests made or conflicts of interests declared.  

5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 30 June 2016
	Moved (Noel Matthews/ Joan Wilson): that the Board Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 30 June 2016 as a correct record. Motion carried (STCB/2016/016)

Part A Reports

6       Governance Support Officer's Report
	A report from the Governance Support Officer provided an update on items of interest including: Update on George King Memorial Drive Staff advised that due to low volume of traffic and the lack of crash history civil works would be unfeasible - however from safety point of view signage could be improved. The Board requested that they be advised of the timeframe of when work was to be completed. Update on progress of Sutton/Mt Ross Bridge Richard Saunders (Group Manager Transport) advised that the final design was due by the middle of August 2016. He commented that Council would be required to tender the contract for delivery in the current financial year. The Chairperson advised that the Sutton/Mt Ross Bridge was to remain on the Action list. Update on Transport The Board requested a grading schedule for the area be obtained, as well as the date of the last grading work for Four Mile Road, Hyde. The Board also requested that NZTA be approached regarding the Mount Gowrie/ State Highway 87 intersection maintenance. Strath Taieri Swimming Pool It was noted that the increased funding requested by the board from the Annual Plan was not successful, though they retained the amount of $10,000 for the up keep of the pool.
	Moved (Karen Dunn/ Joan Wilson): that the Board a)     Notes the Governance Support Officer's Report b)     Approves the addition of requests to the Action List c)     Approves the removal of items from the Action List Motion carried (STCB/2016/017)

7       Chairperson Report
	Middlemarch Community Hall Refurbishment Deputy Chairperson Wilson provided an update on the meeting with Ms Reid ( Property Officer – Civic Property) and advised they were awaiting building consents for the proposed log burners. Double doors on the outside wall leading into the Stage side supper room would be part of the Middlemarch Hall development. It was agreed that the Governance Support Officer would provide updates of progress of consents for the two log burners. NZTA Chairperson advised that  Graham Hall has been in contact who commented that he was  now the Planning and Investment Manager for NZTA although was continuing to  oversee his Safer Journey's  position until a replacement was found. Nick Rodger (Maintenance Contract Manager)  and Roy Johnson (Senior Safety Manager) was to be contacted along with Graham Hall to invite them to the next board meeting to discuss · The addition of blue frost lights on State Highway 87 · The addition of more truck laybys to increase driver safety on State Highway 87 between Middlemarch and Outram · The 50km sign at the Outram cemetery (which have been there for 2 months) · Solid yellow line outside Community Hall to prevent trucks stopping and thus blocking line of sight at the Stop sign Resource and Building Consents The Board noted that it wished to be advised of consents applied for in the Strath Taieri catchment area. Broadband and Wifi Coverage Noel Matthews advised the Board that Spark had offered to monitor 3 resident's broadband connections and identify the issues experienced by those users in the area. Clare Curran MP had been in contact with Internet NZ, who did yearly community funding for Internet Research and Community Funding. Ms Curran advised Mr Matthews that Strath Taieri Wifi Hub was a suitable project to receive funding. The Community Project was open for applications and the first round closed on 28 August2016. Mr Matthews commented that he was going to apply for funding for a Wifi hub at the Library on behalf of the Strath Taieri Community Board. It was agreed that the Governance Support Officer would provide a map which outlined where the Gig City community funding extended to. Transport The Board  noted that the following roads were in need of maintenance. · Shinglea Road – massive potholes · Pukerangi Road – Potholes covering the width of the road · Mt Stoker Road · Farm Road – permanent corrugations · Kidd Road · Hartfield Road Mr Dyer (Parks and Recreation Manager) advised that he would follow up with the Richard Saunders, Transport Manager. Community Resource List The Board identified that this needed to be updated.
	Moved (Chair Barry Williams/ Bevan Dowling): that the Board a) Advertise in the Taieri Pet the Community Resource List questionnaire to gather information of resources held by the Community in case of an civil emergency Motion carried (STCB/2016/018)
	Moved (Joan Wilson/ Bevan Dowling): that the Board a)     Notes the report Motion carried (STCB/2016/019)

8       Council Activities
	There was no update provided as the Ward Councillor had tendered an apology.

9       Items for consideration by the Chair
	There were no items for consideration.

The meeting concluded at 3.15pm.

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CHAIRPERSON                                                 CHIEF EXECUTIVE