Agenda of Waikouaiti Coast Community Board

5 or less

50 or more

% of Waikouaiti

% of Karitane

% of Warrington

% of Waitati

% of Evansdale

Waikouaiti Coast Community Board

MINUTES

Unconfirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 29 June 2016, commencing at 5.30 pm

PRESENT

Chairperson	Gerard Collings
Deputy Chairperson	Alasdair Morrison
Members	Cr Andrew Noone	Geraldine Tait
	Tracey Scurr

IN ATTENDANCE

Bernie Hawke (Group Manager Arts and Culture), Nicola Pinfold (Group Manager Community and Planning) Joy Gunn (Manager, Events and Community Development), Maria Ioannou (Corporate Policy Manager), Jane Nevill (Corporate Planner) and Anne Gray (Policy Analyst)

Governance Support Officer Wendy Collard

1 Public Forum

1.2 Rhys owen

The Chairperson commented that Council had referred the Warrington Freedom Camping Petition that Rhys had presented to Council at their meeting held on 27 June 2016 to the Board for their follow up. He advised that the petition would likely be included in the agenda of the Board's next meeting on 10 August 2016.

Rhys Owen requested the Board's support for the petition of 248 signatures calling for non-self-contained freedom camping at Warrington Domain to be banned. Mr Owen provided a background to the creation of the petition and advised that it was an online petition which had been open for a total of 2 weeks.

Mr Owen responded to questions on the loss of the Warrington Domain as a recreational area by the Community and commented that the community cricket games were no longer played there.

1.1 Andy Barratt and Joel Vanderburg

Andy Barratt and Joel Vanderburg spoke to the Board on the Representation Review and in particular Council elected at large across the city which had resulted in the loss of the Ward Councillor. Mr Barratt commented that he felt the community might not be aware of the change, the possible impact and potential increased workload for the incoming Board. He requested that the Board give consideration to providing information on the upcoming Election and opening of the nomination period.

Mr Barratt thanked Councillor Noone for his meticulous service to the Waikouaiti coast community and to the City of Dunedin.

The Chairperson advised that Community Board had placed information on the election in their articles to the Blueskin News and the Progress of Waikouaiti Area newsletter.

2 Apologies

Apologies were received from Mark Brown and Richard Russell.

Moved (Chairperson Gerard Collings/Deputy Chairperson Alasdair Morrison): that the Board

a) Accepts the apologies from Mark Brown and Richard Russell

Motion carried (WC/2016/020)

3 Confirmation of agenda

Moved (Chairperson Gerard Collings/Tracey Scurr): that the Board

Confirms the agenda without addition or alteration

Motion carried (WC/2016/021)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no declarations of interests made or conflicts of interest declared.

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 25 May 2016

Moved (Cr Andrew Noone/Deputy Chairperson Alasdair Morrison): that the Board

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 25 May 2016 as a correct record.

Motion carried (WC/2016/022)

Part A Reports

6 Governance Support Officer's Report

A report from the Governance Support Officer (Wendy Collard) provided an update to the Board on issues undertaken on its behalf since the last meeting, and other matters that were of on-going interest, which included;

a) Project Fund

Members of the Policy Team were in attendance to provide an update on the Dunedin Strategic Framework in relation to the Board's Community Plan.

b) Policy Team update

The Group Manager Community and Planning (Nicola Pinfold) provided a background to the development of the Dunedin Strategic Framework and in particular the vision for Dunedin and the eight Strategies.

The Corporate Planner (Jane Nevill) provided a background to the "Community Outcomes" in particular the importance of the Community Plans, Annual/Long Term Plans in relation to these outcomes. Ms Nevill requested that the Board give consideration to ensuring that the timing of the Community Plans aligned with the budget allocations.

The Chairperson suggested that it would be beneficial for a workshop to be held between senior staff and Board members to ensure that the Community Plans aligned with budgets.

c) Correspondence

An email from A Nokomis had been received regarding the grass verge outside her address. Following discussion, it was agreed that Alasdair Morrison would contact staff to discuss her concerns.

d) Action List

Doctors Point Road. Alasdair Morrison requested that an on-site meeting with staff be arranged as soon as possible to ensure that the issues with the previous road markings are not replicated.

Waikouaiti Domain/Matanaka Drive. The Chairperson advised that the tree felling at the northern end of Matanaka Drive would be commencing during the week starting 4 July 2016.

Service Centres – Blueskin Bay Library and Waikouaiti Library. The Group Manager Arts and Culture (Bernie Hawke) advised that there had been new opening hours would take effect from 4 July 2016; however there had been a delay with opening of the service centre facility.

Waikouaiti Transfer Centre. Following discussion, it was agreed that staff would be requested to provide a report on the Waikouaiti Transfer Centre to the Board's 10 August 2016 meeting.

Moved (Chairperson Gerard Collings/Cr Andrew Noone): that the Board

a) Notes the Governance Support Officer's Report

b) Approves the removal of completed items from the Action List

Motion carried (WC/2016/023)

7 Community Plan

Following discussion it was agreed the Board would meet at 1.00 pm on Sunday 10 July 2016 at the Blueskin Bay Library meeting room to discuss their 2017/18 Community Plan.

8 Funding Applications
	Councillor Noone declared an interest in the funding application from POWA and withdrew from the item. The Board considered a funding application from the Progress of Waikouaiti Area (POWA) towards the cost of printing of the monthly community newsletter.
	Moved (Deputy Chairperson Alasdair Morrison/Member Geraldine Tait): that the Board a) Grants the funding application from the Progress of Waikouaiti Area for $1,522.46. Motion carried (WC/2016/024)
	Moved (Chairperson Gerard Collings/Deputy Chairperson Alasdair Morrison): that the Board a) Approves the payment of $50.00 for flowers from Bunches and Bows Motion carried (WC/2016/025)

9 Chairperson's Report
	A report from the Chairperson (Gerard Collings) updated the Board on the following: a) Community Engagement
	b) Discretionary Fund. Following discussion, the Board agreed that the remaining funds be contributed towards the cost of a bench seat to be placed at the Karitane foreshore.
	Moved (Cr Andrew Noone/Member Tracey Scurr): that the Board a) Approves $700.00 being the remainder of the project fund be allocated to be used towards the cost of a bench seat for the Karitane foreshore. Motion carried (WC/2016/026)
	c) Waikouaiti Domain Trees. The Chairperson expressed safety concerns regarding the stability of the trees along the Waikouaiti Domain in particular the ones situated along the rear of Stewart Street properties. d) Emergency Management/Civil Defence. It was agreed that staff be requested to liaise directly with the Waitati Fire Brigade to progress the Blueskin Bay Civil Defence Emergency Response Plan. e) Warrington Toilet Block Mural. The Chairperson advised that the email had been passed onto staff for their information. f) Waitati Stream – vicinity of Bland Park. The Chairperson advised that the repairs to the erosion were being carried out by the Otago Regional Council. e) g) Waitati Toilets.
	Moved (Chairperson Gerard Collings/Deputy Chairperson Alasdair Morrison): that the Board a) Notes the report from the Chairperson Motion carried (WC/2016/027)
10 Council Activities
	The Ward Councillor, Andrew Noone, provided a verbal update to the Board on: f) 2016/17 Annual Plan.
	Moved (Cr Andrew Noone/Chairperson Gerard Collings): that the Board a) Notes the report Motion carried (WC/2016/028)
11 Items for Consideration by the Chair
	The following items were identified: Freedom Camping at the Warrington Domain Report on the Waikouaiti Transfer facility including: a) project milestones and timelines b) proposed methodology for community engagement c) scope of services d) Waikouaiti landfill decommissioning e) testing and reporting Report on the Waikouaiti Domain/Matanaka Drive Harvesting including: a) project milestones and timelines b) proposed methodology for community engagement c) scope of services Waitati Toilets 2017/18 Community Plan Update the causes of the sewerage leak at the old Council yard by the Waikouaiti School. Coastal Erosion Investigation– terms of reference, project milestones and timelines

The meeting concluded at 6.51 pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

10 August 2016

Part A Reports

Library Report

Department: Services and Development

EXECUTIVE SUMMARY

1 The report provides a summary of the activities of the Dunedin Public Libraries for the period 1 May to 30 June 2016.

RECOMMENDATIONS

That the Board:

a) Notes the report

BACKGROUND

Operational and Project Activities

Statistics

2 Total loans for the period 1 July 2015 to 30 June 2016 were 1,409,068 representing a decrease of 113,907 or 7.5% of loans compared with the same period in 2014/15. The decrease in loans between the current year and the previous one is partly attributable to a change in reporting systems during this period which resulted in inflated issues statistics in 2014/15. This calculation has now been corrected and issues have now been adjusted to accurately reflect borrowing over the 2015/16 year.

3 A total of 133,713 reference enquiries were received during this period representing a decrease of 13,488 or 9.1% compared to the same period in 2014/15. Decreased reference enquiries were recorded at all libraries and on the Bookbuses reflecting increased use of online information resources by Library customers.

4 There were a total of 1,196,004 visits to all libraries over this period representing an increase of 26,002 or 2.2% compared with the same period in 2014/15. Increased visits were recorded at the City Library (5.0%) and on the Bookbuses (1.3%) while Mosgiel recorded a very slight increase (less than 1%). Decreased visits were recorded at the other three community libraries.

Gig City Dunedin

5 Planning for the launch of the Gig City Living Hub on the Ground Floor of the City Library is entering its final phase, following Council approval to proceed with this new development. The facilities are modelled on those in other new libraries and will include digital displays and information on the potential of ultra-fast broadband as well as opportunities to test out Gig-speed Wi-Fi on a range of digital devices.

6 Work on establishing 12 new Gig-speed Wi-Fi hot spots across Dunedin continues with the City Library going live at the end of June and the Port Chalmers and Mosgiel Library’s expected to follow before the end of December 2016.

Service Centres at Coastal Libraries

7 Work continues on implementing Service Centre functions at the Blueskin Bay and Waikouaiti Libraries ahead of the revised launch date of 8 August 2016. New opening hours are in place at both libraries and staff are currently receiving training in the Pathways financial system.

8 The Library had anticipated launching the new facilities on 4 July 2016 to coincide with the beginning of the new financial year. Unfortunately this target was not achieved due to delays in obtaining the required training and recent changes to the computer hardware required for the Service Centre operation.

Blueskin Bay Library Redevelopment Trust

9. On 30 June 2016 the Blueskin Bay Library Redevelopment Trust held a Special General Meeting at the Blueskin Bay Library in order to wind up the Trust. The role of Stuart Strachan, Chair of the Trust and his team in partnership with Council in building the new Library was acknowledged by all the Trustees present. There is still a small amount of work required to finish the play area next to the Library and this is expected to be completed by December 2016.

Events

New Zealand Music Month 2016

10 New Zealand Music Month is celebrated in May each year with a series of events around the library network. At Waikouaiti Library, 25 people attended a performance by Philip Fleming from East Otago High School and 22 people attended a performance by teacher Kelvin Cummings who had just won the Trans-Tasman Country Music Awards. Students from Waikouaiti School also gave a performance to an audience of 90 students and staff with 15 members of the public in attendance.

11 At Blueskin Bay Library, the Waitati Warblers gave a performance intended for Music Month but delayed until the beginning of July to an audience of over 40 people.

July School Holiday Programme

12 A diverse range of activities took place at the Blueskin Bay and Waikouaiti Libraries over the July school holidays. At the Waikouaiti Library these included Dinosaur Footprint and Inventors Discovery trails (60 children in attendance at both events), Origami Fun (8 people in attendance) and the ever popular Freddo Frog Chocolate Story Time (24 people attended at Waikouaiti Library and 25 at Blueskin Bay Library).

Lego Clubs

13 Lego Clubs continued each month at both libraries. This is a new initiative and the number of participants ranged from 5 to 25 children and adults over the period. Both libraries are working with local schools to promote the Lego clubs through their school newsletters and we expect the number of participants to increase.

Liaison

Preschool and School Visits

14 At Waikouaiti Library, weekly Preschool Storytimes continued along with regular visits to Big Steps Childcare. Big Steps and Warrington Playcentre also visited the Waikouaiti Library over this period. Library staff visited Karitane School each month and made a one off visit to Waikouaiti School in June for their Book Week.

15 Warrington Play Centre visited Blueskin Bay Library once over this period and monthly visits to Warrington School continued. Blueskin Bay Play Centre were unable to schedule any visits but the increase in Library opening hours will make it easier for them to come in the mornings. Regular class visits from Waitati School continued over the period.

16 Te Wiki o Te Reo Maori (Maori Language Week) was marked at the Waikouaiti Library by visits to Flag Swamp and Waikouaiti Schools, while students from Karitane School brought posters of Runaka members to the Library where they were featured in a display.

Book Groups

17 Monthly meetings of Blueskin Book Share and Waikouaiti Book Passion groups were held over this period. Numbers averaged 8 to 12 people at each library. These groups provide an opportunity for social engagement, with local residents getting together to talk about books and reading in a library environment.

OPTIONS

18 There are no options as this report is for information purposes only.

NEXT STEPS

19 There are no next steps as this report is for information purposes only.

Signatories

Author:

Mike Collett - Manager Customer Experience

Authoriser:

Bernie Hawke - Group Manager Arts and Culture

Simon Pickford - General Manager Services and Development

Attachments

	Title	Page
a	Library Statistics July 2015 - June 2016	17

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing a public service and is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

The information provided in this report supports the Social Wellbeing Strategy by the role of libraries in promoting ‘Connected People’ and “Vibrant and Cohesive Communities’; the Economic Development Strategy by providing library resources and services that support ‘Business Vitality’ and ‘Alliances for Innovation’ as well as providing library collection resources and public programmes that support the Arts and Culture Strategy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

The matters raised in this report are considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There is known conflict of interest.

Community Boards

The purpose of the report is to provide information to the Community Board.

Waikouaiti Coast Community Board Action List Parks, Recreation and Aquatics August 2016
Waikouaiti Domain/ Matanaka Drive	29/6/2016 Item 11	The Board would like a report to include: a) Project milestones and timelines; b) Proposed methodology for community engagement; and c) Scope of services	a) Planting anticipated to occur Autumn 2017and September 2017 and 2018 subject to final vegetation management plan; b) Draft vegetation management plan and associated plantings list to be developed with input from Kati Huirapa Runaka Puketeraki, River Estuary Care and Hawksbury Lagoon Inc. Two draft plans to be presented to the community in September for feedback. This will be completed via the POWA newsletter, ODT noticeboard, signage at the beach carpark and community noticeboards; c) Contract for 2017/18 planting yet to be confirmed subject to discussions with community groups identified above and DCC Procurement Policy. Plants to be sourced via tender process, with order confirmation late spring 2016.	This is an ongoing project with staff to provide updates on a regular basis
	Regular staff update	The start date for harvesting is anticipated to be 30 June in the northern section. It will take approximately 3 weeks with public access restricted at times to the beach, car park and Matanaka Drive. The southern section will follow and take 4 weeks. A tender will be completed for the chipping. Initial cost estimates are $10,000 per hectare. Currently finalising post-harvest costs excluding revegetation costs.
3/3/16 Item 8	Staff to provide a report on the condition and lifespan of the trees which bordered the Waikouaiti Sportsground and Waikouaiti camping ground	Council's arborist is regularly monitoring the condition of these trees. If they are deemed dangerous action will be taken. No formal report will be prepared. It is understood that these trees have a limited life and a plan will need to be developed for the future management of them. This work should be carried out as part of the review of domain access.	Staff to provide updates regularly
Karitane Wharf	12/11/14	Staff requested to arrange for an inspection of the wharf to determine its structural integrity.	1 Vehicle access on to the wharf needs to be restricted which will be done following consultation with the current users. 2 Draft maintenance plan still to be developed. Initial engineer advice is to install another row of piles and beams midway between the retaining wall and the back face of the wharf. Repairs would also need to be completed to the cracked supporting beams along the back face of the wharf and to the Stahlton rib beams. These repairs will potentially extend the life of the wharf by around 15 years. A further review of the costs will be undertaken and options developed for the future management of the structure.	No due date for this at this time.
Coastal Erosion	29/6/2016 Item 11	The Board would an update on the Coastal Erosion Investigation to include the terms of reference, project milestones and timelines.	Coastal erosion investigation expertise will be procured in October 2016. The work will be carried out over the ensuing 6 months. There are two key work streams. One work stream will cover the review of management options for Ocean Beach Reserve and St Clair Esplanade. The second is a wider review of infrastructure affected by erosion across the wider Dunedin City area and high level options to protect high risk sites.	Staff to provide regular updates
Warrington Domain – Freedom Camping	29/06/2016 Item 11	The Board would like an update on freedom camping at the Warrington Domain	Staff continue to work with the Community Board and key stakeholders on the issues that have been highlighted by the quantum of freedom campers at Warrington. Infrastructure improvements will be made and prior to the summer season and options for reducing the volume and impact the volume and impact of the non-certified self-contained campers will be proposed to the Board. Appropriate staff will be in attendance at the Board's meeting that the petition is being discussed.	Staff to provide regular updates

Waikouaiti Coast Community Board Action List Water and Waste Services August 2016
Waikouaiti School	29/06/2016 Item 11	The Board have requested that staff provide an update on the cause of the sewerage at the old council yard by the Waikouaiti School	The foul sewer in question is in Inverary Street between FSM20120 and FSM20121 (Foul Sewer Manhole). There has been a couple of blockages on that section over the past three years with the main cause most likely roots. As a consequence of the latest blockage we will be arranging for the contractor to clean this section of pipe network and then film the pipeline. The cleaning and filming will extend for a couple of manhole's both upstream and downstream. Due to the high work load on the CCTV it is anticipated that this work would be carried out within the next 2 to 3 weeks.	Updated provided
Waikouaiti Transfer Centre	29/06/2016 Item 11	The Board has requested a update to include: a) Project milestones and timelines; b) Proposed methodology for community engagement; c) Scope of services; d) Waikouaiti landfill decommissioning; and e) Testing and reporting	Please refer to memorandum included to the Governance Support Officer's(GSO) report	Updated provided as separate item in the GSO Report

Waikouaiti Coast Community Board

10 August 2016

Waikouaiti Coast Community Board

Draft Community Plan 2017 - 2018

Attachment1
Contents Page

	Page Number
BOARD CONTACTS, MEETING SCHEDULES & PREFACE		----	3
SECTION 1:	MISSION STATEMENT, GOALS & PRIORITIES	----	4
SECTION 2 :	PROJECTS, IN RELATION TO GOALS	----	8
SECTION 3 :	ROADING WORKS SCHEDULES	----	21
SECTION 4 :	CIVIL DEFENCE AND EMERGENCY MANAGEMENT	----	24
SECTION 5 :	BOARD DISCRETIONARY FUNDING	----	25
SECTION 6 :	COMMUNITY OVERVIEW	----	29
SECTION 7 :	CONSULTATION & LONG TERM PLAN SUBMISSIONS	----	41

Waikouaiti Coast Community Board

Members (2013 - 2016)

The members of the Waikouaiti Coast Community Board for the 2016-19 triennium are as follows:

(Chairperson) Phone:

(Deputy Chair) Phone:

Phone:

(Councillor Appointee)

Meeting Schedule for 2017 All meetings start at am/pm Venues to be advised in Dunedin City Council Public Notices
Location and times to be included

The Waikouaiti Coast Community Board Community Plan is a summary of the needs and priorities of the communities within the Board area. In the context of DCC’s Long Term Plan the community plan is considered an action plan. Its primary objective is to signal to the Dunedin City Council those projects which are of major significance to the Waikouaiti Coast community, with the ultimate goal that they are programmed into the Dunedin City Council’s Annual Plan and Long Term Council Community Plan as funded activities.

The Plan is a living document, and is subject to change and revision as needs arise and priorities alter.

Approved:

_______________________ (Board Chairperson)

Date:

Section 1:

MISSION STATEMENT

of the waikouaiti coast community board:

To respond to, and represent the community's concerns and aspirations, and to support community initiatives, through effective participation and consultation.

Goals and Priorities

of the Waikouaiti coast community board

Classified by Dunedin City Council ‘Community Outcomes’

Dunedin City Council through the Long Term Plan 2012/13 – 2021/23 adopted 10 key community outcomes the table below provides a key to the Boards categories and those adopted by Council.

· Boards Community Outcomes	· DCC Community Outcomes
Ø Wealthy Community	Ø	A Thriving and Diverse Economy
Ø Accessible City	Ø	A Connected Community
Ø Safe & Healthy People	Ø	A Safe and Healthy City
Ø Sustainable City & Environment	Ø Ø Ø	A Distinctive Built Environment A Valued and Protected Natural Environment A Sustainable and Resilient City
Ø Supportive Community	Ø	A Supportive Community
Ø Culture & Learning	Ø 1 Ø	A Vibrant and Creative City A City of Learning
Ø Active City	Ø	An Active City

Wealthy Community
Festivals and Events	To support community events, which provide entertainment and educational opportunities for residents and visitors, as well as encouraging sustainable local economic activity.
Economic Development	To foster and encourage appropriate employment initiatives in the region.
Finance	To advocate for the best value for rates by continuing to scrutinise all expenditure and make submissions to the Annual Plan.
Accessible City
Transportation System
Roading	To maintain and upgrade roads in the Board area to a standard that is safe, affordable and acceptable to the community.
	To prioritise roading needs in a fair and transparent manner by supporting as much as possible each community’s needs.
Public Transport	To encourage the provision and use of public transport and ‘carpooling’.
Rail Transport	To encourage the use of rail transport for tourism and freight.
Cycling & Pedestrian Transport	To encourage and support cyclists and pedestrians.

Safe & Healthy People
Personal and Public Health:-	To assist in minimising the consequences of the exposure of Council and the community to risks through effective, comprehensive risk management processes – see Section 4 Civil Defence & Emergency Management
Water	To ensure that water supplies are sufficient in quantity and high in quality; are adequate, cost-effective, reliable, affordable, sustainable, and accessible to the community.
Waste Services	To ensure that sewerage systems meet our communities needs and aspirations and that they are well maintained, and meet appropriate environmental standards.
	To ensure that the environment is protected by the provision of adequate refuse collection points and disposal of rubbish.
Safe & Healthy People (continued)
	To support the development of waste minimisation initiatives in order to help achieve a goal of zero waste to landfill.


Sustainable City & Environment	To promote the sustainable management of the area’s natural and physical resources.
	To support, protect and enhance the coastline by encouraging sustainable use and protection where required, and having particular regard to maintaining, and improving, biodiversity.
	To foster effective liaison between residents, developers and appropriate authorities.
	To support residents’ desires to have the area kept attractive and well maintained. To support initiatives that contribute to the sustainability of the Boards area.
	To ensure that the highest possible standards of environmental management are achieved. To support community groups who wish to improve and enhance their environment.

Culture and Learning	To promote and support the use of local libraries
	To support local museums
	To liaise with local schools and assist with projects where appropriate. To support initiatives that foster and promote the heritage and culture of the Board’s area To liaise with the local Rūnaka.

Supportive Community	To listen to and, where appropriate, advocate on behalf of groups which represent their community’s interests.
	To facilitate public meetings for discussion, and to facilitate the dissemination of relevant information to help inform the community.
	To advocate for appropriate service standards for core infrastructure and services.
	To assist City Council staff with improving the understanding of Civil Defence and Emergency Management issues in the community.
	To liaise with the local Rūnaka, community groups and other organisation’s and agencies on matters of joint interest.

Active City	To work with the community to ensure that sporting, leisure and recreational facilities, including those for walking and cycling, meet the communities' needs.
	To support and encourage the various committees who are responsible for the upkeep and promotion of community facilities.
	To encourage the use and upkeep of community playgrounds

Waikouaiti Coast Community Board

10 August 2016

Section 2: Projects in relation to goals

Wealthy Community

Priority

Issues

Description

Action to be Taken

Comment

Events and Festivals

Support and promote cultural and recreational events in the community

Support local events and liaise with organisers

Encourage new events

New Initiatives

Cultural events

• Provide support, where appropriate, to Community Events and Festivals. E.g. Community Markets; Blueskin Show; Karitane Surfing Festival; Warrington Surfing/Surf life Saving competition.

• Support and promote cultural events of DCC and other non-profit community agencies.

Discretionary fund

Wealthy Community

Continued overleaf

Wealthy

Tourism

Identify and, where appropriate, promote tourism opportunities that will provide a benefit to the Board’s area and beyond

• Support the holding of consultation in the area about Tourism opportunities

· Support and promote the formalisation and branding of the “Coastal Scenic Route”

· Support the promotion of our area as a destination for cycling and other active recreational activities

· Support freedom camping and the provision of appropriate facilities within our area.

Priority

Issues

Description

Action to be Taken

Comment

Local Business

Support existing businesses within our community

Identify and, where appropriate, support business development opportunities that will provide a benefit to the Board’s area and beyond

· Facilitate discussion between local businesses and Councils Economic Development Unit

· Facilitate discussion between local business and key agencies as requested

Technology

Encourage the development of infrastructure that supports and enables effective use of technology in our area

· Liaise with key infrastructure providers and agencies to encourage the extension, and enhancement of infrastructure in our area

ACCESSIBLE CITY

Priority

Issues

Description

Action to be Taken

Comment

General roading issues

Consult with affected parties e.g. businesses and landowners

· On-going as issues arise

Text Box: ACCESSIBLE CITY
Continued overleaf

Safety works

Safety upgrade, Beach Street, Waikouaiti

· This work is progressing and some work has been completed.

· Monitor the advancement of improvements to this key corridor

· Promote the upgrade of the Beach Street culvert in the vicinity of Stewart Street.

Priority

Issues

Description

Action to be Taken

Comment

Safety works (continued)

Car parking on Karitane Peninsula

· Liaise with Te Rūnaka O Kati Huirapa.

· Department of Conservation have given an undertaking to place signage at the site.

· Monitor erosion in this area

Public Toilets, Waitati

· Promote the provision for a public toilet at Waitati

ACCESSIBLE CITY

Continued overleaf

§ Traffic Safety

Support for nation-wide and local traffic safety programmes

· Encourage increased policing and patrolling where necessary e.g: speed cameras

§ Traffic Safety (continued)

· Assist DCC staff with prioritising safety improvements within the Board’s area.

· Continued liaison with NZ Police, NZTA, and Kiwi Rail/OnTrack.

· Promote safe traffic zones for schools within the Board’s area.

· Support school safety initiatives.

· Support the formation of walking and cycling facilities in our area

§ Public Transport

Encourage and retain new and existing services

Advocate for affordable public transport

§ Continue to promote existing services.

§ Advocate for more public transport in our area and that the services are provided at similar cost to other areas in Dunedin City

§ Advocate for evening and weekend services

Text Box: ACCESSIBLE CITY
Continued overleaf

Orokonui Road (DOC car park)

With the proposed development of additional walking tracks in the immediate vicinity the car park and associated access will become essential

Monitor and encourage DOC to maintain car park to an acceptable standard.

Support the resolution of issues relating to the maintenance of the Road to the car park

~~Orokonui Rd~~ ~~from the cemetery to the tallest tree car park.~~

Priority

Issues

Description

Action to be Taken

Comment

Car park at Doctors Point Beach

Maintain

Liaise with Doctors Point Beach Preservation Society, to upgrade to Council Standard to enable maintenance by Council.

Storm water networks

Maintain adequate storm water networks within our urban areas

Water run-off from roads

Review existing issues with the view to creating a schedule of priorities

Dust suppression

Ongoing monitoring

Annual comment to Draft Annual Plan

Weeds on road & verges & railway land

Weed suppression

Promote alternatives to toxic sprays

Liaise with relevant departments and authorities.

Signage

Installation of signs

Liaison with Schools

Installation of information and safety signage

Bus Shelters

Upgrade and maintain

· Advocate for the on-going maintenance of bus shelters.

· Advocate for a bus shelter at Evansdale.

Text Box: ACCESSIBLE CITY
Continued overleaf

Seal extensions as in Schedule A

Sealing of all residential streets

· Advocate to Council for the reinstatement of the seal extension budget.

· Refer to Schedule A.

Refer to Schedule A

Priority

Issues

Description

Action to be Taken

Comment

Footpaths

Provision of safe width for paths

Miscellaneous footpath safety works

· Encourage DCC to ensure footpaths/walking spaces provided are of a safe and appropriate width, and that vegetation is controlled

· Refer to Schedules C & D.

Refer to Schedules C & D

Footpath extensions

Sealing of existing gravel footpaths

Review footpath requirements within Board’s area

· Refer to Schedule C.

Refer to Schedule C

Rural roads

Monitor for safety issues

· Refer to schedule B & F.

Refer to Schedules B & F

Street lighting

· Refer to schedule E.

Text Box: ACCESSIBLE CITY
Continued overleaf

Kerb and Channel

Provision of kerbing and channelling; address issues with roadside open drains

· To make safe and environmentally acceptable all open drains alongside residential roads.

Priority

Issues

Description

Action to be Taken

Comment

Walkways & Cycleways

Concept of walkway/cycleway between Waikouaiti & Karitane

Concept of cycleway with appropriate signage along Mt Cargill Rd & along Coast Rd. between Evansdale to Karitane

Waitati to Waitati Valley Road

Warrington to Waitati

· Support community groups to scope, confirm the feasibility, and where appropriate develop facilities in our area.

· Support community groups with liaison with the appropriate authorities

· Encourage NZTA to place road rumble strips for safe cycling on State Highways

Safe Walking Spaces

Concern that the current pedestrian access network within our Townships does not provide for a safe pedestrian environment.

· Identify and prioritise through consultation with the Community and DCC staff strategic corridors of safe walking spaces within our townships, with particular focus on providing safe access to community facilities.

Refer schedule

SAFE and HEALTHY PEOPLE

Priority	Issues	Description	Action to be Taken	Comment
	Civil Defence & Emergency management	Ensure that the City provides greater community awareness of Civil Defence roles; Emergency Management	· Liaise with appropriate organisations in conjunction with Civil Defence and Emergency Management staff. · Participate in Civil Defence and Emergency Management training programmes. · Support the creation of community groups able to facilitate a response	Refer to Section 4
	Northern Water Schemes	Water quality and sustainability	· Ensure community expectations in relation to service standards are met. · Actively support rainwater harvesting. · Ensure the communities within our area are provided with a safe water supply. · Monitor and encourage the ongoing water mains network renewals in our area
	Waikouaiti Landfill	Environmental effects Landfill closure 2016/17	· Promote the construction and operation of a transfer station, and appropriate restoration works of the existing facility. · Ensure provision of an on-going facility that meets the communities waste disposal needs
Priority	Issues	Description	Action to be Taken	Comment
	Waikouaiti Landfill (continued)		· Monitor the effectiveness of the Waikouaiti transfer station
	Zero Waste to Landfill		· Encourage waste minimisation initiatives.
	Recycling/Waste Minimisation issues	Encourage reuse/recycling /waste minimisation.	· Explore the viability of a recycling centre in conjunction with the Waikouaiti transfer station
	Refuse collection	Weekly collection Annual Clean-up Clean up days (mega skips)	· Advocate for affordable waste managementEncourage the provision of recycling stations in our area · Support waste recycling initiatives. · Advertise and coordinate Keep Dunedin Beautiful clean up days. · Support Blueskin mega skip weekends.
	Reserves	Warrington Reserve Karitane toilets Waikouaiti Sports ground	· Monitor cleaning and facilities. · Encourage the improvement of freedom camping facilities in Warrington	Annual Plan Process
Priority	Issues	Description	Action to be Taken	Funding/Resourcing
	Monitor existing schemes and waste disposal systems	Seacliff Scheme	· Monitor Slipping of disposal area – life of scheme. · Actively participate in the scheme review · Monitor progress with the scheme upgrade
		Warrington Scheme	· Discharge consent renewals – life of scheme. Determine effect on wildlife. · Actively participate in the scheme review · Assist with property issues as they arise · Monitor progress with the scheme upgrade
		Waikouaiti Scheme Karitane – corner of Coast Road and Barvas Street	· Monitor · Actively participate in the scheme review · Monitor progress with the scheme upgrade · Monitor Plantation Harvesting and re planting programme and report on same to the community annually · Monitor pumping station for flooding
	Management of Waikouaiti Sewerage Scheme Plantings	Development of a Tree Management Plan in consultation with the community.	· Monitor the progress of the harvest and rehabilitation
	Waitati effluent Disposal	Advocate for an assessment of the community need and environmental impact of the existing disposal systems within Waitati Township	· Facilitate engagement with the Waitati community to gain an understanding of the community’s needs and aspirations with regard to effluemnt management

SUSTAINABLE CITY & ENVIRONMENT

Priority

Issues

Description

Action to be Taken

Funding/Resourcing

Reserves

Management Plans:

· Warrington/Waitati Rabbit Island

· Karitane

· Waikouaiti

· Evansdale Glen

· Mt Watkin/Hikarora

· Warrington

· Coast Reserves

· Truby King Reserve

· Hawkesbury Lagoon

· Support staff with the production of Management Plans, in consultation with the community, for all reserves within the Board’s area.

· Encourage community groups to assist Council Staff in the management of reserves

· Monitor progress of the re-vegetation of the the Waikouaiti Domain pine plantation west of Beach Street .

· Monitor the ongoing maintenance of roads within the Warrington Domain

· Encourage DCC to proactively manage and enhance Mt Watkin/Hikarora reserve. With particular regard to pest plant and animal eradication.

Text Box: SUSTAINABLE CITY & ENVIRONMENT
Continued overleaf

SUSTAINABLE CITY AND ENVIRONMENT

Continued overleaf

Reserves and Recreational Areas

Maintenance & Enhancement

· Assist where appropriate.

· Monitor flora and fauna of Reserves.

· Monitor maintenance of grounds/facilities, rabbit control, upgrade of reserves, pests and weed control.

Priority

Issues

Description

Action to be Taken

Funding/Resourcing

Reserves and Recreational Areas (continued)

Maintenance & Enhancement

· Monitor implementation of Coastal and Dune Management Plans, and the education about/ enforcement of DCC by-laws.

· Ensure community involvement in the development of a final planting/development plan for the stage 4 area.

Waikouaiti River

· Liaise with and assist River Care Group as required

Residential and Rural Development

District Plan

· Monitor the effects of increased rural and residential activity.

· Monitor development.

· Encourage sustainable use, and initiatives.

· Support where appropriate small business and self employment opportunities.

· Support the maintenance of the productive nature and existing character of the rural zone where appropriate.

Waikouaiti Coast Community Board

10 August 2016

CULTURE & LEARNING

Priority	Issues	Description	Action to be Taken	Funding/Resourcing
	Libraries	Blueskin Bay library Waikouaiti Library	· . · Advocate for the retention of DCC service facilities at the community libraries
	Schools	Waikouaiti, Karitane, Warrington & Waitati Schools	· Maintain contact with school boards and provide support where appropriate
	Museum	The museum is a key community asset that actively promotes the areas heritage.	· Support volunteers as appropriate · Support the expansion of the Waikouaiti museum/heritage centre

SUPPORTIVE COMMUNITY

Priority	Issues	Description	Action to be Taken	Funding/Resourcing
	Community Plan		· Review Community Plan Annually.
	Communication	Newsletter Media Liaison Community Liaison	· Adhere to the Communications Strategy (Attached). · Review the communications strategy annually.
	Rates & DCC fees	Monitor/evaluate and advocate where appropriate
	Retain Community Board Representation	Encourage community input	· Continue consultation and dialogue with community. · Regular review of Council Policy for Community Boards.
Priority	Issues	Description	Action to be Taken	Funding/Resourcing
	Retain Community Board and Councillor Representation	Encourage community input	· Representation with DCC. · Actively participate in the representation review
	Meetings	Promote availability of Public Forum to raise community issues Community Board Conferences Liaison with Kati Huirapa Rūnaka ki Puketeraki	· Advertising/newsletter. · Promote, facilitate and participate in regular conferences involving Dunedin’s Community Board members. · Hold Community Board meetings at Puketeraki Marae as appropriate. · The Board to meet regularly with representatives of the Marae.
	War Memorials Cemeteries	Waitati Waikouaiti Seacliff Karitane Waitati, Waikouaiti	· Ensure maintenance is undertaken to an acceptable standard. · Support Waikouaiti RSA with their proposal to move the SH1 war memorial. · Advocate for the creation of cemetery management plans.
	Access for Disabled People	Develop accessible facilities in the area for disabled people	· Evaluate local facilities and infrastructure to determine accessibility and advise Council as appropriate.
Priority	Issues	Description	Action to be Taken	Funding/Resourcing
	Heritage Protection	Heritage Values	Encourage the preservation of heritage items and, where appropriate, promote the heritage values and assets within the Board’s area.
	Community Halls	Ensure continued provision of community hall facilities in local communities Refer to parking at Community Halls under Parking section	· Liaise with hall committees and support their work.
	Community/Farmers Markets	Community Markets	· Support community market days as appropriate

ACTIVE CITY

Priority	Issues	Description	Action to be Taken	Funding/Resourcing
	Playgrounds	Community playgrounds Ø Karitane Foreshore Ø Waikouaiti Sportsground Ø East Otago Events Centre Ø Seacliff Ø Warrington Ø Waitati Potential Adventure Playground	· Identify potential sites for an adventure playground · Advocate for the creation of a playground for older children in the form of an adventure playground · Ensure community play grounds are adequately maintained
Priority	Issues	Description	Action to be Taken	Funding/Resourcing
	Playgrounds (continued)	Promote upgrades of all playgrounds to meet current safety standards Maintain Playgrounds
	Development of recreational areas/spaces throughout ward, to meet community needs and aspirations.		· Liaise with various community groups and provide practical assistance as appropriate.

Section 3 SCHEDULES a-F ROADING WORKS & PROJECTS

Board Priority Rankings : H = Board requests DCC action this year M = Board requests DCC action 1 - 2 years following this year L = Board requests DCC future action
URBAN SEAL EXTENSIONS *Note that the Council Seal Extension programme has been suspended to be considered again in the 2015/16-2024/25 Long Term Plan deliberations*							SCHEDULE A
PRIORITY		STREET NAME	LOCATION	FROM	TO	LENGTH	DESCRIPTION / COMMENTS
RANKING						(m)
CITY	BOARD
	H	McGregor Street	Waikouaiti	full length			Parking & safe walking areas for early childhood facilities
	H	Park Street	Waikouaiti	SH1	End of seal
	H	Dame Street	Waikouaiti	Bourke Street	Railway
	M	Russell Road	Seacliff	Coast Rd	Former hosp entry
	M	Porteous Road	Warrington	Coast Road	end of houses
	L	White Road	Waitati	Doctors Pt Rd	Railway Crossing
	L	Hill Road / Ree Street	Waitati	View St	End
	L	Short Street extension	Waitati	Doctors Pt Rd	End

RURAL SEAL EXTENSIONS							SCHEDULE B
PRIORITY		STREET NAME	LOCATION	FROM	TO	LENGTH	DESCRIPTION / COMMENTS
RANKING						(m)
CITY	BOARD
	L	Shortcut Road	Waitati	full length		1,350	Evaluate scope and ramifications
	M	Donalds Hill Road / Deans Valley Road	Waitati	SH1	Mt Cargill Rd
	L	Cowan Road	Mt. Cargill	seal end	cattle stop	1,200	Possibly in 3 sections
	M	Elgin Street	Waikouaiti	SH1	Cemetery	275
	L	Henry Street	Waikouaiti	SH1	Fell St.

FOOTPATH EXTENSIONS									SCHEDULE C
PRIORITY		STREET NAME	LOCATION		FROM		TO	LENGTH	DESCRIPTION / COMMENTS
RANKING								(m)
	H	Dame Street	Waikouaiti		Beach St		Sports ground entrance		Concept plan required
	M	Geelong Street	Waikouaiti		SH1		Collins St		Concept plan required
	M	Matanaka Drive	Waikouaiti		Beach St		Sports ground entrance		Concept plan required
		Doctors Point Road							Monitor resealing of Doctors Point Road and markings
		Inverary Street
		SH 1	Vicinity Waikouaiti Auto Engineering						Assist with the provision of a safe walking space

MISCELLANEOUS IMPROVEMENTS									SCHEDULE D
PRIORITY		STREET NAME		LOCATION		FROM	TO	LENGTH	DESCRIPTION / COMMENTS
RANKING								(m)
	H	Beach Street		Waikouaiti		SH1	Beach	1,900	Progressive improvements, in consultation with residents
	H
	M	All urban communities		WCCB area					Improve surface water drainage
	L	Karitane - Waikouaiti Cycleway				Karitane	Waikouaiti		Check feasibility of providing a cycleway - liaison with Kiwi Rail and NZTA
	L	Evansdale – Waitati Cycleway		SH1		Evansdale	Waitati		Check feasibility of providing a cycleway - liaison with Kiwi Rail & NZTA


STREET LIGHTING IMPROVEMENTS									SCHEDULE E
PRIORITY		STREET NAME		LOCATION		FROM	TO	LENGTH	DESCRIPTION / COMMENTS
RANKING								(m)
	H	Karitane Street Lighting		Karitane		School	Residential		General evaluation/improvement in street lighting

		Doctors Point Road		Waitati		Harvey St	End of residential		Review/improve street lighting.
		Waikouaiti School and Playcentre							Improve level of street lighting



ROAD SAFETY IMPROVEMENTS SCHEDULE F
PRIORITY		STREET NAME		LOCATION		FROM	TO	LENGTH	DESCRIPTION / COMMENTS
RANKING								(m)

	M	Ramrock Road		Waikouaiti		Riverhill section			Address issues with steep grade for heavy vehicles
		Blucher Road/Mount Watkin Road		Waikouaiti		Various locations			Widen corners, improve sight lines
		Intersection of Hill and Bay Road		Warrington					Address issues regarding poor visibility caused by vegetation

Waikouaiti Coast Community Board

10 August 2016

Section 4: CIVIL Defence and emergency management

Introduction

The Dunedin City Council has a statutory role under the Civil Defence Emergency Management Act to provide for civil defence emergency management within its district.

As part of this whole-of-council function, the Waikouaiti Coast Community Board has responsibility for the interface between its community and civil defence emergency management. This role is supported by authorisations and delegations in the Dunedin City Civil Defence Emergency Management Plan.

Risk

An analysis of the risks to the Waikouaiti Coast community is in the attached table, which the Community Board reviews annually to include any changes to the risk information it becomes aware of.

Further information on hazards is contained in the Dunedin City Civil Defence Emergency Management Plan, which can be viewed on the Dunedin City Council web site.

Detailed risk information about specific properties should be obtained by purchasing a Land Information Memorandum from the Dunedin City Council.

Reduction of Vulnerability

The Community Board will take account of community risk as a factor when making submissions on the priorities for Council work programmes in its area.

Each year, the Community Board will consider opportunities for public meetings or other activities to promote awareness of and preparedness for emergency events in its area.

The Community Board supports and encourages the formation of Neighbourhood Support Groups in its area to increase the cohesion and resilience of communities.

Readiness

The Community Board, in conjunction with local representatives of emergency and health services, undertakes a programme of civil defence emergency management planning and training during each triennium to ensure that all members are aware of and have the knowledge to undertake their emergency role.

The Community Board maintains a contact list to enable members to communicate with each other and with the Dunedin City Civil Defence Emergency Management Emergency Operations Centre in the development of and during an emergency event.

The Board maintains a list of local personnel and resources that may be useful in its emergency response activities. This list is reviewed at least annually.

Response

If members of the Board become aware of a developing situation, they will communicate among themselves and with local emergency agencies to ascertain the extent and gravity of the situation.

For ‘routine’ emergency events affecting the Board’s area the Board will agree what action it wishes to take to support affected people.

For events of a more serious nature, the Board will advise the Civil Defence Emergency Management Duty Officer on the 24-hour duty contact number.

Civil defence emergency management notification of developing emergency events that may impact on the Community Board’s area or requests for the Community Board to activate will be passed by the Dunedin City Emergency Operations Centre to a member of the Board, who will use the Board’s contact list to advise other members.

In a self-evident emergency event where communications may be disrupted, the Board will activate without notification and establish communication with the Dunedin City Emergency Operations Centre through the civil defence emergency management VHF radio network.

In an emergency event when civil defence emergency management has an active role (whether a state of emergency has been declared or not), the Community Board, in conjunction with local representatives of emergency and health services, will be responsible for:

§ Assessing and advising on the situation and community needs within its area

§ Liaising with the Community Assessment Group at the Dunedin City Emergency Operations Centre

§ Co-ordinating and supporting community response initiatives

§ Requesting the appropriate authority and/or resources through the Emergency Operations Centre to assist in resolving community issues.

The Community Board will base its operational functions at the East Otago Events Centre, which has back-up civil defence emergency management VHF radio communication and basic emergency operational equipment.

Some board members may need to be located in different parts of the Board’s area for operational purposes but will continue to co-ordinate all information and actions through the primary operating location.

Recovery

Following the termination of the emergency response phase of an event, the Community Board will assess and advise the Dunedin City Recovery Manager of any recovery needs for its area. This may include any on-going needs of people and priorities for reinstatement of infrastructure and community facilities.

Monitoring and Evaluation

The Board will review its own actions in promoting civil defence emergency management preparedness annually.

Training and exercises will inform the board of its current capability to carry out its civil defence emergency management role.

Following any exercise or emergency event the Board will carry out a debrief of its actions to determine what, if any, changes in procedures, training or resources may be indicated.

Waikouaiti Coast Hazard Analysis

§ *Event*	§ *Likelihood*		§ *Consequences*	§ *Duration / Recovery time*
Snow (disruptive)	Frequent	Isolation Loss of utilities: Electricity Communications Emergency service response affected		Days / Days
Snowstorm	Probable	Isolation Delivery of supplies disrupted Emergency service response affected Rural economic activity impacted Structural damage to buildings Disruption to utilities: Electricity Communications		Weeks / Year
Flooding	Probable	Isolation of rural properties Inundation of land/houses Rural economic activity impacted Recreational activities disrupted Disruption to utilities: Roads and bridges Rural water schemes		Days / Weeks –Year
Extreme winds (Severe gale / tornado)	Frequent	Property damage Roads blocked by fallen trees Risk of injury from flying materials Increased risk/consequences of fire Disruption to utilities: Electricity Communications		Hours / Weeks
Major transportation accident; road, rail, air	Probable	Mass casualties possible Retrieval difficulties (access) Logistics difficulties Environmental damage Disruption to other transportation		Days / Days
Rural/urban interface fire	Probable	Property losses Roads closed Rural economic activity impacted* Environmental damage in water catchments* Disruption to recreational uses Disruption to utilities: Electricity Communications		Days / months – *Years
Landslide	Probable	Property losses Roads closed City water supply pipe disrupted Environmental damage in river Disruption to recreational activities (Rail)		Days / weeks - months
Drought	Probable	Rural economic activity impacted Rural water schemes diminished City water supply diminished Increased fire risk Psychological impact on rural communities		Months / Years

Section 5: Waikouaiti Community Board discretionary funding

DiSCRETIONARY FUNDING FOR COMMUNITY BOARDS

The Waikouaiti Coast Community Board has financially supported numerous local projects and causes in recent years, as well as providing community leadership by encouraging networking with other community boards, circulating newsletters and undertaking appropriate training. The Board receives $10,000 per annum (subject to annual review by Council) which is allocated based on the following guidelines:

GUIDELINES

Implicit in the decision to provide discretionary funding for Community Boards are the following principles.

§ The discretionary budget should be funded by the general rate.

§ Each Board receives the same amount regardless of the size of its territorial area, population or the capital value of the community area.

§ Discretionary funding by the Boards should be identified as a line item in the Annual Plan, so it is subject to public comment in the consultation process. It is over to individual community boards if they wish to determine or indicate a likely apportionment of allocations.

§ If expenditure is used for works or services of local significance to the Community Board, where there are consequential ongoing support or maintenance costs which will need to be funded by the Council in future years, the Council’s prior approval is required.

§ Discretionary expenditure is granted to applicants, with the merits of projects evaluated, on a case by case basis.

§ Community Boards need to be aware of the Council's contracts and capital expenditure projects proposed for each community area before the Board finalises discretionary funding allocations.

Note

§ Applicants may also be eligible for support from the Council via another of its grants schemes or policies. The Council allocates funds to support community initiatives via its Community Grants Scheme (operated under the Community Initiatives Plan – Funding). Applicants should contact the Community and Recreation Services department to discuss the criteria for receiving funding support.

Guidelines for allocations from the Waikouaiti Community Board discretionary fund

The Waikouaiti Coast Community Board may make allocations from its fund based on the priorities set in its Community Plan, and may make allocations in accordance with the following criteria:

Category A: Community Grants

Available for community initiated projects. Non-profit making groups and/or organisations wishing to apply for funds under Category A will be required to complete the Application for Funding from the Waikouaiti Coast Community Board form.

Applications are subject to community/public scrutiny and comment. Therefore applications are to be lodged no less than 10 days before the Community Board meeting at which it is to be considered.

Where an application is for part funding of a project the funds will not be released until the Board is satisfied the project (or the stage of the project to which the application relates) will proceed.

Category B: Board Projects/Activities

For Community Board initiated community projects and the Board's related activities for example such items as attendance at conferences or training workshops, advertising and communication, producing newsletters, undertaking community surveys/questionnaires, and hosting functions.

The Board will make allocations under Category B as the need arises.

Note

The Application for Funding form is available on the Dunedin City Council website - www.dunedin.govt.nz/__data/assets/pdf_file/0006/148281/WCCB-Application-for-Funding.pdf

The following list summarises the allocations from the Board’s project fund in the last five financial years.

Insert 2016 -2016 list

2014 – 2015

Waikouaiti Volunteer Fire Bridage $500.00

Warrington Primary School $500.00

Waikouaiti Coast Heritage Centre (Waikouaiti District Museum) $510.60

Eastern Districts Indoor Bowls Sub Assn $500.00

Waitati Music Festival (Waitati – E) $530.00

Waikouaiti Coast Heritage Centre and POWA $375.00

Karitane Community $690.21

Waitati School PTA $250.00

Hawksbury Lagoon Inc $1,000.00

Blueskin Bay A & P Society $425.00

Royal NZ Plunket Soc – East Otago Branch $510.91

Matariki at the Marae – Wearable Arts $500.00

Blueskin Bay Library Redevelopment Trust $500.00

Warrington Playcentre $400.00

POWA $1,380.00

Waikouaiti Playcentre $898.98

Waikouaiti District Museum $629.31

TOTAL $10,100.01

Please note that an additional amount of $100.01 was granted due to an administration error.

2013 – 2014

Waikouaiti Playcentre $725.24

Blueskin A & P Society (relocation of playground equipment) $1,500.00

Waikouaiti RSA Inc $800.00

Waikouaiti Golf Club $1,000.00

POWA $250.00

Hawksbury Lagoon $414.00

Riding for the Disabled $340.00

Waikouaiti Rodeo Association $600.79

Blueskin A& P Society $325.00

Waikouaiti School Board of Trustees $1,500.00

East Otago Swim Club $821.84

Dunedin Gymnastic Academy $1,500.00

Palmerston/ Waikouaiti Toy Library $184.00

Waikouaiti Coast Community Board – Public Meeting $39.13

TOTAL $10,000.00

2012 – 2013

POWA Newsletter $250.00

Hawksbury Lagoon $500.00

Warrington Playcentre $212.00

Warrington Reserves Group $2,400.00

Blueskin A & P Society $300.00

Waitati Beach Reserve Society Inc. $1,700.00

Waikouaiti District Museum Society Inc $1,000.00

Alex Whitaker $1,250.00

Blueskin Youth Centre Assn Inc $1,000.00

POWA Newsletter $250.00

Waitati Toy Library $457.10

Blueskin Playcentre $595.70

A Barratt (Petrol Vouchers to attend Zone 6 Community Board Forum) $80.00

TOTAL $9,994.80

2011 – 2012

Waikouaiti School $500.00

Hawksbury Lagoon $500.00

Visitors Centre (Maps) $64.00

Waitati School $400.00

Waikouaiti District Museum Society $1090.00

East Otago Spinners and Weavers $250.00

POWA Newsletter $250.00

Blueskin Resilient Communities Trust $862.50

Warrington Surf Life Saving Club $500.00

Waikouaiti RSA $1,101.39

Information Maps $767.00

Warrington School $1,250.00

Blueskin Playcentre $1,000.00

Karitane Special Projects $300.00

Graeme Hall (Flowers) $71.74

Colin Weatherall (Flowers) $70.00

Coastal Scenic Route Signage $2,651.50

TOTAL $11,628.13

2010 - 2011

POWA $396.00

Truby King Reserve Committee $600.00

Waitati School PTA $900.00

Keep Dunedin Beautiful Theatre Group $500.00

Hawksbury Lagoon $800.00

Waikouaiti District Museum Society $900.00

Get the Train $500.00

POWA Newsletter $250.00

Warrington Reserve Group $1,250.00

Waitati School PTA $1,000.00

Blueskin A&P Society $252.00

POWA – RWC Maps $1,250.00

TOTAL $8,598.00

Waikouaiti Coast Community Board

10 August 2016

REPORT BACK ON FUNDING RECEIVED FROM

THE WAIKOUAITI COAST COMMUNITY BOARD

Date: ________________

Name of Group/Organisation: _________________________________________

Contact Details:

Name: ______________________

Phone: __________________ Email: _________________________________

Date and amount of Funding Received: ___________________________________

Date the project was completed: ___________________________________

If not completed, please explain reasons and/or when it will be completed:

___________________________________________________________________

Update on the Project: _______________________________________________

___________________________________________________________________

Please return to:

Wendy Collard

Governance Support Officer

Waikouaiti Coast Community Board

Dunedin City Council

PO Box 5045

Moray Place

Dunedin 9058

Or email: wendy.collard@dcc.govt.nz

Section 6: Community Overview

INTRODUCTION

The area has a rich Maori heritage, particularly Karitane, formerly known as Waikouaiti, an important fishing village in the early 17th century. The peninsula there, Huriawa, was the pa site of the principal chief of the Ngāi Tahu Tribe. Even after heavy losses at Mapoutahi Pa and in other 18th century fighting, 200-350 Maori lived in the Waikouaiti area. They formed tracks linking Waitati and Karitane to the Taieri, which were later also used by the earliest Europeans. There is a small percentage of the population who are Kai Tahu. Another smaller settlement was situated at Warrington in the vicinity of the existing reserve

The Waikouaiti Coast community is made up of seven settlements, including from the south (e.g. Dunedin) to the north: Waitati, Evansdale, Warrington, Seacliff, Hawkesbury, Karitane and Waikouaiti (see map below). Between each settlement, the landscape is mainly rural, consisting of farming, forestry, and stands of native bush. The population of the area in the 2013 census was 3930.

State Highway One connects most of the settlements and is the main transport corridor through the community. Also, Coast Road and Mt Cargill Roads are major scenic corridors that link the communities and have magnificent views of the coast line. There are also Department of Conservation and Dunedin City Council Scenic and Recreational Reserves (7) within the Coast (see Physical Attributes and Features Section below).

The Waikouaiti area was the first permanent European settlement in Otago, and now the population is predominantly European (2001 Census). In 1837 a whaling station was established at Karitane by the mouth of the Waikouaiti River. In 1840, Johnny Jones, the owner of the whaleboat, arranged passage for several immigrants who then settled on farms in the area. By the time the first settlers arrived in Dunedin in 1848, the land around Waikouaiti was already being farmed and was able to provide food for the new residents. The original homestead of Johnny Jones – Matanaka – is a recognised site of interest, has heritage status, and is frequently visited by locals and tourists. In 1859, a metalled horse track (Old Mt Cargill Rd) to Blueskin Bay from Dunedin was commissioned and opened up the Northern Coast for settlement. In May, 1878, the main trunk line from Dunedin to Waikouaiti was opened. The train provided Dunedin residents with access to the area for beach days, picnics and holidays.

PHYSICAL ATTRIBUTES AND FEATURES

The Waikouaiti Coast Community Board serves an area containing a wide variety of land types, ranging from the volcanic hills of the Silverpeaks in the west to the yellow sandstone cliffs and sandy beaches along the shores of the Pacific Ocean in the east. Dominant features include the summit of the Northern Motorway and the Kilmog Hill on State Highway 1, both of which are occasionally closed by winter snowfalls. Of the western hills, Mt Watkin/Hikaroroa (616 m), Derdan Hill (443 m) and Baldie are of particular note. The area is drained by two major river systems: on the north side of the Kilmog, the twin branches of the Waikouaiti River join to the west of SH1 and issue into Waikouaiti-Karitane Estuary system; south of the Kilmog, the Waitati River and Careys Creek flow into Blueskin Bay. Some features of the spectacular and undeveloped coastline include the sandstone cliffs at Matanaka, Huriawa Peninsula and the extensive beaches at Waikouaiti, Karitane, Warrington and Doctors Point.

The climate is moderate. Winter snowfalls are usually confined to the higher country. Droughts are not uncommon, especially in the coastal area to the north of the Kilmog. Easterly rains sometimes result in floods in the Blueskin Bay and Karitane areas. The land between Waikouaiti and Evansdale is prone to slumping and to small slips in wet weather.

The natural vegetation of the region has been heavily modified since human civilization. The clearance of native bush, begun by local Maori, intensified with the arrival of European settlers. The wetlands in the Waikouaiti area have been extensively drained. The land has been mainly converted to agricultural purposes. The steeper land supports extensive sheep and cattle grazing, along with large-scale forestry. The rolling country closer to the coast is employed for livestock and agriculture ventures but dairying is mainly limited to the alluvial plains of the Waikouaiti River and the Seacliff Coast. Small pockets of fertile land are used for horticulture and market gardening.

Several important stands of native bush remain in the area, with approximately 400 hectares in reserves. Mount Watkin Reserve, with its stand of native bush, is an area of high conservation value. The Orokonui Eco-Sanctuary in Waitati is an ambitious conservation project run by the Otago Natural History Trust. Some 300 hectares of regenerating bush have now been contained within a predator-excluding fence. The Eco-Sanctuary opened to the public in late 2009 and has become a major visitor attraction.

The rocky coastline is broken by two estuaries; the broad, shallow Blueskin Bay, which is fed by the Waitati and Evansdale Streams, and the narrow, deeper Waikouaiti River estuary. On the seaward side, both have sandy beaches with extensive dune ecosystems and are used by a by a large number and variety of seabirds and ducks as well as seals and dolphins. The Hawksbury Lagoon is a particularly important wildlife reserve, providing refuge for many ducks, and the Waikouaiti River is known as an important whitebait habitat. A local community group is actively involved in the preservation and restoration of the lower river and estuary between Waikouaiti and Karitane.

TOWNSHIPS/DISTRICT

The Coast is made up of seven independent settlements dotted along the coastline and motorway. One of the challenges for the Waikouaiti Coast area is to enhance the area's cohesiveness and Community Spirit as a whole, while maintaining the individuality of each community. Waikouaiti, Karitane, Warrington, and Waitati have their own citizen groups. These four settlements each have their own primary school, and Waitati and Waikouaiti have Dunedin City Council’s (DCC) community libraries. Changes over the years include traditional holiday homes being converted to permanent residences; new lifestyle blocks being created on rural land, and more residents commuting to work in Dunedin. Public transport availability in the area could be improved. Presently, buses run Monday to Friday (7a.m. – 5:20 p.m.) along the motorway from Palmerston to/from Dunedin and has regular stops at Karitane, Waikouaiti, Evansdale, and Waitati. There are also private bus services running between Dunedin and more northerly towns.

In keeping with the Dunedin City Council's vision statements, the Board would like to work towards encouraging sustainable living within the area, which means using and then cleanly renewing our environmental resources so that our ecological footprint is reduced. This also involves ensuring that our core infrastructure and services (e.g. human made resources (e.g. pipes, roads) and environmental resources, doctors and public transport) are monitored, maintained and improved. The Waikouaiti Coast Community Board would like to support nature conservation in the region

Population Statistics of area

Location	1996	2001	2006	2013	7 year change	17 year change
Waikouaiti	1170	1095	1095	1125	30 (2.7%)	-45 (-1.04%)
Karitane	444	396	348	360	12 (3.4%)	-84 (-18.92%)
Warrington	411	396	426	450	24 (5.6%)	39 (9.5%)
Waitati	528	495	501	513	12 (2.4%)	-15 (-1.02%)
Evansdale*	1140	1191	1281	1482	201 (15.4%)	342 (30%)
Total Population in Board Area:	3693	3573	3651	3930	279 (7.6%)	237 (6.42%)

* It should be noted that Hawkesbury/Evansdale area incorporates the rest of the population outside of the main centres in the Waikouaiti Coast area.

Community descriptions from North to South

Waikouaiti (2013 population: 1125)

Waikouaiti is a large dormitory suburb of Dunedin, has a reputation for being a popular place in which to retire, and is popular with weekend visitors to the beach and river. The population has remained stable over the last 10 years. Waikouaiti has a community centre, a primary school with a roll of 111 (2006), fire station, police station, doctors' rooms, a library, a veterinarian, boarding kennels, a golf club, a DCC landfill, a rugby club, a campground, holiday accommodation, a beach, a grassy Domain, a lagoon, a river, a museum, and a racecourse. These contribute to the lives of Waikouaiti's residents, and volunteer working groups have formed to help the Council maintain and encourage the sustainable use of DCC amenities. The river provides is the primary source for the town’s water treatment plant which supplies drinking water to the area's residents. Sewage and waste water is treated and dispersed amongst pines on the coastal dunes. The Board recognises that it is important to maintain the bio-diversity of the river in order to keep it healthy.

Waikouaiti's location on State Highway One contributes to the township’s commercial activity. Businesses here include a small grocery store, market gardens and horticulture (e.g. peonies), a baker, saddler, hardware store, petrol station, garages, a fish and chip shop, second hand stores, pubs, a café, a clothing store, and arts and craft stores. These provide local and convenient supplies to the community. It also has large egg producing poultry farms. Waikouaiti also serves a service centre for the nearby Oceana Gold Mine.

Karitane (2013 population: 360)

Karitane is a coastal town on the mouth of the Waikouaiti River, and has some commercial sea fishing vessels and a paua farm. It has an important local history, including that of the early Maori (now described in the track around the Huirawa headland), whalers, the first white settlers in Otago and Sir Truby King (the founder of Plunket and director of Seacliff Mental Hospital).

Huirapa Marae is the Kai Tahu (Mana Whenua of the area) Marae, which is situated at Puketeraki overlooking Karitane. The marae is very active and contributes a great deal to the community. It is frequently used by groups from outside the area for marae visits.

Karitane has a primary school, a community hall, a small shop (including a petrol pump), holiday accommodation, a swimming beach, and an inlet formed by the Waikouaiti River. There are active community groups in the area, ranging from the Hall Committee, to the Fishing Club, to the Waikouaiti/Karitane River Care Group.

In the last few years, there has been a decrease in the permanent population of over 25%, and, after a steady decline, the numbers of summer holiday homes are increasing again. The recreation reserve on the river mouth and the beach are especially popular during summer, and recreational activities for visitors, including the Huirapa Track (developed by Kai Tahu), ocean wildlife tours, kayaking tours and rentals, and horse trekking are increasing. Many of the permanent community work in Dunedin.

Warrington (2013 population: 450)

Warrington is a coastal settlement on the north side of Blueskin Bay. It has a sandy beach on the Warrington Recreation Reserve with an active surf life saving club and popular playground and picnic area for Dunedin as well as local residents. Historically, the area was an important Maori settlement and the middens at the base of the spit contain large numbers of moa bones. The tidal bay and the beach are important for wildlife. Locally, the numbers of wading birds in the area are second only to those found on Otago harbour. Birdlife here includes oystercatchers, godwits, gulls, terns, shags, herons and spoonbills.

It is the only small village in the area which has shown a slight increase in population over the last ten years, and its population demographics (e.g. age distribution) are similar to the rest of New Zealand. It has a primary school, a hall, a play centre, and one church, but only a few businesses, including a Paua farm, Peony Farm, and small arts and craft businesses. The community hall is used for the doctor's surgery, meetings, parties, and Tae Kwon Do classes.

Waitati (2013 population: 513)

Waitati is the closest settlement to urban Dunedin, and is a settlement stretching around the south side of Blueskin Bay to Doctor's Point. The beach at Doctor's Point is popular on weekends and is used to launch small boats and kayaks. Cockles in the bay are harvested commercially, some for export. The Orokonui Eco-sanctuary is being developed and occupies 300+ hectares in the valley upstream. This sanctuary will be a safe home to indigenous fauna and flora, once the introduced predators have been removed. A predator proof fence has been completed and the sanctuary is open to the public. The tallest tree in New Zealand (an Australian gum tree) is also in the sanctuary.

Waitati has a primary school, a play centre, a community hall, a fire station, and a library. Its businesses include a shop, a garden centre and nursery, café, holiday accommodation, and an art gallery. It has an active community which regularly holds events such as dances, markets, flower shows, and a school fair.

Evansdale/Hawksbury/Seacliff (2013 Population: 1482)

All other areas in the Waikouaiti Coast area out of the main centres described above are included in this Evansdale Section of the Census.

Hawksbury is a residential and commercial development on the former Cherry Farm hospital site. The Dunedin City Council's well-used Moana Gow community swimming pool is located within the complex, and is operated by a Community Trust. Hawksbury also has a cheese factory, a pie maker, condiment makers, and facilities for arts and craft workshops. Hawksbury has a private sewerage scheme and purchases water from the Waikouaiti municipal supply.

Seacliff is a small settlement on the Coast Road alongside the railway. Janet Frame wrote about the local railway station on her way to the old Seacliff Mental Hospital, which is now a backpackers' lodge. It is a close community, which designed and built its own playground, while also caring for the Truby King Recreational Reserve. It is known for its organic gardening and arts and craft community.

Evansdale Junction has only a few dwellings. It is at the intersection of State Highway One and Coast Road. Since the closure of the café, shop, garage and petrol station at this intersection, the businesses here have changed hands and focus a number of times, and no longer provide regular services to the Warrington and Evansdale community. On the west side of the motorway is a small recreation reserve with walking track up Evansdale Glen to the Silverpeaks Forest.

Rural Land: Other than these three small settlements, the Evansdale Census Area is a predominantly rural farming community (sheep, cattle, dairy cows, & forestry), although in recent years there has been an increase in lifestyle blocks and subdivisions.

2013 Census demographic data for area

Age Distribution 2013

CAU	0-14	15-64	65+	Total
Waikouaiti %	14.7	54.3	31.0	1125
Karitane %	14.0	59.6	26.4	360
Warrington %	21.5	63.1	15.4	450
Waitati %	19.3	69.0	11.7	513
Evansdale %*	20.4	69.9	9.7	1482
Total Population	18.0	63.2	18.8	3930

Income 2013 (‘000)

* It should be noted that Hawkesbury/Evansdale area incorporates the rest of the population outside of the main centres in the Waikouaiti Coast area

Family Composition 2013

CAU	Couple without Children	Couple with Children	One parent with Children
Waikouaiti %	63.7	23.9	12.4
Karitane %	59.5	29.7	10.8
Warrington %	41.9	41.9	16.3
Waitati %	45.4	34.7	14.3
Evansdale %*	49.3	43.0	7.0
Total Composition	52.0	34.6	12.2

Enterprises (Business units) 2013

CAU	Enterprises	Paid employees
Waikouaiti	92 (-16.4%)	250 (56.3%)
Karitane	35 (-5.4%)	30 (-33.3%)
Warrington	25 (4.2%)	25 (108.3%)
Waitati	47 (2.2%)	50 (11.1%)
Evansdale*	249 (23.3%)	310 (34.8%)
Total	448	665

Unemployment September 2014

CAU	Unemployment Rate	Labour Force Participation Rate
NZ	5.4%	68.6
Otago

* It should be noted that Hawkesbury/Evansdale area incorporates the rest of the population outside of the main centres in the Waikouaiti Coast area

_________________

Community ACTIVITies

Economic

The Community Board supports businesses and economic activities that contribute to the wellbeing of the area in a sustainable and environmentally sound manner consistent with the principles of the Resource Management Act 1991.

Sea Food: A few small boats operate regularly out of Karitane. There are commercial paua farms at Warrington and Puketeraki and cockles are harvested on an increasing scale for export in Blueskin Bay by Southern Clams Ltd.

Forestry: The large pine plantations covering much of the catchment of the south branch of the Waikouaiti River are owned by City Forests Ltd., a DCC company. There are smaller privately owned plantations of eucalypts and pines throughout the area.

Farming: Sheep and cattle predominate with properties ranging from large tussock runs to small 2 to 15 hectare lifestyle blocks. Dairying is centred around the Waikouaiti River flats and Coast Road.

In recent years, a programme of diversifying the commercial crops grown in the south has been facilitated and nurtured by the Council. The Board is very supportive of the DCC Economic Development Unit’s role in continuing to assist with initiatives such as the Topo Climate project.

Tourism is growing in the area, and some small businesses have recently evolved to meet tourists’ needs for refreshments and other activities. Eco-Tourism developments include ocean wildlife tours by kayak or catamaran and the Orokonui Eco-sanctuary. As well as the more traditional campgrounds, there are now bed & breakfasts, home-stays, motels/hotels and rental holiday homes.

Industrial Developments

Mainland Poultry, close to Waikouaiti, is one of the largest egg producing suppliers in Australasia.

Oceana Gold’s gold mine at Macraes Flat is a vast project and, while being slightly outside the Board’s geographical area, utilises Waikouaiti and nearby Palmerston as service centres.

Retail

There is a surprisingly wide range of small retail outlets in the area. They include cafes, pubs, dairies/grocery stores, bakery, hardware store, second hand stores and clothing design and art gallery.

Service Industries serving the rural sector are mainly concentrated in Waikouaiti and include engineering/manufacturing plants, garages, transport companies, agricultural contractors, veterinary services, real estate agents, arborists, builders, plumbers, electricians etc

Horticulture includes the long-established commercial and retail Blueskin Nursery and market gardens near Waikouaiti as well as more recent developments in small scale organic production, flowers (lilies, peonies) and native plant seedlings.

Recreation

There are many opportunities for recreation in the Waikouaiti Coast area. Some of the beaches are safe for swimming and surfing, and many residents and visitors from Dunedin also visit to walk along these beaches and in the Council’s Recreational Reserves. Boating and fishing are also very popular activities.

Volunteer and Community Groups:(New Board to update)

POWA Committee

East Otago Swimming Club

East Otago Youth Worker Trust
East Otago Relief Network Trust

East Otago Health Trust

Waikouaiti Fire Brigade

Moana Gow Pool Committee

Waikouaiti District Museum

East Otago Events Centre Committee
River-Estuary Care Waikouaiti-Karitane Inc

Waikouaiti Garden Club
Big Steps Educare

Waikouaiti Playcentre

Waikouaiti Senior Citizens' Club

Eastern Rugby Club

Waikouaiti Pony Club

Waikouaiti Riding for the Disabled

Waikouaiti Golf Club

Waikouaiti Tai Chi
Waikouaiti Returned Servicemen's Association

Waikouaiti, Warrington, & Karitane Indoor Bowls Clubs

Waikouaiti Petanque

Waikouaiti Tennis Club

Waikouaiti Spinners and Weavers

East Otago Arts Group

Waikouaiti Lawn Bowls Club

Karitane Lawn Bowls Club

Tumai Ora Whanau Service

Karitane Fishing Club

Karitane Hall Committee

East Otago Taiapure

Blueskin Media
Warrington Reserve Group

Warrington Residents' Association
Warrington Ratepayers' Association

Warrington Hall Committee

Blueskin Bay Garden Club

Warrington Playcentre

Warrington Surf Life Saving Club

Doctor's Point Beach Preservation Society

Waitati Fire Brigade

Waitati Film Society

Waitati Militia
Waitati Hall Committee

Waitati Turn Off TV Week Committee
Waitati Yoga Group

Blueskin Playcentre and Toy Library

Blueskin A&P Society

Waitati Edible Gardeners' Association

Waitati Energy Project

Blueskin Bay Watch

East Otago Walking/Cycling Network

Waikouaiti Amateur Music and Drama Society Inc.

Festivals and Events

Local events, which not only provide entertainment for locals and visitors, but add to the vitality and economic success of the area occur throughout the year. These include regular race meetings at the Waikouaiti Race Course, Karitane Fishing Competition, Karitane Surfing Competition, Warrington Surf Lifesaving competitions, Blueskin A & P Show and Waikouaiti Rodeo to name but a few. Tours and markets are organised by the Blueskin Bay Garden Club and the Blueskin Bay Edible Gardeners' Association.

SUMMARY

In the Waikouaiti Coast area there is an interaction of differing values, as urban meets with rural, permanent residents living alongside holidaymakers. Core services are limited in the townships. Among these communities there is a general feeling of optimism for the future of this unique and picturesque part of the city.

The Waikouaiti Coast Community Board intends to be proactive in retaining and enhancing essential services which support the infrastructure of the community. Because of the diversity of people’s ability to pay, this Board is committed to obtaining the best value for money for its residents. Also, we are committed to developing activities that contribute to the well-being of the community, animal welfare, sustainable development, maintaining and improving biodiversity.

Community Service Contact Information:

Council Services

Dunedin City Council	477 4000

Waikouaiti Library, SH1, Waikouaiti	474 3690

Blueskin Bay Library, Harvey Street, Waitati	474 3690

Education

Blueskin Playcentre, Waitati	(027) 229 3257

Warrington Playcentre, Stephenson Street, Warrington	(027) 227 7329

Waikouaiti Playcentre, McGregor Street, Waikouaiti	(027) 426 0415

Bigsteps Educare Early Childcare Centre, Waikouaiti	4657 319

Karitane Primary School, Coast Road, RD 1, Karitane	465 7475

Waikouaiti Primary School, Malloch Street, Waikouaiti	465 7225

Waitati School, Mt Cargill Road, RD 2, Waitati	482 2888

Warrington Primary School	482 2605


Medical

Waikouaiti Medical Centre, Main Road, Waikouaiti	465 7599 or PL (03) 465 1444

Waikouaiti Veterinary Centre, Pratt Street, Waikouaiti	465 7613

Halls

East Otago Events Centre	(021) 214 2816

Karitane Hall	Ring the Dunedin City Council on 477 4000 for contact details
Waitati Hall	Ring the Dunedin City Council on 477 4000 for contact details
Warrington Hall	Ring the Dunedin City Council on 477 4000 for contact details

Marae
Runaka O Kati Huirapa	465 7300

Public Transport
Coastline Tours (Oamaru to/from Dunedin via Coast Rd.)	03 434-7744 027-256-5651
Dunedin Passenger Transport	474 1669

Section 7: CONSULTATION and

long term PLAN SUBMISSIONS

Insert submission to 2016/17 draft annual plan

Submission to the Dunedin City Council 2015/2016 – 2024/25 Draft Long Term Plan

27 April 2015

To the Mayor and Councillors of Dunedin City

The Board thanks Council for the opportunity to submit on the City’s draft Long Term Plan 2015/16-2024/25 (LTP).

We take this opportunity to thank staff, the Mayor and Councillor Noone for making themselves available to discuss the draft LTP with members of our community at the Blueskin A&P show.

The Board have reviewed the consultation material provided on the draft LTP and discussed the same at our 22 April meeting. At our meeting the Board reaffirmed those matters raised with Council in January along with a number of other matters that we wish to raise.

We are supportive of Sue and her teams continuing efforts to seek savings through operational efficiencies, we are however concerned that as more and more pressure is put on executive and staff that this may ultimately result in a reduction in the level of service and affect staffs ability to respond. We seek Council’s assurance that the continuing drive for savings will not be at the expense of the levels of service for core infrastructure such as roads, footpaths, water supply, waste, and recreational areas.

The Board wish to provide comment on the following matters;

Ø Freedom Camping Facilities
Council are about to review the current policy and bylaws on freedom camping. The Board are generally supportive of freedom camping in our area and wish to see this continue. However we are of the mind that there needs to be work undertaken in improving the basic infrastructure for freedom campers. When finalising budgets we ask that consideration be made to making funds available for any necessary infrastructure upgrades.

Ø Renewal Upgrades
We are supportive of the increased funding for renewal upgrades.

Ø Dunedin Hospital Therapeutic Pool
We ask that Council confirm its financial support for this facility.

Ø Strategic Cycle Network
We note Council’s intention to take advantage of the Urban Cycleway Fund (UCF)over the next three years by increasing the funding allocation by increasing the allocation from 340k to 650k. We note there is no UCF funding from year four to ten in the LTP and yet the 650k is maintained. The Board is concerned that the continuing over allocation is at the expense of other roading projects that may be of more benefit to the outlying areas that are not benefiting from the cycle network.

Ø Gigatown
As the City commences its role out of Gigatown we ask that the DCC advocate for our communities for much needed internet upgrades as well

Ø Waikouaiti Transfer Station
The Board support the allocation of funds for the Waikouaiti Transfer Station and the decommissioning of the existing landfill. We look forward to working with staff to ensure the facilities to be provided meet the community’s needs and to maximise the opportunity for community led recycling and reuse at the facility.

Ø Warrington, Seacliff, and Waikouaiti (incl. Karitane) Waste Water Treatment Plants
It is pleasing to see that staff are actively working on preparation for the renewal consents for the waste water treatment facilities in our area. We ask that Council ensure that staff keep the Board updated on progress and developments relating to effluent treatment in our area.

Ø Mount Watkin/Hikaroroa Reserve
We seek an assurance that Council has allowed funding in this LTP for a review of the existing management plan and the creation of a comprehensive development plan.

Ø Blueskin Bay Mega Skip Days
The mega skip clean up days for the Blueskin Bay area are considered by the Board as being a necessary part of the waste management system in our area and therefore we seek the continued inclusion of this service.

Ø Fees and Charges
The Board do not wish to see significant increases in fees and charges, and are mindful that a 3% increase is beyond the wage and salary increases enjoyed by most members of our community.

Ø Reserves and Coastal management
The ongoing management of the city’s reserves and coastal areas under the ownership and/or control of the Council are of particular concern to our Board. We seek an assurance that effective coastal monitoring of Waikouaiti, Karitane, and Warrington beaches is contained within the LTP and that adequate funding is set aside for the management and maintenance of our Reserves.

Ø Waitati Toilets
The Board will continue to work with staff on this project.

Ø Warm Homes Project
We support the continuation of this initiative.

Ø Board Discretionary Fund
We ask that the current allocation as a minimum be maintained.

Ø Moana Gow Swimming Pool
We confirm our continuing support for the financial assistance given to the Moana Gow swimming pool

Ø Keep Dunedin Beautiful and Task Force Green
The Board wish to record our continued support for both these activities

Ø Debt Servicing.
The Board continue to support surpluses being applied directly to the servicing of debt.

Ø Emergency Management
We seek an assurance that adequate funding is allocated to provide the necessary capability that will allow Council to respond and support our communities if and when an event requiring a response occurs.

I wish to be heard in support of this submission

Yours Sincerely,

Gerard Collings

Chair

Waikouaiti Coast Community Board

Submission to the Otago Regional Council 2015/16 to 2024/25 Draft Long Term Plan

4 May 2015

Otago Regional Council

Private Bag 1954

Dunedin 9054

Thank you for the opportunity to make this submission to the ORC Long Term Plan 2015/16 – 2024/25.

In this submission document the Waikouaiti Coast Community Board is referred to as "We" and the Otago Regional Council is referred to as 'You".

River Management

We are pleased with the work that has been carried out in removing excess gravel from the Waitati River in the area close to Orokonui Road. This followed on from the flood event in April 2006.

However, there is significant gravel build-up happening further up the river in the area of Bland Park and this is causing some serious erosion along the river bank. We have pointed this out to you in previous submission but nothing appears to have been done.

We would welcome the opportunity to meet with your staff on site to discuss this issue and develop a plan to resolve the issue.

Wetlands

We are pleased to see that you continue to support the local volunteer group River-Estuary Care: Waikouaiti-Karitane and we would ask that you would consider extending the support to other groups, with a view to encouraging planting of wetland areas.

Biodiversity

We note your comments, on Page 9 of your ’For Our Future' booklet, that you recognise that other groups and individuals will have knowledge and experience that can be shared with you, and that you want to work with communities. Some of our Board Members are experienced and knowledgeable in the field of biodiversity and we would welcome the opportunity to meet with your staff for discussions which could be beneficial to your on-going plans. One particular area we would like to discuss is biological control of pest plants and the identification of pest plants in this area as part of your pest plant accord.

Transport

We are concerned about the apparent inequity of bus fares and services in our area, which stretches from north of Waikouaiti to Dunedin City. Of particular concern is the cost to some families for their children travelling to various schools in Dunedin. While we recognise that this can be a complex issue, and that Ministry of Education rules come into play, we would welcome a discussion with you so that we might be able to provide appropriate advice to our community.

Natural Hazards

We are concerned that some of the work you have carried out recently with regard to identifying potential flooding hazards in our area has a number of anomalies and we would be keen to continue discussions with you in bringing clarity to this issue.

Interaction with communities

We find it refreshing that you mention, in a number of place in your ’For Our Future' booklet, that you recognise that there are people in the community who have specific knowledge in various areas, which is not always available within your own team.

We would be keen to meet with appropriate staff from your office in the near future to discuss the various issues outlined in this submission and to offer our collective knowledge to you.

Please contact the undersigned and we can arrange a meeting, which would be separate from our regular Community Board meetings.

Hearings

We wish to speak in support of this submission. Please contact Wendy Collard at the Dunedin City Council with regard to a suitable time and date: - wendy.collard@dcc.govt.nz, telephone: 03 474 3374.

Please note that the writer will be away on business for all of the week commencing 11 May 2015 therefore Board Member Ms Geraldine Tait will speak on behalf of the Board.

Please note that this submission come from the Deputy Chairperson, as our Chairperson Gerard Collings is an employee of the Otago Regional Council.

Yours faithfully

Alasdair Morrison

Deputy Chairperson

Waikouaiti Coast Community Board

	1 Memorandum

TO:	Waikouaiti Coast Community Board
FROM:	Solid Waste Manager
DATE:	25 July 2016

SUBJECT:	Waikouaiti Transfer station and resource recovery centre

	August 2016
Make recommended health and safety improvements to the site	Site Health and Safety Review	This review covers functional aspects of the current site including identifying necessary improvements which can be made in short term and will provide further recommendations that will inform the future site design.
	Tour of Transfer Stations and Resource Recovery Centres	A tour of other Transfer Stations and Resource Recovery Centres is being organised for August/September. An invitation has been sent out to those who showed an interest in coming on the tour. The date will be confirmed once RSVPs have been received. The sites that will be visited are Waikouaiti, Hampden, Oamaru and Kurow. Itinerary attached.
	September/October 2016
	Customer survey	A short survey of Waikouaiti transfer station and resource recovery centre customers will be undertaken. This survey aims to find out what our customers like and dislike about the current operation and areas where they feel improvements can be made. The survey will be conducted over a period of two months.
	September 2016
	Increasing collection capacity	With the spring and summer session about to commence there is a need to increase the waste and recycling collection capacity beyond its current capability. DCC is investigating the separate collection of vegetation for transporting to Green Island for composting. This will create more capacity within the hooker bin for general waste. If more capacity is needed the collection schedule may be increased to meet demand in the short term.
	October/November 2016
	Provide update to Waikouaiti Coast Community Board	Present the findings from the Health and Safety review and, results from the customer survey and participant feedback following the Transfer Station and Resource Recovery Centre tour. This feedback will be used to inform the design plan and future service needs for the Waikouaiti transfer station and resource recovery facility.
	October/November 2016
	Commission site design plan	Engage a consultant to incorporate site improvements into the Waikouaiti transfer station and resource recovery centre design taking into account the feedback and recommendations which have come out of the consultative process.
	December 2016 – January 2017
	Prepare business case for site development plan	Prepare a costed business case for additional site improvements that support the contract delivery model with a future focus. This may include landscaping, building development, community programmes and additional collection services.

Waikouaiti Coast Community Board Action List Transport August 2016
Topic	Date/ Item No	Action Requested	Report back to the Board	Status/ Due Date
Doctor's Point Road, Waitati Resealing/ Road markings	29/06/2016 Item 6	The Board requested that staff contact Alasdair Morrison and Mark Brown to arrange a site visit as soon as possible to ensure that the previous issues are not replicated	A verbal update will be provided

	Title	Page
A	Minutes of Waikouaiti Coast Community Board meeting held on 29 June 2016	7

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

	Title	Page
a	Memorandum of Waikouaiti Transfer Station	46
b	Letter from Blueskin Bay Library Redevelopment Trust	48
c	Action List	49

	Title	Page
a	Blueskin Youth & Community Amenities Association funding application	55

	Title	Page
a	draft Waikouaiti Coast Community Board Community Plan	63