Planning and Regulatory Committee

MINUTES

Unconfirmed minutes of an ordinary meeting of the Planning and Regulatory Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 30 August 2016, commencing at 1.00 pm

PRESENT

Chairperson	Cr David Benson-Pope
Deputy Chairperson	Cr Aaron Hawkins
Members	Cr John Bezett	Cr Hilary Calvert
	Mayor Dave Cull	Cr Doug Hall
	Cr Mike Lord	Cr Jinty MacTavish
	Cr Andrew Noone	Cr Chris Staynes
	Cr Lee Vandervis	Cr Andrew Whiley
	Cr Kate Wilson

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Adrian Blair (Group Manager Customer and Regulatory Services), Ros MacGill (Manager Environment Health and Animal Services) and Neil McLeod (Building Services Manager)

Governance Support Officer      Lynne Adamson

1       Public Forum

There was no Public Forum.   

2       Apologies
	Moved (Cr David Benson-Pope/Cr Aaron Hawkins): that the Committee Accepts the apologies from Crs Neville Peat and Richard Thomson. Motion carried (PR/2016/011)

3       Confirmation of agenda
	Moved (Cr David Benson-Pope/Cr Aaron Hawkins): that the Committee Confirms the agenda without addition or alteration Motion carried (PR/2016/012)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no new declarations of interest.

Part A Reports

5       Animal Services Annual Report to the Department of Internal Affairs
	A report from Customer and Regulatory Services provided an update on the operations of the Dunedin City Council’s Animal Services Unit for the year ended 30 June 2016. The report noted that territorial authorities were required to report annually on the administration of their dog control policy and practices and a variety of dog control related statistics under Section 10A of the Dog Control Act 1996. Ms MacGill and Mr Blair spoke to the report and responded to questions on dog control, menacing dogs and the bylaw. Cr John Bezett entered the meeting at 1.02 pm Cr Hilary Calvert entered the meeting at 1.03 pm
	Moved (Cr David Benson-Pope/Cr Aaron Hawkins): that the Committee a)     Notes the Animal Services annual report to the Department of Internal Affairs. Motion carried (PR/2016/013)

6       Planning and Regulatory Non-Financial Activity Report for the Quarter ended 30 June 2016
	A report from Community and Planning provided an update on city planning; resource consents; building services; alcohol licensing; environmental health; animal control and parking enforcement. Mr Pickford advised that there had been a significant increase in building consents including some large projects such as the Court House,  Dental School, and the University which had impacted on staff resources.  He commented on measures taken which resulted in consent processing times being within the statutory timeframe over the past week.   The Chair acknowledged the extra work and pressure caused by the large projects and thanked Mr Pickford and staff for all their work to ensure the consents process had been streamlined and delays reduced. Messrs Blair and McLeod responded to questions on the increase in consents, type of consents received and how the Dunedin City Council measured up to the rest of New Zealand.
	Moved (Cr David Benson-Pope/Cr Aaron Hawkins): that the Committee a)     Notes the Planning and Regulatory Non-Financial Activity Report for the Quarter Ended 30 June 2016. Motion carried (PR/2016/014)

The Chair thanked Councillors for their work over the triennium and wished them well for the upcoming election.

The meeting concluded at 1.21 pm.

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CHAIRPERSON