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Audit and Risk Subcommittee
CONFIRMED MINUTES
Minutes of an ordinary meeting of the Audit and Risk Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 28 June 2016, commencing at 2.00 pm
PRESENT
Chairperson |
Susie Johnstone |
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Deputy Chairperson |
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Members |
Cr Hilary Calvert |
Janet Copeland |
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Cr Chris Staynes |
Mayor Dave Cull (Ex-Officio Member) |
IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), Grant McKenzie (Group Chief Financial Officer), Sandy Graham (Group Manager, Corporate Services) and Andrew Slater (Risk and Internal Audit Manager). |
Governance Support Officer Wendy Collard
1 Apologies |
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Moved (Cr Chris Staynes/Janet Copeland): that the Subcommittee
Accepts the apologies from Cr Richard Thomson (for absence) and Mayor Dave Cull (for lateness).
Motion carried (AR/2016/008) |
2 Confirmation of agenda |
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Moved (Janet Copeland/Cr Hilary Calvert): that the Subcommittee
Confirms the agenda without addition or alteration
Motion carried (AR/2016/009) |
3 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
There were no declarations of interest made or conflicts of interest declared.
4 Confirmation of Minutes
4.1 Audit and Risk Subcommittee meeting - 16 May 2016 |
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Moved (Cr Hilary Calvert/Janet Copeland): that the Committee
Confirms the public part of the minutes of the Audit and Risk Subcommittee meeting held on 16 May 2016 as a correct record.
Motion carried (AR/2016/010) |
Part A Reports
5 Audit and Risk Subcommittee Work Plan 2015/16 |
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Mayor Dave Cull entered the meeting at 2.09 pm during discussion of the item.
There was a discussion on the work plan in particular the Delegated Authorities Policy and Health and Safety Policy.
The Group Chief Financial Officer (Grant McKenzie) advised that Interim Audit Management letter from Audit NZ had yet to be received by the DCC and that this delay had resulted in time constraints for Council. It was agreed that the letter would be circulated to the Audit and Risk Subcommittee via email.
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Moved (Chairperson Susie Johnstone/Cr Chris Staynes): that the Subcommittee
a) Notes the Audit and Risk Subcommittee Work Plan 2015/16. Motion carried (AR/2016/011) |
6 Schedule of Governance/Financial Policies |
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Following discussion on the schedule of Governance/Financial Policies, it was agreed an update on the process of the Contracts Management Performance Policy would be presented to the Audit and Risk Subcommittee meeting to be held on 2 August 2016.
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Moved (Mayor Dave Cull/Cr Chris Staynes): that the Subcommittee
a) Notes the Schedule of Governance/Financial Policies Motion carried (AR/2016/012) |
7 Items for Consideration by the Chair |
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There were no items identified for consideration |
Resolution to exclude the public |
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Moved (Chairperson Susie Johnstone/Cr Hilary Calvert): that the Subcommittee
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item. Motion carried (AR/2016/013) |
The meeting entered into confidential at 2.20 pm.
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CHAIRPERSON