Mosgiel-Taieri Community Board

MINUTES

Confirmed minutes of the inaugural meeting of the Mosgiel-Taieri Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 26 October 2016, commencing at 3.00 pm

PRESENT

Chairperson	Sarah Nitis
Deputy Chairperson	Joy Davis
Members	Phillipa Bain	Dean McAlwee
	Martin Dillon	Maurice Prendergast
	Cr Mike Lord

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer) and Sandy Graham (General Manager Strategy and Governance)

Governance Support Officer       Jennifer Lapham

1       Apologies

There were no apologies.

2       Welcome by the Chief Executive Officer, Dr Sue Bidrose
	The Chief Executive Officer welcomed elected members, families, staff and members of the public to the meeting.

3       Declarations By Members
	Board members made the declarations required by Schedule 7, Clause 14 of the Local Government Act 2002, which were witnessed by the Chief Executive Officer.

4       Voting Procedure for Appointment of Chairperson and Deputy Chairperson
	A report from Civic and Legal advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.
	Moved (Maurice Prendergast/Sarah Nitis): that the Board a)     Adopts first past the post (System B) as the voting method for the appointment of Chairperson and Deputy Chairperson. Motion carried (MTCB/2016/042)

5       Election of Chairperson and Deputy Chairperson
	a)      Chairperson
	Moved (Maurice Prendergast/Phillipa Bain): that the Board
	a)     Appoints  Sarah Nitis as Chairperson.
	Motion carried
	The Chairperson here occupied the Chair.
	b)      Deputy Chairperson
	Moved (Dean McAlwee/Martin Dillon): that the Board
	a)     Appoints  Joy Davis as Deputy Chairperson.
	Motion carried

6       Confirmation of agenda
	Moved (Joy Davis/Martin Dillon): that the Board Confirms the agenda without addition or alteration Motion carried (MTCB/2016/043)

7       Adoption of Code of Conduct
	A report from the Executive Management Team advised that the Local Government Act 2002 required that Community Boards adopt a Code of Conduct. The report provided a summary of the updated Code of Conduct (the Code) that was prepared by Local Government New Zealand following consultation across the sector. The Code updated the previous national standard and provided a plain English version of standards of behaviour expected of elected members in the exercise of their duties.  The Code also provided details on how breaches of the Code would be dealt with. The Code should be read in conjunction with the Community Board's Standing Orders.
	Moved (Martin Dillon/Joy Davis): that the Board a)     Adopts the Mosgiel-Taieri Community Board Code of Conduct as per Attachment A of the report. Motion carried unanimously  (MTCB/2016/044)

8       Adoption of Standing Orders
	A report from Civic and Legal advised that a local authority must adopt a set of standing orders for the conduct of its meeting and those of its committees (clause 27, Schedule 7, Local Government Act 2002). Local Government New Zealand had reviewed and revised the form of standing orders which applied to community board meetings.  The report recommended the adoption of the revised standing orders.
	Moved (Mike Lord/Sarah Nitis): that the Board a)     Notes that the form of standing orders proposed is as recommended by Local Government New Zealand. b)     Adopts the standing orders in the form proposed in Attachment A to the report. Motion carried unanimously (MTCB/2016/045)

9       Meeting Schedule
	A report from Civic and Legal advised that the Board was requested to consider the date of the next Board meeting, which was proposed for Tuesday, 22 November 2016 commencing at 12.00 noon. A meeting schedule for Council and Community Boards during 2017 would be considered at the 15 November 2016 Council meeting. A Community Board meeting schedule would be considered and brought to the next meeting of the Board for confirmation. Members discussed the commencement time of the meeting and it was agreed to canvass Board members for an appropriate time.
	Moved (Sarah Nitis/Phillipa Bain): that the Board a)     Confirms that its next meeting will take place on 22 November 2016 at 12.00 noon. b)     Notes that the meeting schedule for 2017 will be considered by the Community Board at the meeting of 22 November 2016. Motion carried (MTCB/2016/046)

10     Local Government Legislation - Briefing for the Inaugural Community Board Meeting 2016
	A report from Civic and Legal advised that Clause 21 of Schedule 7 of the Local Government Act 2002 required that, at the inaugural meeting of the Council and Community Boards following the triennial election, the Chief Executive Officer must provide a general explanation of the following legislation: a)     The Local Government Official Information and Meetings Act 1987; b)     The Local Authorities (Members' Interests) Act 1968; c)     Sections 99, 105 and 105A of the Crimes Act 1961; d)     The Secret Commissions Act 1910; and e)     The Financial Markets Conduct Act 2013.
	Moved (Mike Lord/Martin Dillon): that the Board a)     Notes the advice regarding key legislation that applies to members of Community Boards. Motion carried (MTCB/2016/047)

11     Acknowledgement of Retiring Members

Moved (Sarah Nitis/Dean McAlwee): that the Board a)     Records its sincere thanks to Blackie Catlow for the loyal and conscientious service given to the City of Dunedin as a member of the Mosgiel-Taieri Community Board for the 3 year period 2013 to 2016. b)     Extends sincere appreciation for the services rendered and every good wish for the future. c)     Records its sincere thanks to Mark Willis for the loyal and conscientious service given to the City of Dunedin as a member of the Mosgiel-Taieri Community Board for the 3 year period 2013 to 2016. d)     Extends sincere appreciation for the services rendered and every good wish for the future. Motion carried (MTCB/2016/048)

The meeting concluded at 3.29 pm.

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CHAIRPERSON