Otago Peninsula Community Board
MINUTES
Unconfirmed minutes of the
inaugural meeting of the Otago Peninsula Community Board held in the Edinburgh
Room, Municipal Chambers, The Octagon, Dunedin on Thursday 27 October 2016,
commencing at 2.00 pm
PRESENT
Chairperson
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Paul Pope
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Deputy Chairperson
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Hoani Langsbury
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Members
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Lox Kellas
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Graham McArthur
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Christine Neill
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Edna Stevenson
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Cr Andrew Whiley
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IN ATTENDANCE
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Sue Bidrose (Chief Executive
Officer), Sandy Graham (General Manager Strategy and Governance) and Richard
Saunders (Group Manager Transport)
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Governance Support Officer Jennifer
Lapham
Chairperson The
Chief Executive Officer chaired the meeting until the election of the Chairperson
in item 5a.
2 Welcome
by the Chief Executive Officer, Dr Sue Bidrose
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The Chief Executive Officer
welcomed elected members, families, staff and members of the public to the
meeting.
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3 Declarations
By Members
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Board members made the
declarations required by Schedule 7, Clause 14 of the Local Government Act
2002, which were witnessed by the Chief Executive Officer.
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4 Voting
Procedure for Appointment of Chairperson and Deputy Chairperson
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A report from Civic and Legal advised that voting for
appointments such as the Board Chairperson and Deputy Chairperson was to be
carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the
Local Government Act 2002 Amendment Act 2004.
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Moved (Cr Andrew Whiley/Hoani
Langsbury):
That the Board:
a) Adopts first
past the post (System B) as the voting method for the appointment of
Chairperson and Deputy Chairperson.
Motion carried (OPCB/2016/024)
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5 Election
of Chairperson and Deputy Chairperson
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a) Chairperson
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Moved (Lox
Kellas/Christine Neill):
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That
Paul Pope be nominated as Chairperson.
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Moved
(Edna Stevenson/Graham McArthur):
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That
Hoani Langsbury be nominated as Chairperson.
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Paul Pope and Hoani Langsbury
spoke on their experience in the role of Chairperson.
A vote was held which was tied, so in accordance with
Schedule 7, Clause 25(4) of the Local Government Act 2002 the Chairperson was
drawn by lot by the Chief Executive Officer.
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Paul Pope was declared
elected.
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The Chairperson here
occupied the Chair.
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b) Deputy
Chairperson
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Moved
(Lox Kellas/Christine Neill):
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That Hoani
Langsbury be nominated as Deputy Chairperson.
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Motion
carried
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Part A Reports
7 Adoption of Code of Conduct
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A report from
the Executive Management Team advised that the Local Government Act 2002
required that Community Boards adopt a Code of Conduct. The report
provided a summary of the updated Code of Conduct (the Code) that was
prepared by Local Government New Zealand following consultation across the
sector.
The Code
updated the previous national standard and provided a plain English version
of standards of behaviour expected of elected members in the exercise of
their duties. The Code also provided details on how breaches of the
Code would be dealt with.
The Code should be read in conjunction with the Community
Board's Standing Orders.
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Moved (Hoani Langsbury/Lox Kellas):
That the Board:
a) Adopts the
Otago Peninsula Community Board Code of Conduct as per Attachment A of the
report.
Motion carried unanimously (OPCB/2016/026)
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8 Adoption
of Standing Orders
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A report from
Civic and Legal advised that a local authority must adopt a set of standing
orders for the conduct of its meeting and those of its committees (clause 27,
Schedule 7, Local Government Act 2002).
Local
Government New Zealand had reviewed and revised the form of standing orders
which applied to community board meetings. The report recommended the adoption
of the revised standing orders.
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Moved (Christine Neill/Edna Stevenson):
That the Board:
a) Notes that
the form of standing orders proposed is as recommended by Local Government
New Zealand.
b) Adopts the
standing orders in the form proposed in Attachment A to the report.
Motion carried unanimously (OPCB/2016/027)
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9 Meeting
Schedule
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A report from
Civic and Legal advised that the Board was requested to consider the date of
the next Board meeting, which was proposed for Thursday 10 November 2016
commencing at 10.00 am.
A meeting
schedule for Council and Community Boards during 2017 would be considered at
the 15 November 2016 Council meeting.
A Community Board meeting schedule would be considered and
brought to the next meeting of the Board for confirmation.
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Moved (Lox Kellas/Hoani Langsbury):
That the Board:
a) Confirms that
its next meeting will take place on Thursday 10 November 2016 commencing at
10.00 am.
b) Notes that
the meeting schedule for 2017 will be considered by the Community Board at
the meeting of Thursday 10 November 2016.
Motion carried (OPCB/2016/028)
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10 Local
Government Legislation - Briefing for the Inaugural Community Board Meeting
2016
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A report from
Civic and Legal advised that Clause 21 of Schedule 7 of the Local Government
Act 2002 required that, at the inaugural meeting of the Council and Community
Boards following the triennial election, the Chief Executive Officer must
provide a general explanation of the following legislation:
a) The
Local Government Official Information and Meetings Act 1987;
b) The
Local Authorities (Members' Interests) Act 1968;
c) Sections
99, 105 and 105A of the Crimes Act 1961;
d) The
Secret Commissions Act 1910; and
e) The Financial Markets Conduct
Act 2013.
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Moved (Christine Neill/Edna Stevenson):
That the Board:
a) Notes the
advice regarding key legislation that applies to members of Community Boards.
Motion carried (OPCB/2016/029)
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The meeting concluded at 2.22
pm.
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CHAIRPERSON