Saddle Hill Community Board
MINUTES
Confirmed minutes of the
inaugural meeting of the Saddle Hill Community Board held in the Edinburgh
Room, Municipal Chambers, The Octagon, Dunedin on Thursday 27 October 2016,
commencing at 3.01 pm
PRESENT
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Chairperson
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Scott Weatherall
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Deputy Chairperson
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Leanne Stenhouse
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Members
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Peter Gouverneur
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Christina McBratney
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Paul Weir
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Cr Conrad Stedman
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IN ATTENDANCE
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Dr Sue Bidrose (Chief Executive
Officer), Sandy Graham (General Manager Strategy and Governance) and Adrian
Blair (Group Manager Customer and Regulatory Services)
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Governance Support Officer Lynne
Adamson
Chairperson The
Chief Executive Officer chaired the meeting until the election of the
Chairperson in Item 5a.
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1 Apologies
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Moved (Scott Weatherall/Conrad Stedman)
That the Board:
Accepts the apology from Keith
McFadyen.
Motion
carried
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2 Welcome
by the Chief Executive Officer, Dr Sue Bidrose
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The Chief Executive Officer
welcomed elected members, families, staff and members of the public to the
meeting.
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3 Declarations
By Members
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Board members made the
declarations required by Schedule 7, Clause 14 of the Local Government Act
2002, which were witnessed by the Chief Executive Officer.
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4 Voting
Procedure for Appointment of Chairperson and Deputy Chairperson
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A report from Civic and Legal advised that voting for
appointments such as the Board Chairperson and Deputy Chairperson was to be
carried out in accordance with Schedule 7, Clauses 25(2) and (3) of the Local
Government Act 2002 Amendment Act 2004.
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Moved (Chairperson Scott
Weatherall/Leanne Stenhouse):
That the Board
a) Adopts first
past the post as the voting method for the appointment of Chairperson and
Deputy Chairperson.
Motion carried (SHCB/2016/018)
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5 Election
of Chairperson and Deputy Chairperson
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a) Chairperson
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Moved (Christina McBratney/Leanne
Stenhouse):
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That
the Board:
Appoints
Scott Weatherall as Chairperson.
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Motion
carried
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The Chairperson here
occupied the Chair.
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b) Deputy
Chairperson
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Moved
(Christina McBratney/ Peter Gouverneur):
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That
the Board:
Appoints
Leanne Stenhouse as Deputy Chairperson.”
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Motion
carried
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Part A Reports
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7 Adoption of Code of Conduct
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A report from
the Executive Management Team advised that the Local Government Act 2002
required that Community Boards adopt a Code of Conduct. The report provided a
summary of the updated Code of Conduct (the Code) that was prepared by Local
Government New Zealand following consultation across the sector.
The Code
updated the previous national standard and provided a plain English version
of standards of behaviour expected of elected members in the exercise of
their duties. The Code also provided details on how breaches of the
Code would be dealt with.
The Code should be read in conjunction with the Community
Board's Standing Orders.
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Moved (Chairperson Scott
Weatherall/Conrad Stedman):
That the Board
a) Adopts the
Saddle Hill Community Board Code of Conduct as per Attachment 1 of the report.
Motion carried (SHCB/2016/020)
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8 Adoption
of Standing Orders
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A report from
Civic and Legal advised that a local authority must adopt a set of standing
orders for the conduct of its meeting and those of its committees (clause 27,
Schedule 7, Local Government Act 2002).
Local
Government New Zealand had reviewed and revised the form of standing orders
which applied to community board meetings.
The report recommended the adoption of the revised
standing orders.
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Moved (Chairperson Scott Weatherall/Peter
Gouverneur):
That the Board
a) Notes that
the form of standing orders proposed is as recommended by Local Government
New Zealand.
b) Adopts the
standing orders in the form proposed in Attachment A to the report.
Motion carried (SHCB/2016/021)
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9 Meeting
Schedule
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A report from
Civic and Legal advised that the Board was requested to consider the date of
the next Board meeting, which was proposed for Thursday, 17 November 2016
commencing at 3.30 pm.
A meeting
schedule for Council and Community Boards during 2017 would be considered at
the 15 November 2016 Council meeting.
A Community Board meeting schedule would be considered and
brought to the next meeting of the Board for confirmation
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Moved (Chairperson Scott Weatherall/Paul
Weir):
That the Board
a) Confirms that
its next meeting will take place on Thursday, 17 November 2016 commencing at
3.30 pm.
b) Notes that
the meeting schedule for 2017 will be considered by the Community Board at
the meeting of Thursday, 17 November 2016.
Motion carried (SHCB/2016/022)
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10 Local
Government Legislation - Briefing for the Inaugural Community Board Meeting
2016
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A report from
Civic and Legal advised that Clause 21 of Schedule 7 of the Local Government
Act 2002 required that, at the inaugural meeting of the Council and Community
Boards following the triennial election, the Chief Executive Officer must
provide a general explanation of the following legislation:
a) The
Local Government Official Information and Meetings Act 1987;
b) The
Local Authorities (Members' Interests) Act 1968;
c) Sections
99, 105 and 105A of the Crimes Act 1961;
d) The
Secret Commissions Act 1910; and
e) The Financial Markets Conduct
Act 2013.
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Moved (Chairperson Scott Weatherall/Leanne
Stenhouse):
That the Board
a) Notes the
advice regarding key legislation that applies to members of Community Boards.
Motion carried (SHCB/2016/023)
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11 Acknowledgement
of Retiring Members
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Moved (Chairperson Scott Weatherall/Peter
Gouverneur):
That the Board
a) Records its
sincere thanks to Pam Jemmett for the loyal and conscientious service given
to the City of Dunedin as a member of the Saddle Hill Community Board for the
9 year period 2007 to 2016.
b) Extends sincere
appreciation for the services rendered and every good wish for the future.
Motion carried (SHCB/2016/024)
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The meeting concluded at 3.13
pm.
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CHAIRPERSON
