Grants Subcommittee
MINUTES
Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 22 November 2016, commencing at 9.06am
PRESENT
Chairperson |
Aaron Hawkins |
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Deputy Chairperson |
Andrew Whiley |
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Members |
Christine Garey |
Kate Wilson |
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Sze En Lau |
Marie Laufiso |
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Bridie Lonie |
June Mills |
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Paulette Tamati-Elliffe |
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IN ATTENDANCE |
Joy Gunn, Manager Events and Community Development, Paul Coffey, Community Advisor, Wai Piggot, Financial Analyst, Aalbert Rebergen, Biodiversity Officer, Garreth Kyle, Research and Monitoring Officer, Marilyn Anderson, Community Events Advisor, Cara Paterson, Community Advisor – Arts, Craig Monk, Community Advisor – Arts. |
Governance Support Officer Arlene Goss
There was no Public Forum.
It was noted that community members Sze En Lau, Bridie Lonie, Paulette Tamati-Elliffe and June Mills, were not due to attend until 10am because they are not involved in the deliberation of biodiversity grants.
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Moved (Cr Kate Wilson/Cr Aaron Hawkins) that the Committee:
Accepts the apologies from Ms Desiree Williams and Mr John Barkla.
Motion carried |
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Moved (Cr Aaron Hawkins/Cr Marie Laufiso) that the Committee:
Confirms the agenda with the following alteration: Item 6 on the agenda will be considered before Item 5.
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
The chairman declared an interest in a number of grants and has requested that these be considered in a block at the end of the discussion to allow him to vacate the chair and pass it to the deputy chairman. Cr Garey also declared an interest in some of the applications and will step back when these are considered.
6 Dunedin Biodiversity Fund - Final Reports on Completed Projects |
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Moved (Cr Aaron Hawkins/Cr Kate Wilson) that the Committee:
Carry forward the unspent money in the Biodiversity Fund to the 2016 funding round.
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5 Dunedin Biodiversity Fund - Applications to the September 2016 Funding Round |
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Garreth Kyle, Research and Monitoring Officer, explained biodiversity grants to the new members of the committee and answered questions.
The committee noted ASCV applications are numbers 13, 15, 18 and 21. There are concerns with the Orokonui Ecosanctuary application (15). It was suggested this amount be reduced to $3,000. This is for an ongoing maintenance and operational cost rather than a project. The committee was concerned that Council will not have biodiversity grant funds in the future to put towards the ongoing maintenance of Orokonui.
The chairman suggested that the amount granted to application 19, Dunedin Environment Centre Trust, be $3900 to cover the cost of plantings.
The committee discussed application 18, WB and DM Baguley. Concern was expressed that there does not appear to be a neighbour contribution to the costs of the fence. Cr Wilson requested more information on this. Cr Whiley would also like to know if the fence was affected by the Saddle Hill fire.
Garreth Kyle was asked to leave the meeting and phone the applicant to gather more information and bring this back to the committee. It was agreed that this item be adjourned until later in the meeting.
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Moved that the Grants Subcommittee (Cr Kate Wilson/Cr Aaron Hawkins):
Adjourns Item 5: DUNEDIN BIODIVERSITY FUND - APPLICATIONS TO THE SEPTEMBER 2016 FUNDING ROUND until November 22 at 12.30pm.
Motion carried
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The community members, Sze En Lau, Bridie Lonie, Paulette Tamati-Elliffe and June Mills, joined the meeting at 10.21am.
The meeting adjourned for lunch at 12pm and reconvened at 12.31pm.
Cr Andrew Whiley left the meeting at 12:40 pm.
The community members were thanked for their work and service to the committee.
The meeting concluded at 3.40pm.
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CHAIRPERSON