Agenda of Mosgiel-Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:

Date: Tuesday 22 November 2016

Time: 12 noon

Venue: Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel

Sue Bidrose

Chief Executive Officer

Mosgiel-Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Sarah Nitis
Deputy Chairperson	Joy Davis
Members	Phillipa Bain	Martin Dillon
	Dean McAlwee	Maurice Prendergast
	Councillor Mike Lord

Senior Officer Kristy Rusher, Manager Civic and Legal

Governance Support Officer Wendy Collard

Wendy Collard

Governance Support Officer

Telephone: 03 477 4000

wendy.collard@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Mosgiel-Taieri Community Board

22 November 2016

Mosgiel-Taieri COMMUNITY BOARD - Interest Register CURRENT as at 22 November 2016

Name	Responsibility (i.e.: Chairperson, etc)	Date of Entry	Declaration of Interest	Nature of Potential Interest	Proposed Management Plan
Sarah Nitis	Chairperson	N/A	Any relevant interest to be declared at the meeting	To be declared at the meeting
Joy Davis	Deputy Chairperson	N/A	Any relevant interest to be declared at the meeting	To be declared at the meeting
Phillipa Bain	Member	N/A	Any relevant interest to be declared at the meeting	To be declared at the meeting
Martin Dillon	Member	N/A	Any relevant interest to be declared at the meeting	To be declared at the meeting
Dean McAlwee	Member	N/A	Any relevant interest to be declared at the meeting	To be declared at the meeting
Maurice Prendergast	Member	N/A	Any relevant interest to be declared at the meeting	To be declared at the meeting
Mike Lord	Council Representative	N/A	Any relevant interest to be declared at the meeting	To be declared at the meeting
Kristy Rusher	Manager, Civic and Legal	N/A	Any relevant interest to be declared at the meeting	To be declared at the meeting
Tom Dyer	Group Manager Parks and Recreation	N/A	Any relevant interest to be declared at the meeting	To be declared at the meeting
Richard Saunders	Group Manager, Transport	N/A	Any relevant interest to be declared at the meeting	To be declared at the meeting
Wendy Collard	Governance Support Officer	N/A	Any relevant interest to be declared at the meeting	To be declared at the meeting

Mosgiel-Taieri Community Board

MINUTES

Unconfirmed minutes of the inaugural meeting of the Mosgiel-Taieri Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 26 October 2016, commencing at 3.00 pm

PRESENT

Chairperson	Sarah Nitis
Deputy Chairperson	Joy Davis
Members	Phillipa Bain	Dean McAlwee
	Martin Dillon	Maurice Prendergast
	Cr Mike Lord

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer) and Sandy Graham (General Manager Strategy and Governance)

Governance Support Officer Jennifer Lapham

1 Apologies

There were no apologies.

2 Welcome by the Chief Executive Officer, Dr Sue Bidrose
	The Chief Executive Officer welcomed elected members, families, staff and members of the public to the meeting.

3 Declarations By Members
	Board members made the declarations required by Schedule 7, Clause 14 of the Local Government Act 2002, which were witnessed by the Chief Executive Officer.

4 Voting Procedure for Appointment of Chairperson and Deputy Chairperson

A report from Civic and Legal advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.

Moved (Maurice Prendergast/Sarah Nitis): that the Board

a) Adopts first past the post (System B) as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (MTCB/2016/042)

5 Election of Chairperson and Deputy Chairperson
	a) Chairperson

	Moved (Maurice Prendergast/Phillipa Bain): that the Board
	a) Appoints Sarah Nitis as Chairperson.

	Motion carried

	The Chairperson here occupied the Chair.

	b) Deputy Chairperson

	Moved (Dean McAlwee/Martin Dillon): that the Board
	a) Appoints Joy Davis as Deputy Chairperson.

	Motion carried

6 Confirmation of agenda

Moved (Joy Davis/Martin Dillon): that the Board

Confirms the agenda without addition or alteration

Motion carried (MTCB/2016/043)

7 Adoption of Code of Conduct

A report from the Executive Management Team advised that the Local Government Act 2002 required that Community Boards adopt a Code of Conduct. The report provided a summary of the updated Code of Conduct (the Code) that was prepared by Local Government New Zealand following consultation across the sector.

The Code updated the previous national standard and provided a plain English version of standards of behaviour expected of elected members in the exercise of their duties. The Code also provided details on how breaches of the Code would be dealt with.

The Code should be read in conjunction with the Community Board's Standing Orders.

Moved (Martin Dillon/Joy Davis): that the Board

a) Adopts the Mosgiel-Taieri Community Board Code of Conduct as per Attachment A of the report.

Motion carried unanimously (MTCB/2016/044)

8 Adoption of Standing Orders

A report from Civic and Legal advised that a local authority must adopt a set of standing orders for the conduct of its meeting and those of its committees (clause 27, Schedule 7, Local Government Act 2002).

Local Government New Zealand had reviewed and revised the form of standing orders which applied to community board meetings.

The report recommended the adoption of the revised standing orders.

Moved (Mike Lord/Sarah Nitis): that the Board

a) Notes that the form of standing orders proposed is as recommended by Local Government New Zealand.

b) Adopts the standing orders in the form proposed in Attachment A to the report.

Motion carried unanimously (MTCB/2016/045)

9 Meeting Schedule

A report from Civic and Legal advised that the Board was requested to consider the date of the next Board meeting, which was proposed for Tuesday, 22 November 2016 commencing at 12.00 noon.

A meeting schedule for Council and Community Boards during 2017 would be considered at the 15 November 2016 Council meeting.A Community Board meeting schedule would be considered and brought to the next meeting of the Board for confirmation.

Members discussed the commencement time of the meeting and it was agreed to canvass Board members for an appropriate time.

Moved (Sarah Nitis/Phillipa Bain): that the Board

a) Confirms that its next meeting will take place on 22 November 2016 at 12.00 noon.

b) Notes that the meeting schedule for 2017 will be considered by the Community Board at the meeting of 22 November 2016.

Motion carried (MTCB/2016/046)

10 Local Government Legislation - Briefing for the Inaugural Community Board Meeting 2016

A report from Civic and Legal advised that Clause 21 of Schedule 7 of the Local Government Act 2002 required that, at the inaugural meeting of the Council and Community Boards following the triennial election, the Chief Executive Officer must provide a general explanation of the following legislation:

a) The Local Government Official Information and Meetings Act 1987;

b) The Local Authorities (Members' Interests) Act 1968;

c) Sections 99, 105 and 105A of the Crimes Act 1961;

d) The Secret Commissions Act 1910; and

e) The Financial Markets Conduct Act 2013.

Moved (Mike Lord/Martin Dillon): that the Board

a) Notes the advice regarding key legislation that applies to members of Community Boards.

Motion carried (MTCB/2016/047)

11 Acknowledgement of Retiring Members

Moved (Sarah Nitis/Dean McAlwee): that the Board

a) Records its sincere thanks to Blackie Catlow for the loyal and conscientious service given to the City of Dunedin as a member of the Mosgiel-Taieri Community Board for the 3 year period 2013 to 2016.

b) Extends sincere appreciation for the services rendered and every good wish for the future.

c) Records its sincere thanks to Mark Willis for the loyal and conscientious service given to the City of Dunedin as a member of the Mosgiel-Taieri Community Board for the 3 year period 2013 to 2016.

d) Extends sincere appreciation for the services rendered and every good wish for the future.

Motion carried (MTCB/2016/048)

The meeting concluded at 3.29 pm.

..............................................

CHAIRPERSON

Mosgiel Taieri Community Board

22 November 2016

Governance Support Officer's Report

Department: Civic and Legal

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board's area including:

a) Project Fund

b) Keep Dunedin Beautiful Committee Appointment

c) East Taieri Cemetery Information Kiosk

d) Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer's Report.

b) Appoints a representative to the Keep Dunedin Beautiful Committee.

c) Amends the Action List as appropriate

Project Fund

2 $3,629.00 remains in the Project Fund. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
16 August 2016	$500.00	Martin Fergusson
16 August 2016	$1,600.00	East Taieri Church
16 August 2016	$1,071.00	Chatbus Trust
16 August 2016	$3,200.00	Community Board Projects*
Total	$6,371.00

*At the last meeting $3,200.00 was allocated for two Board projects being:

a) Two emergency grab bags; and

b) Mural at the pocket park situated at the corner of Gordon and Factory Roads, Mosgiel.

Keep Dunedin Beautiful

3 The Board has been asked to nominate a member to represent it on the Keep Dunedin Beautiful Committee for the triennium (Attachment A). The Keep Dunedin Beautiful Co-ordinator (Ashlea Muston) has offered to attend a Board meeting at some stage if required to talk about the activities of the group.

East Taieri Cemetery Information Kiosk

4 The Parks Operations Manager (Hamish Black) has provided a copy of the proposed cemetery map and the kiosk information panels for the Board's information (Attachments B, C and D).

Action List

5 An update on outstanding matters is provided in Attachment E.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

	Title	Page
a	Keep Dunedin Beautiful Invitation to appoint a member to the Committee	29
b	East Taieri Cemetery Map	31
c	East Taieri Cemetery Information panels	32
d	East Taieri Cemetery pavilion and panels	38
e	Action List	39

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Mosgiel Taieri Community Board

22 November 2016

Mosgiel-Taieri Community Board Action List Social Wellbeing Strategy November 2016
Topic	Department	Date/ Item No	Action Requested	Report back to the Board	Status/ Due Date
Mosgiel-Taieri Community Plan	Mosgiel-Taieri Community Board	31/05/2016	Work to be undertaken by the incoming Mosgiel-Taieri Community Board.	Not applicable	Open
Review of the Mosgiel-Taieri Community Board Grants criteria	Civic and Legal	19/04/2016	This review to be included in the review of the Community Plan		Open
Elizabeth Road Access	Property and Transport	26/05/2015 Res 3	Staff to provide an update on the additional access for Elizabeth Avenue Residents	Negotiations for conditional purchase are underway. Any proposed purchase must be approved by Council.	Under negotiation

Mosgiel Taieri Community Board

22 November 2016

Mosgiel-Taieri Community Board Action List Parks and Recreation Strategy November 2016
Topic	Department	Date/ Item No	Action Requested	Report back to the Board	Status/ Due Date
Mural for Pocket Park at the corner of Gordon and Factory Roads, Mosgiel.	Parks and Recreation	16/08/2016 Item 7.3		Staff to provide a verbal update.	22/11/2016
Mosgiel-Taieri Community Plan	Mosgiel-Taieri Community Board			Refer to Social Wellbeing Strategy section of action list.	Open


Mosgiel-Taieri Community Board Action List Integrated Transport Strategy November 2016
Topic	Department	Date/ Item No	Action Requested	Report back to the Board	Status/ Due Date
Granular Shape Correction 2015/16 – Wingatui Road	Transport		Staff to provide an update on the work that is currently being undertaken.	Road rehabilitation/shape correction work has been arranged for Wingatui Road from Gladstone Road North to Factory Road. Contributions from Highland Park Developers have allowed for kerb, channelling and footpaths to be installed along the frontage of the Highland Park and also Milners (gravel) pedestrian path which will connect with Factory Road. The estimated work completion date is 30 November 2016	30 November 2016.

Mosgiel-Taieri Community Board Action List Integrated Transport Strategy (continued) November 2016
Topic	Department	Date/ Item No	Action Requested	Report back to the Board	Status/ Due Date
Roundabout SH87 Mosgiel	Transport	31/05/2016	Staff to request information from NZTA regarding plans for the plantings on the SH87 roundabout at Mosgiel	The Group Manager, Transport (Richard Saunders) will be discussing the implementation with NZTA	22 November 2016
Mosgiel-Taieri Community Plan	Mosgiel-Taieri Community Board			Refer to Social Wellbeing Strategy section of action list
Elizabeth Road Access	Property and Transport			Refer to Social Wellbeing Strategy section of action list


Mosgiel-Taieri Community Board Action List 3 Waters Strategy November 2016
Mosgiel-Taieri Community Plan	Mosgiel-Taieri Community Board			Refer to Social Wellbeing Strategy section of action list

Mosgiel Taieri Community Board

22 November 2016

Mosgiel-Taieri Community Board Action List Economic Development Strategy November 2016
Topic	Department	Date/ Item No	Action Requested	Report back to the Board	Status/ Due Date
Mosgiel-Taieri Community Plan	Mosgiel-Taieri Community Board			Refer to Social Wellbeing Strategy section of action list


Mosgiel-Taieri Community Board Action List Spatial Plan Strategy November 2016
Mosgiel-Taieri Community Plan	Mosgiel-Taieri Community Board			Refer to Social Wellbeing Strategy section of action list

Mosgiel Taieri Community Board

22 November 2016

Mosgiel-Taieri Community Board Action List Te Ao Turoa – The Natural World Strategy November 2016
Topic	Department	Date/ Item No	Action Requested	Report back to the Board	Status/ Due Date
Mosgiel-Taieri Community Plan	Mosgiel-Taieri Community Board			Refer to Social Wellbeing Strategy section of action list


Mosgiel-Taieri Community Board Action List Ara Toi Otepoti – Our Creative Future Strategy November 2016
Mosgiel-Taieri Community Plan	Mosgiel-Taieri Community Board			Refer to Social Wellbeing Strategy section of action list

Mosgiel Taieri Community Board

22 November 2016

Mosgiel-Taieri Community Board meeting

22^nd November 2016

Chairs Report

Well well, here we are, collectively embarking on this journey though local body politics. I’d like to again congratulate Board members on your election to the Mosgiel-Taieri Community Board and thank you for your vote of confidence and support of my appointment to Chair.

I’m dedicated to this role, I’m committed to engaging our community and I’m looking forward to working for you, professionally representing our Board (and our community). I believe we need to take every opportunity to work with councilors, and council staff, to highlight the areas of interest and/or concern around our community – and to work together to find solutions. At this stage, I don’t believe councilors and council staff are aware of the true potential of community boards.

Our patch, an introduction

The Mosgiel-Taieri Community Board encompasses a number of Statistics New Zealand Area Units (and suburbs) and it is important the Board is familiar with population and dwellings data.

Population figures from Statistics New Zealand Census 2013 are as follows;

Mosgiel East 3975

Mosgiel South 2733

East Taieri 1527

Bush Road 2502

Wingatui 1560

Wyllies Crossing 321

Taieri 2922

Outram 711

Total population of Mosgiel-Taieri Community Board area (2013) = 16,251 residents.

Dwellings figures as ‘DCC Rateable Units’ at November 2016 are as follows;

Residential 6506

Commercial 355

Farmland 462

Other 37

Total dwellings of Mosgiel-Taieri Community Board area (2016) = 7360 dwellings

Note: There has been an increase of approximately 12.5% in Residential dwellings in the area since 2010.

The Community Plan

As appears earlier in the Agenda, the proposed Mosgiel-Taieri Community Plan is presented with a new layout. This is in order to better align local objectives and activities with the citywide strategic framework, council departments and activity budgets.

The Community Plan is to be considered a ‘living document’ with the Board able to incorporate community feedback at any stage.

The MTCB’s Community Plan, and its format, will undergo further enhancements in the New Year, with assistance from the Councils Strategy and Governance team. The Emergency Response Plan and Guidelines for the Discretionary Fund will be included at this time and a formal consultation process will occur prior to implementation on 1^st July 2017.

The Action List in the GSO’s Report

Please note the ‘Actions List’ that features in the GSO’s Report has also been aligned to our Community Plan for ease of tracking progress of the Board. I’d like to propose that over the next couple of months Board Members identify activities they are interested in pursuing and advise the Board so your name can be put next to the activity on the Actions List.

Community Engagement

A regular item of the Chairs Report will be the heading of ‘Community Engagement’. Though this item falls under the Chairs Report it is an item I envisage all Board Members will contribute to.

The report item will detail activities/updates of key local organisations including (but not limited to) the Mosgiel Business Association, the Festival of the Plains Committee, the Mosgiel Community Emergency Response Group, the Mosgiel Resource Group, Keep Dunedin Beautiful, Outram Facilities Trust, Taieri Community Facilities Trust, The local Police and Community Patrol, Taieri Schools Principals Association and Taieri College.

An email request for an update of engagement activities will be sent prior to confirmation of the agenda for each meeting.

· Mosgiel Christmas Tree – Mosgiel Round Table to erect Sunday 20^th November; representatives required

· Mosgiel Community Market Day – Saturday 26^th November; representatives required

· Festival of the Plain – February 2017; representatives required

Board Members may provide additional verbal updates.

Looking forward

Members are encouraged to identify objectives and activities or projects they wish to become involved in and drive forward over the coming year(s).

The Festive Season is fast approaching! Wear your ‘community board representative’ hat with pride J Stay in touch with your community, listen to them and offer support where possible. Also, stay safe and have a very Merry Christmas and Happy New Year.

Sarah Nitis

Chair

Recommendations

That the Mosgiel-Taieri Community Board:

a) Notes the Report

	Title	Page
a	Mosgiel Taieri Community Board Register of Interest	6

	Title	Page
A	Minutes of Mosgiel-Taieri Community Board meeting held on 26 October 2016	9

	Title	Page
a	Mosgiel-Taieri Community Board 2017/18 Community Plan	16