Mosgiel-Taieri Community Board
MINUTES
Unconfirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Tuesday 22 November 2016, commencing at 12 noon
PRESENT
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Chairperson |
Sarah Nitis |
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Deputy Chairperson |
Joy Davis |
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Members |
Phillipa Bain |
Martin Dillon |
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Dean McAlwee |
Maurice Prendergast |
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Councillor Mike Lord |
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IN ATTENDANCE |
Kristy Rusher (Manager, Civic and Legal), Tom Dyer (Group Manager, Parks and Recreation) and Richard Saunders (Group Manager, Transport) |
Governance Support Officer Wendy Collard
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There were no apologies. |
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Moved (Sarah Nitis/Martin Dillon): that the Board
Confirms the agenda without addition or alteration
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5 Confirmation of Minutes
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5.1 Mosgiel Taieri Community Board meeting - 26 October 2016 |
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Moved (Cr Mike Lord/Martin Dillon): that the Board
Confirms the public part of the minutes of the Mosgiel Taieri Community Board meeting held on 26 October 2016 as a correct record.
Motion carried (MTCB/2016/051) |
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The Group Manager Transport (Richard Saunders) provided an update to the Board and advised that Council had moved to one contract to consolidate monitoring, reporting and to ensure that it was getting consistent service. The contract had been in place since 1 July 2016 and he commented on the five key areas of the contract which included service delivery, safety and customer service. Mr Saunders commented that a workshop would be held with the Board at which the Board's priorities for the next three years would be discussed.
Mr Saunders advised that Anthony van de Water, Area Manager – Lower South Island sent his apology, he was unable to attend the meeting due the earthquake in North Canterbury.
Mr Saunders commented on the work that had been completed within the Board's area which included the cleaning of the mudtanks. He also commented on items of interest and items from the action list attached to the Governance Support Officer's report as follows:
Roundabout SH87, Mosgiel. Mr Saunders advised that he would liaise with NZTA and staff from Parks and Recreation to see what improvements could be done and he would report back to the Board early 2017.
Eden Street, Mosgiel Mr Saunders commented that Eden Street was included in the rehabilitation programme with work expected to commence early next year. He advised that the residents would be sent a letter to explain the process.
Puddle Alley Mr Saunders advised that it was expected that the work to address the safety concerns at the intersection of Puddle Alley and Factory Road would be completed early 2017.
Mr Saunders responded questions which included the sealing programme, the monitoring of contractors and the audit process. He commented that the best way for the Board and members of the public to notify Council of any complaints or/and issues was to ring the Council's Customer Service Agency on 03 477 4000 or email dcc@dcc.govt.nz.
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Moved (Sarah Nitis/Phillipa Bain): that the Board
a) Notes the Transport update |
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The Group Manager Parks and Recreation (Tom Dyer) provided the Board with an update which included:
Green space Contracts Mr Dyer advised that Citycare was the contractor who was looking after the green spaces with the Board area.
Proposed Mosgiel Aquatics Facility Mr Dyer provided an update on the meeting that staff had with the Taieri Community Facilities Trust.
Mosgiel Memorial Gym Mr Dyer advised that the roof of the gymnasium would be replaced at either the end of January or early February 2017. He commented that this work should not disrupt the activities and users of the gym.
Mural at the pocket park on the corner of Factory and Gordon Roads Mr Dyer provided an update of the project which included costs and scope of the project.
Mr Dyer also advised that if the Board or members of the public wished to advise Council of any issues or concerns, they should ring the Customer Services Agency on 03 4774000 or email: dcc@dcc.govt.nz
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Moved (Sarah Nitis/Dean McAlwee): that the Board
a) Approves up to $2,500.00 be allocated from the Board's Discretionary Fund towards the cost of the mural at the pocket park on the corner of Factory and Gordon Roads, Mosgiel. Motion carried (MTCB/2016/053) |
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Moved that the Board (Sarah Nitis/Joy Davis):
Adjourns the meeting until 1.25 pm.
Motion carried
The meeting adjourned at 1.18 pm and reconvened at 1.24 pm.
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A updated the Board on activities relevant to the Board area including:
a) Project Fund. It was noted that emergency grab bags were still to be purchased and it was agreed that the $700.00 which was the remainder of the $3,200.00 allocated at the Board's meeting held 16 August 2016 would be used for this project. b) Keep Dunedin Beautiful
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Moved (Sarah Nitis/Cr Mike Lord): that the Board
a) Appoints Phillipa Bain as the representative to the Keep Dunedin Beautiful Committee Motion carried (MTCB/2016/056)
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Moved (Chairperson Sarah Nitis/Martin Dillon): that the Board
a) Approves up to $700.00 be allocated from Board's Discretionary Fund to the purchase of two emergency grab bags. Motion carried (MTCB/2016/057)
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c) East Taieri Cemetery Information Kiosk. d) Action List
There was discussion on the following Action List items: · Project Fund Guidelines. It was noted that a workshop would be held in the New Year. · Elizabeth Avenue. The Board requested an update be provided for their next meeting. · Saddle Hill Quarry. The Board requested an update on the Environment Court decision. · Mosgiel Library. It was noted that the photographs of the Board which were situated in the Mosgiel Library needed to be updated. The Chair requested the Board members provide a photograph which could be used to update the panel. · Proposed Mosgiel Aquatics facility. The Board requested an update from staff on this project. · It was agreed that the members of the Board would provide updates on: a) The Mosgiel Civil Defence Emergency Plan and the Outram Emergency Plan; b) The Taieri Facilities Trust; c) Festival on the Plain.
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Moved (Sarah Nitis/Maurice Prendergast): that the Board
a) Notes the Governance Support Officer's Report. b) Amends the Action List as appropriate |
The meeting concluded at 2.47 pm.
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CHAIRPERSON