Mosgiel-Taieri Community Board



Unconfirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Tuesday 22 November 2016, commencing at 12 noon





Sarah Nitis


Deputy Chairperson

Joy Davis



Phillipa Bain

Martin Dillon


Dean McAlwee

Maurice Prendergast


Councillor Mike Lord





Kristy Rusher (Manager, Civic and Legal), Tom Dyer (Group Manager, Parks and Recreation) and Richard Saunders (Group Manager, Transport)


Governance Support Officer      Wendy Collard



1       Public Forum

1.1    Taieri Community Facilities Trust


Irene Mosley from the Taieri Community Facilities Trust provided an update on the proposed Mosgiel Aquatics Facility project.  Ms Mosley commented that the Trust anticipated that it would be holding a launch for the start of their fundraising in February 2017.

Ms Mosley responded to questions on the key objectives of the Trust which included confirmation of the site, timeline and concept plans.


2       Apologies

There were no apologies.


3       Confirmation of agenda



Moved (Sarah Nitis/Martin Dillon): that the Board


Confirms the agenda without addition or alteration


Motion carried (MTCB/2016/049)



4       Declarations of interest

A report from Civic and Legal reminded members of the need to recognise and declare interests and to manage any conflicts between those interests and their role as an elected member.  Elected members had the completion of their interests register underway, however for the purposes of this first meeting the declarations relevant to the items on this agenda would be taken at the meeting.


There were no declarations of interests made or conflicts of interest declared.


It was noted that Martin Dillon had received advice from the Manager, Civic and Legal (Kristy Rusher) in relation to his membership on the Taieri Community Facilities Trust and any potential conflicts.


Moved (Sarah Nitis/Cr Mike Lord): that the Board


a)       Notes the Elected Members' Interest Register.

Motion carried (MTCB/2016/050)

5       Confirmation of Minutes

5.1    Mosgiel Taieri Community Board meeting - 26 October 2016


Moved (Cr Mike Lord/Martin Dillon): that the Board


Confirms the public part of the minutes of the Mosgiel Taieri Community Board meeting held on 26 October 2016 as a correct record.


Motion carried (MTCB/2016/051)

Part A Reports

6       Transport Update


The Group Manager Transport (Richard Saunders) provided an update to the Board and advised that Council had moved to one contract to consolidate monitoring, reporting and to ensure that it was getting consistent service.  The contract had been in place since 1 July 2016 and he commented on the five key areas of the contract which included service delivery, safety and customer service.  Mr Saunders commented that a workshop would be held with the Board at which the Board's priorities for the next three years would be discussed.


Mr Saunders advised that Anthony van de Water, Area Manager – Lower South Island sent his apology, he was unable to attend the meeting due the earthquake in North Canterbury.


Mr Saunders commented on the work that had been completed within the Board's area which included the cleaning of the mudtanks.  He also commented on items of interest and items from the action list attached to the Governance Support Officer's report as follows:


Roundabout SH87, Mosgiel.

Mr Saunders advised that he would liaise with NZTA and staff from Parks and Recreation to see what improvements could be done and he would report back to the Board early 2017.



Eden Street, Mosgiel

Mr Saunders commented that Eden Street was included in the rehabilitation programme with work expected to commence early next year.  He advised that the residents would be sent a letter to explain the process.


Puddle Alley

Mr Saunders advised that it was expected that the work to address the safety concerns at the intersection of Puddle Alley and Factory Road would be completed early 2017.


Mr Saunders responded questions which included the sealing programme, the monitoring of contractors and the audit process.  He commented that the best way for the Board and members of the public to notify Council of any complaints or/and issues was to ring the Council's Customer Service Agency on 03 477 4000 or email



Moved (Sarah Nitis/Phillipa Bain): that the Board


a)        Notes the Transport update

Motion carried (MTCB/2016/052)


7       Parks and Recreation Update


The Group Manager Parks and Recreation (Tom Dyer) provided the Board with an update which included:


Green space Contracts

Mr Dyer advised that Citycare was the contractor who was looking after the green spaces with the Board area.


Proposed Mosgiel Aquatics Facility

Mr Dyer provided an update on the meeting that staff had with the Taieri Community Facilities Trust. 


Mosgiel Memorial Gym

Mr Dyer advised that the roof of the gymnasium would be replaced at either the end of January or early February 2017.  He commented that this work should not disrupt the activities and users of the gym.


Mural at the pocket park on the corner of Factory and Gordon Roads

Mr Dyer provided an update of the project which included costs and scope of the project.


Mr Dyer also advised that if the Board or members of the public wished to advise Council of any issues or concerns, they should ring the Customer Services Agency on 03 4774000 or email:



Moved (Sarah Nitis/Dean McAlwee): that the Board


a)        Approves up to $2,500.00 be allocated from the Board's Discretionary Fund towards the cost of the mural at the pocket park on the corner of Factory and Gordon Roads, Mosgiel.

Motion carried (MTCB/2016/053)


Moved that the Board (Sarah Nitis/Joy Davis):


Adjourns the meeting until 1.25 pm.


Motion carried


The meeting adjourned at 1.18 pm and reconvened at 1.24 pm.



8       2017 Meeting Schedule



Maurice Prendergast returned to the meeting at 1.26 pm during discussion of the item.


A report from Civic and Legal provided a copy of the proposed schedule of meetings for 2017. 


It was agreed that the following meeting dates would be changed:

·         From Wednesday 31 May 2017 to Wednesday 14 June 2017; and

·         From Wednesday 12 July 2017 to Wednesday 19 July 2017.



Moved (Sarah Nitis/ Martin Dillon): that the Board


a)    Adopts the amended schedule of meetings for 2017 noting that Council had not confirmed its meeting schedule prior to the distribution of the agenda.

b)    Notes that the venue for the Wednesday 3 May 2017 and Wednesday 4 October 2017 would be confirmed at the Board's meeting to be held on Wednesday 8 February 2017.

Motion carried (MTCB/2016/054)


9       Draft Community Plan 2017/18



A report from Civic and Legal provided a copy of the draft 2017/18 Mosgiel-Taieri Community Plan for the Board's consideration.  It noted that the draft Community Plan had been formatted to align with Council's Strategic Framework.


There was discussion on the new format of the Plan and it was noted that it was a living document.



Moved (Sarah Nitis/Joy Davis): that the Board


a)     Adopts the updated Mosgiel-Taieri Community Board Community Plan 2017/18.

Motion carried (MTCB/2016/055)


10     Governance Support Officer's Report



A updated the Board on activities relevant to the Board area including:


a)     Project Fund.  It was noted that emergency grab bags were still to be purchased and it was agreed that the $700.00 which was the remainder of the $3,200.00 allocated at the Board's meeting held 16 August 2016 would be used for this project.

b)     Keep Dunedin Beautiful





Moved (Sarah Nitis/Cr Mike Lord): that the Board


a)        Appoints Phillipa Bain as the representative to the Keep Dunedin Beautiful Committee

Motion carried (MTCB/2016/056)



Moved (Chairperson Sarah Nitis/Martin Dillon): that the Board


a)        Approves up to $700.00 be allocated from Board's Discretionary Fund to the purchase of two emergency grab bags.

Motion carried (MTCB/2016/057)



c)     East Taieri Cemetery Information Kiosk. 

d)     Action List


There was discussion on the following Action List items:

·         Project Fund Guidelines.  It was noted that a workshop would be held in the New Year.

·         Elizabeth Avenue.  The Board requested an update be provided for their next meeting.

·         Saddle Hill Quarry.  The Board requested an update on the Environment Court decision.

·         Mosgiel Library.  It was noted that the photographs of the Board which were situated in the Mosgiel Library needed to be updated.  The Chair requested the Board members provide a photograph which could be used to update the panel.

·         Proposed Mosgiel Aquatics facility.  The Board requested an update from staff on this project.

·         It was agreed that the members of the Board would provide updates on:

a)     The Mosgiel Civil Defence Emergency Plan and the Outram Emergency Plan;

b)     The Taieri Facilities Trust;

c)     Festival on the Plain.



Moved (Sarah Nitis/Maurice Prendergast): that the Board


a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate

Motion carried (MTCB/2016/058)


11     Chairperson's Report



A report from the Chairperson updated the Board on the following matters of interest since the previous meeting:


·         Statistical information of the Mosgiel-Taieri area.

·         Community Engagement.



Moved (Sarah Nitis/Maurice Prendergast): that the Board


a)     Notes the Chairperson's report

Motion carried (MTCB/2016/059)


12     Council Activities



Councillor Mike Lord reported on the following matters of interest:

a)        Council's Block Offer Submission to Central Government;

b)        Co-housing project in High Street, Dunedin

c)         His appointment as the Chairperson of the Finance Committee



Moved (Sarah Nitis/Dean McAlwee): that the Board


a)     Notes the report.

Motion carried (MTCB/2016/060)



The meeting concluded at 2.47 pm.