Otago Peninsula Community Board
MINUTES
Unconfirmed minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 10 November 2016, commencing at 10.00 am
PRESENT
Chairperson |
Paul Pope |
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Deputy Chairperson |
Hoani Langsbury |
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Members |
Lox Kellas |
Graham McArthur |
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Christine Neill |
Cr Andrew Whiley |
IN ATTENDANCE |
Richard Saunders (Group Manager Transport) and Anthony van de Water (Area Manager, Lower South Island, Downer) |
Governance Support Officer Pam Jordan
· Community Art
Brittanysue Mason ran a gallery in Portobello and had a resident artist with her at present who had undertaken community art projects on her studio premises and a café in Portobello and was now looking for other art projects within the community. His work was large scale with vibrant colours and he was currently seeking other spaces.
The Chairperson suggested a possible location and advised that he would be in touch with Brittanysue after contacting the company concerned about use of the site.
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Moved (Lox Kellas/Christine Neill):
That the Board:
Accepts the apology from Edna Stevenson, and agrees to spend up to $50.00 from the Project Fund for flowers for Edna.
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Moved (Christine Neill/Lox Kellas):
That the Board:
Confirms the agenda with the following addition or alteration:
a) Transport Update
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Anthony van de Water, Area Manager - Lower South Island for Downer, the roading contractor for the Otago Peninsula area, was introduced to the Board. The Group Manager Transport noted that the Council had moved to one contract to consolidate monitoring and reporting and to make sure it was getting consistent service. The contract had been in place since 1 July 2016 and he commented on the key areas of the contract. Andrew Lord was managing the contract and would attend future Board meetings on a regular basis.
Anthony van de Water outlined the company's responsibility for roading maintenance and the like in the lower South Island. The company had received clear objectives from the Council and was currently focusing on assessing the network condition to allow for programming and planning, with more predictability of what was happening in the area. He also commented on the equipment and staffing available and other contracts held by the company.
Board members asked questions relating to subcontractors used and particular roads and maintenance needed. The Group Manager Transport suggested holding a workshop with the Board so work that needed to be done could be identified. He advised that he would release programmes for resealing and rehab work, and also contract specifications to make it clear what would be expected.
It was suggested that an article could be written for FYI regarding logging maintenance issues through the call centre so they were entered into Downer's system. This information could also be provided for the Portobello newsletter and other community publications. |
Chairperson Paul Pope declared an interest and left the meeting at 11.09 am. Hoani Langsbury took the Chair.
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A report from Civic and Legal report appended a copy of a scholarship application from Georgia Pope to attend a World Challenge expedition to Thailand and Cambodia.
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Moved (Lox Kellas/Christine Neill):
That the Board:
a) Grants the scholarship application from Georgia Pope for $300.00. Motion carried (OPCB/2016/036) Cr Whiley abstained from voting |
Chairperson Paul Pope returned to the meeting at 11.11 am and resumed the Chair.
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a) Keep Dunedin Beautiful |
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Paul Pope reported that he would continue to be involved with the Keep Dunedin Beautiful Committee. He noted the need to organise something for the following year's Keep New Zealand Beautiful Week, as the 2016 Week had been held at the same time as the election this year when members were busy. |
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b) Rural Roads Update |
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Lox Kellas reported that roads were in a reasonable state at present. |
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c) Area Updates |
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Board members provided updates from their areas of responsibility.
Christine Neill commented on issues with the recycling depots which had been dealt with expeditiously after being reported via Customer Services, issues relating to cyclists on Highcliff Road, freedom camping enforcement, and a report she provided on bus stops. She also noted that some Peninsula tracks were overgrown and needed clearing.
Hoani Langsbury raised parking issues at Wellers Rock which were likely to get worse as the tourist season progressed, and issues with rabbits at Te Rauone, which Parks needed to deal with. He also commented on the meeting held at Labour Weekend to talk about erosion issues at Te Rauone, in particular the short term issue regarding the protection of the DCC Reserve. He also advised that freedom camping at Taiaroa Head required enforcement.
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Cr Andrew Whiley reported on the following matters of interest:
· Council was getting under way following the election. · Aurora/Delta power pole issues, and whether all red-tagged poles on the Peninsula were mapped. · Gig City and use of power poles. |
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Moved (Cr Andrew Whiley/Christine Neill):
That the Board:
Motion carried (OPCB/2016/040) |
It was suggested that a Board end of year event be held on Friday, 9 December 2016.
The meeting concluded at 11.48 am.
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CHAIRPERSON