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Saddle Hill Community Board
17 November 2016
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Governance Support Officer's Report
Department: Civic and Legal
EXECUTIVE SUMMARY
1 This
report is to inform the Saddle Hill Community Board of activities relevant to
the Board area including:
a) Project Fund
b) Keep Dunedin
Beautiful
c) Ultra-fast
Broadband2 (UFB2), Rural Broadband Initiative2 (RBI2) and Mobile Blackspot
Funding (MBSF)
d) Civil Defence
e) Action List
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RECOMMENDATIONS
That the Board:
a) Notes the
Governance Support Officer’s Report.
b) Appoints a
representative to the Keep Dunedin Beautiful Committee.
c) Amends the
Action List as appropriate.
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Project fund
2 There is
$8,250.00 remaining in the project fund.
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Meeting Date
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Amount
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Recipient
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18 August 2016
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$1,500.00
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Chatbus
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18 August 2016
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$250.00
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Otago Metals
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Total
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$1,7250.00
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keep dunedin beautiful
3 The
Keep Dunedin Beautiful Co-ordinator, Ashlea Muston, has extended an invitation
to Board members to attend the group's AGM on 21 November 2016 at 10.00 am
(Attachment A).
4 The
Board has also been asked to nominate a member to represent it on the Keep
Dunedin Beautiful Committee for the triennium (Attachment B). Ashlea has
also offered to attend a Board meeting at some stage if required to talk about
the activities of the group.
ULTRA-FAST BROADBAND2 (UFB2), RURAL BROADBAND
INITIATIVE2 (RBI2) and MOBILE BLACKSPOT FUNDING (MBSF)
5 In
response to the request for an update on Broadband in Waldronville, Des Adamson
(Business Manager) has provided the following update:
6 The
latter part of 2015 Enterprise Dunedin on behalf of Dunedin City Council
registered interest with MBIE (Ministry of Business, Innovation and Employment)
regarding Government investment in extending Ultra-Fast Broadband (UFB2)/Rural
Broadband Initiative (RFBI2) and Mobile Blackspot Funding (MBSF).
Community consultation was carried out widely in the Dunedin City local
government area . Following this consultation, a Registration of Interest
(ROI) support document as well as Digital Enablement Plans were prepared by Enterprise Dunedin and forwarded to MBIE.
7 Waldronville
was one of the four suburb/towns in the Dunedin area nominated for the UFB2
extension programme through the ROI.
8 The
MBIE process has taken some considerable
time to eventuate and Enterprise Dunedin was informed by that organization on
Friday 4 November 2016 that UFB2 negotiations are still underway and
announcements can be expected by the end of the 2016
year.
9 An
extra $210 million to extend Ultra-Fast Broadband (UFB2), has been made
available to further improve New Zealanders’ connectivity. The UFB
extension will increase the percentage of New Zealanders able to access Ultra
Fast Broadband from 75 per cent to at least 80 per cent.
10 A
Request For Proposals was issued in September 2015 from potential partners for
the UFB extension http://www.crownfibre.govt.nz/2015/09/partners-invited-build-extended-ufb-network-2/ UFB2 negotiations are still underway and announcements will be
made once deals are completed, expected to be by the end of 2016.
11 The Government released l a list of towns which are
considered strong contenders for the UFB extension. https://www.beehive.govt.nz/sites/all/files/UFB-extension-RFP-long-list-(Embargoed-until-12am,-1-September-2015).pdf
12 The list of NZ towns for possible UFB2 extension includes only
Waikouaiti in the Dunedin City local government area.
13 Regarding phase two
of the Rural Broadband Initiative (RBI2), and the Mobile Black Spot Fund
(MBSF).
14 The Request for
Proposals (RFP) for RBI2 and MBSF is now live on the GETS (Govt tender site)
website. It went live last week.
15 RBI2 will look to
provide improved broadband to rural communities which can’t now, or after
planned market upgrades, get access to broadband speeds of at least 20
Mbps.
16 MBSF aims to
increase cellular coverage across New Zealand and reduce significant blackspots
on State Highways and in tourist destinations. The RFP contains a list of
eligible black spot locations. It is important to note that areas published in
the MBSF long list are not necessarily guaranteed to receive funding. The final
areas to receive increased coverage will be determined following the
competitive bid process, and the spread of investment across regions will be
considered as part of this process.
17 Crown Fibre Holdings
is running the RFP process, and is the point of contact for potential
respondents. Any questions you may have can be directed to CFH at: RBI2.MBS@crownfibre.govt.nz.
18 In addition, CFH
will be running a co-investment process in parallel to the RFP, whereby
councils can contribute further funding for their region on top of any
government funding to have additional places funded in their region.
19 Councils should have
received further information on this process via LGNZ’s policy
brief. Information on the RFP process is available on the CFH website: http://www.crownfibre.govt.nz/ufb-initiative/rbi2-mobile-black-spot-fund/
20 Please also note
that due to advancement of RBI2 and the extension to the Ultra-Fast Broadband
programme (UFB2), the Register, Broadband website is no longer accepting
registrations of interest for these programmes.
CIVIL
DEFENCE
21 In response to a
query on a Community Board Training Day, Glenn Mitchell (Emergency Management
Officer, Training and Readiness) has provided the following update:
22 As of 1 November
2016, Civil Defence staff in Dunedin is now under Otago Civil Defence Emergency
Management administered by the Otago Regional Council. However, the new
structure will have minimal impact on the relationship between Civil Defence,
Council and the Community Boards.
23 Over the next few
months, Civil Defence will be developing a work programme consistent across the
region, with a priority for Community Response Plans rather like those
developed in Queenstown Lakes and Central Otago. These will improve on
community plans that exist now and are more focused on the particular needs of
each community.
24 There is no clear
timeline for the development of these plans and it is expected they will take
more than a year. South Dunedin, an area not served by a Community Board
is a priority.
25 Setting a programme
for training will be an area Mr Mitchell will be working on over the next 6
months however he will try and repeat the forum-type induction/refresher ran
after the 2013 election, probably late March or early August.
26 The relationship
between the Board and Civil Defence is critical with Community Boards invited
to contact Mr Mitchell directly if they have any questions. The Civil
Defence duty number is 474-3112 during an event. Mr Mitchell acknowledges
the courtesy call from Colin Weatherall who had been liaising with Leanne
Stenhouse on Saturday 5 November with respect to the fire at Ocean View and
possible evacuations.
ACTION
LIST
27 An update on
outstanding matters is provided in Attachment C.
Signatories
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Author:
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Lynne Adamson - Governance Support Officer
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Authoriser:
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Kristy Rusher - Manager Civic and Legal
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Attachments
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Title
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Page
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a
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Keep Dunedin Beautiful
SHCB Invitation
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18
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b
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Keep Dunedin Beautiful
Committee Representative
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c
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SHCB Action List
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20
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This decision enables democratic local decision making and
action by, and on behalf of communities.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☒
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☐
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☐
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Economic Development Strategy
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☐
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☐
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☒
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Environment Strategy
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☐
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☐
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☒
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Arts and Culture Strategy
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☐
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☐
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☒
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport Strategy
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☐
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☐
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☒
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Parks and Recreation Strategy
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☐
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☐
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☒
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Other strategic projects/policies/plans
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☐
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☐
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☒
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Māori Impact
Statement
There are no known impacts for tangata whenua
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Sustainability
There are no implications for sustainability.
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
There are no implications.
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Financial
considerations
There are no financial implications.
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Significance
This decision is considered low significance in terms of
the Council's Significance and Engagement Policy.
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Engagement –
external
There has been no external engagement.
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Engagement -
internal
Internal engagement has occurred with appropriate staff
members.
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Risks: Legal /
Health and Safety etc.
There are no risks.
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Conflict of
Interest
There is no known conflict of interest.
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Community Boards
There are no implications for Community Boards except to
provide information on activities in or relevant to the Board area.
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Saddle Hill Community Board
17 November 2016
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MAP OF SADDLE HILL COMMUNITY BOARD AREA
PREFACE
The Saddle Hill Community Board Plan is a summary of
the needs and priorities of the communities within the Board area. Its
primary objective is to signal to the Dunedin City Council those projects which
are of major significance to the Saddle Hill community, with the ultimate goal
that they are programmed into the Dunedin City Council’s Annual Plan as
funded activities.
The Plan is a living document, and is subject to
change and revision as needs arise and priorities alter.
Updated:
CONTENTS
Page
Number
Map of the Board Area 1
Board Contacts and Preface 2
Contents 3
SECTION ONE: INTRODUCTION AND
PRIORITIES 5
Introduction 6
Executive Summary of Priorities for 2016/17
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Completed Projects 8
SECTION TWO: PROJECT UPDATES
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Parks and Reserves
Fairfield
Projects
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Brighton
Projects 11
Waldronville
Projects and Miscellaneous Projects 12
Transportation
Operations
Completed
Works 13
Seal
Extensions and Footpath Construction 14
Road
Safety and Miscellaneous Projects and Improvements 15
Board
Projects
Other
Board Projects 17
SECTION
THREE: CIVIL DEFENCE 19
Community
Board Functions for Civil Defence and Adverse Climatic Events 20
Saddle
Hill/Brighton Hazard Analysis 22
Whole of
City Hazard Analysis 23
SECTION
FOUR: SUBMISSIONS AND FUNDING APPLICATIONS 25
Submission
form to speak to the Saddle Hill Community Board 26
Guidelines
for allocations from the Boards Discretionary Fund 27
Application
for funding from the Saddle Hill Community Board 28
Report
Back on Funding Received from the Saddle Hill Community Board 30
Funding
Granted by the Board in the 2014/15 Year 31
Draft
Long Term Plan 2015/16 – 2024-25 submission 32
Inspector
Jason Guthrie on Mosgiel Policing submission 36
Representation
Review submission 38
SECTION ONE
Introduction
and Priorities
SADDLE HILL COMMUNITY BOARD
INTRODUCTION
The Saddle Hill Community Board
encompassing the areas of Brighton, Ocean View, Westwood, Waldronville,
Fairfield, Saddle Hill, through to the bridge at Taieri Mouth is a region of
much diversity with significance to the wider Otago region. The Board is
extremely proud of the work and support we provide to the community and as such
when the results of the Representation Review recommended the removal of Fairfield
from the Community Board area, we submitted to the appeal. We advocate
for our area and do not want to see the boundary changed.
We have older settlements as well as new
developments, with a mix of residents and families who have been in the area
for a long time through to new residents who have chosen to make their home in
our area. Travelling through the area, including the Southern Scenic
Highway, you will see many historical landmarks and features, reserves and
wildlife.
Our aim is to make sure we continue to meet
the needs of the community we serve, and to do this we schedule meetings within
the Board areas to provide an opportunity for people to come along and
contribute to the public sessions. The meeting schedule with venues for
2016 will be advertised in the Otago Daily Times and posted on the Dunedin City
Council website www.dunedin.govt.nz as soon as it is adopted by Council.
The Saddle Hill Community Board is deeply
passionate about all areas of our community. Not only does the Board
provide support and help in general for community groups and residents, they
actively become involved should any major incidents arise.
There have been two major natural events in
the Saddle Hill Community Board area over the past few months which the Board
coordinated and provided support for. The first was the severe flooding
which occurred in early June 2015. The flooding affected our area
immensely with roads, drains and streams flooding and compromised homes.
The Board established a recovery centre at the Brighton Surf Life Saving
Clubrooms. We coordinated the distribution of food to residents, ensured
safety and warmth with the provision of the recovery centre, directed traffic,
visited and offered support to affected residents, provided sandbags and
continued with support and help after the incident.
The second event was the Saddle Hill fire
in early October. Due to heavy winds, the fire quickly spread and
compromised homes and safety of residents in Saddle Hill, Fairfield and there
was a concern that if not contained, the fire could have spread over the hill
to the Waldronville/Ocean View and Brighton side. The Board established a
recovery centre in the Fairfield Community Hall and provided support, food and
help for the affected residents.
The Board acknowledges the work undertaken
by Council to upgrade facilities, roads and footpaths in our area and continue
to advocate to have additional works undertaken. These are listed in the
Projects section of the Plan.
Your community is our community.
Scott
Weatherall, Leanne Stenhouse, Peter Gouverneur, Christina McBratney, Keith
McFadyen, Paul Weir and Councillor Conrad Stedman
SADDLE HILL COMMUNITY BOARD
EXECUTIVE SUMMARY OF PRIORITIES FOR 2017/18
The Board has
identified the following priorities that they would like to see considered and
completed during 2017-18. To be
updated
COMMUNITY IMPROVEMENTS
· Saddle Hill Quarrying – Protection of the Skyline and support
of Dunedin City Council attempts at mediation.
· Redevelopment of the Brighton Domain
· Provision of funding to extend the seal on roads
· Completion of footpath and roading improvements – our goal is
to ensure there is a footpath provided on at least one side of each of our
community roads and streets.
· Installation of a Public Toilet at Fairplay Street
· Completion of Walton Park planting and development
· Completion of a cycleway on Morris Road
· Continuation of the Youth Ambassador Award
· Advocacy and support of local clubs, organisations and initiatives
· Continued support for Keep Dunedin Beautiful
FACEBOOK
Have you visited the Saddle Hill Community
Board Facebook page yet? If not please visit the following link, we would
love it to reach as many people in the community as possible.
https://www.facebook.com/SaddleHillCommunityBoard
The page was set up to keep everyone
informed with things happening in the community and provide a way for you to
contact us at any time.
We list upcoming meetings, the venues and
agenda items, relevant goings on including community activities and functions
and things of general interest to our community.
COMPLETED PROJECTS
We sometimes get so caught in upcoming
projects that we loose site of the completed projects so here are a few of
which the Board have played a major part in advocating for, funding and
supporting and are proud to see completed.
These are further highlighted in detail
further into the Community Plan.
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Facebook
This is an ongoing project to support our
community
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SECTION TWO
STRATEGIC FRAMEWORK
Project Updates
The eight key strategies of the Dunedin City Council
The
Dunedin City Council’s vision
Dunedin
is one of the world’s great small cities. We have a thriving economy, a
connected and supportive community and a distinctive built environment. We are
active, safe and healthy, vibrant and creative and sustainable and resilient.
We are a city of learning and we value and protect our natural environment.
The
Strategic Framework to support this vision
To help
direct the city’s limited resources towards achieving this vision, the
Council, along with the community and stakeholders, has been developing a
strategic framework with 8 key priorities for investment, effort and
development. Refer over for a graphic of the framework.
The
Councils 8 key strategies:
◦ The
Social Wellbeing Strategy outlines how council will foster inclusive
communities and quality lifestyles;
◦ The
Economic Development Strategy sets out priorities for increasing jobs,
income and investment;
◦ Te
Ao Tūroa, The Environment Strategy outlines how council aims to
enhance the cities spectacular natural environment
◦ Ara
Toi, The Arts and Culture Strategy sets the direction for further
strengthening arts and culture in Dunedin;
◦ The
Spatial Plan shapes how council would like Dunedin’s places and
spaces to develop;
◦ The
Parks and Recreation Strategy is in the making, but focuses on ensuring
people are active, parks are treasured and facilities meet community needs;
◦ The
Integrated Transport Strategy sets priorities for how the safe and
efficient movement of people and goods will be supported over the next 30
years; and
◦ The
3 Waters Strategic Direction Statement 2010-2060 sets out how we will
ensure the city has safe, reliable and affordable water services;
Through
the Councils Long Term Plan, and within the
parameters of its Financial Strategy, the Council outlines its commitment to
resourcing the activity to deliver the city’s strategic priorities.
Saddle Hill Community Board Projects
The Saddle Hill Community Board recognises
that alignment with the Dunedin City Council Strategies and the Long Term Plan
(LTP) is key to the success of their Community Plan and as such our projects
for 2017 follow the Council’s strategic path and aim to inform the
Council Long Term Plan.
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ARA TOI, THE ARTS AND CULTURE STRATEGY
PROJECTS
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Project
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Issue
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Action/Outcome
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Brighton
Gala Day
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The
organisers would benefit from assistance to ensure the longevity of this
community day
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The
continuation of the Brighton Gala Day
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Youth
Ambassador Award
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Providing
support and encouragement to local youth
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This
award was set up in recognition of the commitment and cost involved for young
people to achieve at a national or international level. They return to
the community to encourage and mentor other young people.
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ECONOMIC DEVELOPMENT STRATEGY
PROJECTS
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Project
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Issue
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Action/Outcome
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Ultrafast
Broadband and free Wifi
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Slow
broadband speeds:
- Residents excluded from engagement
- Major challenge for tourist
operations
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Faster
broadband speeds for Saddle Hill Community Board residents and businesses.
Explore the provision of free Wi-Fi in the community board area
The
Board will work with Dunedin’s Digital Office and Chorus to improve
broadband speeds.
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Local
Business Support
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Providing
support for local businesses – touch base and assist in community
connection
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Enhancing
business awareness and providing greater support
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Brighton
Gala Day
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This
provides significant financial opportunity for local businesses and community
groups
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Greater
profile for local businesses
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ENVIRONMENT STRATEGY
MAJOR PROJECTS
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Project
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Issue
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Action/Outcome
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Saddle Hill Quarry
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The Board does not support any quarrying
on Saddle Hill.
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Minimise/Slow/Stop
Erosion
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Illegal Dumping of Rubbish on Roadside
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Roadside
Rubbish
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Rivers Flooding including
- Taylors Creek
- Otokia Creek
- Kaikorai Valley
Estuary
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Illegal
Dumping
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PARKS AND RECREATION STRATEGY
PROJECTS
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Project
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Issue
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Action/Outcome
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Walton Park
Management Plan
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Under-utilised space
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The Board has worked with the community
and Council to significantly improve Walton Park.
The pump track and the murals on the
toilet block have been completed.
The walking track is still to be
gravelled.
Planting and weed control will be
ongoing.
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Brighton
Domain
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Facility
under-utilised and under developed.
Erosion
issues/challenges
Opportunity
to tidy up i.e. the road and beautify some of the green space.
Playing
field to be usable (improved drainage)
Refer
to the Brighton Domain Management Plan.
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Opportunity
to offer new recreational activities on this space.
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Sunnyvale
Sports Complex
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Facility
being upgraded.
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This
will provide a valuable asset for the area for sporting and other community
events.
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Fairplay Street Reserve
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The Fairplay Street Reserve is widely
used by the community.
The Board would like to see the provision
of toilet facilities be provided to ensure the on-going support for the
playground.
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The playground equipment has been
upgraded.
The Board is continuing to advocate for
the provision of public toilet facilities to be provided at the reserve.
We would like to see the old tennis
courts resurfaced to enable the public to utilise them safely or to establish
a skateboard park on the courts.
The Board will facilitate a community
meeting to discuss the installation of a skate park in Fairfield.
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Fairplay
Street Playground
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Lack
of toilet facility
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Noted that
there is a lack of Council funding available however the Board will continue
to advocate for the provision of toilet facilities at the Fairplay Street
playground.
This
is part of the wider city public toilets programme.
The
Board will continue to submit to the Annual Plan.
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Delta Drive Playground
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Drainage
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The Board have
requested that remedial work be undertaken to address the drainage issues in
the bottom corner.
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SPATIAL PLAN
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Project
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Issue
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Action/Outcome
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Lack
of residential land available
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We
need more re-zoning of rural land to residential on the urban fringe
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Rezoning
of land on the urban fringe.
It is
hoped this will be addressed under the 2GP process
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Affordable
homes for elderly
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There
is a need for improved access to affordable homes for the elderly in Brighton
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More
affordable housing to enable the elderly to remain in their area
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SOCIAL WELLBEING STRATEGY (2013)
MAJOR PROJECTS
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Project
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Issue
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Action/Outcome
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Freedom
Camping
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There
has been an increase in numbers of freedom campers to the area
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More
sites appropriate for freedom camping need to be identified and promoted in
the area – currently being investigated by staff.
It is
noted that this would need a bylaw change.
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An
increase in rubbish along the road side
Increase
access/signage to the one at the Brighton camping ground.
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An
extra disposal site along the Brighton – Taieri Beach Road
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Community
Resilience and Responsiveness
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There
is a need for emergency response plans for the community
The
Board and Civil Defence along with local emergency services will work with
the community to prepare appropriate response plans
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To
have a recognised emergency response plan in place.
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THREE WATERS STRATEGY
PROJECTS
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Project
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Issue
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Action/Outcome
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INTEGRATED TRANSPORT STRATEGY
PROJECTS
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Project
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Issue
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Action/Outcome
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Road
Safety
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Cars
leaving the road at the Scroggs Hill Road and Allanton/Scroggs Hill Road
intersection
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Remedial
work needs to be carried out
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Open
ditches on Brighton Road, Westwood cause safety issues for residents entering
and exiting their property
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Remedial
work with appropriate drainage
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Cycle
and Pedestrian Safety – Morris Road
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The
road isn’t designed for multiple use. Cyclists use Morris Road as
a main route south. The road is also highly utilised by pedestrians,
runners, and dog walkers
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Look
at options for improving cycle and pedestrian safety
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Cycleway
and Pedestrian safety facilities
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There
is a need for improved cycleway and pedestrian safety facilities in the area
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Improved
safety
It is
noted that this also aligns with the social and wellbeing strategy
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Pedestrian
Safety
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The
increased development in Chain Hills has boosted the number of school
children walking on the roadway to catch school buses in Morris Road. In
addition, the road is well used by recreational walkers.
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The
installation of a footpath would provide safer conditions for the residents.
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Pedestrian
Safety
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Installation
of footpaths on the following:
Brighton
Road, Brighton (Kaikorai Estuary to Ocean View)
Brighton
Road, Brighton (Bath Street to end of the residential area)
Morris
Road, Fairfield (Main Road to the barrier LSH)
Queen
St, Brighton (Bath Street to Trecastle St)
Blackhead
Road (Tunnel Beach to the top of Emerson Street)
John
Street, Ocean View (there are open drains on one side of the road, paved on
other. The Board would like a footpath constructed in place of the
drain.
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Installation
of a footpath or approved walking space similar to the Waldronville to Green
Island walkway on at least one side of each of the community roads.
This
will provide safer conditions for walkers which are currently compromised
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Green
Island Bus Interchange
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There
is a need for bike parks and all day parking for park and ride share people.
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Provide
more all day parking and bike parking
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There
is a need for a proper bus shelter for those waiting to change buses
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Provide
bus shelters
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Rural
Road Maintenance
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There
is a need for a scheduled and high level of maintenance
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Improved
rural road conditions
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Rural
Road Resealing Programme
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The
Board advocates and supports the reintroduction of sealing of high use,
challenging roads to maintain that are currently gravelled.
These
include:
Old
Brighton/McMaster Road; Chain Hill Road; Green Island Bush Road; Church Hill
Road; McMeakin Road and Chain Hill Road – Flower Street
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Roads
to be graded as required in the interim then resealing to be provided.
Improved
rural road conditions
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Morris
Road Slippage
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There
is slippage on Morris Road which needs to be addressed
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Road
becoming safe again
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Morris
Road Speed Review
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There
is an issue with speeding drivers on Morris Road which causes safety issues
with cyclists and walkers
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Speed
to be included in the next speed limit review.
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Road
Safety
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The
Abbotsford/Sunnyvale off-ramp from the Southern Motorway is unsatisfactory.
It compromises safety of motorists
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SECTION THREE
Civil Defence
COMMUNITY BOARD FUNCTIONS FOR CIVIL DEFENCE
AND ADVERSE CLIMATIC EVENTS
INTRODUCTION
The Dunedin City Council has a statutory
role under the Civil Defence Emergency Management Act to provide for civil
defence emergency management within its district.
As part of this whole-of-council function, the
Saddle Hill Community Board has responsibility for the interface between
its community and civil defence emergency management. This role is
supported by authorisations and delegations in the Dunedin City Civil Defence
Emergency Management Plan.
RISK
An analysis of the risks to the Saddle Hill
community is in the attached table, which the Community Board reviews annually
to include any changes to the risk information it becomes aware of.
Further information on hazards is contained
in the Dunedin City Civil Defence Emergency Management Plan, which can be
viewed on the Dunedin City Council web site.
Detailed risk information about specific
properties should be obtained by purchasing a Land Information Memorandum from
the Dunedin City Council.
REDUCTION OF VULNERABILITY
The Community Board will take account of
community risk as a factor when making submissions on the priorities for
Council work programmes in its area.
Each year, the Community Board will
consider opportunities for public meetings or other activities to promote
awareness of and preparedness for emergency events in its area.
The Community Board supports and encourages
the formation of Neighbourhood Support Groups in its area to increase the
cohesion and resilience of communities.
READINESS
The Community Board, in conjunction with local
representatives of emergency and health services will undertake a programme of
civil defence emergency management planning and training during each triennium
to ensure that all members are aware of and have the knowledge to undertake
their emergency role.
The Community Board will maintain a contact
list to enable members to communicate with each other and with the Dunedin City
Civil Defence Emergency Management Emergency Operations Centre in the
development of and during an emergency event.
The Board will maintain a list of local
personnel and resources that may be useful in its emergency response
activities. This list is reviewed at least annually.
RESPONSE
If members of the Board become aware of a
developing situation, they will communicate among themselves and with local
emergency agencies to ascertain the extent and gravity of the situation.
For ‘routine’ emergency events
affecting the Board’s area, the Board will agree what action it wishes to
take to support affected people.
For events of a more serious nature, the
Board will advise the Civil Defence Emergency Management Duty Officer on the
24-hour duty contact number.
Civil defence emergency management
notification of developing emergency events that may impact on the Community
Board’s area or requests for the Community Board to activate will be
passed by the Dunedin City Emergency Operations Centre to a member of the
Board, who will use the Board’s contact list to advise other members.
In a self-evident emergency event where
communications may be disrupted, the Board will activate without notification
and establish communication with the Dunedin City Emergency Operations Centre
through the civil defence emergency management VHF radio network.
In an emergency event when civil defence
emergency management has an active role (whether a state of emergency has been
declared or not), the Community Board, in conjunction with local
representatives of emergency and health services, will be responsible for:
§ Assessing
and advising on the situation and community needs within its area
§ Liaising
with the Community Assessment Group at the Dunedin City Emergency Operations
Centre
§ Co-ordinating
and supporting community response initiatives
§ Requesting
the appropriate authority and/or resources through the Emergency Operations
Centre to assist in resolving community issues.
The Community Board will base its
operational functions at the Brighton Surf Life Saving Club and Community
Facility, Brighton which has back-up civil defence emergency management VHF
radio communication and basic emergency operational equipment.
Alternate operational locations may be
located at the Island Park Golf Club and the Fairfield Hall
Some board members may need to be located
in different parts of the Board’s area for operational purposes but will
continue to co-ordinate all information and actions through the primary
operating location.
RECOVERY
Following the termination of the emergency
response phase of an event, the Community Board will assess and advise the
Dunedin City Recovery Manager of any recovery needs for its area. This
may include any on-going needs of people and priorities for reinstatement of
infrastructure and community facilities.
MONITORING AND EVALUATION
The Board will review its own actions in
promoting civil defence emergency management preparedness annually.
Training and exercises will inform the
board of its current capability to carry out its civil defence emergency
management role.
Following any exercise or emergency event
the Board will carry out a debrief of its actions to determine what, if any,
changes in procedures, training or resources may be indicated.
COMMUNITY RESPONSE PLAN
A plan for the Brighton area was finalised
in September 2015 with plans for other local communities to follow.
Saddle Hill / Brighton Hazard Analysis
|
Event
|
Likelihood
|
Consequences
|
Duration / Recovery time
|
|
Flooding
(local creeks)
|
Regular
|
Inundation
of localised properties, Brighton camping ground
Damage
to roads / bridges
|
Hours
/ Days
|
|
Extreme
winds
(Severe gale / tornado)
|
Frequent
|
Property
damage
Roads
blocked by fallen trees
Risk
of injury from flying materials
Increased
risk/consequences of fire
Disruption
to utilities:
Electricity
Communications
|
Hours
/ Weeks
|
|
Rural/urban
interface fire
|
Probable
|
Property
losses
Disruption
to recreational uses
Disruption
to utilities:
Electricity
Communications
|
Days /
Months
|
|
Landslide
|
Probable
|
Property
losses
Roads
closed
Environmental
damage
|
Days /
Months
|
|
Tsunami
inundation
|
Possible
|
Property
damage and local road disruption
Brighton/Taieri Mouth Road
Brighton township
Ocean View
Foreshore
hazard – all beaches and estuaries
Coastal
change
|
Hours
/
Days - months
|
|
Storm
surge
|
Probable
|
Property
damage and local road disruption
Brighton/Taieri Mouth Road
Brighton township
Ocean View
|
Days /
Days
|
|
Storm
surge
|
Inevitable
|
Coastal
erosion
|
Hours
/ Days/ Months
|
|
Mine
collapse (old mines)
|
Probable
|
Property
damage
|
Hours
/ months
|
|
Major
transportation accident; road, sea, air
(Passing
ships and proximity to airports significant factor)
|
Frequent
|
Mass
casualties possible
Retrieval
difficulties (access)
Logistics
difficulties
Environmental
damage
|
Days /
Weeks
|
Whole of City Hazard Analysis
|
Event
|
Likelihood
|
Consequences
|
Duration / Recovery time
|
|
Earthquake
– Alpine fault M8
|
Probable
|
Damage
to internal items
Damage
to susceptible buildings
Need
to provide support beyond City
Areas
of enhanced shaking and liquefaction
Death
/ injury
|
Weeks
/ Months
|
|
Earthquake
– local M7
|
Possible
|
Damage
to many buildings
Destruction
of some buildings
Areas
of enhanced shaking and liquefaction
Death
/ injury
Influx
of resources
Landslides
Disruption
to roads
Disruption
to utilities:
3 waters networks
Electricity
Communications
Ongoing
aftershocks
|
Years
/ Years
|
|
Pandemic
|
Probable
|
Business
disruption including essential services
Health
system overloaded
Deaths
|
Months
/ Months
|
|
Localised
intense weather – Hail / heavy downpour
|
Frequent
|
Inundation
of property
Disruption
to roads
|
Hours
/ Days
|
|
Utility
failure
|
Random
|
Loss
of service in failure area
Potential
impact on other utility services
|
Hours-days/hours-months
|
|
Agricultural
outbreak
|
Possible
|
Movement
restrictions
Public
health risk
Psychological
impact on rural communities
Economic
impacts
|
Months
/ Years
|
|
Coastal
erosion
|
Probable
|
Loss
of individual properties
Local
road damage
|
|
|
Sea
Level Rise
|
Possible
|
Slow
onset
Planning
solutions
|
Decades
/ Decades
|
SECTION FOUR
Funding Applications
Submissions
Submission Form To Speak To
The Saddle Hill Community
Board
Have your say
Members of the
community are invited to make a written submission or comment on the Community
Plan or any points of interest in the community at any time. You may have
a view on our current identified priorities, require our assistance to progress
an issue with the Dunedin City Council or wish to speak to the Board on any
topic.
The Board is very
keen to receive your comments on an on-going basis, and invites you to speak to
your submission at any Board meeting.
Please clearly
state the issue, the suggestion you would like the Community Board to consider,
or the specific action you would like to be taken.
Forward to:
The Chairperson
Saddle Hill Community Board
c/- Dunedin City Council
PO Box 5045
·
DUNEDIN 9058
Or email: Lynne.Adamson@dcc.govt.nz
Please indicate if you would like to speak to your
submission at the next available Community Board meeting:
q Yes, I would like
to speak at a Board meeting.
q No, I do not wish
to speak at a Board meeting.
A Board meeting occurs every six weeks (except around
Christmas/New Year) and you will receive a response to your submission within
the period of a meeting round.
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
[PLEASE USE ADDITIONAL SPACE IF REQUIRED]
GUIDELINES FOR ALLOCATIONS FROM THE
BOARD’S DISCRETIONARY FUND
Each of Dunedin’s six community boards has a
discretionary fund of $10,000 per annum, funded from the general rate.
The Saddle Hill Community Board will make allocations
from its fund based on the priorities set in its Community Plan, and may make
allocations in accordance with the following criteria:
Category A: Community Initiated Projects
A pool of $5,000 p.a. will be available for
community initiated projects.[1]
Non profit making groups and/or organisations wishing to apply for funds from
Category A will be required to complete the Application for Funding from the
Saddle Hill Community Board form. Applications must be lodged no less
than one calendar month before the community board meeting at which it is to be
considered.
·
Category B: Board Initiated Projects
A pool of $3,000 p.a. will be available for
Board initiated community projects. Some previous examples of such
projects are allocations which were made to the Fairfield Beautification
Project and the Kaikorai Estuary – Installation of Post and Chain
Project. The Board will make allocations under Category B as the need
arises.
Category C: Board Activities
A pool of $2000 p.a. will be available for
Board related activities, which may include such items as attendance at
conferences or training workshops, advertising and communication, producing
newsletters, undertaking community surveys/questionnaires, and hosting
functions. The Board will make allocations under Category C as the need
arises.
Note:
All allocations from the discretionary fund will be
supported by a resolution passed at a formal meeting of the Board.
The funding must be used within one year of
the grant application or it must be returned to the Board unless you have
provided a report and request for an extension of time.
There is a requirement to report back on
the funding grant.
Application for Funding from the
Saddle Hill Community Board
Date: _________________________
Name
of Group Applying for Funds:_____________________________________
Contact
person:____________________ Position Held:_____________________
Phone
Number: _________________Email:____________________________
Address:__________________________________________________________
_______________________________________________
Post Code ____________
***
Please note: the above fields are compulsory
If
the person responsible for the project differs from the contact, please provide
details including name, contact phone number and email address.
Details
of the project you are seeking funding for:_________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
Please attach any additional information including
any quotations which may be useful in explaining the project. Clubs
and other groups should include a copy of their last financial statement with
their application.
Amount sought from the Saddle
Hill Community
Board:
$______________
Total cost of
project: $_____________
Amount already raised: $__________
How will the rest of
the project cost be funded including any funding sought from any other Dunedin
City Council source?
__________________________________________________________________________
Project completion
date: __________________________________________________
The funding must be used within one year
of the grant application or it must be returned to the Board unless you have
provided a report and request for an extension of time.
Is the project
a one-off /annual/ biennial /other event? If other, please detail:
__________________________________________________________________
__________________________________________________________________
Detail the benefits
to your organisation and/or the wider community which will result from this
project:
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
Has
your group made an application to the Board for funding support within the last
five years? Yes □ No
□
If
yes, how much was granted, and what was that money used for?___________
_______________________________________________________________
_______________________________________________________________
All
approved funding is subject to the following:
The
organisation/group must report back to the Board within six months of the
project completion or six monthly until the project is completed.
Do
you agree to provide a report back on the project should you have funding
approved: Yes □ No
□
You may
either use the form attached or provide your own written report, however it must
include the points covered on the form.
**
Any funds approved MUST be paid directly into the organisation's bank
account, please supply a copy of the bank account name and number separately.**
· Applicants are encouraged to
attend the Community Board meeting to speak to their application and answer any
questions the Board may have.
· Applications will be considered
on their own merits.
If you
would like to attend a Board meeting to speak to your application, please
contact a Governance Support Officer on 474-4000
The
application form is also available on www.dunedin.govt.nz and should be returned to Governance Support, Dunedin City Council, P O
Box 5045, Dunedin 9058 or governance.support@dcc.govt.nz
Please contact
either Scott Weatherall (Chairperson) or one of the other Community Board
members with any queries you may have.
|
Saddle Hill Community Board
17 November 2016
|
|
REPORT BACK ON FUNDING
RECEIVED FROM
THE SADDLE HILL COMMUNITY BOARD
Date: ________________
Name of Group/Organisation: _________________________________________
Contact Details - Name: _________________________________________
Phone: __________________
Email: _________________________________
Date and amount of Funding Received: ___________________________________
Date the project was completed: ___________________________________
If not completed, please explain reasons and/or when it will be
completed:
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Update on the
Project: _______________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Failure to
complete this form may limit your group from applying for funds in the
future.
Please return
to:
Governance Support
Saddle Hill Community Board
Dunedin City Council
PO Box 5045
Moray Place
Dunedin 9058
Or email: governance.support@dcc.govt.nz
FUNDING
GRANTED BY SADDLE HILL COMMUNITY BOARD IN 2015/16:
|
Organisation/Person
|
Project
|
Amount Granted
|
|
Fairfield
School
|
Repainting
of the Fairfield Community Pool
|
$2,000.00
|
|
Lions
Club of Green Island
|
Hi Vis
Vests
|
$1,000.00
|
|
Big
Rock Primary School
|
Upgrade
the school pool filtration system, changing rooms, showers and toilets
|
$2,000.00
|
|
Madeline
Guthrie
|
Youth
Ambassador Award
|
$1,000.00
|
|
Leanne
Stenhouse
|
Reimbursement
for Cuppa and Conversation Morning Teas
|
$47.63
|
|
Brighton
Ocean View Family Playgroup
|
Funding
for Toy Purchase
|
$505.66
|
|
Riding
for the Disabled Dunedin
|
Central
Manure Area
|
$2,000.00
|
|
Peter
Kenyon Workshop
|
Board
Attendance
|
$130.43
|
|
Green
Island Lions Club
|
BBQ
for Walton Park Open Day
|
$500.00
|
|
Leanne
Stenhouse
|
Advertising
and food - Community morning tea
|
$47.60
|
|
Leanne
Stenhouse
|
Reimbursement
for Cuppa and Conversation Morning Teas
|
$13.99
|
|
DCC
Printing
|
Printing
flyers for Fairfield Community Meeting
|
$65.00
|
|
DCC
Parks and Recreation
|
Costs
towards the purchase of materials for painting mural at Walton Park
|
$690.00
|
|
Total
funding grants for 2015/16
|
$10,000.31
|
SADDLE HILL COMMUNITY
BOARD
SUBMISSION TO THE
DUNEDIN CITY COUNCIL
DRAFT ANNUAL PLAN
2016-17
·
The Saddle Hill Community Board has submitted
the following list of priorities and projects for consideration and inclusion
into the Council's Annual Planning process.
·
·
The Board has reviewed planning arrangements and
have identified a few areas we would like to see completed and considered
during this financial year. We note that some of these have been
submitted on before but as they have not yet been completed, the Board wishes
to re-emphasis their view that the work needs to be started/upgraded or
completed.
·
Cycleways
·
The Board continues to advocate for the creation
of cycleways in our area. The Southern Scenic Route along the coast line
is extremely popular as is Morris Road in Fairfield and we would like to see
these included in future plans.
·
·
It should be noted that Morris Road, while
popular and one of the few routes between Dunedin City, Mosgiel and the south,
does not currently have a level of infrastructure to support cycle safety.
We would encourage any improvement that increases safe access for both
pedestrians and cyclists.
·
·
Coastal Erosion
·
·
The Board is very concerned with the coastal
erosion in their area and would like Council to provide information on how they
plan to address this increasing concern.
·
Saddle Hill
·
·
We appreciate and support all efforts by Council
to ensure quarrying of Saddle Hill does not affect the ridgeline.
·
·
Saddle Hill is an important landmark of our
community, dating back to Captain Cook days, and the Board does not support any
quarrying on Saddle Hill. We will continue to advocate for this this
activity ceased immediately.
·
Brighton Domain
·
The Board acknowledges the recent work carried
out by the Parks Department at the Brighton Domain.
·
·
The provisional work carried out on the field
seems to be effective – further work now needs to be carried out with
some urgency on the "ponding areas" around the field to ensure that
this playing surface is available to use to its maximum during the winter sport
season.
·
·
A long term goal to see the driveway and the car
park areas sealed within the next 5 years would be a positive way to move
forward with this fantastic recreational reserve.
·
·
We would also ask to have some significant
evaluation and assessment to be carried out to improve the erosion of the banks
predominately at the Northern end and the east side (facing the sea) with some
urgency as some bank areas are now becoming significantly unstable posing an
immediate risk to the public.
Footpath construction and curbing
·
The Board has a goal to ensure that a footpath
is provided on at least one side of each of our community roads and
streets.
·
·
The roads that immediately require attention
which we would like to see funding provided for are:
· Brighton Road from Kaikorai Estuary to Ocean View
· Brighton Road from Bath Street to the end of the residential area
· Queen Street from Bath Street to Trecastle Street, Brighton
· Morris Road, Fairfield from the Main Road to the barrier
·
·
·
Seal Extensions
·
·
The Board understands that the seal extension
programme has been suspended and is due to be reinstated in 2016. We
strongly advocate for this funding to be reinstated and at the very least would
like a commitment that the roads would be maintained in the current condition,
with a greater provision on basic maintenance like dust compression and grading
as required.
·
·
We have identified sections of McMaster, Chain
Hill, Green Island Bush Roads, Flower Street and Church Hill and McMeakin Roads
as needing to be sealed.
·
·
Road Safety
·
·
The Board would like to see some additional
focus placed on identified Road Safety concerns that the Board has brought to
the Transportations awareness – we ask that remedial work is carried out
as follows:
·
· Scroggs Hill Road bend closest to Allanton-Scroggs Hill Road
· Westwood – the open ditches be covered in and appropriate
drainage options sorted
· Brighton Road intersection (known as the Commercial Corner) –
provisional plans were offered to the Community Board but we have requested
further work and funding to be looked at with provision of a roundabout at this
intersection to improve traffic flow and safety.
Fairplay Street Reserve
·
The Fairplay Street Reserve is extremely popular
and widely used by the community. The Board is thankful for the upgrade
of the playground which has ensured this reserve has become more popular in the
community.
·
·
However it lacks toilet facilities and we
continue to advocate for toilet facilities to be provided.
·
·
The Board would also like to see the tennis
court area resurfaced to enable the public to utilise them safely or to have a
skateboard park established on the courts.
·
·
·
Conclusion
·
·
The Board has worked extremely hard during the
past year and appreciate the support and help of Council staff and elected
officials.
·
·
We have appreciated the support with projects
such as the Walton Park upgrade and look forward to the completion of the project.
·
·
We would like to see some of our priorities
completed this year and look forward to working with you on these projects.
·
·
·
·
Yours sincerely
·
·
Scott
Weatherall Pamela
Jemmett
·
Scott Weatherall Pamela
Jemmett
·
CHAIRMAN DEPUTY
CHAIRPERSON
SADDLE HILL COMMUNITY
BOARD
SUBMISSION TO THE
DUNEDIN CITY COUNCIL
ANNUAL PLAN 2016-17
·
The Saddle Hill
Community Board wishes to submit its priorities and projects for consideration
and inclusion into the Council's Annual Planning process. The Board has
reviewed its planning arrangements and has identified a few areas it would like
to see completed and considered during this term.
·
|
Saddle Hill
·
·
We appreciate and
support all efforts by Council to ensure quarrying of Saddle Hill does not
affect the ridgeline.
·
·
Saddle Hill is an
important landmark of our community, dating back to Captain Cook days, and
the Board does not support any quarrying on Saddle Hill. We will
continue to advocate having this activity ceased immediately.
|
|
|
Road Safety
The Board would
like to see some additional focus placed on identified Road Safety concerns
that the Board has brought to Transportation's awareness – we ask that
remedial work is carried out on the Scroggs Hill Road bend closest to
Allanton-Scroggs Hill Road, the open ditches at Westwood (and Ocean View) to
be covered in and appropriate drainage options sought, and the intersection
on Brighton Road best known as the Commercial Corner, provisional plans were
offered to the Community Board but we have asked for more work and funding to
be looked at with provision to improve traffic flow and safety.
|
|
|
Footpath
construction and curbing
The Board
continues to strive for safe pedestrian and cycleway accessways throughout
all our communities.
The roads that
immediately require attention which we would like to see funding provided for
are: Brighton Road from Kaikorai Estuary to Ocean View, Brighton Road
from Bath Street to the end of the residential area of Brighton, Queen Street
from Bath Street to Trecastle Street, and Morris Road, Fairfield from the
Main Road to the barrier.
|
 
|
|
·
·
Walton Park
Recreational Reserve
·
·
We are now so close
to this project being complete: it's looking amazing and we are extremely
appreciative of Council's and the Community's support to date.
·
·
We would just love
for the finishing touches to be added; the two remaining multi-purpose tracks
to be gravelled and the native planting programme to be completed over the
next year or so.
|
|
|
·
·
Rural Road Seal
Extension Programme and Maintenance
·
·
The Board is of the
understanding that the Seal Extension Programme has been “on
hold” for some time and is due to be reinstated in 2016.
·
·
We strongly advocate
for this funding to be reinstated and at the very least would like a
commitment that the roads would be maintained in the satisfactory and safe
condition, with a greater provision for basic maintenance like dust
suppression and grading as required.
·
We have
identified sections of McMaster, Chain Hills and Green Island Bush Roads,
Flower Street, Church Hill and McMeakin Roads as needing to be sealed.
|
|
|
Cycleways
The Board continues
to advocate for cycleways in the Board area and submitted to the Dunedin City
Transport Strategy to request that cycleways were incorporated in the
strategy.
With immediate
request we ask that if the Council is serious about improving the linkage
from Mosgiel to the city for cyclists that safer cycleways are prioritised on
Morris Road (the link between Mosgiel and the City) and also the Southern
Scenic Route along the coastline, which is extremely popular.
|
|
|
Fairplay
Street Reserve
The Fairplay
Street Reserve is extremely popular and widely used by the community.
The Board is thankful for the upgrade of the playground a couple of years ago
which has ensured this reserve has become more popular in the
community.
However it lacks
toilet facilities and we continue to advocate for toilet facilities to be
provided. There is only one other public toilet in Fairfield which is
located at Walton Park.
The Board would
also like to see the tennis court area upgraded for more multipurpose recreation
use.
|
|
|
Coastal
Erosion
Along the
Southern Coastal strip we are seeing several areas of the roading
infrastructure that will require intervention in the coming months.
Additional are other areas that will need intervention in the short to medium
term: the Brighton Domain, the Ocean View sea dune infrastructure through to
the Beachlands Speedway Reserve all are showing signs of heavy seas and
coastal erosion.
We acknowledge
that the Council has committed $75,000 for a specialist report looking at
this but we are asking that the Council start preparing finances and
strategies to counteract the effect of what we are seeing.
|
|
·
·
Conclusion
·
·
The Board has worked
extremely hard during this term of Council and appreciates the work of Council
staff and elected officials.
·
·
We have appreciated the
support with projects such as the Brighton Domain, Freedom Camping and the
Walton Park upgrade and look forward to the completion of this project very
soon.
·
·
We would like to see
some of our priorities completed this year and look forward to working with you
on these projects.
·
·
·
·
Yours sincerely
·
·
Scott
Weatherall Pamela
Jemmett
·
Scott Weatherall Pamela
Jemmett
·
CHAIRMAN DEPUTY
CHAIRPERSON
