Strath Taieri Community Board

MINUTES

Unconfirmed minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 10 November 2016, commencing at 5.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson
Members	Bevan Dowling	Cr Christine Garey
	David Frew
	Jacinta Stevenson

IN ATTENDANCE

Kristy Rusher (Manager Civic and Legal) and Richard Saunders (Group Manager Transport)

Governance Support Officer      Kristy Rusher

1       Public Forum

Patricia Browne spoke to the Board regarding a matter before the District Court. 

2       Apologies

Moved (David Frew/Jacinta Stevenson): that the Board:

Accepts the apologies from Norma Emerson and Joan Wilson.

Motion carried

3       Confirmation of agenda

Moved (Bevan Dowling/Christine Garey): that the Board Confirms the agenda noting that item 11 – Acknowledgement of Retiring Members had been withdrawn, as it had been dealt with at the previous meeting.    There was a general discussion about setting a date and venue for recognition of retiring members' service.  It was noted that arrangements should be confirmed at the Board's next meeting. Motion carried (STCB/2016/026)

4       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 27 October 2016
	Moved (Bevan Dowling/Christine Garey): that the Board Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 27 October 2016 as a correct record. Motion carried (STCB/2016/027

Part A Reports

5       Declaration of Interest
	Members were reminded of the need to recognise and declare interests and to manage any conflicts between those interests and their role as an elected representative.
	Moved (David Frew/Barry Williams): that the Board a)     Notes the Interests Register attached as Attachment A. Motion carried (STCB/2016/028)

7       Transportation Group Update
	The Group Manager Transport was attendance to provide an update on matters of interest and respond to questions.  Mr Saunders also introduced Anthony van de Water, Area Manager – Lower South Island for Downers and advised that he manages the new maintenance contract that applies to the Strath Taieri area.

8       Draft Community Plan 2017/18
	A discussion took place on the draft community plan for 2017/18 with a number of amendments being made.
	Moved (Jacinta Stevenson/Bevan Dowling): that the Board a)     Adopts the updated Strath Taieri Community Board 2017/18 Community Plan. b)     Holds a workshop to discuss the 2017/18 Community Plan. c)     Notes that a workshop to consider the grants application criteria and an updated community plan template is to be held. Motion carried (STCB/2016/029)

9       2017 Meeting Schedule
	A report from Civic and Legal appended a proposed schedule for meetings for 2017 for consideration.
	Moved (Member Bevan Dowling/Member Jacinta Stevenson): that the Board a) Adopts the schedule of meetings for 2017, adding a meeting date for 7 July 2017, noting that Council is yet to confirm its meeting schedule. b) Notes that the venue for the meeting of 7 July 2017 is to be set at a future board meeting. Motion carried (STCB/2016/030)

10     Governance Support Officer's Report
	A report from Civic and Legal updated the Board on activities relevant to the Board area including: a)     Project Fund b)     Keep Dunedin Beautiful c)     Action list
	Moved (David Frew/Barry Williams): that the Board a)     Notes the Governance Support Officer's Report. b)     Appoints Jacinta Stevenson to the Keep Dunedin Beautiful Committee, with other members to attend by rotation. c)     Amends the Action List as appropriate. Motion carried (STCB/2016/031)

12     Chairperson's Report
	The Chairperson provided an update on matters of interest including: · The provision of doggy bags in the Middlemarch area · The state of Harfield Road · That the macrocarpa at the Railway yard need to be topped · The cemetery plan for plantings on the paupers' graves · Comment regarding the frequency of lawn mowing · Update the emergency contact list to be provided to the Police

13     Council Activities
	The Councillor provided an update on matters of interest including the recent training day for Community Board members hosted by Local Government New Zealand and the pole replacement programmes for areas within the Aurora Network.

14     Notification of Agenda Items for Consideration by the Chair
	There were no items notified.

The meeting concluded at 6.55 pm.

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CHAIRPERSON