Notice of Meeting:

I hereby give notice that an ordinary meeting of the Dunedin City Council will be held on:

 

Date:                             Tuesday 6 December 2016

Time:                            1.00 pm

Venue:                          Council Chamber, Municipal Chambers, The Octagon, Dunedin

 

Sue Bidrose

Chief Executive Officer

 

Council

PUBLIC AGENDA

 

MEMBERSHIP

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Senior Officer                               Sue Bidrose, Chief Executive Officer

 

Governance Support Officer      Pam Jordan

 

 

 

Pam Jordan

Governance Support Officer

 

 

Telephone: 03 477 4000

Pam.Jordan@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Council

6 December 2016

 

 

 

ITEM TABLE OF CONTENTS                                                                   PAGE

 

1        Opening                                                                                                   4

2        Public Forum                                                                                             4

2.1   Council's Decision to Oppose Drilling off Otago Coast                                 4

2.2   Aramoana Pilots' Wharf Restoration                                                       4

3        Apologies                                                                                                  4

4        Confirmation of Agenda                                                                              4

5        Declaration of Interest                                                                                5

6        Confirmation of Minutes                                                                             11

6.1   Ordinary Council meeting - 15 November 2016                                       11   

Minutes of Community Boards

7          Waikouaiti Coast Community Board - 26 October 2016                                     19

8        Waikouaiti Coast Community Board - 9 November 2016                                   24

9        Otago Peninsula Community Board - 27 October 2016                                     31

10      Otago Peninsula Community Board - 10 November 2016                                  36

11      Strath Taieri Community Board - 27 October 2016                                          44

12      Strath Taieri Community Board - 10 November 2016                                       49

13      Mosgiel-Taieri Community Board - 26 October 2016                                        54

14      Mosgiel-Taieri Community Board - 22 November 2016                                     59

15      West Harbour Community Board - 26 October 2016                                        66

16      West Harbour Community Board - 16 November 2016                                     72

17      Saddle Hill Community Board - 27 October 2016                                             80

18      Saddle Hill Community Board - 17 November 2016                                          85

Reports

19        Temporary Alcohol Restriction for Orientation 2017                                         92

20      Appeal to Environment Court on Otago Regional Council Regional Policy Statement 105

21      Cosy Homes Charitable Trust Otago Funding Update                                      154

22      Funding Cosy Homes from the Consumer Electricity Fund                               186

23      Re-Thinking Public Art in Dunedin                                                               192

24      Financial Result - Period Ended 31 October 2016                                           199

25      Waipori Fund - September 2016 Quarter                                                     219

26      Appointment of Members to the Otago Museum Trust Board                           225

27      Appointments to Outside Organisations                                                        227

28      Meeting Schedule for 2017                                                                       231

29      Warrant Cards 2015/16                                                                            236               

Resolution to Exclude the Public                                                                           243

 

 


Council

6 December 2016

 

 

1     Opening

Very Reverend Dr Trevor James, Dean, St Paul's Cathedral, will open the meeting with a prayer.

2     Public Forum

2.1  Council's Decision to Oppose Drilling off Otago Coast

Peter Foster wishes to address the meeting concerning the Council's decision to oppose any drilling off the Otago Coast.

2.2  Aramoana Pilots' Wharf Restoration

John Davis, Andrew Noone and Tracey Densem, Aramoana Pilots' Wharf Restoration Trust, wish to address the meeting concerning the Pilots' Wharf Restoration Project.

3     Apologies

At the close of the agenda no apologies had been received.

4     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Council

6 December 2016

 

 

 

Declaration of Interest

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY  

1      Members are reminded of the need to recognise and declare interests and to manage any conflicts between those interests and their role as an elected representative.

2      Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

RECOMMENDATIONS

That the Council:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

 

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

Kristy Rusher - Manager Civic and Legal 

Attachments

 

Title

Page

a

Elected Members' Register of Interest

7

  



Council

6 December 2016

 

 


Council

6 December 2016

 

 


Council

6 December 2016

 

 


Council

6 December 2016

 

 


Council

6 December 2016

 

 

Confirmation of Minutes

Ordinary Council meeting - 15 November 2016

 

 

RECOMMENDATIONS

That the Council:

Confirms the minutes of the Ordinary Council meeting held on 15 November 2016 as a correct record.

 

 

 

Attachments

 

Title

Page

a

Minutes of Ordinary Council meeting  held on 15 November 2016

12

 

 



 

Council

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 15 November 2016, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Simon Pickford (General Manager Community Services), Kristy Rusher (Manager Civic and Legal), Nicola Pinfold (Group Manager Community and Planning), Maria Ioannou (Corporate Policy Manager), Kevin Taylor (Property Manager) and Andrea Jones (Communications Team Leader).

 

Governance Support Officer      Pam Jordan

 

 

1       Opening

The meeting opened with a prayer from Father Michael Dooley, Green Island and Mosgiel Catholic Parish.

2       Public Forum

2.1    Petroleum Block Offer 2017

 

Brooke Cox and Claudia Palmer of Oil Free Otago addressed the meeting concerning the Petroleum Block Offer 2017.  Ms Cox congratulated Councillors on their election and hoped they would support Oil Free Otago.  She commented that the public could not formally participate in the process so people were relying on local body representatives to be the voices of reason and take a strong stance against the Block Offer.  She then summarised Oil Free Otago's position.

Claudia Palmer added additional comments before both Ms Cox and Ms Palmer responded to questions from Councillors.

 

2.2    Petroleum Block Offer 2017

 

Charlie Montague of 350 Dunedin addressed the meeting concerning the Petroleum Block Offer 2017.  She was concerned about possible adverse effects of decisions that had the potential to impact on beaches and asked for a ban on deep sea drilling.  Ms Montague advocated the use of renewable energy and noted that gas was a fossil fuel and contributing to climate change.  The consequences of oil drilling would not benefit the majority, and any clean-ups and impacts on the tourist industry would be borne by the community.

 

2.3    Petroleum Block Offer 2017

 

Donna Peacock and Sister Noreen McGrath, members of the Dunedin Catholic Community, addressed the meeting concerning the 2017 Block Offer with reference to Laudato Si' – Care for our Common Home.  They tabled a submission based on Pope Francis' call for all peoples of the earth to come together to protect the gift of creation, our sister Earth, and our common home.  They also thanked the Council for its commitment to withdraw all investments from fossil fuels, armaments and other harmful commodities.

It was noted that New Zealand had ratified the Paris Climate Agreement, which meant that an action plan was needed to secure all targets by 2030 and zero emissions by 2050.  This meant no fossil fuels or oil and gas exploration.  The speakers commented on the benefits of new technology available the need for intergenerational justice, and urged the Council to oppose the 2017 Block Offer.

 

2.4    Aurora/Delta

 

Lyndon Weggery addressed the meeting concerning the Aurora/Delta notice of motion.  He tabled a submission outlining the concerns of Dunedin residents and ratepayers about the condition of the local power supply network.  In addition to the Condition Zero and Condition One power poles raised in the media in recent weeks, Mr Weggery also drew attention to other aspects of Aurora's Asset Management Plan, extracts from which were appended to the submission, including the age of substation buildings, 33V gas filled cables, natural disaster risks, lack of investment in the LV network, and assets approaching the end of their design life.

 

Cr Rachel Elder declared an interest in the following matter and withdrew from the meeting at 1.46 pm.

2.5    High Street Cohousing Project

 

Catherine Spencer and Frances Ross of Urban Cohousing Otepoti Ltd addressed the meeting concerning the High Street Cohousing Project.  The group was committed to having cohousing as a part of the neighbourhood.  They had been in discussions with the Council for over 12 months.  A Council commitment was now needed as units needed to be spoken for before the bank would advance a loan. 

Several matters mentioned in the report were addressed.  The group was also suggesting that the Council might like to consider purchasing a five-bedroom unit for the purposes of refugee resettlement as they considered that the cohousing unit would be ideal for integration to a new country and lifestyle.  It was hoped that this would be an exciting and innovative development and would address social housing needs.

Ms Spencer and Ms Ross also responded to questions from Councillors.

 

Cr Rachel Elder returned to the meeting at 2.06 pm.

 

3       Apologies

There were no apologies.

 

4       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

 

That the Council:

 

Confirms the agenda without addition or alteration.

 

Motion carried (CNL/2016/156)

 

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Elder advised that she had an interest in Item 8: Potential Investment in the High Street Cohousing Project, and would withdraw from the item.

6       Confirmation of Minutes

6.1    INAUGURAL Council meeting - 25 October 2016

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

 

That the Council:

 

Confirms the minutes of the Inaugural Council meeting held on 25 October 2016 as a correct record.

 

There was discussion on the Code of Conduct item.

 

 Motion carried (CNL/2016/157) Cr Vandervis recorded his vote against.

Reports

7       Block Offer 2017 Submission

 

A report from Community and Planning appended the Dunedin City Council's draft submission to New Zealand Petroleum and Mineral's Block Offer 2017.

It provided a background to the Block Offer process, details of Block Offer 2017 and a summary of the draft submission's content.  The Council decision revolved around whether to submit or not, and whether to align the submission with a resolution of the Council in November 2015 to call on the New Zealand Government to place a moratorium on offshore oil and gas exploration and extraction in New Zealand waters.

 

 

Staff responded to questions from Councillors.

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

 

That the Council:

 

 

a)     Approves the draft submission to New Zealand Petroleum and Minerals on Block Offer 2017 with the addition:

 

"1.2. In line with its existing policy, Council submits that all applications to Block Offer 2017 are declined."

 

During the course of debate, it was agreed by the Council that the following amendments should also be included in the submission:

 

"5.6 The Dunedin City Council suggests the Government put in place a disaster management plan to include:"

 

To be changed to:

 

"5.6 The Dunedin City Council suggests the Government put in place a marine oil spill disaster management plan to include:"

 

Cr Lee Vandervis left the meeting at 3.01 pm during the course of discussion.

 

Division

Voting was carried out by division.

 

For:          Crs David Benson-Pope, Christine Garey, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Kate Wilson and Mayor Dave Cull. (9).

Against:     Crs Doug Hall, Mike Lord, Conrad Stedman and Andrew Whiley (4).

Abstention: Cr Rachel Elder (1).

 

The division was declared CARRIED by 9 votes to 4.

 

Motion carried (CNL/2016/158)

 

Cr Rachel Elder declared an interest in the matter and withdrew from the meeting at 3.09 pm.

 

8       Potential investment in the High Street Cohousing project

 

A report from Property provided options on whether to invest in the High Street Cohousing Project, following an offer to participate as a social housing provider.

Each option included the potential advantages and disadvantages of the Council investing in this cohousing development, including: fit with the Council's strategic priorities; the appropriateness of the units offered to demand for social housing; the relative costs and benefits of different options; and, the potential risks of investing in this cohousing development.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

 

That the Council:

 

 

a)     Authorises the purchase of two two-bedroom units as part of the High Street Cohousing project for use as social housing at a total estimated cost of $690,600 plus GST.

 

During the course of debate it was agreed by the Council to change the motion to:

 

a)     Agrees to purchase at least two two-bedroom units offered to the DCC as part of the High Street Cohousing project but with scope, should the Property Manager and Chief Executive Officer perceive a demand, to upgrade one unit to a three-bedroom unit.

 

Motion carried (CNL/2016/159)

 

Cr Rachel Elder returned to the meeting at 3.26 pm.

 

9       Meeting Dates

 

A report from Civic and Legal requested confirmation of dates for Subcommittees that were required to hold meetings prior to the end of the year: the Audit and Risk Subcommittee and the Grants Subcommittee.

 

 

Moved (Cr Chris Staynes/Cr Andrew Whiley):

 

That the Council:

 

a)     Confirms a meeting of the Audit and Risk Subcommittee to be held on 14 December 2016 at 2.00 pm.

b)     Confirms a meeting of the Grants Subcommittee to be held on 22 November 2016 at 9.00 am.

c)     Notes that a meeting schedule for Council committees and subcommittees will be considered at the Council meeting of 6 December.

Motion carried (CNL/2016/160)

 

10     Appointment to the Otago Regional Transport Committee

 

A report from Civic and Legal noted that the Council must advise its appointee (and an alternate representative) to the Otago Regional Transport Committee as soon as practicable.

 

 

Moved (Cr Chris Staynes/Cr Andrew Whiley):

 

That the Council

 

a)     Appoints the Chair of the Infrastructure Services and Networks Committee (Cr Wilson) to the Otago Regional Transport Committee, with the Deputy Chair of the Infrastructure Services and Networks Committee (Cr O'Malley) to act as an alternate representative.

Motion carried (CNL/2016/161)

 

11     Subcommittee Appointments and Terms of Reference

 

A report from Civic and Legal advised that the Mayor had advised the establishment of the Grants Subcommittee and the Hearings Subcommittee at the meeting of 25 October 2016 and had appointed members to these Subcommittees.

The report proposed that the current terms of reference were retained for these subcommittees until Council had considered all committee and subcommittee delegations and terms of reference at its meeting of 6 December 2016.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

 

That the Council:

 

a)     Approves the terms of reference for the Grants Subcommittee and the Hearings Subcommittee as per Attachment A of the report.

b)     Notes that the Mayor has appointed the following elected members to the Grants Subcommittee Crs Hawkins (Chair), Whiley (Deputy Chair), Laufiso, Garey and Wilson (interim member).

c)     Notes that the Mayor has appointed the following elected members to the Hearings Subcommittee: Crs Wilson (Chair), Benson-Pope (Deputy Chair), Lord, Whiley, Hawkins and Vandervis.

d)     Notes that Council will consider the terms of reference and delegations for all committees and subcommittees at its meeting of 6 December 2016.

Motion carried (CNL/2016/162)

 

12     Notice of Motion - Aurora/Delta Board

 

In accordance with Standing Order 26.1, a Notice of Motion had been received from Crs Benson-Pope, Hawkins and Wilson.

 

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

 

That the Council:

 

 

a)     Asks DCHL to urgently advise whether or not it still has confidence in the Chair and Board of Aurora/Delta.

 

Cr Lee Vandervis returned to the meeting at 3.49 pm during the course of debate.

 

Division

Voting was carried out by division.

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Lee Vandervis, Kate Wilson and Mayor Dave Cull (12).

Against:     Crs Doug Hall, Mike Lord and Andrew Whiley (3).

 

The division was declared CARRIED by 12 votes to 3.

 

Motion carried (CNL/2016/163)

 

 

 

The meeting concluded at 3.54 pm.

 

 

 

 

 

..............................................

MAYOR

   

  


Council

6 December 2016

 

 

Minutes of Community Boards

Waikouaiti Coast Community Board - 26 October 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the inaugural Waikouaiti Coast Community Board meeting held on 26 October 2016.

 

 

 

Attachments

 

Title

Page

a

Minutes of Waikouaiti Coast Community Board held on 26 October 2016

20

  



 

Waikouaiti Coast Community Board

MINUTES

 

Confirmed minutes of the inaugural meeting of the Waikouaiti Coast Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 26 October 2016, commencing at 2.00 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mark Brown

Cr Jim O’Malley

 

Mandy Mayhem-Bullock

 

 

Rose Stringer-Wright

 

 

IN ATTENDANCE

Dr Sue Bidrose (Chief Executive Officer) , Sandy Graham (General Manager Strategy and Governance) and Bernie Hawke (Group Manager Arts and Culture)

 

Governance Support Officer      Jennifer Lapham

 

Chairperson     The Chief Executive Officer chaired the meeting until the appointment  of                        the Chairperson in item 5a

 

 

 

1       Welcome by the Chief Executive Officer, Dr Sue Bidrose

 

The Chief Executive Officer welcomed elected members, families, staff and members of the public to the meeting.

 

 

 

2       Declarations By Members

 

Board members made the declarations required by Schedule 7, Clause 14 of the Local Government Act 2002, which were witnessed by the Chief Executive Officer.

 

 

 

2       Apologies

 

That the Board: (Geraldine Tait/Mark Brown)

 

Accepts the apology from Richard Russell.

 

        Motion carried

 

 

 

4       Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic and Legal advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.

 

 

Moved (Alasdair Morrison/Mark Brown): that the Board

 

a)     Adopts first past the post (System B) as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (WC/2016/042)

 

5       Election of Chairperson and Deputy Chairperson

 

a)      Chairperson

 

 

 

Moved (Geraldine Tait/Mandy Mayhem-Bullock): that the Board

 

 

 

 

a)     Appoints Alasdair Morrison as Chairperson.

 

 

 

                       Motion carried

 

 

 

The Chairperson here occupied the Chair.

 

 

 

b)      Deputy Chairperson

 

 

 

Moved (Mark Brown/Mandy Mayhem-Bullock): that the Board

 

 

        a)     Appoints Geraldine Tait as Deputy Chairperson.

 

 

Motion carried

 

6       Confirmation of agenda

 

 

Moved (Mark Brown/Mandy Mayhem-Bullock): that the Board

 

Confirms the agenda without addition or alteration

 

Motion carried (WC/2016/043)

 

Part A Reports

7       Adoption of Code of Conduct

 

A report from the Executive Management Team advised that the Local Government Act 2002 required that Community Boards adopt a Code of Conduct. The report provided a summary of the updated Code of Conduct (the Code) that was prepared by Local Government New Zealand following consultation across the sector.

The Code updated the previous national standard and provided a plain English version of standards of behaviour expected of elected members in the exercise of their duties.  The Code also provided details on how breaches of the Code would be dealt with.

The Code should be read in conjunction with the Community Board's Standing Orders.

 

 

Moved (Alasdair Morrison/Rose Stringer-Wright): that the Board

 

a)     Adopts the Waikouaiti Community Board Code of Conduct as per Attachment A of the report.

Motion carried unanimously (WC/2016/044)

 

8       Adoption of Standing Orders

 

A report from Civic and Legal advised that a local authority must adopt a set of standing orders for the conduct of its meeting and those of its committees (clause 27, Schedule 7, Local Government Act 2002).

Local Government New Zealand had reviewed and revised the form of standing orders which applied to community board meetings. 

The report recommended the adoption of the revised standing orders.

 

 

Moved (Alasdair Morrison/Mark Brown): that the Board

 

a)     Notes that the form of standing orders proposed is as recommended by Local Government New Zealand.

b)     Adopts the standing orders in the form proposed in Attachment A to the report.

Motion carried unanimously (WC/2016/045)

 

9       Meeting Schedule

 

A report from Civic and Legal advised that the Board was requested to consider the date of the next Board meeting, which was proposed for Wednesday, 9 November 2016 commencing at 5.30 pm.

A meeting schedule for Council and Community Boards during 2017 would be considered at the 15 November 2016 Council meeting.A Community Board meeting schedule would be considered and brought to the next meeting of the Board for confirmation

 

 

Moved (Mark Brown/Geraldine Tait): that the Board

 

a)     Confirms that its next meeting will take place on 9 November 2016 at 5.30 pm at Waikouaiti

b)     Notes that the meeting schedule for 2017 will be considered by the Community Board at the meeting of 9 November 2016.

Motion carried (WC/2016/046)

 

10     Local Government Legislation - Briefing for the Inaugural Community Board Meeting 2016

 

A report from Civic and Legal advised that Clause 21 of Schedule 7 of the Local Government Act 2002 required that, at the inaugural meeting of the Council and Community Boards following the triennial election, the Chief Executive Officer must provide a general explanation of the following legislation:

a)     The Local Government Official Information and Meetings Act 1987;

b)     The Local Authorities (Members' Interests) Act 1968;

c)     Sections 99, 105 and 105A of the Crimes Act 1961;

d)     The Secret Commissions Act 1910; and

e)     The Financial Markets Conduct Act 2013.

 

 

Moved (Alasdair Morrison/Rose Stringer-Wright): that the Board

 

a)     Notes the advice regarding key legislation that applies to members of Community Boards.

Motion carried (WC/2016/047)

 

 

 

The meeting concluded at 2.24 pm.

 

 

 

 

 

 

..............................................

CHAIRPERSON

  

 


Council

6 December 2016

 

 

Waikouaiti Coast Community Board - 9 November 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 9 November 2016.

 

 

 

Attachments

 

Title

Page

a

Minutes of Waikouaiti Coast Community Board held on 9 November 2016

25

  


Council

6 December 2016

 

 

 

'

 

Waikouaiti Coast Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 09 November 2016, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mark Brown

Mandy Mayhem-Bullock

 

Jim O'Malley

Richard Russell

 

Rose Stringer-Wright

 

 

 

IN ATTENDANCE

Bernie Hawke, Group Manager Arts and Culture, Richard Saunders, Group Manager Transport, Andrew Lord Contract Supervisor Road Maintenance.

 

Governance Support Officer      Arlene Goss

 

 

 

1       Public Forum

Pru Casey from the Warrington Surf Life Saving Club spoke to the board in support of her application for funding on page 15 of the agenda. She explained the reason for the application and talked about the activities and members of the club. The chairman thanked her for submitting a well put together application. A decision on the funding was made later in the meeting.

 

Judy Martin spoke regarding the Waikouaiti Waste Transfer Station. She has arranged a community meeting to gather interest in doing something positive after the current site is capped next February. Her group calls itself the North Coast Sustainability Group. There has been interest shown in a recycling facility and in managing green waste. The chairman thanked her for coming and said the matter will be discussed again at the next meeting in February, 2017.

 

Neil Kennedy spoke regarding the removal of trees and replanting of the sand dunes at Waikouaiti Beach. He said he was disappointed with the results of recent work. The site is now a mess. He said firewood was promised to the community but this has not happened. Some wood chips that were supposed to cover the ground have been carted back to town by the contractor, and he heard some had been stolen. He thinks the digger driver has made a mess of the area. The chairman thanked him for raising this with the community board, as it was of some concern. He will look into it and be in touch with Mr Kennedy.

 

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

The chairman wished to add a presentation from  Transport manager Richard Saunders and Downer area manager Anthony van de Water to the agenda at Item 7.

 

 

 

Moved (Chairperson Alasdair Morrison/Member Mark Brown) that the Board:

 

Confirms the agenda with the addition of a presentation on transport issues at Item 7.

 

Motion carried

4       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 26 October 2016

 

Moved (Member Rose Stringer-Wright/Deputy Chairperson Geraldine Tait) that the Board:

 

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 26 October 2016 as a correct record.

 

Motion carried

  Part A Reports

5       Declaration by Richard Russell

 

Member-elect Richard Russell declared that he would faithfully and impartially, and according to the best of his skill and judgement, execute and perform in the best interests of the Waikouaiti Coast Community, the powers, authorities and duties vested in or imposed upon him as a member of the Waikouaiti Coast Community Board by virtue of the Local Government Act 2002, the Local Gov3ernment Official Information and Meetings Act 1987, or any other act.

 

He then signed the declaration and joined the table as a member of the community board.

 

 

 

6       Declarations of Interest

 

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

A discussion was held on the new system of recording conflicts of interest. The GSO was asked to find out the appropriate management plan for the situation of a member having a family member involved in an organisation that was applying for a grant from the community board.

 

There were no declarations of interest declared at this point in the meeting. Declarations were made later in the meeting during the consideration of applications for funding.

 

 

Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait) that the Board:

 

Notes the Elected Members' Interest Register attached as Attachment A.

Motion carried

 

7       Presentation on Transport

 

 

Transport manager Richard Saunders and Downer area manager Anthony van de Water joined the table. They introduced Andrew Lord who looks after the rural road network for the council.

 

The board members were informed about the three year road maintenance contract between the council and Downer. Members were asked to provide feedback on road issues in their local area. Discussion was held on how to notify problems. The GSO was asked to send out the reseals and rehabilitation lists to the new members to inform them about the work that is currently planned.

 

Doctors Point Road was raised as a problem area. A site visit is planned next week to discuss this and consider remediation.

 

The chairman thanked the visitors for attending and they left the meeting.

 

 

8       Funding Applications

 

 

Funding Application from Waitati Music Festival (page 13 of the agenda):

 

Chairman Alasdair Morrison declared an interest in that he is writing a letter of support for this organisation to assist them with other funding applications. He said he would not be voting and asked Deputy Chair Geraldine Tait to chair this part of the meeting.

She took the chair.

 

Member Mandy Mayhem-Bullock declared an interest in that she is a member of this organisation and will be MC of the event. She will not be voting.

 

Discussion was held on the event and benefits to the community. The community board agreed to pay the amount sought to provide toilets to provide support to the event.

 

Geraldine Tait vacated and Alasdair Morrison returned to the chair.

 

Funding Application from Warrington Surf Life Saving Club (page 15 of the agenda):

 

The community board discussed this application and the earlier presentation from Pru Casey in the public forum. They were not in favour of granting the full $2000 as they did not want to over-allocate the grants fund, but agreed to the amount of $1000.

 

 

Moved (Member Mark Brown/Member Rose Stringer-Wright) that the Board:

 

a)      Grants the funding application from the Waitati Music Festival for $598.00.

Motion carried (WC/2016/048)

 

Alasdair Morrison and Mandy Mayhem-Bullock did not vote.

 

 

Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait) that the Board:

 

b)     Grants part of the funding application from the Warrington Surf Life Saving Club to the amount of $1000.

Motion carried (WC/2016/049)

 

9       Meeting Schedule 2017

 

 

The chairman suggested holding one meeting at the marae at Karitane. He asked member Rose Stringer-Wright to approach the marae on the board's behalf.

 

 

Moved (Chairperson Alasdair Morrison/Member Jim O'Malley) that the Board:

 

a)     Adopts the schedule of meetings for 2017 noting that Council is yet to confirm its meeting schedule.

Motion carried (WC/2016/050)

 

10     2017/18 Community Plan

 

 

The Board members went through the draft community plan and requested minor changes. These changes will be made by the governance support officer with the final version of the plan to be circulated to members.

 

 

Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait) that the Board:

 

a)     Adopts the updated Waikouaiti Coast Community Board 2017/18 Community Plan with the changes noted at the meeting.

b)     Notes that a workshop to consider the grants application criteria and an updated community plan template is to be held.

Motion carried (WC/2016/051)

 

11     Governance Support Officer's Report

 

 

The following actions were noted during the discussion of the governance support officer's report/action list:

 

·      Mandy Mayhem-Bullock will represent the board on the Keep Dunedin Beautiful Committee. GSO to inform the committee of the appointment.

·      Waikouaiti Domain/Matanaka Drive - The chairman requested that Group Manager, Parks and Recreation, Tom Dyer, be asked to report to the next meeting on the issue of the wood chips disappearing from the location of the felled trees at Waikouaiti Beach. Also the results of trial plantings in the area, plans to buy new seedlings, tracks through the area and confirmation that funds for the trial plantings did not come from the sale of the trees. A site visit to this area is to be planned.

·      Karitane Wharf – The chairman requested an engineer's report on the wharf and an update from staff.

·      Coastal Erosion – The board requested an update on this from Hamish Black, Parks Operations Manager.

·      Freedom Camping – The chairman requested continued close involvement with staff on this issue.

·      Doctors Point Road Re-sealing – Transport Manager Richard Saunders will meet on site with the chairman and member Mark Brown next week.

·      Waikouaiti Transfer Centre – The chairman gave an update from Solid Waste Manager Catherine Irvine and would also like to request an update at the next meeting. GSO to notify Ms Irvine that the board requests input into the process of preparing a concept plan and site design. The consultant preparing this work should involve the community.

 

Moved (Chairperson Alasdair Morrison/Member Mark Brown) that the Board:

 

 

a)      Notes the Governance Support Officer's Report.

 

Motion carried

 

 

Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait): that the Board

 

b)      Appoints Mandy Mayhem-Bullock as the Waikouaiti Coast Community Board's representative to the Keep Dunedin Beautiful Committee.

 

Motion carried (WC/2016/052)

 

12     Chairperson's Report

 

Chairman Alasdair Morrison reported on the following issues:

 

·      A plan and photos of the public toilets planned for Waitati were shown to the members.

·      A discussion was held on Civil Defence roles and response. Mark Brown offered to talk to the Waitati fire officers about updating their response plan.

·      The chairman is writing a regular report for the POWA newsletter.

·      The chairman will also write to schools to initiate contact between them and the community board.

·      It was agreed that a regular drop-in at Waikouaiti would be a good idea, given there is nobody on the community board who lives there.

 

 

Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait) that the Board:

 

Receives the Chairman's Report.

 

Motion carried

 

13     Council Activities

 

Councillor Jim O'Malley reported on recent council activity including:

 

·      An enquiry into the safety of power poles has been started by Deloitte.

·      He is currently involved in learning about solid waste issues in the region.

·      He has requested to join the Chamber of Commerce Energy Committee.

 

14     Agenda Items for Consideration for Future Meetings

 

 

The next meeting will consider an application for funding from the Blueskin A and P Society.

 

 

 

The meeting concluded at 7.30pm.

 

 

 

..............................................

CHAIRPERSON

   


Otago Peninsula Community Board - 27 October 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the inaugural Otago Peninsula Community Board meeting held on 27 October 2016.

 

 

 

Attachments

 

Title

Page

a

Minutes of Otago Peninsula Community Board held on 27 October 2016

32

  



 

Otago Peninsula Community Board

MINUTES

 

Confirmed minutes of the inaugural meeting of the Otago Peninsula Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 27 October 2016, commencing at 2.00 pm

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Christine Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance) and Richard Saunders (Group Manager Transport)

 

Governance Support Officer      Jennifer Lapham

 

Chairperson                                   The Chief Executive Officer chaired the meeting until the election of the Chairperson in item 5a.

 

 

 

 

1       Apologies

 

There were no apologies.

 

2       Welcome by the Chief Executive Officer, Dr Sue Bidrose

 

The Chief Executive Officer welcomed elected members, families, staff and members of the public to the meeting.

 

3       Declarations By Members

 

Board members made the declarations required by Schedule 7, Clause 14 of the Local Government Act 2002, which were witnessed by the Chief Executive Officer.

 

 

4       Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic and Legal advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.

 

 

Moved (Cr Andrew Whiley/Hoani Langsbury):

 

That the Board:

 

a)     Adopts first past the post (System B) as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (OPCB/2016/024)

 

5       Election of Chairperson and Deputy Chairperson

 

a)      Chairperson

 

 

 

Moved (Lox Kellas/Christine Neill):

 

 

 

That Paul Pope be nominated as Chairperson.

 

 

 

Moved (Edna Stevenson/Graham McArthur):

 

 

 

That Hoani Langsbury be nominated as Chairperson.

 

 

 

Paul Pope and Hoani Langsbury spoke on their experience in the role of Chairperson.

 

A vote was held which was tied, so in accordance with Schedule 7, Clause 25(4) of the Local Government Act 2002 the Chairperson was drawn by lot by the Chief Executive Officer.

 

 

Paul Pope was declared elected.

 

 

The Chairperson here occupied the Chair.

 

 

 

b)      Deputy Chairperson

 

 

 

Moved (Lox Kellas/Christine Neill):

 

 

 

That Hoani Langsbury be nominated as Deputy Chairperson.

 

 

 

Motion carried

 

6       Confirmation of agenda

 

 

Moved (Lox Kellas/Cr Andrew Whiley):

 

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (OPCB/2016/025)

 

Part A Reports

7       Adoption of Code of Conduct

 

A report from the Executive Management Team advised that the Local Government Act 2002 required that Community Boards adopt a Code of Conduct.  The report provided a summary of the updated Code of Conduct (the Code) that was prepared by Local Government New Zealand following consultation across the sector.

The Code updated the previous national standard and provided a plain English version of standards of behaviour expected of elected members in the exercise of their duties.  The Code also provided details on how breaches of the Code would be dealt with.

The Code should be read in conjunction with the Community Board's Standing Orders.

 

 

Moved (Hoani Langsbury/Lox Kellas):

 

That the Board:

 

a)     Adopts the Otago Peninsula Community Board Code of Conduct as per Attachment A of the report.

Motion carried unanimously (OPCB/2016/026)

 

8       Adoption of Standing Orders

 

A report from Civic and Legal advised that a local authority must adopt a set of standing orders for the conduct of its meeting and those of its committees (clause 27, Schedule 7, Local Government Act 2002).

Local Government New Zealand had reviewed and revised the form of standing orders which applied to community board meetings.  The report recommended the adoption of the revised standing orders.

 

Moved (Christine Neill/Edna Stevenson):

 

That the Board:

 

a)     Notes that the form of standing orders proposed is as recommended by Local Government New Zealand.

b)     Adopts the standing orders in the form proposed in Attachment A to the report.

Motion carried unanimously (OPCB/2016/027)

 

9       Meeting Schedule

 

A report from Civic and Legal advised that the Board was requested to consider the date of the next Board meeting, which was proposed for Thursday 10 November 2016 commencing at 10.00 am.

A meeting schedule for Council and Community Boards during 2017 would be considered at the 15 November 2016 Council meeting.A Community Board meeting schedule would be considered and brought to the next meeting of the Board for confirmation.

 

 

Moved (Lox Kellas/Hoani Langsbury):

 

That the Board:

 

a)     Confirms that its next meeting will take place on Thursday 10 November 2016 commencing at 10.00 am.

b)     Notes that the meeting schedule for 2017 will be considered by the Community Board at the meeting of Thursday 10 November 2016.

Motion carried (OPCB/2016/028)

 

10     Local Government Legislation - Briefing for the Inaugural Community Board Meeting 2016

 

A report from Civic and Legal advised that Clause 21 of Schedule 7 of the Local Government Act 2002 required that, at the inaugural meeting of the Council and Community Boards following the triennial election, the Chief Executive Officer must provide a general explanation of the following legislation:

a)     The Local Government Official Information and Meetings Act 1987;

b)     The Local Authorities (Members' Interests) Act 1968;

c)     Sections 99, 105 and 105A of the Crimes Act 1961;

d)     The Secret Commissions Act 1910; and

e)     The Financial Markets Conduct Act 2013.

 

 

Moved (Christine Neill/Edna Stevenson):

 

That the Board:

 

a)     Notes the advice regarding key legislation that applies to members of Community Boards.

Motion carried (OPCB/2016/029)

 

 

 

The meeting concluded at 2.22 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   


Council

6 December 2016

 

 

Otago Peninsula Community Board - 10 November 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 10 November 2016.

 

 

 

Attachments

 

Title

Page

a

Minutes of Otago Peninsula Community Board held on 10 November 2016

37

  


Council

6 December 2016

 

 


 

Otago Peninsula Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 10 November 2016, commencing at 10.00 am

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Christine Neill

Cr Andrew Whiley

 

 

IN ATTENDANCE

Richard Saunders (Group Manager Transport) and Anthony van de Water (Area Manager, Lower South Island, Downer)

 

Governance Support Officer      Pam Jordan

 

 

 

1       Public Forum

·      Community Art

 

Brittanysue Mason ran a gallery in Portobello and had a resident artist with her at present who had undertaken community art projects on her studio premises and a café in Portobello and was now looking for other art projects within the community.  His work was large scale with vibrant colours and he was currently seeking other spaces.

 

The Chairperson suggested a possible location and advised that he would be in touch with Brittanysue after contacting the company concerned about use of the site.

 

2       Apologies

 

Moved (Lox Kellas/Christine Neill):

 

That the Board:

 

Accepts the apology from Edna Stevenson, and agrees to spend up to $50.00 from the Project Fund for flowers for Edna.

 

Motion carried (OPCB/2016/030)

 

3       Confirmation of agenda

 

 

Moved (Christine Neill/Lox Kellas):

 

That the Board:

 

Confirms the agenda with the following addition or alteration:

 

a)     Transport Update

 

Motion carried (OPCB/2016/031)

 

 

4       Confirmation of Minutes

4.1    Otago Peninsula Community Board meeting - 27 October 2016

 

Moved (Graham McArthur/Lox Kellas):

 

That the Board:

 

Confirms the minutes of the inaugural Otago Peninsula Community Board meeting held on 27 October 2016 as a correct record.

 

 Motion carried (OPCB/2016/032)

 

Part A Reports

5       Declarations of Interest

 

A report from Civic and Legal reminded members of the need to recognise and declare interests and to manage any conflicts between those interests and their role as an elected member.  Elected members had the completion of their interests register underway, however for the purposes of this first meeting the declarations relevant to the items on this agenda would be taken at the meeting.

 

 

Moved (Hoani Langsbury/Christine Neill):

 

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report.

Motion carried (OPCB/2016/033)

 

 

6       TRANSPORT UPDATE

 

Anthony van de Water, Area Manager - Lower South Island for Downer, the roading contractor for the Otago Peninsula area, was introduced to the Board.  The Group Manager Transport noted that the Council had moved to one contract to consolidate monitoring and reporting and to make sure it was getting consistent service.  The contract had been in place since 1 July 2016 and he commented on the key areas of the contract.  Andrew Lord was managing the contract and would attend future Board meetings on a regular basis.

 

Anthony van de Water outlined the company's responsibility for roading maintenance and the like in the lower South Island.  The company had received clear objectives from the Council and was currently focusing on assessing the network condition to allow for programming and planning, with more predictability of what was happening in the area.  He also commented on the equipment and staffing available and other contracts held by the company.

 

Board members asked questions relating to subcontractors used and particular roads and maintenance needed.  The Group Manager Transport suggested holding a workshop with the Board so work that needed to be done could be identified.  He advised that he would release programmes for resealing and rehab work, and also contract specifications to make it clear what would be expected.

 

It was suggested that an article could be written for FYI regarding logging maintenance issues through the call centre so they were entered into Downer's system.  This information could also be provided for the Portobello newsletter and other community publications.

 

 

7       Governance Support Officer's Report

 

A report from Civic and Legal updated the Board on activities relevant to the Board area including:

 

a)     Project Fund

b)     Scholarship Fund

c)     Keep Dunedin Beautiful

d)     Action List.

 

There was discussion on the following Action List items:

·      Tomahawk Beach Access – an update was requested from the Acting Group Manager Parks and Recreation for the next meeting.

·      Camp Road Trees – work would commence on removing the trees later in the month.  Waste timber not suitable for logs could be used for firewood by a community group for fundraising purposes and the Group Manager Transport sought advice from the Board on a suitable group.

 

 

Hoani Langsbury withdrew from the decision as he was a trustee of the Otago Peninsula Biodiversity Trust.

 

 

Moved (Chairperson Paul Pope/Christine Neill):

 

That the Board:

 

Offers the waste wood from the tree felling to the Otago Peninsula Biodiversity Group for fundraising purposes and that Hoani Langsbury be delegated to deal with the matter.

 

Motion carried (OPCB/2016/034)

 

 

Hoani Langsbury returned to the meeting at this point.

 

 

·      Dropout on Highcliff Road – the contractor was being flexible and this was expected to be finished by the middle of December.

·      Pull-over Areas – a request was made for more signage for existing areas as well as physical work to be done on other areas. This could also be part of the workshop.

·      Portobello/Harington Point Road Safety Improvement Project – GHD had been awarded the contract.  It was proposed to hold a public open day on 8 December in the Portobello Hall to obtain feedback.  The Board's feedback would also be sought.  Board members would be part of the public open day to begin with and then it could be decided whether a separate session was needed.

·      Slip Repairs – there was discussion on these issues.

·      Bayne Terrace Steps – information had been provided to the community group.  There were still significant issues regarding the site, which was not a site where steps would normally be located.

·      50 km/h Signage – this had now been installed and could be deleted from the Action List.

·      Sea Wall Maintenance – The Group Manager Transport advised that an assessment had just been completed which would provide the basis of a programme for renewal work, which would be provided to the Board.  A question was asked whether pull over areas for star gazers at Papanui Inlet could be provided at the time the sea walls were addressed.

·      Tomahawk School – the Chairperson reported that a report based on the submissions received would be going to the Council in December.  He commented on the likely recommendations.

·      Roadside Weed Control – this would be dealt with as part of the proposed workshop and was to be deleted from the Action List.

·      Road Adjacent to Portobello Cemetery and School – legalisation would happen as part of the Portobello Road/Harington Point Road project and this was to be deleted from the Action List.

·      Tidewater Drive – staff were in regular contact with the resident.

 

 

Moved (Lox Kellas/Christine Neill):

 

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Appoints Graham McArthur as a representative to the Keep Dunedin Beautiful Committee.

c)     Amends the Action List as appropriate.

Motion carried (OPCB/2016/035)

 

 

Chairperson Paul Pope declared an interest and left the meeting at 11.09 am.  Hoani Langsbury took the Chair.

 

 

8       Scholarship Application

 

A report from Civic and Legal appended a copy of a scholarship application from Georgia Pope to attend a World Challenge expedition to Thailand and Cambodia.

 

 

Moved (Lox Kellas/Christine Neill):

 

That the Board:

 

a)     Grants the scholarship application from Georgia Pope for $300.00.

Motion carried (OPCB/2016/036) Cr Whiley abstained from voting

 

Chairperson Paul Pope returned to the meeting at 11.11 am and resumed the Chair.

 

 

9       Meeting Schedule for 2017

 

A report from Civic and Legal appended a proposed schedule of meetings for 2017 for consideration. 

 

 

Moved (Hoani Langsbury/Graham McArthur):

 

That the Board:

 

a)     Adopts the schedule of meetings for 2017, noting that the Council is yet to confirm its meeting schedule.

Motion carried (OPCB/2016/037)

 

10     Working Parties/Board Area Liaison Updates

 

a)      Keep Dunedin Beautiful

 

 

 

Paul Pope reported that he would continue to be involved with the Keep Dunedin Beautiful Committee.  He noted the need to organise something for the following year's Keep New Zealand Beautiful Week, as the 2016 Week had been held at the same time as the election this year when members were busy.

 

 

 

b)      Rural Roads Update

 

 

 

Lox Kellas reported that roads were in a reasonable state at present.

 

 

 

c)      Area Updates

 

 

 

Board members provided updates from their areas of responsibility.

 

Christine Neill commented on issues with the recycling depots which had been dealt with expeditiously after being reported via Customer Services, issues relating to cyclists on Highcliff Road, freedom camping enforcement, and a report she provided on bus stops.  She also noted that some Peninsula tracks were overgrown and needed clearing.

 

Hoani Langsbury raised parking issues at Wellers Rock which were likely to get worse as the tourist season progressed, and issues with rabbits at Te Rauone, which Parks needed to deal with.  He also commented on the meeting held at Labour Weekend to talk about erosion issues at Te Rauone, in particular the short term issue regarding the protection of the DCC Reserve.  He also advised that freedom camping at Taiaroa Head required enforcement.

 

 

 

11     Community Plan

 

The draft 2017/18 Community Plan had been circulated.  This was endorsed by the previous Board and referred to the incoming Board for adoption.

Board members were allocated areas of responsibility.

 

There was discussion on the need for broadband and the installation of fibre on the Peninsula as businesses were missing out on opportunities.

 

 

Moved (Chairperson Paul Pope/Hoani Langsbury):

 

That the Board:

 

a)     Adopts the updated Otago Peninsula Community Board Community Plan.

 

 Motion carried (OPCB/2016/038)

 

12     Chairperson's Report

 

A verbal report from the Chairperson updated the Board on the following matters of interest since the previous meeting:

 

·      Parking at Wellers Rock was to be added to the Action List – sensible options were needed and there was a need to work with both operators and the Council.

·      An official Otago Peninsula Community Board Facebook page had now been created.

·      He suggested that around once a year for an hour or so the Board hold "clinics" in different local areas so people could raise issues with the Board.  A suggestion was also made that these could be held over morning tea with speakers provided.

·      The Chairperson suggested that once or twice in a triennium the Board should organise a Biodiversity Forum as there were many different groups doing good work in this area.  Hoani Langsbury was asked to organise such a forum at some stage.  It was also suggested that the Recreation Planning and Facilities Manager and Biodiversity Officer could be involved.

·      The forum with tourism operators should continue annually and Christine Neill would organise this.

·      Lox Kellas was tasked with dealing with the Otago Regional Council over the harbourmaster position.

 

 

Moved (Chairperson Paul Pope/Lox Kellas):

 

That the Board:

 

a)     Notes the report.

 

Motion carried (OPCB/2016/039)

 

13     Council Activities

 

Cr Andrew Whiley reported on the following matters of interest:

 

·      Council was getting under way following the election.

·      Aurora/Delta power pole issues, and whether all red-tagged poles on the Peninsula were mapped.

·      Gig City and use of power poles.

 

 

Moved (Cr Andrew Whiley/Christine Neill):

 

That the Board:

 

a)     Notes the report.

 

Motion carried (OPCB/2016/040)

 

 

It was suggested that a Board end of year event be held on Friday, 9 December 2016.

 

 

 

The meeting concluded at 11.48 am.

 

 

 

 

 

..............................................

CHAIRPERSON

   


Council

6 December 2016

 

 

Strath Taieri Community Board - 27 October 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the inaugural Strath Taieri Community Board meeting held on 27 October 2016.

 

 

 

Attachments

 

Title

Page

a

Minutes of Strath Taieri Community Board held on 27 October 2016

45

  


Council

6 December 2016

 

 


 

Strath Taieri Community Board

MINUTES

 

Confirmed minutes of the inaugural meeting of the Strath Taieri Community Board held in the Edinburgh Room, Municipal Chambers on Thursday 27 October 2016, commencing at 4.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

Members

Bevan Dowling

Cr Christine Garey

 

David Frew

 

 

Norma Emerson

 

 

Jacinta Stevenson

 

 

 

IN ATTENDANCE

Dr Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance) and Tom Dyer (Group Manager, Parks and Recreation)

 

Governance Support Officer      Jennifer Lapham

 

 

 

1       Apologies

There were no apologies.

 

2       Welcome by the Chief Executive Officer, Dr Sue Bidrose

 

The Chief Executive Officer welcomed elected members, families, staff and members of the public to the meeting.

 

3       Declarations By Members

 

Board members made the declarations required by Schedule 7, Clause 14 of the Local Government Act 2002, which were witnessed by the Chief Executive Officer.

 

4       Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic and Legal advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25 (2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.

 

 

Moved (Barry Williams/Joan Wilson): that the Board

 

a)     Adopts first past the post as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (STCB/2016/020)

 

5       Election of Chairperson and Deputy Chairperson

 

a)      Chairperson

 

 

 

Moved (Joan Wilson/Bevan Dowling): that the Board

 

 

          a)     Appoints Barry Williams as Chairperson

 

 

 

        Motion carried

 

 

 

The Chairperson here occupied the Chair.

 

 

 

b)      Deputy Chairperson

 

 

 

Moved (Bevan Dowling/David Frew): that the Board

 

 

a)     Appoints Joan Wilson as Deputy Chairperson.

 

 

 

        Motion carried

 

6       Confirmation of agenda

 

 

Moved (Joan Wilson/Jacinta Stevenson): that the Board

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

 

7       Adoption of Code of Conduct

 

A report from the Executive Management Team advised that the Local Government Act 2002 required that Community Boards adopt a Code of Conduct. The report provided a summary of the updated Code of Conduct (the Code) that was prepared by Local Government New Zealand following consultation across the sector.

The Code updated the previous national standard and provided a plain English version of standards of behaviour expected of elected members in the exercise of their duties.  The Code also provided details on how breaches of the Code would be dealt with.

The Code should be read in conjunction with the Community Board's Standing Orders.

 

 

Moved (David Frew/Christine Garey): that the Board

 

a)     Adopts the Strath Taieri Community Board Code of Conduct as per Attachment A of the report.

Motion carried unanimously (STCB/2016/021)

 

8       Adoption of Standing Orders

 

A report from Civic and Legal advised that a local authority must adopt a set of standing orders for the conduct of its meeting and those of its committees (clause 27, Schedule 7, Local Government Act 2002).

Local Government New Zealand had reviewed and revised the form of standing orders which applied to community board meetings. 

The report recommended the adoption of the revised standing orders.

 

 

Moved (Joan Wilson/David Frew): that the Board

 

a)     Notes that the form of standing orders proposed is as recommended by Local Government New Zealand.

b)     Adopts the standing orders in the form proposed in Attachment A to the report.

Motion carried unanimously (STCB/2016/022)

 

9       Meeting Schedule

 

A report from Civic and Legal advised that the Board was requested to consider the date of the next Board meeting, which was proposed for Thursday 10 November 2016 commencing at 5.00 pm.

A meeting schedule for Council and Community Boards during 2017 would be considered at the 15 November 2016 Council meeting.A Community Board meeting schedule would be considered and brought to the next meeting of the Board for confirmation

 

 

Moved (Jacinta Stevenson/Bevan Dowling): that the Board

 

a)     Confirms that its next meeting will take place on 10 November 2016 at 5.00 pm.

b)     Notes that the meeting schedule for 2017 will be considered by the Community Board at the meeting of 10 November 2016.

Motion carried (STCB/2016/023)

 

10     Local Government Legislation - Briefing for the Inaugural Community Board Meeting 2016

 

A report from Civic and Legal advised that Clause 21 of Schedule 7 of the Local Government Act 2002 required that, at the inaugural meeting of the Council and Community Boards following the triennial election, the Chief Executive Officer must provide a general explanation of the following legislation:

a)     The Local Government Official Information and Meetings Act 1987;

b)     The Local Authorities (Members' Interests) Act 1968;

c)     Sections 99, 105 and 105A of the Crimes Act 1961;

d)     The Secret Commissions Act 1910; and

e)     The Financial Markets Conduct Act 2013.

 

 

Moved (Joan Wilson/Jacinta Stevenson): that the Board

 

a)     Notes the advice regarding key legislation that applies to members of Community Boards.

Motion carried (STCB/2016/024)

 

11     Acknowledgement of Retiring Members

 

Moved (Barry Williams/Joan Wilson): that the Board

 

a)     Records its sincere thanks to Karen Dunn for the loyal and conscientious service given to the City of Dunedin as a member of the Strath Taieri Community Board for the 3 year period 2013 to 2016.

b)     Extends sincere appreciation for the services rendered and every good wish for the future.

c)     Records its sincere thanks to Noel Matthews for the loyal and conscientious service given to the City of Dunedin as a member of the Strath Taieri Community Board for the 6 year period 2010 to 2016.

d)     Extends sincere appreciation for the services rendered and every good wish for the future.

e)     Records its sincere thanks to Russell Anderson  for the loyal and conscientious service given to the City of Dunedin as a member of the Strath Taieri Community Board for the  year period 1989 to 2016.

f)     Extends sincere appreciation for the services rendered and every good wish for the future.

Motion carried (STCB/2016/025)

 

 

 

The meeting concluded at 4.17 pm.

 

 

 

 

 

 

..............................................

CHAIRPERSON

  

 


Strath Taieri Community Board - 10 November 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 10 November 2016.

 

 

 

Attachments

 

Title

Page

a

Minutes of Strath Taieri Community Board held on 10 November 2016

50

  



 

Strath Taieri Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 10 November 2016, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

 

 

Members

Bevan Dowling

Cr Christine Garey

 

David Frew

 

 

Jacinta Stevenson

 

 

 

IN ATTENDANCE

Kristy Rusher (Manager Civic and Legal) and Richard Saunders (Group Manager Transport)

 

Governance Support Officer      Kristy Rusher

 

 

 

1       Public Forum

Patricia Browne spoke to the Board regarding a matter before the District Court. 

 

2       Apologies

Moved (David Frew/Jacinta Stevenson): that the Board:

 

Accepts the apologies from Norma Emerson and Joan Wilson.

 

Motion carried

 

 

3       Confirmation of agenda

 

 

Moved (Bevan Dowling/Christine Garey): that the Board

 

Confirms the agenda noting that item 11 – Acknowledgement of Retiring Members had been withdrawn, as it had been dealt with at the previous meeting.  

 

There was a general discussion about setting a date and venue for recognition of retiring members' service.  It was noted that arrangements should be confirmed at the Board's next meeting.

 

Motion carried (STCB/2016/026)

4       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 27 October 2016

 

Moved (Bevan Dowling/Christine Garey): that the Board

 

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 27 October 2016 as a correct record.

 

Motion carried (STCB/2016/027

Part A Reports

5       Declaration of Interest

 

Members were reminded of the need to recognise and declare interests and to manage any conflicts between those interests and their role as an elected representative.

 

 

Moved (David Frew/Barry Williams): that the Board

 

a)     Notes the Interests Register attached as Attachment A.

Motion carried (STCB/2016/028)

 

7       Transportation Group Update

 

The Group Manager Transport was attendance to provide an update on matters of interest and respond to questions.  Mr Saunders also introduced Anthony van de Water, Area Manager – Lower South Island for Downers and advised that he manages the new maintenance contract that applies to the Strath Taieri area.

 

8       Draft Community Plan 2017/18

 

A discussion took place on the draft community plan for 2017/18 with a number of amendments being made.

 

 

Moved (Jacinta Stevenson/Bevan Dowling): that the Board

 

a)     Adopts the updated Strath Taieri Community Board 2017/18 Community Plan.

b)     Holds a workshop to discuss the 2017/18 Community Plan.

c)     Notes that a workshop to consider the grants application criteria and an updated community plan template is to be held.

Motion carried (STCB/2016/029)

 

9       2017 Meeting Schedule

 

A report from Civic and Legal appended a proposed schedule for meetings for 2017 for consideration.

 

 

 

 

Moved (Member Bevan Dowling/Member Jacinta Stevenson): that the Board

 

a)  Adopts the schedule of meetings for 2017, adding a meeting date for 7 July 2017, noting that Council is yet to confirm its meeting schedule.

b)  Notes that the venue for the meeting of 7 July 2017 is to be set at a future board meeting.

Motion carried (STCB/2016/030)

 

10     Governance Support Officer's Report

 

A report from Civic and Legal updated the Board on activities relevant to the Board area including:

 

a)     Project Fund

 

b)     Keep Dunedin Beautiful

 

c)     Action list

 

 

Moved (David Frew/Barry Williams): that the Board

 

a)     Notes the Governance Support Officer's Report.

b)     Appoints Jacinta Stevenson to the Keep Dunedin Beautiful Committee, with other members to attend by rotation.

c)     Amends the Action List as appropriate.

Motion carried (STCB/2016/031)

 

12     Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

·      The provision of doggy bags in the Middlemarch area

·      The state of Harfield Road

·      That the macrocarpa at the Railway yard need to be topped

·      The cemetery plan for plantings on the paupers' graves

·      Comment regarding the frequency of lawn mowing

·      Update the emergency contact list to be provided to the Police

 

 

 

13     Council Activities

 

The Councillor provided an update on matters of interest including the recent training day for Community Board members hosted by Local Government New Zealand and the pole replacement programmes for areas within the Aurora Network.

 

 

 

14     Notification of Agenda Items for Consideration by the Chair

 

There were no items notified.

 

 

             

 

 

The meeting concluded at 6.55 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   


Council

6 December 2016

 

 

Mosgiel-Taieri Community Board - 26 October 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the inaugural Mosgiel-Taieri Community Board meeting held on 26 October 2016.

 

 

 

Attachments

 

Title

Page

a

Minutes of Mosgiel-Taieri Community Board held on 26 October 2016

55

  


Council

6 December 2016

 

 


 

Mosgiel-Taieri Community Board

MINUTES

 

Confirmed minutes of the inaugural meeting of the Mosgiel-Taieri Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 26 October 2016, commencing at 3.00 pm

 

PRESENT

 

Chairperson

Sarah Nitis

 

Deputy Chairperson

Joy Davis

 

Members

Phillipa Bain

Dean McAlwee

 

Martin Dillon

Maurice Prendergast

 

Cr Mike Lord

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer) and Sandy Graham (General Manager Strategy and Governance)

 

Governance Support Officer      Jennifer Lapham

 

 

 

 

1       Apologies

There were no apologies.

 

2       Welcome by the Chief Executive Officer, Dr Sue Bidrose

 

The Chief Executive Officer welcomed elected members, families, staff and members of the public to the meeting.

 

 

 

3       Declarations By Members

 

Board members made the declarations required by Schedule 7, Clause 14 of the Local Government Act 2002, which were witnessed by the Chief Executive Officer.

 

 

 

4       Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic and Legal advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.

 

 

Moved (Maurice Prendergast/Sarah Nitis): that the Board

 

a)     Adopts first past the post (System B) as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (MTCB/2016/042)

 

5       Election of Chairperson and Deputy Chairperson

 

a)      Chairperson

 

 

 

Moved (Maurice Prendergast/Phillipa Bain): that the Board

 

 

a)     Appoints  Sarah Nitis as Chairperson.

 

 

 

        Motion carried

 

 

 

The Chairperson here occupied the Chair.

 

 

 

b)      Deputy Chairperson

 

 

 

Moved (Dean McAlwee/Martin Dillon): that the Board

 

 

a)     Appoints  Joy Davis as Deputy Chairperson.

 

 

 

          Motion carried

 

6       Confirmation of agenda

 

 

Moved (Joy Davis/Martin Dillon): that the Board

 

Confirms the agenda without addition or alteration

 

Motion carried (MTCB/2016/043)

 

 

7       Adoption of Code of Conduct

 

A report from the Executive Management Team advised that the Local Government Act 2002 required that Community Boards adopt a Code of Conduct. The report provided a summary of the updated Code of Conduct (the Code) that was prepared by Local Government New Zealand following consultation across the sector.

The Code updated the previous national standard and provided a plain English version of standards of behaviour expected of elected members in the exercise of their duties.  The Code also provided details on how breaches of the Code would be dealt with.

The Code should be read in conjunction with the Community Board's Standing Orders.

 

 

Moved (Martin Dillon/Joy Davis): that the Board

 

a)     Adopts the Mosgiel-Taieri Community Board Code of Conduct as per Attachment A of the report.

Motion carried unanimously  (MTCB/2016/044)

 

8       Adoption of Standing Orders

 

A report from Civic and Legal advised that a local authority must adopt a set of standing orders for the conduct of its meeting and those of its committees (clause 27, Schedule 7, Local Government Act 2002).

Local Government New Zealand had reviewed and revised the form of standing orders which applied to community board meetings. 

The report recommended the adoption of the revised standing orders.

 

 

Moved (Mike Lord/Sarah Nitis): that the Board

 

a)     Notes that the form of standing orders proposed is as recommended by Local Government New Zealand.

b)     Adopts the standing orders in the form proposed in Attachment A to the report.

Motion carried unanimously (MTCB/2016/045)

 

9       Meeting Schedule

 

A report from Civic and Legal advised that the Board was requested to consider the date of the next Board meeting, which was proposed for Tuesday, 22 November 2016 commencing at 12.00 noon.

A meeting schedule for Council and Community Boards during 2017 would be considered at the 15 November 2016 Council meeting.A Community Board meeting schedule would be considered and brought to the next meeting of the Board for confirmation.

 

Members discussed the commencement time of the meeting and it was agreed to canvass Board members for an appropriate time. 

 

 

Moved (Sarah Nitis/Phillipa Bain): that the Board

a)     Confirms that its next meeting will take place on 22 November 2016 at 12.00 noon.

b)     Notes that the meeting schedule for 2017 will be considered by the Community Board at the meeting of 22 November 2016.

Motion carried (MTCB/2016/046)

 

10     Local Government Legislation - Briefing for the Inaugural Community Board Meeting 2016

 

A report from Civic and Legal advised that Clause 21 of Schedule 7 of the Local Government Act 2002 required that, at the inaugural meeting of the Council and Community Boards following the triennial election, the Chief Executive Officer must provide a general explanation of the following legislation:

a)     The Local Government Official Information and Meetings Act 1987;

b)     The Local Authorities (Members' Interests) Act 1968;

c)     Sections 99, 105 and 105A of the Crimes Act 1961;

d)     The Secret Commissions Act 1910; and

e)     The Financial Markets Conduct Act 2013.

 

 

Moved (Mike Lord/Martin Dillon): that the Board

 

a)     Notes the advice regarding key legislation that applies to members of Community Boards.

Motion carried (MTCB/2016/047)

 

11     Acknowledgement of Retiring Members

 

Moved (Sarah Nitis/Dean McAlwee): that the Board

 

a)     Records its sincere thanks to Blackie Catlow for the loyal and conscientious service given to the City of Dunedin as a member of the Mosgiel-Taieri Community Board for the 3 year period 2013 to 2016.

b)     Extends sincere appreciation for the services rendered and every good wish for the future.

c)     Records its sincere thanks to Mark Willis for the loyal and conscientious service given to the City of Dunedin as a member of the Mosgiel-Taieri Community Board for the 3 year period 2013 to 2016.

d)     Extends sincere appreciation for the services rendered and every good wish for the future.

Motion carried (MTCB/2016/048)

 

 

 

The meeting concluded at 3.29 pm.

 

 

 

 

 

 

..............................................

CHAIRPERSON

   


Mosgiel-Taieri Community Board - 22 November 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 22 November 2016.

 

 

 

Attachments

 

Title

Page

a

Minutes of Mosgiel-Taieri Community Board held on 22 November 2016

60

  



 

Mosgiel-Taieri Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Tuesday 22 November 2016, commencing at 12 noon

 

PRESENT

 

Chairperson

Sarah Nitis

 

Deputy Chairperson

Joy Davis

 

Members

Phillipa Bain

Martin Dillon

 

Dean McAlwee

Maurice Prendergast

 

Councillor Mike Lord

 

 

 

IN ATTENDANCE

Kristy Rusher (Manager, Civic and Legal), Tom Dyer (Group Manager, Parks and Recreation) and Richard Saunders (Group Manager, Transport)

 

Governance Support Officer      Wendy Collard

 

 

 

1       Public Forum

1.1    Taieri Community Facilities Trust

 

Irene Mosley from the Taieri Community Facilities Trust provided an update on the proposed Mosgiel Aquatics Facility project.  Ms Mosley commented that the Trust anticipated that it would be holding a launch for the start of their fundraising in February 2017.

Ms Mosley responded to questions on the key objectives of the Trust which included confirmation of the site, timeline and concept plans.

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Sarah Nitis/Martin Dillon): that the Board

 

Confirms the agenda without addition or alteration

 

Motion carried (MTCB/2016/049)

 

 

4       Declarations of interest

A report from Civic and Legal reminded members of the need to recognise and declare interests and to manage any conflicts between those interests and their role as an elected member.  Elected members had the completion of their interests register underway, however for the purposes of this first meeting the declarations relevant to the items on this agenda would be taken at the meeting.

 

There were no declarations of interests made or conflicts of interest declared.

 

It was noted that Martin Dillon had received advice from the Manager, Civic and Legal (Kristy Rusher) in relation to his membership on the Taieri Community Facilities Trust and any potential conflicts.

 

Moved (Sarah Nitis/Cr Mike Lord): that the Board

 

a)      Notes the Elected Members' Interest Register.

 

Motion carried (MTCB/2016/050)

5       Confirmation of Minutes

5.1    Mosgiel Taieri Community Board meeting - 26 October 2016

 

Moved (Cr Mike Lord/Martin Dillon): that the Board

 

Confirms the public part of the minutes of the Mosgiel Taieri Community Board meeting held on 26 October 2016 as a correct record.

 

Motion carried (MTCB/2016/051)

Part A Reports

6       Transport Update

 

The Group Manager Transport (Richard Saunders) provided an update to the Board and advised that Council had moved to one contract to consolidate monitoring, reporting and to ensure that it was getting consistent service.  The contract had been in place since 1 July 2016 and he commented on the five key areas of the contract which included service delivery, safety and customer service.  Mr Saunders commented that a workshop would be held with the Board at which the Board's priorities for the next three years would be discussed.

 

Mr Saunders advised that Anthony van de Water, Area Manager – Lower South Island sent his apology, he was unable to attend the meeting due the earthquake in North Canterbury.

 

Mr Saunders commented on the work that had been completed within the Board's area which included the cleaning of the mudtanks.  He also commented on items of interest and items from the action list attached to the Governance Support Officer's report as follows:

 

Roundabout SH87, Mosgiel.

Mr Saunders advised that he would liaise with NZTA and staff from Parks and Recreation to see what improvements could be done and he would report back to the Board early 2017.

 

 

Eden Street, Mosgiel

Mr Saunders commented that Eden Street was included in the rehabilitation programme with work expected to commence early next year.  He advised that the residents would be sent a letter to explain the process.

 

Puddle Alley

Mr Saunders advised that it was expected that the work to address the safety concerns at the intersection of Puddle Alley and Factory Road would be completed early 2017.

 

Mr Saunders responded questions which included the sealing programme, the monitoring of contractors and the audit process.  He commented that the best way for the Board and members of the public to notify Council of any complaints or/and issues was to ring the Council's Customer Service Agency on 03 477 4000 or email dcc@dcc.govt.nz.

 

 

Moved (Sarah Nitis/Phillipa Bain): that the Board

 

a)     Notes the Transport update

 

Motion carried (MTCB/2016/052)

 

7       Parks and Recreation Update

 

The Group Manager Parks and Recreation (Tom Dyer) provided the Board with an update which included:

 

Green space Contracts

Mr Dyer advised that Citycare was the contractor who was looking after the green spaces with the Board area.

 

Proposed Mosgiel Aquatics Facility

Mr Dyer provided an update on the meeting that staff had with the Taieri Community Facilities Trust. 

 

Mosgiel Memorial Gym

Mr Dyer advised that the roof of the gymnasium would be replaced at either the end of January or early February 2017.  He commented that this work should not disrupt the activities and users of the gym.

 

Mural at the pocket park on the corner of Factory and Gordon Roads

Mr Dyer provided an update of the project which included costs and scope of the project.

 

Mr Dyer also advised that if the Board or members of the public wished to advise Council of any issues or concerns, they should ring the Customer Services Agency on 03 4774000 or email: dcc@dcc.govt.nz

 

 

Moved (Sarah Nitis/Dean McAlwee): that the Board

 

a)      Approves up to $2,500.00 be allocated from the Board's Discretionary Fund towards the cost of the mural at the pocket park on the corner of Factory and Gordon Roads, Mosgiel.

Motion carried (MTCB/2016/053)

 

Moved that the Board (Sarah Nitis/Joy Davis):

 

Adjourns the meeting until 1.25 pm.

 

Motion carried

 

The meeting adjourned at 1.18 pm and reconvened at 1.24 pm.

 

 

8       2017 Meeting Schedule

 

 

Maurice Prendergast returned to the meeting at 1.26 pm during discussion of the item.

 

A report from Civic and Legal provided a copy of the proposed schedule of meetings for 2017. 

 

It was agreed that the following meeting dates would be changed:

·      From Wednesday 31 May 2017 to Wednesday 14 June 2017; and

·      From Wednesday 12 July 2017 to Wednesday 19 July 2017.

 

 

Moved (Sarah Nitis/ Martin Dillon): that the Board

 

 

a)  Adopts the amended schedule of meetings for 2017 noting that Council had not confirmed its meeting schedule prior to the distribution of the agenda.

 

b)  Notes that the venue for the Wednesday 3 May 2017 and Wednesday 4 October 2017 would be confirmed at the Board's meeting to be held on Wednesday 8 February 2017.

 

Motion carried (MTCB/2016/054)

 

9       Draft Community Plan 2017/18

 

 

A report from Civic and Legal provided a copy of the draft 2017/18 Mosgiel-Taieri Community Plan for the Board's consideration.  It noted that the draft Community Plan had been formatted to align with Council's Strategic Framework.

 

There was discussion on the new format of the Plan and it was noted that it was a living document.

 

 

Moved (Sarah Nitis/Joy Davis): that the Board

 

a)     Adopts the updated Mosgiel-Taieri Community Board Community Plan 2017/18.

Motion carried (MTCB/2016/055)

 

10     Governance Support Officer's Report

 

 

A updated the Board on activities relevant to the Board area including:

 

a)     Project Fund.  It was noted that emergency grab bags were still to be purchased and it was agreed that the $700.00 which was the remainder of the $3,200.00 allocated at the Board's meeting held 16 August 2016 would be used for this project.

b)     Keep Dunedin Beautiful

 

 

 

 

Moved (Sarah Nitis/Cr Mike Lord): that the Board

 

a)      Appoints Phillipa Bain as the representative to the Keep Dunedin Beautiful Committee

 

Motion carried (MTCB/2016/056)

 

 

Moved (Chairperson Sarah Nitis/Martin Dillon): that the Board

 

a)      Approves up to $700.00 be allocated from Board's Discretionary Fund to the purchase of two emergency grab bags.

 

Motion carried (MTCB/2016/057)

 

 

c)     East Taieri Cemetery Information Kiosk. 

d)     Action List

 

There was discussion on the following Action List items:

·      Project Fund Guidelines.  It was noted that a workshop would be held in the New Year.

·      Elizabeth Avenue.  The Board requested an update be provided for their next meeting.

·      Saddle Hill Quarry.  The Board requested an update on the Environment Court decision.

·      Mosgiel Library.  It was noted that the photographs of the Board which were situated in the Mosgiel Library needed to be updated.  The Chair requested the Board members provide a photograph which could be used to update the panel.

·      Proposed Mosgiel Aquatics facility.  The Board requested an update from staff on this project.

·      It was agreed that the members of the Board would provide updates on:

a)   The Mosgiel Civil Defence Emergency Plan and the Outram Emergency Plan;

b)   The Taieri Facilities Trust;

c)   Festival on the Plain.

 

 

Moved (Sarah Nitis/Maurice Prendergast): that the Board

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate

Motion carried (MTCB/2016/058)

 

11     Chairperson's Report

 

 

A report from the Chairperson updated the Board on the following matters of interest since the previous meeting:

 

·      Statistical information of the Mosgiel-Taieri area.

·      Community Engagement.

 

 

Moved (Sarah Nitis/Maurice Prendergast): that the Board

 

a)     Notes the Chairperson's report

Motion carried (MTCB/2016/059)

 

12     Council Activities

 

 

Councillor Mike Lord reported on the following matters of interest:

 

a)     Council's Block Offer Submission to Central Government;

b)     Co-housing project in High Street, Dunedin

c)     His appointment as the Chairperson of the Finance Committee

 

 

Moved (Sarah Nitis/Dean McAlwee): that the Board

 

a)     Notes the report.

Motion carried (MTCB/2016/060)

 

 

The meeting concluded at 2.47 pm.

 

 

 

..............................................

CHAIRPERSON

   


Council

6 December 2016

 

 

West Harbour Community Board - 26 October 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the inaugural West Harbour Community Board meeting held on 26 October 2016.

 

 

 

Attachments

 

Title

Page

A

Minutes of West Harbour Community Board held on 26 October 2016

67

  


Council

6 December 2016

 

 


 

West Harbour Community Board

MINUTES

 

Minutes of the inaugural meeting of the West Harbour Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 26 October 2016, commencing at 4.00 pm

 

PRESENT

 

Chairperson

Steve Walker

 

Deputy Chairperson

Trevor Johnson

 

Members

Francisca Griffin

 

 

Ryan Jones

 

 

Ange McErlane

 

 

Jan Tucker

 

 

Cr Aaron Hawkins

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance) and Graham McKerracher (Communication and Marketing Manager)

 

Governance Support Officer      Jennifer Lapham

 

 

 

 

1       Apologies

There were no apologies.

 

2       Welcome by the Chief Executive Officer, Dr Sue Bidrose

 

The Chief Executive Officer welcomed elected members, families, staff and members of the public to the meeting.

 

3       Declarations By Members

 

Board members made the declarations required by Schedule 7, Clause 14 of the Local Government Act 2002, which were witnessed by the Chief Executive Officer.

 

 

 

4       Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic and Legal advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4)  of the Local Government Act 2002 Amendment Act 2004.

 

 

Moved (Jan Tucker/Trevor Johnson): that the Board

 

a)     Adopts first past the post (System B) the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (WHCB/2016/001)

 

5       Election of Chairperson and Deputy Chairperson

 

a)      Chairperson

 

 

 

Moved (Trevor Johnson/Jan Tucker): that the Board

 

 

a)     Appoints Steve Walker as the Chairperson.

 

Motion carried

 

 

 

 

 

The Chairperson here occupied the Chair.

 

 

 

b)      Deputy Chairperson

 

 

 

Moved (Jan Tucker/Aaron Hawkins): that the Board

 

 

a)     Appoints Trevor Johnson as the Deputy Chairperson.

 

Motion carried

 

6       Confirmation of agenda

 

 

Moved (Steve Walker/Jan Tucker): that the Board

 

Confirms the agenda without addition or alteration

 

Motion carried (WHCB/2016/002)

 

Part A Reports

7       Adoption of Code of Conduct

 

A report from the Executive Management Team advised that the Local Government Act 2002 required that Community Boards adopt a Code of Conduct.  The report provided a summary of the updated Code of Conduct (the Code) that was prepared by Local Government New Zealand following consultation across the sector.

The Code updated the previous national standard and provided a plain English version of standards of behaviour expected of elected members in the exercise of their duties.  The Code also provided details on how breaches of the Code would be dealt with.

The Code should be read in conjunction with the Community Board's Standing Orders.

 

A discussion took place on Section 9 (Register of Interests) and in particular the requirement for information to be supplied by a members spouse or partner. 

 

 

Moved (Deputy Chairperson Trevor Johnson/Member Jan Tucker): that the Board

 

a)     Adopts the West Harbour Community Board Code of Conduct as per Attachment 1 of the report, excluding the register of interest

          Motion lost with one abstention Jan Tucker.

Motion carried (WHCB/2016/003)

 

 

Moved (Aaron Hawkins/Steve Walker): that the Board

a)     Adopts the West Harbour Community Board Code of Conduct as per Attachment 1 of the report

Motion carried on a 75% majority with Trevor Johnson recording his vote against (WHCB/2016/004)

 

8       Adoption of Standing Orders

 

A report from Civic and Legal advised that a local authority must adopt a set of standing orders for the conduct of its meeting and those of its committees (clause 27, Schedule 7, Local Government Act 2002).

Local Government New Zealand had reviewed and revised the form of standing orders which applied to community board meetings. 

The report recommended the adoption of the revised standing orders.

 

 

Moved (Steve Walker/Ange McErlane): that the Board

 

a)     Notes that the form of standing orders proposed is as recommended by Local Government New Zealand.

b)     Adopts the standing orders in the form proposed in Attachment 1 to the report.

Motion carried unanimously (WHCB/2016/005)

 

9       Meeting Schedule

 

A report from Civic and Legal advised that the Board was requested to consider the date of the next Board meeting, which was proposed for Wednesday, 16 November 2016 commencing at 5.30 pm.

A meeting schedule for Council and Community Boards during 2017 would be considered at the 15 November 2016 Council meeting.A Community Board meeting schedule would be considered and brought to the next meeting of the Board for confirmation.

 

 

Moved (Steve Walker/Ange McErlane): that the Board

 

a)     Confirms that its next meeting will take place on 16 November 2016 at 5.30 pm.

b)     Notes that the meeting schedule for 2017 will be considered by the Community Board at the meeting of 16 November 2016.

Motion carried (WHCB/2016/006)

 

10     Local Government Legislation - Briefing for the Inaugural Community Board Meeting 2016

 

A report from Civic and Legal advised that Clause 21 of Schedule 7 of the Local Government Act 2002 required that, at the inaugural meeting of the Council and Community Boards following the triennial election, the Chief Executive Officer must provide a general explanation of the following legislation:

a)     The Local Government Official Information and Meetings Act 1987;

b)     The Local Authorities (Members' Interests) Act 1968;

c)     Sections 99, 105 and 105A of the Crimes Act 1961;

d)     The Secret Commissions Act 1910; and

e)     The Financial Markets Conduct Act 2013.

 

 

Moved (Steve Walker/Jan Tucker): that the Board

 

a)     Notes the advice regarding key legislation that applies to members of Community Boards.

Motion carried (WHCB/2016/007)

 

11     Acknowledgement of Retiring Members

 

Moved (Steve Walker/Trevor Johnson): that the Board

 

a)     Records its sincere thanks to Peter Cole for the loyal and conscientious service given to the City of Dunedin as a member of the Chalmers Community Board for the 3 year period 2013 to 2016.

b)     Extends sincere appreciation for the services rendered and every good wish for the future.

c)     Records its sincere thanks to Raewynne Pedofski for the loyal and conscientious service given to the City of Dunedin as a member of the Chalmers Community Board for the 9 year period 2007 to 2016.

d)     Extends sincere appreciation for the services rendered and every good wish for the future.

Motion carried (WHCB/2016/008)

 

 

 

The meeting concluded at 4.28 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   


Council

6 December 2016

 

 

West Harbour Community Board - 16 November 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the West Harbour Community Board meeting held on 16 November 2016.

 

 

 

Attachments

 

Title

Page

a

Minutes of West Harbour Community Board held on 16 November 2016

73

  


Council

6 December 2016

 

 


 

West Harbour Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 16 November 2016, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Steve Walker

 

Deputy Chairperson

Trevor Johnson

 

Members

Francisca Griffin

 

 

Ryan Jones

 

 

Ange McErlane

 

 

Jan Tucker

 

 

Cr Aaron Hawkins

 

 

 

IN ATTENDANCE

Tom Dyer (Group Manager Parks and Recreation), Richard Saunders (Acting Group Manager Transport) and Anthony van de Water (Area Manager, Lower South Island, Downer)

 

Governance Support Officer      Jennifer Lapham

 

 

 

1       Public Forum

a)     Back Beach Writers Group – Tina Grubba

 

Ms Grubba spoke to the Board regarding a funding application from the Back Beach Writers Group.  The Group had been together for 10 years and are marking the anniversary by creating a Back Beach Poetry Trail.  The group will place 11 poems on terracotta tiles around the Back Beach walkway to create the Back Beach Poetry Trail.

 

        The group were requesting $808.44 towards this project.

 

b)     Raewynne Pedofski – Back Beach Public Car Park

 

        Mrs Pedofski spoke to the Board about the recently enclosed car park at Back Beach.  She advised that she was concerned regarding the congestion that may     occur over the summer. 

 

She advised that she felt that every group had the right to use the area and suggested that the matter be monitored over the summer to see what the impacts of enclosing the public car park were.

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Steve Walker/Trevor Johnson): that the Board

 

Confirms the agenda with the addition of the application for funding from the Back Beach Writers Group as item 10b.

 

Motion carried (WHCB/2016/009)

 

 

4       Confirmation of Minutes

4.1    West Harbour Community Board meeting - 26 October 2016

 

Moved (Steve Walker/Aaron Hawkins): that the Board

 

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 26 October 2016 as a correct record.

 

 Motion carried (WHCB/2016/010)

Part A Reports

5       Interest Register

 

A report from Civic and Legal reminded members of the need to recognise and declare interests and to manage any conflicts between those interests and their role as an elected member.  Elected members had the completion of their interests register underway, however for the purposes of this first meeting the declarations relevant to the items on the agenda would be taken at the meeting.

 

 

Moved (Steve Walker/Aaron Hawkins): that the Board

 

a)     Notes the Elected Members' Interest Register.

Motion carried (WHCB/2016/011)

 

6       Back Beach Public car park

 

The Group Manager Parks and Recreation (Tom Dyer) provided an update and the back ground to the fencing of the public car park at Back Beach.  He advised that the Council was looking at other options for the Yacht Club including returning to the Sims Building when it was made safe.  Mr Dyer commented that the fence had been built on a temporary basis. 

 

In response to questions Mr Dyer advised that the area was reserve land and treated in a similar manner to any other reserve owned by Council.  Mr Dyer advised that he would report back to the Board in due course, but would welcome feed-back from the Board regarding any issues at the car park.

 

7       Transport Update

 

The Group Manager Transport (Richard Saunders) introduced Mr Anthony van de Water, Area Manager - Lower South Island for Downer.  He advised that Mr van de Water was the roading contractor for the Board area.  The Group Manager Transport noted that the Council had moved to one contract to consolidate monitoring and reporting and to make sure it was getting consistent service.  The contract had been in place since 1 July 2016 and he commented on the key areas of the contract. 

 

Mr Saunders advised that he would be holding a workshop for Community Boards in the New Year which would focus on Board priorities. 

 

Mr Saunders and Mr van de Water responded to questions relating to the management of contracts.

 

 

8       Draft 2017/18 Community Plan

 

Consideration was given to the draft 2017/18 Community Plan, noting that minor editorial amendments had been made.

 

In discussing the draft plan members agreed that it would be useful to hold a workshop to go through the plan in detail.

 

 

Moved (Trevor Johnson/Ange McErlane): that the Board

 

a)     Adopts the updated West Harbour Community Board Draft 2017/18 Community Plan.

b)     Notes that workshops will be held to consider the draft 2017/18 Community Plan and to consider the grants application criteria and an updated community plan template is to be held.

Motion carried (WHCB/2016/012)

 

9       Meeting Schedule 2017

 

Consideration was given to the proposed schedule of meetings for 2017. 

 

 

Moved (Trevor Johnson/Steve Walker): that the Board

 

a)     Adopts the schedule of meetings for 2017.

Motion carried (WHCB/2016/013)

 

10     Governance Support Officer's Report

 

In a report from Civic and Legal the Governance Support Officer provided an update on matters of interest including:

a)     Project Fund

b)     Keep Dunedin Beautiful

c)     Reimbursement of Expenditure

d)     Action List

 

It was agreed that the appointment to Keep Dunedin Beautiful Committee would be considered as part of the Board representation appointments.

 

A discussion took place on the reimbursement for Raewynne Pedofski for purchasing food for the Port Chalmers Swimming Pool opening day.

 

 

Moved (Trevor Johnson/Aaron Hawkins): that the Board

 

a)     Approves the reimbursement of $75.85 to Raewynne Pedofski for the purchase of food for the opening of the Port Chalmers Swimming Pool.

 

.Motion carried (WHCB/2016/014)

 

 

There was a discussion on the following action items:

·      Gorse – Ravensbourne – Trevor Johnson advised that there was approximately 4 acres of land in Ravensbourne that was over grown with gorse and he advised that it was a fire danger.

 

 

Moved (Steve Walker/Trevor Johnson): that the Board

a)     Requests that the Chief Executive Officer, under the Local Government Act, Section 183 (1)(a) write to the property owners at 64 Kauri Street, 58 Kauri Street, 60 Kauri Street and 89 Manapouri Street to request them to clear the sections of gorse.

Motion carried (WHCB/2016/015)

 

 

·      Moller Memorial – Trevor Johnson would resume being the contact person for this matter.

·      Port Chalmers Centennial Garden – Skateboard area – The Chairperson will contact the Sea Cadets to get an update.

·      Parking George Street – Group Manager Transport advised that staff would inspect the proposed parks and once confirmed will produce a work order to get the parks painted.  He will update on progress.

·      Fencing State Highway 88 - Group Manager Transport will provide an update at the February meeting.

·      Car parking – George Street – discussion took place on the request to have 120 minute limit placed on the public car park.  It was agreed that a trial takes place to see if there are any issues.

·      Heavy Traffic in George Street – Agreed that the request to remove traffic was not practical however felt that the installation of a speed radar was an option and the Group Manager Transport advised he would discuss the matter with NITA.

 

 

Moved (Steve Walker/Jan Tucker): that the Board

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as discussed.

Motion carried (WHCB/2016/016)

 

10 (b)        Project Fund - Application for Funding

 

Consideration was given to an application from the Back Beach Writers Group for funding to assist towards a Back Beach Poetry Trail.

 

 

Moved (Trevor Johnson/Jan Tucker): that the Board

a)     Approves a grant of $874.00 to the Back Beach Writers Group.

Motion carried (WHCB/2016/017)

11     Board Representation and Other Responsibilities

 

The Chairperson advised that the Board needed to appoint representatives to various organisations and other responsibilities.

 

 

Moved (Aaron Hawkins/Trevor Johnson): that the Board

 

a)     Appoints

        Ange McErlane to Port Environment Liaison Committee

        Trevor Johnson to Ravensdown Community Liaison Group

        Steve Walker to Keep Dunedin Beautiful Committee

        Ryan Jones to Communications portfolio including the Facebook page

        Aaron Hawkins to SH88 Liaison Group

        Francisca Griffin to Funding Application Report Back

        Steve Walker to West Harbour Beautification Trust

        Jan Tucker to Policing Issues  

Motion carried (WHCB/2016/018)

 

12     Chairperson's Report

 

The Chairperson provided an update on the following matters:

 

a)     Consultation was commencing on Boundary Road

 

b)     The Library had made a request for an additional mobility park and was waiting to hear the outcome.

 

c)     The Defibrillator had been moved to the library hallway

 

d)     Careys Bay Pontoon – was in need of repair – The Group Manager Parks and Recreation will investigate as to who owns the pontoon.  Members requested that a letter be written to Cr Noone at the Otago Regional Council and Port Otago.

 

e)     Power Poles – He had requested an update and had been advised that the information would be provided by the end of the week.

 

f)     Cycleway – NZTA would attend the next meeting

 

g)     Key to Town Hall – during the earthquake the Fire Brigade had tried to ring him for a key to the Town Hall.  Board members requested that the Council provide a key to the Police and Fire Brigade for emergency use.

 

h)     Council is upgrading the cricket nets

 

i)      Orokonui Trust Board – Cr Noone (ORC) had advised that the Trust Board was holding a West Harbour Tourism Operating Summit and would like a contact for the Board's area.  It was agreed that the matter would be referred to Vision Port Chalmers.

 

j)     Function for Raewynne and Peter Cole – funding for the nibbles was required to be approved.

 

 

Moved (Steve Walker/Trevor Johnson): that the Board

 

a)     Approves the payment for the nibbles at the function for Raewynne Pedofski and Peter Cole.

Motion carried (WHCB/2016/019)

 

 

Moved (Aaron Hawkins/Ryan Jones): that the Board

 

a)     Notes the report.

Motion carried (WHCB/2016/020)

 

13     Council Activities

 

The Councillor provided an update on the induction process for the new Council, the Council meeting held on 15 November, that the Parks and Recreation Strategy was open for consultation and the Arts Strategy would be consulted on in the new year.  He also advised that a paper would be considered by the Council in regards to managing volunteers.

 

 

Moved (Jan Tucker/Francisca Griffin): that the Board

a)     Notes the report.

        Motion carried

 

 

14     Notification of Agenda Items for Consideration by the Chairperson

 

There were no items notified.

 

 

The meeting concluded at 7.40 pm.

 

 

 

 

..............................................

C H A I R P E R S O N

   


Council

6 December 2016

 

 

Saddle Hill Community Board - 27 October 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the inaugural Saddle Hill Community Board meeting held on 27 October 2016.

 

 

 

Attachments

 

Title

Page

A

Minutes of Saddle Hill Community Board held on 27 October 2016

81

  


Council

6 December 2016

 

 


 

Saddle Hill Community Board

MINUTES

 

Confirmed minutes of the inaugural meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 27 October 2016, commencing at 3.01 pm

 

PRESENT

 

Chairperson

 

 

Deputy Chairperson

 

 

Members

Peter Gouverneur

Christina McBratney

 

Leanne Stenhouse

Scott Weatherall

 

Paul Weir

Cr Conrad Stedman

 

 

IN ATTENDANCE

Dr Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance) and Adrian Blair (Group Manager Customer and Regulatory Services)

 

Governance Support Officer      Lynne Adamson

 

 

 

 

1       Apologies

 

That the Board: Weatherall/Stedman

 

Accepts the apology from Keith McFadyen.

 

        Motion carried

 

 

2       Welcome by the Chief Executive Officer, Dr Sue Bidrose

 

The Chief Executive Officer welcomed elected members, families, staff and members of the public to the meeting.

 

 

 

3       Declarations By Members

 

Board members made the declarations required by Schedule 7, Clause 14 of the Local Government Act 2002, which were witnessed by the Chief Executive Officer.

 

 

 

4       Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic and Legal advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2) and (3) of the Local Government Act 2002 Amendment Act 2004.

 

 

Moved (Chairperson Scott Weatherall/Member Leanne Stenhouse): that the Board

 

a)     Adopts first past the post as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (SHCB/2016/018)

 

5       Election of Chairperson and Deputy Chairperson

 

a)      Chairperson

 

 

 

Moved (Member Christina McBratney/Member Leanne Stenhouse): that the Board

 

 

 

 

That Scott Weatherall be nominated as Chairperson.

 

 

 

               Motion carried

 

 

 

 

 

The Chairperson here occupied the Chair.

 

 

 

b)      Deputy Chairperson

 

 

 

Moved (Member Christina McBratney/Member Peter Gouverneur): that the Board

 

 

 

 

That Leanne Stenhouse be nominated as Deputy Chairperson.

 

 

 

        Motion carried

 

 

 

6       Confirmation of agenda

 

 

<Enter text>

 

 

 

Moved (Chairperson Scott Weatherall/Member Conrad Stedman): that the Board

 

Confirms the agenda without addition or alteration

 

Motion carried (SHCB/2016/019)

 

Part A Reports

7       Adoption of Code of Conduct

 

A report from the Executive Management Team advised that the Local Government Act 2002 required that Community Boards adopt a Code of Conduct. The report provided a summary of the updated Code of Conduct (the Code) that was prepared by Local Government New Zealand following consultation across the sector.

The Code updated the previous national standard and provided a plain English version of standards of behaviour expected of elected members in the exercise of their duties.  The Code also provided details on how breaches of the Code would be dealt with.

The Code should be read in conjunction with the Community Board's Standing Orders.

 

 

Moved (Chairperson Scott Weatherall/Member Conrad Stedman): that the Board

 

a)     Adopts the Saddle Hill Community Board Code of Conduct as per Attachment 1 of the report.

Motion carried (SHCB/2016/020)

 

8       Adoption of Standing Orders

 

A report from Civic and Legal advised that a local authority must adopt a set of standing orders for the conduct of its meeting and those of its committees (clause 27, Schedule 7, Local Government Act 2002).

Local Government New Zealand had reviewed and revised the form of standing orders which applied to community board meetings. 

The report recommended the adoption of the revised standing orders.

 

 

Moved (Chairperson Scott Weatherall/Member Peter Gouverneur): that the Board

 

a)     Notes that the form of standing orders proposed is as recommended by Local Government New Zealand.

b)     Adopts the standing orders in the form proposed in Attachment A to the report.

Motion carried (SHCB/2016/021)

 

9       Meeting Schedule

 

A report from Civic and Legal advised that the Board was requested to consider the date of the next Board meeting, which was proposed for Thursday, 17 November 2016 commencing at 3.30 pm.

A meeting schedule for Council and Community Boards during 2017 would be considered at the 15 November 2016 Council meeting.A Community Board meeting schedule would be considered and brought to the next meeting of the Board for confirmation

 

 

Note Scott Weatherall is an apology.

 

Moved (Chairperson Scott Weatherall/Member Paul Weir): that the Board

 

a)     Confirms that its next meeting will take place on Thursday, 17 November 2016 commencing at 3.30 pm.

b)     Notes that the meeting schedule for 2017 will be considered by the Community Board at the meeting of Thursday, 17 November 2016.

Motion carried (SHCB/2016/022)

 

10     Local Government Legislation - Briefing for the Inaugural Community Board Meeting 2016

 

A report from Civic and Legal advised that Clause 21 of Schedule 7 of the Local Government Act 2002 required that, at the inaugural meeting of the Council and Community Boards following the triennial election, the Chief Executive Officer must provide a general explanation of the following legislation:

a)     The Local Government Official Information and Meetings Act 1987;

b)     The Local Authorities (Members' Interests) Act 1968;

c)     Sections 99, 105 and 105A of the Crimes Act 1961;

d)     The Secret Commissions Act 1910; and

e)     The Financial Markets Conduct Act 2013.

 

 

Moved (Chairperson Scott Weatherall/Member Leanne Stenhouse): that the Board

 

a)     Notes the advice regarding key legislation that applies to members of Community Boards.

Motion carried (SHCB/2016/023)

 

11     Acknowledgement of Retiring Members

 

Moved (Chairperson Scott Weatherall/Member Peter Gouverneur): that the Board

 

a)     Records its sincere thanks to Pam Jemmett for the loyal and conscientious service given to the City of Dunedin as a member of the Saddle Hill Community Board for the 9 year period 2007 to 2016.

b)     Extends sincere appreciation for the services rendered and every good wish for the future.

Motion carried (SHCB/2016/024)

 

 

 

The meeting concluded at 3.13 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   


Saddle Hill Community Board - 17 November 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 17 November 2016.

 

 

 

Attachments

 

Title

Page

a

Minutes of Saddle Hill Community Board held on 17 November 2016

86

  



 

Saddle Hill Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 17 November 2016, commencing at 3.30 pm

 

PRESENT

 

Deputy Chairperson

Leanne Stenhouse

 

Members

Peter Gouverneur

Christina McBratney

 

Keith McFadyen

Paul Weir

 

Cr Conrad Stedman

 

 

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services); Hjarne Poulsen (Safety Team Leader); Andrew Lord (Contract Supervisor Road Maintenance), Tom Dyer (Group Manager Parks and Recreation)

 

Governance Support Officer      Lynne Adamson

 

 

 

The Deputy Chair (Leanne Stenhouse) welcomed members to the Board and gave a brief overview on the achievements over the past triennium.

1       Public Forum

There was no Public Forum.  

 

2       Apologies

 

Moved (Leanne Stenhouse/ Keith McFadyen): that the Board

 

Accepts the apology from Chairperson Scott Weatherall.

 

Motion carried (SHCB/2016/025)

 

3       Confirmation of agenda

 

 

Moved (Leanne Stenhouse/ Paul Weir): that the Board

 

Confirms the supplementary agenda noting that Item 13 – Declaration by Keith McFadyen would be taken before Item 6.

 

Motion carried (SHCB/2016/026)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

5       Confirmation of Minutes

5.1    Saddle Hill Community Board meeting - 27 October 2016

 

Moved (Leanne Stenhouse/ Paul Weir): that the Board

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 27 October 2016 as a correct record.

 

Motion carried (SHCB/2016/027)

Part A Reports

13     Declaration by Keith McFadyen

 

Keith McFadyen made the declaration required by Schedule 7, Clause 14 of the Local Government Act 2002, which was witnessed by the Deputy Chairperson, Leanne Stenhouse.

 

6       Declaration of Interest

 

Moved (Leanne Stenhouse/ Keith McFadyen): that the Board

 

a)     Notes the Elected Members’ Interest Register attached as Attachment A.

Motion carried (SHCB/2016/028)

 

7       Governance Support Officer's Report

 

The Safety Team Leader (Hjarne Poulsen) and Contract Supervisor Road Maintenance (Andrew Lord) provided an update on the transport items on the Action List in the Governance Support Officer’s Report as follows:

 

Westwood Layby Consultation     

Mr Poulsen advised that consultation with local residents on the proposed construction of the Westwood Layby had been completed.  He commented that problems with drainage had been identified and staff expected to have additional information to address this issue over the next couple of months.  The Board requested a report outlining the timeframe for the works to be presented to the February 2017 meeting.

 

Brighton - Taieri Mouth Road

Mr Poulsen spoke of two slips on the Brighton-Taieri Mouth Road and advised that they were being monitored separately from the major coastal erosion problem in the area.  A consultant had been engaged and would investigate solutions for the areas of concern which would be reported back to the Board. 

 

Morris Road slumping

There was a discussion on the ongoing issues with Morris Road, Fairfield road slumping.  Mr Lord advised that staff had been informed that Morris Road had slumped further earlier in the day as a result of the recent heavy rainfall.  The road had been reduced to one lane with a temporary traffic management in place to enable work to be undertaken.  Geotechnical investigation and design work was being conducted and Council would work as quickly as possible to complete the design and work. 

 

McMaster Road, Saddle Hill Sealing

McMaster Road would not be resealed as the seal extension budget had not been reinstated as had been hoped.  However  Mr Poulsen advised that it was hoped that work may be completed on some roads out of existing budgets.

 

Brighton Road Culvert

The Board spoke of their concerns with the open drain on Brighton Road to Creamery Road in Ocean View.  Power poles were installed in the drain which would fill with water in heavy rainfall causing safety concerns.  The Board would like an update on remedial action to be undertaken to rectify this matter. 

 

Walton Park Car Park

Downers had been requested to check the state of the Walton Park car park and report back on any remedial action required.

 

Main South Road/Brighton Road Intersection

Investigative work had been undertaken on Green Island on and off ramps to the motorway with safety issues identified with the current layout.  The results proposed that a roundabout would be the most appropriate option for the intersection and the next step would be for staff to liaise with NZTA.  The Board would be kept updated on the steps forward.

 

Scroggs Hill Road – Allanton/Scroggs Hill Road intersection

Low cost improvements had been undertaken including the installation of a speed warning sign.  A speed survey and a design to improve the verge would be undertaken in November.

 

Blackhead Road walking path

The tendering process was underway and staff would continue to update the Board on progress.

 

The Group Manager Parks and Recreation (Tom Dyer) provided an update on Parks and Recreation items on the action list as follows:

 

Walton Park Track

Mr Dyer advised that the mulching of the track would be undertaken during the second week of December with gravelling of the track being completed in December or early January.  Planting would be then be undertaken however it was noted that the projects was weather dependent.

 

Walton Park Signage

Mr Dyer advised that the proposed signage at the entrance to Walton Park should be completed however he would request staff check and confirm this.

 

Walton Park Playing Field

The Board queried the impact the removal of trees had on the field as games had been cancelled during the past season due to the grounds being too soggy which had not occurred in the past.  Mr Dyer advised he would investigate and report back to the Board.

 

Brighton Domain

The Board requested an update on the progress of work on the Brighton Domain, they noted there had been a lot of water sitting on the Domain.  They also requested an update on the proposed planting.

 

Mr Dyer advised that there were investigations underway with all sports grounds including the Brighton Domain.  He advised that gravel had been placed on the left hand side of the driveway for informal parking which would alleviate bogging problems in that area.  The first stage of planting had been completed and information on the next stage would be emailed through. 

 

Public Toilets

The Board queried the criteria of having a public toilet installed at a reserve/domain and advised that they had identified the Fairplay Street Reserve as a priority over the past ten years.  Mr Dyer advised that there was an investigation being undertaken on public toilets and a review of how they were managed.  He would ensure Fairplay Street was included in any future assessments.

 

Workshops

Mr Dyer advised that the Transport and Parks and Reserves teams would hold a workshop prior to the next Board meeting.  This would enable the Board to provide their priorities and ensure proposed work was aligned within the Board area.  Mr Dyer commented this would ensure that when funding was available, it was used in the best manner.  It was also agreed that it would be useful to have a representative from City Property at the workshop as well.

 

Mr Dyer advised that he had been speaking to the Group Manager Transport about reinstatement of the resealing programme and Mr Saunders had advised that Councillors asked staff to revisit the programme and report back.  He suggested that if there was a major priority for resealing in the Board area, it could be discussed at a workshop and staff would identify whether the work could be undertaken within current budgets.

 

The Governance Support Officer (Lynne Adamson) then provided an updated on items of interest including:

 

a)     Project Fund

b)     Keep Dunedin Beautiful

c)     Ultra fast Broadband

d)     Civil Defence

e)     Action List.

 

There was a discussion on the recent Civil Defence Tsunami emergency.  Board members queried how they should be informed and their role during an emergency such as the possible Tsunami event.  Mr Blair advised that he would follow up with the Customer Services Agency and report back on the possibility of a text alert service.  Board members requested Civil Defence training to help in preparation for any future emergencies. 

 

Peter Gouverneur volunteered to be the Board representative on the Keep Dunedin Beautiful Committee.  Mr McFadyen and Ms Stenhouse advised that they would attend should Mr Gouverneur be unavailable at any time.

 

 

Moved (Leanne Stenhouse/ Paul Weir): that the Board

 

a)     Notes the Governance Support Officer’s Report.

b)     Appoints Peter Gouverneur as the representative to the Keep Dunedin Beautiful Committee with Keith McFadyen and Leanne Stenhouse providing back up.

c)     Amends the Action List as appropriate.

Motion carried (SHCB/2016/029)

 

8       Funding Application

 

Fairfield School applied for $1,590 towards a new key system for their swimming pool door.  The Board were very supportive of the school and their initiative to enable the pool to be available to the wider community.  They noted that the provision of the sale of season keys would provide some funding towards the new key system and commented that their criteria for funding would normally support up to 40% of the total cost and $1,000 funding.

 

 

Moved (Keith McFadyen/ Leanne Stenhouse): that the Board

 

a)     Approves $1,000 funding application from Fairfield School

Motion carried (SHCB/2016/030)

 

9       2017 Meeting Schedule

 

A report from Civic and Legal appended a proposed schedule of meetings for 2017 for consideration.

 

The Board noted that they held some meetings in the community and agreed that they would hold the March 2017 meeting at the Fairfield Bowling Club with other venues to be decided at the next meeting.

 

 

Moved (Leanne Stenhouse/ Keith McFadyen): that the Board

 

a)     Adopts the schedule of meetings for 2017 noting that Council had not confirmed its meeting schedule prior to distribution of the agenda.

Motion carried (SHCB/2016/031)

 

10     Draft Community Plan 2017/18

 

The draft 2017/18 Community Plan had been circulated for consideration.  This was endorsed by the previous Board and referred to the incoming Board for adoption.

 

A workshop had been held prior to the Board meeting to make editorial changes and discuss how proposed projects would fit within the Dunedin City Council Strategies.  It was agreed that the plan be approved subject to the changes agreed on at the workshop.

 

 

Moved (Leanne Stenhouse/Peter Gouverneur): that the Board

 

a)     Approves the Saddle Hill Community Board Community Plan subject to editorial changes and the change in format to enable projects to align with the Dunedin City Council Strategies.

b)     Adopts the Saddle Hill Community Board Community Plan once the updates had been incorporated. 

Motion carried (SHCB/2016/032)

 

11     Chairperson's Report

 

A report from the Chairperson (Scott Weatherall) updated the Board on matters of interest including:

 

Community Plan

Draft Annual Plan

Community Drive Around

It was agreed that a community drive around would be held in the new year.

Youth Ambassador Award

There was a discussion on the continuation of the Youth Ambassador Award.  The Board discussed the value of supporting youth in the community and agreed that the award would continue with more support provided for the recipient.  Christina McBratney volunteered to champion this project with support from Keith McFadyen.

 

Social Get Together

As members had other commitments on the proposed dates, it was agreed that a social get together would be held on 2 February 2017.

 

Brighton Gala Day

There was a discussion on the Brighton Gala Day and members agreed that they wished to continue to participate as it raised awareness and the Boards profile.  There was a discussion on the manning of the stall and appropriate items to hand out.  Civil Defence had partnered the Board at the last Gala Day which had proved to be extremely well received and it was agreed that they would be invited to do so again.  The Tsunami map had gained interest at the last event and it was agreed that Civil Defence would be asked to provide this again.

 

Greater Green Island Network

Ms Stenhouse spoke of her role on the Greater Green Island Network and commented that there may be times when it presents a conflict of interest.  She advised that there had been discussions on the drawing up of a Memorandum of Understanding which would be investigated further in the new year.

 

 

Moved (Leanne Stenhouse/Keith McFadyen): that the Board

 

a)     Notes the Chairperson’s Report

b)     Approves up to a cost of $1,000.00 to be used from the Project Fund for purchases required to support the Brighton Gala Day stall.

Motion carried (SHCB/2016/033)

 

12     Council Activities

 

Councillor Conrad Stedman provided a written update on the Council meeting held earlier in the week including:

 

High Street Housing Development

Submission to Central Government to block off shore drilling

 

He commented on his appointment and how much he looked forward to working with the Board over the triennium.

 

 

 

Moved (Leanne Stenhouse/Peter Gouverneur): that the Board

 

a)     Notes the report.

Motion carried (SHCB/2016/034)

 

 

The meeting concluded at 5.20 pm.

 

 

 

 

 

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CHAIRPERSON

 


Council

6 December 2016

 

 

Reports

 

Temporary Alcohol Restriction for Orientation 2017

Department: Customer and Regulatory Services

 

 

 

 

EXECUTIVE SUMMARY  

1      The Otago University Students Association (OUSA) have requested that the Council consider implementing a temporary alcohol restriction in the North Dunedin area for the four scheduled events associated with the University’s 2017 Orientation week (Attachment A).  The events are to be held at the Forsyth Barr Stadium.

2      The area for the proposed restriction is bounded by Albany Street, Riego Street, Harbour Terrace and Dundas Street, Butts Road, Anzac Avenue, State Highway 88 and Anzac Avenue back to Albany Street (Attachment C).

3      The Police support the temporary restriction and would like more advertising of its existence. (Attachment B)

RECOMMENDATIONS

That the Council:

a)     Approves the implementation of a temporary alcohol restriction between 6.00 pm and 12.00 midnight on Tuesday 21 February, Wednesday 22 February, Thursday 23 February and Friday 24 February 2017 in the area bounded by Albany Street, Riego Street, Harbour Terrace and Dundas Street, Butts Road, Anzac Avenue, State Highway 88 and Anzac Avenue back to Albany Street.

 

BACKGROUND

4      At the beginning of each academic year the OUSA organises a series of activities for students during the University’s Orientation period.  The activities are used as a welcome and introduction to new and returning students.  As well as providing information the OUSA host various entertainment from sports days to evening music gigs.  The Forsyth Barr Stadium has been used as the venue for the evening gigs since 2012.  Prior to this most large events were held in the central city where there is already an alcohol restriction.

5      Temporary alcohol restrictions have only been in place for the last two orientation periods.  The organisers of the events found the attendees were more easily managed than previously because the restriction limited the amount of alcohol consumed while walking to the stadium.  Intoxicated people were more easily identified and there was less conflict at the gates because security did not need to ask people to discard drinks.

6      Recycle bins were placed at the perimeter of the restriction area which encouraged people to deposit their litter.  This led to a noticeable decrease in the amount of rubbish found after the events.

7      Section 5.2 of the Liquor (Control of Liquor in Public Places) Bylaw 2004 (Attachment D) provides the ability for Council to implement temporary alcohol restrictions when considered appropriate.  It states:

“The Council may from time to time by resolution specify additional periods and public places during which the bringing of liquor into, the possession and/or consumption of liquor in that public place may be prohibited.  The Council may make such a resolution in relation to any planned public event, function or social gathering to be held in that public place.”

DISCUSSION

9.     The Forsyth Barr Stadium will be the venue for the four main evening events during the 2017 Orientation Week. 

10.   The use of the stadium as a venue enables security and event staff to observe people approaching the area because it has good visibility of all approach routes. Intoxicated people are more easily identified and approached by staff before they get to the gates.  People who choose to ‘pre-load’ outside the alcohol restriction area will often be showing the effects of what they have consumed by the time they have reached the entry to the stadium.

11.   Organisers have experienced a reduction of conflict situations at the gates when a temporary restriction has been in place as there are far fewer people carrying alcohol.  In the past there has been conflict when people are told to discard their drinks because they cannot enter stadium with alcohol.  The restriction means people are not openly carrying alcohol and only a few try and ‘smuggle’ it inside.

12.   The temporary alcohol restriction request is supported by the Police.  However, if the restriction is put in place, the Police have requested clearer notification signage in the ban area. The cost of signage and advertising will be approximately $1,200 and will be met from the alcohol licensing budget.

13.   The Police will monitor the restriction as they do in the central city with education and discretion being the priority. Enforcement would only be used if the circumstances required such an approach.

OPTIONS

14.   There are two options for Council to consider.

Option One – Implement a temporary alcohol restriction (recommended)

 

15.   This would allow an alcohol free area around the Forsyth Barr Stadium in the period leading up to and during the Orientation evening events.

Advantages

·           There will be controls in place to provide police with an early intervention tool to help minimise pre-loading of alcohol before the four main events at the stadium.

·           Intoxication levels of people approaching the stadium gates will more easily be assessed.

·           There will be minimal impact on people not attending stadium events.

Disadvantages

·           There will be a small cost associated with the implementation of the restriction ($1,200.).

·           May be viewed by some as having an unnecessary restriction in place.

Option Two – No alcohol restriction put in place (status quo)

16.   This option would mean there will be no additional controls in place during Orientation.

Advantages

·           There would be no further input from Council.

Disadvantages

·           Police would not have an ability to use an early intervention tool to help minimise alcohol-related harm.

·           OUSA and gate staff at the stadium may have more difficulties with intoxicated people wanting to gain entry to the stadium.

NEXT STEPS

17.   The Liquor (Control of Liquor in Public Places) Bylaw 2004 requires that any resolution made by Council pursuant to section 5 is publicly notified in the Otago Daily Times and by street signage in or adjacent to the specified public place at least 14 days before it shall take effect.

18.   If the temporary restriction is approved, advertising will begin on Wednesday 1 February 2017.

 

Signatories

Author:

Kevin Mechen - Secretary, District Licensing Committee

Authoriser:

Adrian Blair - Group Manager Customer and Regulatory Services

Simon Pickford - General Manager Community Services

Attachments

 

Title

Page

a

OUSA Request

97

b

Email from Police

98

c

Proposed Temporary Restriction Area

99

d

Liquor (Control of Liquor in Public Places) Bylaw 2004

100

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This proposal relates to providing a regulatory function and it is considered good-quality and cost-effective by providing the Police with an early intervention tool to help minimise alcohol-related harm in an area and at a time of high-risk to young people.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The proposal contributes to the Social Wellbeing Strategy in that it will support a ‘healthy and safe people’.  The activities planned by the OUSA encourage students to come together and participate in the planned activities through the week.  The proposal will help minimise the risk of alcohol-related harm.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the LTP or Annual Plan.

Financial considerations

There will be a small cost for advertising and temporary alcohol restriction signs.  This would be approximately $1,200 and is provided for in the alcohol licensing budget.

Significance

The proposal has been assessed under the Council’s Significance and Engagement Policy as being of low significance.

Engagement – external

The OUSA, University of Otago and Police have been consulted.

Engagement - internal

The Council staff with an interest in the area have been consulted.

Risks: Legal / Health and Safety etc.

No risks have been identified.  The recommended option is not considered to be contrary to or inconsistent with the New Zealand Bill of Rights Act 1990 as the prevention of alcohol related harm has been prioritised by Parliament.  Parliament has provided for Councils to impose temporary alcohol restrictions to avoid alcohol related harm, and the restriction proposed is considered to be appropriate and proportionate to the risk of alcohol related harm occurring as a consequence of the proposed event.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards.

 

 


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6 December 2016

 

 

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Council

6 December 2016

 

 

 

Appeal to Environment Court on Otago Regional Council Regional Policy Statement

Department: Community and Planning

 

 

 

 

EXECUTIVE SUMMARY  

1      The purpose of this report is to provide a summary of the appeal to the Environment Court on the Otago Regional Council's (ORC) Proposed Regional Policy Statement (RPS). The ORC decision on the RPS was notified on Saturday 1 October 2016, and the appeal period has been extended and now closes on Friday 9 December 2016.

2      The detailed appeal (attached as Attachment A), follows the format of the DCC submission and sets out specific changes requested in respect of each chapter of the RPS and the reasons for the requests.

RECOMMENDATIONS

That the Council:

a)     Approves the appeal to the Environment Court on the ORC decision on the Proposed Regional Policy Statement 2015; and

b)     Approves ability to resolve the appeals in line with the Committee Structure and Delegations Manual.

 

BACKGROUND

3      Regional plans and policy statements are documents required by the RMA, and sit above the District Plan in the hierarchy of resource management documents. The Otago Regional Council is responsible for preparing relevant regional plans and policy statements for the Otago Region.

4      Under sections 59-62 of the Resource Management Act, regional councils are required to always have a regional policy statement. A RPS must provide an overview of:

a)     The resource management issues of the region; and

b)     Policies and methods to achieve integrated management of the natural and physical resources of the whole region.

5      Regional and district plans must give effect to a regional policy statement.  Regional and local government, in implementing the RPS and any regional and district plans, must comply with the requirements of other legislation, notably the Local Government Act 2002.

6      Council staff and elected members have been engaged with the Otago Regional Council over the past three years in providing input into, and feedback on, the RPS.  This has included liaising with other councils in the Otago region on the content of the proposed RPS and subsequent to this on the content of submissions and potential appeals on the proposed RPS.

7      Schedule 1 of the Resource Management Act sets out the process for the preparation and change of policy statements and plans. This includes requiring that the proposed RPS is notified for submissions and after these submissions have been considered by the Otago Regional Council, a decision version of the RPS is required to be notified. Any party who made a submission may appeal to the Environment Court, but only if the provision or matter was in their submission.  

8      The RPS was notified on 23 May 2015 and closed for submissions on Friday 24 July 2015.  The notified version of the RPS contained a number of positive improvements which are supported by the Council.  Many of the policies align broadly with the Dunedin City Council's strategic objectives, particularly in respect of hazards, renewable energy, bio-diversity and heritage protection.  The RPS is generally supportive of the Spatial Plan and the proposed 2GP and in the main it is a policy with which Council can work to achieve the proposed 2GP.  At a concept level a number of the policies also align with the issues and challenges identified in the Integrated Transport Strategy; for example, designing for good access in public spaces. Impacts on the delivery of other strategic documents are also discussed in the appeal.

9      However, the detail is critical to policy implementation at an operational level so the Council on the 27 July 2015 recommended that Council lodge a submission to the ORC on the proposed RPS. A majority of Council's submission points were focussed on ensuring clarity, either as to whether an issue is regionally significant, responsibilities allocated appropriately through relevant methods, or consistency of language and terms.  The key points, as raised in previous feedback, were:

·           Policy wording, including concerns expressed about the use of the word "avoid";

·           The need to clearly define roles and responsibilities of the regional, city and district councils;

·           Need for clarity and consistency in respect of how regionally significant issues will be addressed in future; and

·           Concerns about the structure of the document and its ease of use and interpretation. 

10    The ORC decision on the proposed RPS was notified on Saturday 1 October 2016 and the appeal period has been extended by the Environment Court, and closes on 9 December 2016. The decisions incorporated a number of Council's and other submitters' requests, but many submission points were not accepted.

DISCUSSION

Decision Version of RPS

11    The decision version has been reviewed by City Planning, Water and Waste, Transport and other key Council staff. Overall it is the view of staff that while the decision version is an improvement on the notified version of the RPS, there are a number of areas where sufficient resolution of issues previously raised has not been adequately achieved, and therefore an appeal to the Environment Court is warranted. The key points, in the appeal are:

·           Use of "avoid" - Legal advice is that the use of “avoid” policies in the RPS, while appropriate in some circumstances may in other circumstances give rise to unintended or undesirable outcomes if left unchallenged.  In addition, in light of the 2014 Supreme Court decision ruling in the "King Salmon Decision"[1], it may be difficult to give full effect to the RPS without prohibiting many more activities in the District Plan.

·           Roles and responsibilities - Legal advice is that the proposed RPS in certain instances mixes up the roles and responsibilities of the regional council, with the role of territorial authorities. This includes the control of natural hazards, hazardous substances and biological diversity, discharges of dust, silt and sediment associated with earthworks and land use, and managing the effects of the storage and disposal of hazardous substances on groundwater and community water supplies

·           Contaminated soils – amendments sought to recognise that the creation of new contaminated soils cannot always be avoided e.g. the creation of landfill sites, or other waste management sites such as tailings dams, silt ponds and silage pits and existing contaminated soils should be managed in accordance with the NES for Assessing and Managing Contaminants in Soil to Protect Human Health. 

·           Climate change and natural hazards – amendments sought to objectives and policies to ensure enhanced clarity and simplicity. These include amendments to climate change figures, use of the word ‘avoid’, mitigation of risk, and consistency with the NZCPS.

·           Urban growth and design (20 years of land supply) – alignment of RPS objectives and policies with the National Policy Statement on Urban Development Capacity 2016 (which was issued by notice in the New Zealand Gazette on 3 November 2016). This national policy statement requires local authorities to have sufficient development capacity identified in relevant plans and strategies.

·           Waste management is a regionally significant issue where a co-ordinated response is necessary.  As drafted, the policy and methods do not provide guidance as to actions that are needed, and who is responsible for them. In addition, the appeal points will ensure greater consistency with the Waste Minimisation Act 2008. 

·           Infrastructure – amend Policy 4.3.3 to cover all infrastructure, not just that of national and regional importance, as it may be desirable for the DCC to establish new infrastructure in areas of significant or outstanding natural value and the policy as it stands may make this more difficult.

12    It is recommended that an appeal be lodged with the Environment Court on the decision version of the RPS, because of the implications of the document for the District Plan and for Council's Regulatory functions (including potential difficulties with the provision of new infrastructure), and to ensure these remaining issues have the opportunity to be resolved through mediation and, if necessary, through appearance at the Environment Court.

13    The view of Council staff is that the appeal points should be progressed as far as possible through Environment Court mediation.  


 

OPTIONS

Option One - Do not lodge an appeal with the Environment Court on the RPS

Advantages

·           Short term savings in staff and legal time in not attending Environment Court mediation and potential Court action.

Disadvantages

·           No ability to try to resolve the Council's concerns through mediation or, if necessary, through appearance at and consideration by the Environment Court;

·           Medium to longer term costs to Council as the District Plan will be required to be changed to give effect to the provisions of the RPS; and

·           Medium to longer term costs to Council in terms of changes to its regulatory functions and responsibilities under the RMA and other legislation, including as an infrastructure provider and significant resource consent applicant (e.g. municipal water supply and wastewater discharge).

Option Two – Lodge an appeal with the Environment Court on the RPS

Advantages

·           The Council's appeal will allow for Environment Court mediation with the ORC and other appellants on the decision version of the RPS, which will allow for greater consistency of the RPS with the District Plan, and for Council and the community to deliver on Dunedin’s strategic objectives to ensure appropriate outcomes in terms of its regulatory functions and responsibilities under the RMA and other legislation e.g. the Local Government Act 2002.

·           Opportunities to mediate agreement on provisions.

Disadvantages

·           Short term staff and legal time commitment to participating in appeal related processes.

NEXT STEPS

14    Should the Council agree with the appeal on the decision version of the RPS, then it will be submitted formally to the Environment Court prior to the close of the appeal period on 9 December.

15    The date for any Environment Court mediation with the ORC (and any other parties) on the decision version of the RPS, is yet to be advised. 

 

Signatories

Author:

Anna Johnson - City Development Manager

Authoriser:

Nicola Pinfold - Group Manager Community and Planning

Sandy Graham - General Manager Strategy and Governance

Attachments

 

Title

Page

a

Appeal to Proposed Regional Policy Statement

111

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

The decision to lodge an appeal enables democratic local decision making and action on behalf of communities, by highlighting to the ORC issues of local concern.

 

This decision also relates to providing regulatory functions as addressed in the report.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The RPS influences the Councils ability to deliver on the strategic framework and in particular may restrict where critical infrastructure can be located. This may result in revised designs, applications for consent and additional costs for infrastructure and therefore development. However as District Plans must give effect to the Regional Policy Statements, it has direct implications for the Council's Second Generation District Plan. Refer to Discussion section of the report.

Māori Impact Statement

Kai Tahu Ki Otago Limited submitted on the RPS, attended the hearing and spoke to their submission.  They have made an initial review of the decision-version of the RPS focussed primarily on the Manawhenua Section.  They have not yet decided whether or not to appeal the RPS.

Sustainability

The RPS is a high level policy framework for sustainable integrated management of Otago's resources and identifies the regionally significant issues that are addressed by that framework. The appeal will help to make the RPS more sustainable by enabling the continued day to day operation of the Council without undue restriction.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The impact on the current and future LTP is as yet unknown but could be significant in terms of potential future costs.

Financial considerations

The appeal would be funded from existing operational budgets for legal costs.

Significance

The significance of the decision to appeal is assessed as medium, in terms of importance to Dunedin and community interest and impact on Council's finances, capacity and capability.

Engagement – external

Discussions have been held with other territorial authorities within Otago regarding the decision version of the RPS.  The Council's appeal raises a number of themes and issues raised by other TLAs. This resulted in a shared request for the extension of time to make an appeal.

Engagement - internal

There was engagement across Council including Water and Waste, City Development, Transportation Planning, Corporate Policy, Parks and Recreation and Resource Consents.

Risks: Legal / Health and Safety etc.

Minimal financial, strategic or operational risk has been identified with regards to proceeding with the proposed Environment Court appeal process, as the issues raised have previously been identified through informal local sector feedback and submissions made to the proposed RPS, and Council's position is consistent with feedback from other councils and in line with (external) legal advice.

 

However, the risks to Council associated with not appealing the current ORC Policy Statement are considerably higher, including the potential for significant impact upon community and business sector collaboration and activities, the realisation of DCC strategic plans and objectives, as well as the 2GP and LTP (current and future development), and increased financial and operational costs arising from challenges and changes to Council services, regulatory functions, processes and enforcement policies.

Conflict of Interest

No conflicts of interest have been identified.

Community Boards

The appeal has no specific implications for Community Boards, but the outcome of the appeal may have an impact.

 

 


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Council

6 December 2016

 

 

 

Cosy Homes Charitable Trust Otago funding update

Department: Community and Planning

 

 

 

 

EXECUTIVE SUMMARY  

1      This purpose of this report is to provide information on funding of the Cosy Homes Charitable Trust Otago (the Trust) and seek approval to release $25,000 of budgeted funding to the Trust.

2      The Council provided $75,000 to the Trust in the 2015/16 year; comprised of $25,000 from the annual rates revenue and $50,000 from the Consumer Electricity Fund (CEF).

3      The Council requested this report – at the 2015/16 Annual Plan deliberations – outlining the Trust’s outputs and funding streams – be presented before the $25,000 rates-based funding is confirmed for release to the Trust in the 2016/17 year.

RECOMMENDATIONS

That the Council:

a)      Notes this item is currently part-funded ($25,000 through rates on-going).

b)     Confirms the allocation of $25,000 be released to the Cosy Homes Charitable Trust Otago in the 2016/17 year.

 

BACKGROUND

Cosy Homes Charitable Trust

4      While many organisations are already working to improve housing stock within the city, and have been for some time, the Trust grew out of a desire to pool resources and work more effectively and efficiently to make Dunedin houses and those in the wider area warmer, drier, healthier and more comfortable.  This was evidenced by the Cosy Homes symposium held in September 2013, and funded jointly by the DCC, Presbyterian Support Otago and Otago Community Trust.  The symposium attracted 76 attendees, representing national, regional and local groups.

5      The vision of the Trust is “Everyone lives in a warm and healthy home,” with a mission of “Making every home in Dunedin warm and cosy by 2025” (see Attachment A ‘Draft Annual Report Cosy Homes’).  The Trust’s objectives are:

·      Improve connection between households and all current insulation and heating providers, subsidies and other “cosy homes” type work.

·      Educate householders about good energy practices and what warm dry and energy efficient homes look like and what is required to achieve them.

·      Communicate between all relevant parties and stakeholders as well as communicating relevant “warm and cosy” work to the general public.

·      Encourage collaboration amongst all parties.

·      Advocacy work on healthy housing at local and national levels.

·      To establish diverse, reliable and sustainable revenue/funding sources to ensure cosy homes mission can be achieved.

6      The Trust is cognisant that working together and in partnership with others will produce more effective and efficient results. To ensure this partnership is fostered, a dedicated resource is required to coordinate the partners.

7      There are other programmes to improve energy efficiency within the city.  The Council makes a financial contribution to improving energy efficiency in homes via the Healthy Homes Grant ($62,500) and through the Warm Dunedin targeted rate scheme.  There are a number of other organisations that make financial or in-kind contributions.

Strategic fit 

8      The Trust’s vision and mission align strongly with Council’s strategic framework, specifically: 

·           The Social Wellbeing Strategy strategic direction of ‘Affordable and Healthy Homes’ with Dunedin people living in warm and healthy homes.

·           Cosy Homes is an action within the Energy Plan.

·           The Spatial Plan’s strategic direction of a ‘Liveable City’ where all citizens have a wide choice of affordable housing types that are warm and energy efficient and all Dunedin housing stock is warm and inexpensive to heat.

·           The Social Housing Strategy 2010, which aims to improve the quality of social housing accommodation in Dunedin with the Council playing a lead role in facilitating a partnership approach amongst all social housing providers and other key agencies in addressing social housing issues.

·           The Economic Development Strategy objectives around ‘Alliances for innovation’ in terms of services in the housing space and being ‘A compelling destination’ through improved quality of life for all.

DISCUSSION

Funding to the Trust

9      The Trust operates with the support of a number of organisations that make financial or in-kind contributions to its work. These include the Council; Otago Community Trust; Otago Regional Council (Clean Air Programme); Energy Efficiency Conservation Authority (EECA); Blueskin Resilient Communities Trust; the University of Otago (through the Energy Cultures research stream); Kai Tahu Ki Otago Ltd (KTKO Ltd); and NZ Oil and Gas.  The contributions are detailed for 2015/16 and 2016/17 below.


 

Table One: Cosy Homes Charitable Trust Otago income 2015/16

2015/16 Funding Source

Amount

Applied to

Dunedin City Council New budget 2 years

$25,000

Operational costs

Dunedin City Council, Consumer Electricity Fund

$50,000

Operational costs

Southern District Health Board

$10,000

Operational costs

WellSouth Primary Health Organisation

$ 5,000

Operational costs

Otago Community Trust

$15,000

Home Energy Awareness training for social service workers

Total

$105,000

 

New Zealand Oil & Gas

$20,000

Insulation of houses

Dunedin City Council

$62,500

Insulation of houses

Total

$82,500

 

 

Table One: Cosy Homes Charitable Trust Otago income 2016/17

2016/17 Funding Source

Amount

Applied to

Kai Tahu Ki Otago Ltd

$20,000

 

In-kind office space, administration support, access to vehicle and IT

Community Organisations Grants scheme (COGS)

$500

Operational costs

Lotteries Commission

$10,000

Operational costs

Total

$30,500

 

 

 

 

New Zealand Oil & Gas

$20,000

Insulation of houses

Dunedin City Council

$62,500

Insulation of houses

Total

$82,500

 

 

 

 

Wider funding that supports the Trust’s objectives

10    Other funding outside of the Trust is provided by central Government and the community to support direct home insulation. Since 2013, the Otago Community Trust has worked with EECA to help fund free insulation into qualifying households in Otago. In the 2015/16 year Otago Community Trust contributed $500,000, with a further $1.2 million from EECA to insulate home in Otago, insulating more than 400 homes in Dunedin.

11    For both the 2016/17 and 2017/18 financial years the Otago Community Trust has committed $612,500, which will contribute 25% of funding for direct home insulation in Otago. This funding is paid direct to certified EECA installers. The funding will be matched by landlords (25%) and EECA (50%). 

12    None of this funding supports the Trust’s operational costs and currently remains formally outside of the Trust’s programme.

Outputs to date

13    Operational funds were used by the Trust to employ a 0.8 FTE project officer to coordinate the different activities taking place in the city to improve the insulation and energy efficiency of the housing stock.

14    The project officer was recruited in February 2016.  Annual costs for the project officer are approximately $60,000 and office space is provided to the Trust by KTKO Ltd at no charge (See Attachment A).

15    The Trust reports the following outputs have been achieved between February and November 2016:

·       567 attendees at Cosy Homes workshops, presentations and expos

·       550 direct public inquiries to Cosy Homes regarding home insulation, heating and energy efficiency

·       255 referrals made by Cosy Homes to the national Warm Up New Zealand subsidized insulation programme

·       48 stakeholder engagements/meetings

·       23 community clinics, expos, presentations, workshops and talks attended

·       Two submissions on Government Healthy Homes Guarantee Bills to advocate for improved residential rental standards.

 

OPTIONS

Option One – Release the budgeted 2016/17 rates funds to the Cosy Homes Trust

 

16    Confirms the rates allocation within the Events & Community Development budget of $25,000 be granted to the Cosy Homes Charitable Trust Otago in the 2016/17 year.

Advantages

·           Dunedin residents are supported to access to funding for improved heating and insulation through the Cosy Homes coordination work.

·           Activities that support an increase in warm and healthy homes within the city are well-coordinated and promoted to residents.

Disadvantages

·           No known disadvantages.

Option Two – Do not release the budgeted 2016/17 rates funds to the Cosy Homes Charitable Trust

17    Council decides not to release the rates funding allocated in the 2016/17 financial year to the Trust.

Advantages:

·        The Council saves $25,000 from within the Events & Community Development Department budget.

Disadvantages:

·         Dunedin residents are not as well supported to access to funding for improved heating and insulation.

·        Coordination and promotion of schemes / activities which support the outcome of increasing the number of warm and health homes within the city will be limited.

·        Fragmentation may occur around work within the city to improve the numbers of warm and healthy homes as coordination of services may be less effective without a dedicated worker and support from the partner organisations.

·        The Cosy Homes Trust approach, and buy-in from other stakeholders and funders, is put at risk after less than a year of operation with the project officer in place.

NEXT STEPS

18    If approved staff will coordinate the payment of the funding to the Trust by 1 February 2017.

19    If not approved staff will hold conversations with the Trust, and advise them in writing of the decision. 

 

Signatories

Author:

Paul Coffey - Community Advisor

Janine Hunt-Ross  - Project Support Coordinator

Joy Gunn - Manager Events and Community Development

Authoriser:

Maria Ioannou - Corporate Policy Manager

Sandy Graham - General Manager Strategy and Governance

Attachments

 

Title

Page

a

Draft Annual Report Cosy Homes

161

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision relates to providing a regulatory function and it is considered good-quality and cost-effective.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The Trust’s vision and objectives align strongly with Council’s strategic framework; in particular the Social Wellbeing and Economic Development Strategies.

Māori Impact Statement

Manawhenua were represented in the original symposium and governance group.  The Trust is supported by KTKO Limited, which provides it free office space and administrative assistance; forming strong links to manawhenua.

Sustainability

The Trust’s outcomes have an economic benefit in providing jobs and making Dunedin a compelling destination by improving the number of warm, health homes within the city.  It achieves social sustainability by improving the health of the residents and environmental sustainability by using the energy to heat a home more efficiently.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Funding for the Trust of $25,000 already exists in the Annual Plan. 

Financial considerations

As above

Significance

The significance is low, although the Cosy Homes Trust’s work is assessed as important to Dunedin delivering on its key strategic objectives.

Engagement – external

Discussions have been held with representatives from: Cosy Homes Charitable Trust, Cosy Home Governance Group, Otago Community Trust, Anglican Family Care, CEF administrators who are aware of this transfer.

Engagement - internal

Discussions have been held with Finance.

Risks: Legal / Health and Safety etc.

There is a risk to not releasing the funding as partner support may be impacted by the Council’s position.

Conflict of Interest

No know conflicts of interest

Community Boards

There are no specific implications for Community Boards.

 

 


Council

6 December 2016

 

 

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Council

6 December 2016

 

 

 

Funding Cosy Homes from the Consumer Electricity Fund

Department: Community and Planning

 

 

 

 

EXECUTIVE SUMMARY  

This report considers allocation of a grant from Consumer Electricity Fund (CEF) to the Cosy Homes Charitable Trust Otago (the Trust). The report recommends $25,000 is granted in the 2016/17 year and $20,000 in the 2017/18 year.  A separate report has been provided to the Council outlining the outputs of the Trust during the 2016 calendar year, and its current income streams. 3    This report specifically requests funding be allocated from the CEF to the Trust, for the purposes of supporting the Trust’s vision that “Everyone lives in a warm and healthy home.”  The Trust’s mission is “Making every home in Dunedin warm and cosy by 2025”.  The Trust’s vision and mission align with the Council’s Social Wellbeing Strategy.

RECOMMENDATIONS

That the Council:

a)     Considers if it will grant $25,000 in 2016/17 and $20,000 in 2017/18 from the Consumer Electricity Fund to Cosy Homes Charitable Trust Otago for the purposes of supporting home insulation within the city.

 

BACKGROUND

The Consumer Electricity Fund

4      With the sale of the Waipori power generation capability, the Council resolved in the 1998/99 Annual Plan that $200,000 of the revenue from the Dunedin City Holdings dividend would be made available in the form of a fund for providing relief to residents who require financial assistance to meet electricity costs and established the CEF.

5      Since then the CEF has been funded via rates. The Council resolved that the fund be distributed by six social service agencies with overall coordination provided by an administration organisation (Anglican Family Care).  With changes to central government funding for budgeting services nationwide Anglican Family Care will no longer provide this service.  Dunedin Budgeting Advice Service has been chosen to administer the grant.

6      The administration organisation is paid an annual fee of $15,000 to complete its work, and distributing agencies are funded an amount ($15 per client) to assess eligibility for the CEF, which covers staff time and overheads.  This figure has not changes since 1999, ELT has agreed to increase this fee $25 per client.  The increased fee does not have an adverse impact on the number of people able to be assessed within the the proposed new budget of $180,000.

The Council granted $75,000 to the Cosy Homes Charitable Trust Otago in the 2015/16 financial year; comprising $25,000 (from the rates allocation within the Events & Community Development budget), and $50,000 from the CEF.  This CEF funding was to assist the Trust in its set up year.8  The Consumer Electricity Fund (CEF) is used currently to pay the power accounts of people who are struggling financially and are unable to pay for their power accounts; predominantly beneficiaries.

9      Over the past five years the CEF has assisted an average of 731 individuals and families a year with electricity costs.  Approximately 75% of recipients receive Work & Income benefits and a further 19% are wage earners.  The remaining 6% are people whose income comes from other sources and who have advised they have no income at that point in time.

10    The distributing agencies report that the CEF provides financial relief and also provides an opportunity for them to engage with people who may require other assistance and longer term support, or referrals to other services.

The CEF and Cosy Homes

11    In 2015 the Council adopted a new Grants Policy and at that time the criteria for the CEF distribution was retained with a caveat that: ‘Longer term the focus of which activities are supported by this funding is to be determined as part of the Cosy Homes Steering Group strategy development process and a recommendation brought back to Council for approval’ (see Attachment A).

12    In the 2015/16 Annual Plan the Council granted $50,000 from the CEF to the Trust.  This was to support the Trust in its first year of establishment. 

13    This grant left $150,000 remaining to support people on low incomes with their electricity costs. In total, 666 individuals and families were assisted in the 2015/16 year, down from 694 in the 2014/15 year.

14    The CEF annual budget of $200,000 has not been fully spent since the 2013/14 year. The table below provides information on the number of individuals / families supported from 2011/12 – 2015/16.

Year

DCC Grant received

Number of applications

Grants paid

Administration Fees

Client Contact Fees

Total

$

$

$

$

$

2011/12

200,000

771

158,317

15,000

11,565

184,882

2012/13

200,000

734

156,319

15,000

11,010

182,329

2013/14

200,000

790

165,464

15,000

11,850

192,314

2014/15

175,000

694

139,653

15,000

10,410

165,063

2015/16

150,000

666

133,746

15,000

9,990

158,739

 

15    Council staff have been working closely with the Trust, and see the work undertaken by the Trust as contributing to delivery on the Social Wellbeing Strategy outcome of warm, healthy homes within the city.  Longer term this work may well significantly impact on demand from the community for the Consumer Electricity Fund grants for power costs as more of Dunedin’s housing will be energy-efficient with lower power bills, putting less pressure on individuals and families.

The Cosy Homes Trust

16    The Trust operates with the support of a number of organisations that make financial or in-kind contributions to its work.  These include the DCC; Otago Community Trust; Otago Regional Council (Clean Air Programme); Energy Efficiency Conservation Authority (EECA); Blueskin Resilient Communities Trust and University of Otago (Energy Cultures); Kai Tahu Ki Otago Ltd (KTKO Ltd) and NZ Oil and Gas. 

17    In 2015/16 the Council provided $25,000 to the Trust from the rates allocation within the Events & Community Development Department budget, and $50,000 from the Consumer Electricity Fund (CEF).

18    The Trust’s ability to employ a project officer has provided ratepayers with a source of accurate information and advice on improving the quality of housing within the city.  It has also directly increased promotion of insulation schemes to Dunedin residents and landlords.

19    The Council also provided, and continues to provide a Healthy Homes grant of $62,500 as a part subsidy for direct insulation.  This is paid to EECA certified installers via the Trust. The Council’s contribution to direct installation costs is approximately 25% of the overall cost.  EECA funds around 50% of the installation cost, with the remainder paid by landlords and other philanthropic organisations such as Otago Community Trust.

20    In the past year progress has been made in increasing the number of insulated homes within Otago with insulated in the 2015/16 year. 

DISCUSSION

21    In recommending funding be allocated from the CEF to the Cosy Homes Charitable Trust Otago, staff have considered the strategic outcome of increasing warm, healthy homes within Dunedin City, and the role which the Trust currently undertakes to meet this.

22    The annual budget of $200,000 for the CEF has not been fully allocated since 2013/14.  There have been reduced numbers of qualifying applications, particularly the last year due to a warmer winter.  It is surmised that the on-going programmes on insulating homes has started to show cost benefits in power savings.

23    A separate report has been provided to Council, outlining the Trust’s vision, mission and outputs since February 2016.

OPTIONS

Option One – Recommended Option: Approve funding from the CEF to the Trust

The recommendation to continue support for the Cosy Homes Charitable Trust Otago is made because investing in the long term creation of healthy, warm homes through insulation directly reduces people’s electricity costs and meets broader social wellbeing goals.

Advantages

·           Ensures the CEF is fully utilised.

·           The grant supports the strategic outcome of increasing warm, healthy homes within the city, through better insulation.

·           More homes may be insulated.

Disadvantages

·           Reduces the pool of funding from the CEF allocated to support the payment of electricity costs for individuals and families on low incomes.

·           Creates a higher demand for funding support for electricity costs to central government and/or social service organisations.

Option Two – No additional funding provided to the Trust

Advantages

·           The CEF annual budget of $200,000 remains, and is used solely to support the payment of electricity costs for individuals and families on low incomes.

Disadvantages

·           Limits the progress that the Cosy Homes Charitable Trust is able to make to increase the number of homes insulated and achieve its objectives.

·           The CEF may be under-utilised and unspent.

NEXT STEPS

25    If the funding recommendation is approved, staff will coordinate payment of $25,000 to the Cosy Homes Charitable Trust Otago by January 1 2017.

26    A funding allocation of $20,000 will be planned for in the 2017/18 budget, and provided to the Trust by 30 December 2017.

 

Signatories

Author:

Paul Coffey - Community Advisor

Authoriser:

Maria Ioannou - Corporate Policy Manager

Sandy Graham - General Manager Strategy and Governance

Attachments

There are no attachments for this report.

 


 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision/report/proposal enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The Trust’s vision and objectives align strongly with Council’s strategic framework; in particular the Social Wellbeing and Economic Development strategies.  The Trust’s work also supports the outcomes of the Energy Plan, Spatial Plan and Social Housing Strategy.

Māori Impact Statement

Manawhenua were represented in the original symposium and governance group.  The Trust is supported by KTKO Limited, which provides it free office space and administrative assistance; forming strong links to manawhenua.

Sustainability

The Trust’s outcomes have an economic benefit in providing jobs and making Dunedin a compelling destination by improving the number of warm, health homes within the city.  It achieves social sustainability by improving the health of the residents and environmental sustainability by using the energy to heat a home more efficiently.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The recommendation is in line with the Council’s Financial Strategy.

Financial considerations

$25,000 is requested from the $200,000 CEF annual budget ins 2016/17 and $20,000 from the CEF annual budget of $200,000 in 2017/18.

Significance

This is assessed to be of low significance.

Engagement – external

The agencies that distribute the fund have been informed of the proposal.  They understand the rational

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no know conflicts of interest.

Community Boards

There are no specific issues for Community Boards.

 

 


Council

6 December 2016

 

 

 

Re-Thinking Public Art in Dunedin

Department: Arts and Culture

 

 

 

 

EXECUTIVE SUMMARY  

1      The report discusses the approach for public art planning and commissioning in Dunedin.  This was identified is a critical piece of work for delivery on Ara Toi Otepoti - Our Creative Future: Dunedin’s arts and culture strategy (Ara Toi), set as an initial action and specifically funded by the Council.

2      New ways of thinking about public art are explored in the attached report Re-thinking Public Art in Dunedin. Drawing on this, staff propose a framework for developing Dunedin’s public art, the Public Art Framework 2017-22 (the Framework), which sets out practical guidelines to commission and care for the Council’s public art collection. The Framework recommends an independent trust is set up to commission public art, and staff request approval to engage with the public on the Framework.

RECOMMENDATIONS

That Council:

a)     Notes Re-thinking Public Art in Dunedin; and,

b)      Approves the Public Art Framework 2017-22 for public engagement.

 

BACKGROUND

 

3      There has been no Council-funded public art activity since 2011. Council funding for public art was suspended while Ara Toi was developed with the expectation that the new strategy would set a high level direction for public art funding and guide future decision-making.

4      Ara Toi sets the vision that “Dunedin is one of the world’s great small cities with arts and culture at its core”

5      Public Art is recognised within Ara Toi for its ability to transform the public realm from the everyday to the extraordinary. A strong art programme will deliver on the ambitions of Ara Toi - supporting the growth of Dunedin's creative economy, connecting communities with fresh thinking and innovation, underpinned by a commitment to the Treaty of Waitangi and the special relationship with Kai Tahu, to enable everyone to experience great art in the city's public spaces.

6      During the development of Ara Toi, and subsequent initial engagement on public art, the community and the arts sector reinforced the need for a new framework to deliver an ambitious programme of public art, address perceived problems around commissioning new works and provide practical guidelines for the ongoing care and maintenance of Dunedin’s public art collection.

7      When the Council adopted Ara Toi in 2015, $25,000 project funding was allocated to develop a new framework to guide processes around commissioning future public art. 

8      Staff commissioned John McCormack and Dr Jin Jiangbo to identify new ways for the Council and community to approach public art and possible new commissioning strategies for the future, drawing on national and international good practice.  The findings from this work are set out in Rethinking Public Art in Dunedin (Attachment A).

9      From this report, and discussions during the development of Ara Toi, and using in-house expertise, the Public Art Framework 2017-22 (the Framework) was prepared by staff (Attachment B).  The Framework is focused on delivering a public arts program and addressing more practical considerations around commissioning and ownership. The Framework also aims to set a high standard when it comes to creating spaces that delight, educate, intrigue and challenge those who venture into them.

DISCUSSION

10    Rethinking Public Art in Dunedin is designed to expand thinking about what constitutes public art and advocates for a more ambitious approach in Dunedin. The report uses best practice case studies from around New Zealand and internationally to illustrate what Dunedin could realistically accomplish. In practical terms, the report identifies an opportunity to link existing and possible new public art precincts or clusters in the Octagon, the warehouse precinct, steamer basin and harbour mouth linked to the Otago Peninsula via Portobello Road.

11    The Framework builds on this work from a practical, Council perspective, seeking to address a number of challenges identified both before, and through the development of Ara Toi including: a lack of transparency in decision-making around public artworks, the variable quality of commissioned work, a lack of diversity, public art which is poorly sited and perceived poor communications around previous new commissions.

12    The Framework recommends a three-strand approach for developing and delivering new public art projects through: leadership and partnerships, the development of ideas, and profile and engagement.  The Framework also contains practical guidelines around ownership, gifts, copyright, care and maintenance, as well as removal and decommissioning.

Strand 1: Leadership and partnerships

13    As part of this strand of work, two distinct actions are proposed to deliver better public art outcomes in the immediate term.  The first is the establishment of a new trust to drive the delivery of a public art programme which would not only be able to receive annual funding from the Council but also fundraise for new public art commissions.

14    The trust model proposed in the Framework is a result of staff work, with expert input from McCormack and Jin, to assess potential models in terms of achieving the best outcomes.  This work is summarized in Attachment C, where three models are set out: an independent commissioning trust, in-house commissioning, and a commissioning panel.

15    The other key action is supporting the DCC to embed public art outcomes, wherever possible, in decision-making and activities, including capital works.  Separate, but linked to the Framework is the idea that creativity and public art outcomes can be integrated into infrastructure projects.  Work is underway to develop a distinct policy, process and guidance on delivering art and creativity as a key element of infrastructure projects led by the DCC. Given the special nature and complexity of these projects it is envisaged that this will need to be driven and managed exclusively by the DCC rather than an independent arts trust.

16    It is anticipated this new creativity and infrastructure policy and supporting information will be presented to the Council for consideration in 2017.

Strand 2: Development of ideas

17    This strand of the Framework includes two proposed actions to promote the development of new ideas for public art as well as foster community engagement in new commissions. These are:

·           Establishment of a ‘Public Art Lab’ - a physical space where artists, the education community, manawhenua and the wider community can come together to brainstorm, test and refine new ideas for public art.

·           Encouragement of temporary public art works – these include sound works, digital works and performances that allow for quick, temporary and cost effective outcomes. 

Strand 3: Profile and Engagement

18    In order to build a strong and cohesive collection of public art in Dunedin it is important to have community support.  Included in this strand is the development of a communications plan identifying the best channels to promote and profile the public art programme.

 

Fit within DCC Strategic architecture

 

19    The Public Art Framework 2017-22 links to other Council strategic plans, and delivers across the citys strategic framework in the following ways:

Ara Toi - Arts and Culture Strategy

20    The Framework delivers on Ara Toi strategic themes in  a number of ways including:

·           By involving Kai Tahu in the commissioning of public art, embedding a creative perspective in the city’s decision making and activities and creating abundant opportunities to access a quality programme of public art. (Identity and Pride)

·           By creating a community based lab to test and think about the role of public art and possible new programming. (Access and Inclusion, Inspired Connections)

·           Identifying channels to promote a world class public art programme in Dunedin both locally and internationally. (Creative Economy)

 

Economic Development Strategy

 

21    A vibrant programme of public art, promoted by the Framework, will support the perception of Dunedin as a compelling destination for tourism and settlement. Dunedin has a brand as an intriguing, vibrant, creative, and authentic city which will be visually embodied, and widely promoted to the outside world, in a bold collection of public art.

          Social Wellbeing Strategy

22    An engaging public art programme will contribute to community pride and connect people to the environments in which they live as well as to narratives about the past as well as the future. (Connected People / Vibrant and cohesive communities)

          Spatial Plan

23    Great public art will enhance the look and feel of Dunedin, creating memorable landmarks and helping to further define Dunedin's character and identity. Integration of arts and culture into city decision making and capital works will increase the range  and number of public artworks able to be commissioned.

Parks and Recreation Strategy

24    An engaging public art programme will help create innovative and creative open spaces which are treasured and well utilized by Dunedin’s active communities.

OPTION OneAPPROVE THE FRAMEWORK for public consultation Option One is to approve the Public Art Framework for public consultation

Advantages

·           The community can engage on how accurately the aspirations of Ara Toi are reflected in the Framework.

Disadvantages

·           None identified.

Option Two – Approve the framework WITHOUT public engagement

25    Option Two is to approve the Public Art Framework without further community consultation

Advantages

·           Quicker implementation of the framework.

Disadvantages

·           Risk that the framework may not accurately reflect the community’s aspirations.

·           Risk that the delivery of the Framework may not be as easily accepted.

Option Three – Do not progress the framework

26    Option Three is to cease further work on the development of the framework.

Advantages

·           None identified.

Disadvantages

·           Issues concerning public art raised by the community through the development of Ara Toi are not addressed.

·           Risk that the Council is seen to be departing from the objectives of Ara Toi, given the development of a public art framework was identified as a key action from the strategy.

NEXT STEPS

27    If the Council approves the Framework, with or without changes, staff will lead public engagement on the work to confirm the direction being taken.

 

28    The engagement will support the community’s ownership of the new approach to public art in the city and inspire the community regarding what is possible when it comes to public art. A draft engagement plan (Attachment D) is attached for information and will be refined following the approval of the Framework.

 

29    It is anticipated that the Framework will be presented back to the Council for approval in early 2017 in time for any budget considerations for the 2017/18 Annual Plan.

 

 

 

Signatories

Author:

Cam McCracken - Dunedin Public Art Gallery Director

Authoriser:

Bernie Hawke - Group Manager Arts and Culture

Simon Pickford - General Manager Community Services

Attachments

 

Title

Page

a

Re-thinking Public Art - McCormack Report (Under Separate Cover)

 

b

Options for commissioning public art (Under Separate Cover)

 

c

Public engagement Plan (Under Separate Cover)

 

d

Public Art Framework 2017-2022 (Under Separate Cover)

 

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision/report/proposal relates to providing local infrastructure and it is considered good quality and cost-effective.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

The information provided in this report supports the Social Wellbeing Strategy by the role of public art in promoting ‘Vibrant and Cohesive Communities’, the Economic Development Strategy in by supporting ‘Alliances for innovation’, and Arts and Culture Strategy, particularly in the strategic theme of ‘Identity Pride’.

Māori Impact Statement

Both local runaka are represented on the Creative Dunedin Partnership, which has been engaged during the development of the Framework.  Manawhenua would be involved in consultation, where appropriate, with regard to any specific public art works.

 

Sustainability

The proposed establishment of the Arts Trust would contribute to financial sustainability by promoting revenue generation beyond any funds provided by Council.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Any contribution by Council towards public art and operation of a trust body would be considered as part of the Annual Plan and LTP process. Public Art Commissions would also be considered as part of the infrastructure strategy.

 

Financial considerations

A new independent trust to commission public art is likely to have annual operational costs and this will be reported back to the Council if its decided a trust should be established.

Significance

The matters raised in this report are considered medium significance in terms of Council’s Significance and Engagement Policy.

 

Engagement – external

As part of the initial preparation to formulate the new Framework, a well-attended public panel discussion to discuss the history and future opportunities for public art was held at the Art Gallery.

 

There has also been external engagement with John McCormack and Dr Jin Jiangbo in the development of this report.

 

There has been engagement with the Creative Dunedin Partnership.

 

Engagement - internal

There has been internal engagement with Events and Community Development,  Enterprise Dunedin, the Arts and Culture, Parks and Recreation, Transport, and Water and Waste regarding this report.

 

Risks: Legal / Health and Safety etc.

There are no identified legal or health and safety risks related to this report.

 

Conflict of Interest

There are no known conflicts of interest.

 

Community Boards

There are no direct implications of the report for Community Boards. Community Boards would however be consulted and engaged with regard to public art proposals in their Board area.

 

 

 


Council

6 December 2016

 

 

 

Financial Result - Period Ended 31 October 2016

Department: Finance

 

 

 

 

EXECUTIVE SUMMARY  

1      This report provides the financial results for the period ended 31 October 2016 and the financial position as at that date.

RECOMMENDATIONS

That the Council:

a)     Notes the Financial Performance for the period ended 31 October 2016 and the Financial Position as at 31 October 2016.

 

 

BACKGROUND

1.     This report provides a commentary of the financial performance of Council for the period ended 31 October 2016 and the financial position as at that date.

DISCUSSION

2.  The net deficit (including Waipori) for the four months to October was
$12.151 million or $2.463 million unfavourable to budget.

3.  The unfavourable variance against budget was due to the following:

·      $1.356 million - lower than expected grants revenue mainly as a result of Transport undertaking less subsided roading work than expected (both operational and capital).

 

·      $1.382 million – fees and levies expenditure was higher than expected due to: unbudgeted building assessments including structural and seismic engineering; early timing of software licence fee costs in BIS; unbudgeted fees associated to the district plan (2GP); and additional Building Services expenditure to assist with the building consent processing backlog.

 

·      $1.227 million – higher depreciation costs as a result of the revaluation of Water and Waste assets effective from 1 July 2016.

 

·      $807k – Waipori Fund, resulting from fair value write-downs across most investment portfolios.  Note these negative adjustments reflected a market decline in October.

 

 

4.  These unfavourable variances were partially offset by:

·      $1.063 million – higher than expected other operating revenue.  The favourable variance was mainly due to Three Waters revenue being favourable $582k with water sales being greater than budgeted. Property revenue was favourable $201k, largely due to higher than expected occupancy rates for housing. Regulatory Services revenue was favourable $154k due to increased building consent activity.  Parks & Recreation income was also up due to the unbudgeted income from the Waikouaiti forest harvest.

 

·      $1.125 million -  assets operations and maintenance expenditure was less than expected largely due to timing of transportation expenditure on general and sealed pavement maintenance. 

 

5.  Capital expenditure was less than budget by $7.399 million. Project delays have arisen across a number of portfolios while project scoping is finalised.

 

6.  Total Council debt as at 31 October 2016 was $220.035 million or $6.473 million lower than budget.  This variance reflected early debt repayment resulting primarily from the lower than expected expenditure on capital projects.


 

OPTIONS

2      Not applicable.

NEXT STEPS

3      Not applicable.

 

 

 

Signatories

Author:

Lawrie Warwood - Financial Analyst

Authoriser:

Gavin Logie - Acting Chief Financial Officer

Attachments

 

Title

Page

a

One Page Financial Summary

203

b

Statement of Financial Performance

204

c

Statement of Financial Position

205

d

Statement of Cashflows

206

e

Capital Expenditure Summary

207

f

Borrowing and Investment Policy

208

g

Statement of Public Debt

209

h

Summary of Operating Variances

210

i

Financial Review

211

 

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

The financial expenditure reported in this report relates to providing local infrastructure, public services and regulatory functions for the community.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

This report has no direct contribution to the Strategic Framework, although the financial expenditure reported in this report has contributed to all of the strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This report fulfils the internal financial reporting requirements for Council.

Financial considerations

Not applicable – reporting only.

Significance

Not applicable – reporting only.

Engagement – external

There has been no external engagement.

Engagement - internal

The report is prepared as a summary for the individual department financial reports.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

 

 


Council

6 December 2016

 

 

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Council

6 December 2016

 

 

 

Waipori Fund - September 2016 Quarter

Department: Finance

 

 

 

 

EXECUTIVE SUMMARY

1      The attached report from Dunedin City Treasury Limited provides information on the results of the Waipori Fund for the September 2016 quarter.  The report was written prior to the US Presidential Election and some comments in it are now outdated.

 

RECOMMENDATIONS

That the Council:

a)     Notes the report from Dunedin City Treasury Ltd on the Waipori Fund – September 2016 quarter.

 

 

 

Signatories

Author:

Lynnette Scott - Assistant Treasurer

Authoriser:

Gavin Logie - Acting Chief Financial Officer

Attachments

 

Title

Page

a

Waipori Fund - September 2016 Quarter

221

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report relates to providing local infrastructure and it is considered good-quality and cost-effective.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

The report has no direct contribution to the Strategic Framework, although the Waipori Fund results reported in this report contribute funding to all of the strategies.

Māori Impact Statement

There are no known impacts on tangata whenua.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The report fulfils the financial reporting requirements for Council.

Financial considerations

Not applicable – reporting only.

Significance

This report has been assessed under the Council’s Significance and Engagement Policy as being of low significance as it is for reporting only.

Engagement – external

There has been no external engagement.

Engagement - internal

The report has been prepared as a summary of quarterly results.

Risks: Legal / Health and Safety etc.

No risks have been identified, and health and safety issues are not relevant to this matter.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards.

 

 


Council

6 December 2016

 

 


 


 


 


Council

6 December 2016

 

 

 

Appointment of Members to the Otago Museum Trust Board

Department: Office of the Mayor

 

 

 

 

EXECUTIVE SUMMARY  

1      The Dunedin City Council is required to appoint four members to the Otago Museum Trust Board within 3 months of the election under section 6(1) of the Otago Museum Trust Board Act 1996 (the Act).

RECOMMENDATIONS

That the Council:

a)     Approves the appointment of Graham Crombie, Kate Wilson and Chris Staynes as three Council representatives to the Otago Museum Trust Board.

b)     Confirms the process for the remaining Council representative noting that a report will be provided to the February 2017 Council meeting with recommendations for the preferred appointee.

 

 

BACKGROUND

2      Section 6(1) of the Act  states that “Within 3 months after the commencement of this Act, and within 3 months after each general election held pursuant to the Local Electoral Act 2001 after the commencement of this Act, those contributing authorities and other bodies referred to in section 5(2) shall each appoint a person or persons to be members of the Board.

DISCUSSION

3      The Otago Museum is a non-profit making institution founded by the people of Otago for the service and development of their community.  It plays an important part in attracting visitors and tourism to the city.

OPTIONS

4      The Board membership consists of four members appointed by the Dunedin City Council; one member jointly appointed by the Clutha District Council, the Central Otago District Council and the Waitaki District Council.  Two members are appointed by the University of Otago, one member by the Otago Branch of the Royal Society of New Zealand or its successor body, one member appointed by Manawhenua and one member appointed by the Association of Friends of the Otago Museum.

5      The previous Council appointees to the Board were Councillors Chris Staynes, Kate Wilson and Neville Peat and Graham Crombie.  All terms of appointment end within 3 months of the election (8 January 2017). 

6      The Otago Museum Trust Board has recommended that Council re-appoint Mr Crombie, as they have a preference that he holds the position of the Chairperson of the Board until February 2018.   Therefore, there are three remaining Dunedin City Council vacancies are to be filled. 

7      It is proposed that Councillors Staynes and Wilson be reappointed to the Board as two of the Council representatives to ensure continuity.

8      It is further proposed that Council call for expressions of interest from members of the community to fill the fourth position.  The successful appointee would need to have an understanding of the Museum community, an understanding of the challenges facing the sector and ideally a background in a scientific discipline.

9      Expressions of interest will be sought via traditional media and via various online and social media channels.

10    A report will be presented to the February 2017 Council meeting with applications from potential candidates for consideration and appointment of the fourth Council appointee to the Board.

 

Signatories

Author:

Mayor Dave Cull   

Authoriser:

Sandy Graham - General Manager Strategy and Governance

Attachments

There are no attachments for this report.

 

 


Council

6 December 2016

 

 

 

Appointments to Outside Organisations

Department: Office of the Mayor

 

 

 

 

EXECUTIVE SUMMARY  

1      There are several organisations throughout the city to which the Council is required or entitled to appoint representatives under the terms of those organisations’ constitutions.  This report contains recommendations for those appointments.

RECOMMENDATIONS

That the Council:

a)     Approves the appointments to outside organisations as proposed on attachment A to the report.

 

DISCUSSION

2      A schedule of proposed appointments to those organisations has been prepared following consultation with Councillors and is appended as Attachment A.  In contrast to standing committees where Mayoral powers to appoint can be exercised, the appointments to outside organisations all follow from expressions of interest from the appointees themselves.

3      There are still a few positions where appointments need to be made but these will be confirmed at the meeting.

4      The representatives to the Hereweka Management Trust Board were appointed as Trustees for a three year term in August 2014 therefore these appointments will not be reconsidered until August 2017.

 

Signatories

Author:

Mayor Dave Cull

Authoriser:

Sandy Graham - General Manager Strategy and Governance

Attachments

 

Title

Page

a

Appointments to Outside Organisations

229

  


Council

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