Council
MINUTES
Confirmed minutes of an ordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 23 January 2017, commencing at 9.00am and Tuesday 24 January 2017, commencing at 9.00 am.
PRESENT
Mayor |
Mayor Dave Cull |
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Deputy Mayor |
Cr Chris Staynes |
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Members |
Cr David Benson-Pope |
Cr Rachel Elder |
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Cr Christine Garey |
Cr Doug Hall |
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Cr Aaron Hawkins |
Cr Marie Laufiso |
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Cr Mike Lord |
Cr Damian Newell |
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Cr Jim O'Malley |
Cr Conrad Stedman |
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Cr Lee Vandervis |
Cr Andrew Whiley |
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Cr Kate Wilson |
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IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services), Kristy Rusher (Manager Civic and Legal), Ruth Stokes (General Manager Infrastructure and Networks), Gavin Logie (Acting Group Chief Financial Officer), Carolyn Allan (Senior Management Accountant), Jane Nevill (Corporate Planner), Jane Craigie-Read (Policy Support Assistant), Nicola Pinfold (Group Manager Community and Planning), Tami Sargeant (Senior Policy Analyst), Lawrie Warwood (Financial Analyst), Kat McNamara (Financial Analyst), Donna McTainsh (Assistant Accountant), Wai Piggott (Financial Analyst), Laura McElhone (Group Manager Water and Waste), Andrew Slater (Risk and Internal Audit Manager), Bill Frewen (Senior Policy Analyst), Catherine Irvine (Solid Waste Manager), Richard Saunders (Group Manager Transport), Merrin McCrory (Asset and Commercial Manager), Jendi Paterson (Recreation Planning and Facilities Manager), Hamish Black (Parks Operations Manager), Kevin Taylor (Property Manager), Bernie Hawke (Group Manager Arts and Culture), Adrian Blair (Group Manager Customer and Regulatory Services) and Garreth Kyle (Research and Monitoring Officer)
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Governance Support Officer Pam Jordan
There was no Public Forum.
Apologies were received from Cr Chris Staynes (for absence on 23 January 2017) and Cr Kate Wilson (for early departure on 23 January 2017).
Moved (Mayor Dave Cull/Cr Aaron Hawkins):
That the Council:
Accepts the apologies.
Motion carried
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Moved (Mayor Dave Cull/Cr Doug Hall): That the Council:
Confirms the agenda without addition or alteration.
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Cr Kate Wilson asked for the Otago Museum Trust Board to be added to her declaration of interests.
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Moved (Mayor Dave Cull/Cr Kate Wilson): That the Council:
a) Notes and amends the Elected Members' Interest Register attached as Attachment A of the report to include Cr Wilson's appointment to the Otago Museum Trust Board; b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (CNL/2017/002) |
Adjournment of meeting
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Moved (Mayor Dave Cull/Cr Andrew Whiley): That the Council: Adjourns the meeting.
The meeting adjourned from 10.27 am to 10.47 am. |
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A report from Community and Planning and Finance provided the draft 2017/18 budget for Solid Waste. |
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Staff responded to questions from Councillors.
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Moved (Cr Kate Wilson/Cr Doug Hall): That the Council:
a) Approves, for the purposes of community engagement, the draft 2017/18 budget relating to Solid Waste as shown in Attachment A of the report. b) Approves, for the purposes of community engagement, the 2017/18 fees and charges for Solid Waste as shown in Attachment B of the report. Motion carried (CNL/2017/009) with Cr Vandervis recording his vote against |
Adjournment of meeting
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Moved (Mayor Dave Cull/Cr Aaron Hawkins): That the Council: Adjourns the meeting.
The meeting adjourned from 12.08 pm to 1.12 pm. |
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A report from Community and Planning and Finance provided the draft 2017/18 budget for the Transport Group. |
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Staff responded to questions from Councillors.
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Moved (Cr Kate Wilson/Cr Damian Newell): That the Council:
a) Approves, for the purposes of community engagement, the draft 2017/18 budget relating to the Transport Group as shown in Attachment A of the report. b) Approves, for the purposes of community engagement, the 2017/18 fees and charges for the Transport Group as shown in Attachment B of the report. Motion carried (CNL/2017/012) with Cr Vandervis recording his vote against |
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A report from Community and Planning and Finance provided the draft 2017/18 budget for the Parks and Recreation Group. The Parks and Recreation Group included the following activities: · Aquatic Services · Botanic Garden · Cemeteries and Crematorium · Parks and Recreation
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Staff responded to questions from Councillors.
Cr Kate Wilson left the meeting at 1.35 pm.
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Moved (Cr Doug Hall/Cr Conrad Stedman): That the Council:
a) Approves, for the purposes of community engagement, the draft 2017/18 budget relating to Parks and Recreation as shown in Attachment A of the report. b) Approves, for the purposes of community engagement, the 2017/18 fees and charges for Aquatics; Cemeteries and Crematorium; and Parks and Recreation activities, as shown in Attachment B of the report. Motion carried (CNL/2017/013) with Cr Vandervis recording his vote against |
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A report from Community and Planning and Finance provided the draft 2017/18 budget for the Customer and Regulatory Group. The Customer and Regulatory Group included the following activities: · Animal Services and Parking Services (Enforcement) · Building Services · Customer Services Agency · Environmental Health and Alcohol Licensing · Fleet Operations · Parking Operations
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Staff responded to questions from Councillors.
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Moved (Cr Doug Hall/Cr Damian Newell): That the Council:
a) Approves, for the purposes of community engagement, the draft 2017/18 budget relating to the Customer and Regulatory Group as shown in Attachment A of the report. b) Approves, for the purposes of community engagement, the 2017/18 fees and charges for Alcohol Services, Animal Services, Building Services, Environmental Health, Parking Enforcement and Parking Operations as shown in Attachment B of the report. Motion carried (CNL/2017/016) with Cr Vandervis recording his vote against |
Adjournment of meeting
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Moved (Mayor Dave Cull/Cr Aaron Hawkins): That the Council: Adjourns the meeting.
The meeting adjourned from 2.50 pm to 3.00 pm. |
Cr Kate Wilson returned to the meeting at 3.00 pm.
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A report from Community and Planning and Finance provided the draft 2017/18 budget for the following Corporate Activities: · Business Information Services (BIS) · Corporate Leadership · Finance · Organisation Development and Performance · Warm Dunedin
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Moved (Cr Mike Lord/Cr Damian Newell): That the Council:
a) Approves, for the purposes of community engagement, the draft 2017/18 budget relating to other Corporate Activities as shown in Attachment A of the report. b) Approves, for the purposes of community engagement, the 2017/18 fees and charges for Business Information Services as shown in Attachment B of the report. Motion carried (CNL/2017/023) with Cr Vandervis recording his vote against |
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A report from Finance advised that the Council had a Financial Strategy that set a rate increase limit of 3% unless there were exceptional circumstances. The draft budget as presented had an overall increase in rates of 3%. The report outlined how the overall 3% increase impacted on various properties within the City. The report also addressed the impact of the 2016 general revaluation and the rating effect it had on individual properties. Given that it was a revaluation year, rate changes for 2017/18 year would vary depending on what had happened to the capital value for individual properties. There were also changes to the community services targeted rate (increase 1.4%), the Forsyth Barr Stadium differential (increase of 1.4%) and the Strath Taieri Commercial differential and these were detailed in the report. The overall effect was a draft budget with a rate increase of 3%. |
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Staff responded to questions from Councillors.
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Moved (Mayor Dave Cull/Cr Doug Hall): That the Council:
a) Approves the general rate differential for the 2017/18 year which incorporates the final step in the phased increase to the Strath Taieri commercial general rate differential and Tourism/Economic Development targeted rate. b) Approves an increase in the community services targeted rate for the 2017/18 year based on the June 2016 Local Government Cost Index (LGCI) of 1.4%, to $230.00 including GST. c) Approves an increase in the Forsyth Barr Stadium differentials for the 2017/18 year based on the June 2016 LGCI of 1.4%. d) Approves the current rating method for the setting of all other rates for the 2017/18 year. A briefing on these matters was suggested and that staff should provide some options regarding the mechanisms for a review. Motion carried (CNL/2017/026) with Cr Vandervis recording his vote against |
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Each of the Community Board Chairs spoke on priority issues within their Board areas.
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Mosgiel-Taieri Community Board – Sarah Nitis
Crs Doug Hall and Damian Newell left the meeting from 3.53 pm to 3.58 pm.
Mrs Nitis offered the Board's support to the Council and staff in providing local knowledge and experience. The Board wanted to work with local organisations. Its priorities included beautification, providing feedback on maintenance contracts, a review of the infrastructural capacity of the area, the upgrade and increase in capacity of the Mosgiel aquatic facility. The Board would also like a report on the Mosgiel Town Centre upgrade
Mrs Nitis responded to questions from Councillors.
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Strath Taieri Community Board – Barry Williams
Mr Williams requested that the level of service not deteriorate for roading, weed spraying etc. The Board would also like an increase in funding for the Middlemarch swimming pool. He suggested that a consent to extract gravel from the Taieri River could lead to the cutting of costs in that area. He also requested a monthly schedule to be provided to Boards of what work was going to be happening in the area.
Mr Williams responded to questions from Councillors.
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Otago Peninsula Community Board – Paul Pope
Mr Pope expanded on a list of topics including the Board's support for the Peninsula Connection Project, continuation of work on the Te Rauone beach project, reinstatement of the Te Rauone budget, maintenance and protection of roading assets, parks, reserves and biodiversity on the Peninsula, research on tourism and freedom camping, provision of fast broadband to the Peninsula, a joint DCC/ORC initiative to manage Tomahawk Lagoon, a joint initiative with the ORC to develop a recreational and environmental plan for the Otago Harbour, and consideration of the use of Te Reo on public signs on the Peninsula.
Mr Pope responded to questions from Councillors.
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Waikouaiti Coast Community Board – Alasdair Morrison
Mr Morrison expanded on a list of topics including the Board's support for Waikouaiti landfill capping etc, a better tsunami warning system for coastal settlements, the Karitane wharf refurbishment, freedom camping, a public toilet at Waitati, roading issues, the maintenance of discretionary funding, and the continued support of Moana Gow pool.
Mr Morrison responded to questions from Councillors.
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West Harbour Community Board – Steve Walker
Mr Walker commented on the upgrading of the Port Chalmers Swimming Pool, the completion of the State Highway 88 cycle/walkway, sycamore control and removal, sea walls, street maintenance, improvement to the State Highway 88 corridor, maintenance of harbour assets, urban design improvements to Port Chalmers, and a request for more Board member training.
Mr Walker responded to questions from Councillors. |
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The Council considered issues that had been raised earlier in the meeting.
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Moved (Cr Kate Wilson/Cr Jim O'Malley): That staff in the community engagement leading up to the LTP explore the community desire for enhanced resource recovery and waste minimisation especially as relates to organic waste.
Cr Doug Hall left the meeting at 9.27 am.
Cr Doug Hall returned to the meeting at 9.28 am.
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Moved (Cr Kate Wilson/Cr Aaron Hawkins):
That staff report back in time for the drafting of the next letter of expectation with DCHL about DCC arrangements with City Forests Limited on DCC land and ETS implications.
Motion carried (CNL/2017/030)
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Moved (Cr Kate Wilson/Cr Aaron Hawkins):
That for the May 2017 Annual Plan meeting staff advise on the advantages and disadvantages of having a zero fee on the film permit.
Motion carried (CNL/2017/031)
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Moved (Cr Kate Wilson/Cr Christine Garey): That the Council supports the Community Boards in facilitating a joint approach to harbour and coastal edge assets and access with the ORC and if necessary through submissions to their annual plan process.
Motion carried (CNL/2017/032)
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Moved (Cr Aaron Hawkins/Cr Marie Laufiso):
That the Council requests a report on progress in implementing Council's Social Housing Strategy, and considers options for the resourcing required to deliver it through the Long Term Plan 2018/19.
Motion carried (CNL/2017/033)
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Moved (Cr Aaron Hawkins/Cr Damian Newell):
That the Council requests options for accelerating the delivery of the Waste Management and Minimisation Plan and Emissions Management and Reduction Plan through the Long Term Plan 2018/19.
Motion carried (CNL/2017/034)
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Moved (Cr Lee Vandervis/Cr Doug Hall):
That staff prepare a report for Council outlining at a high level the advantages and disadvantages of becoming a unitary authority and the process to progress this if so agreed.
Division The Council voted by division.
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley and Kate Wilson and Mayor Dave Cull (15). Against: Nil
The division was declared CARRIED by 15 votes to 0
Motion carried (CNL/2017/035) |
The meeting concluded at 11.10 am.
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MAYOR