Council

21 February 2017

Council

21 February 2017

Council

21 February 2017

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Council Register of Interests as at 21 February 2017

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Council

21 February 2017

Council

21 February 2017

Council

21 February 2017

Council

21 February 2017

Council

21 February 2017

Title

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Minutes of Ordinary Council meeting  held on 6 December 2016

12

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services), Kristy Rusher (Manager Civic and Legal), Ruth Stokes (General Manager Infrastructure and Networks), Gavin Logie (Acting Chief Financial Officer), Nicola Pinfold (Group Manager Community and Planning), Joy Gunn (Manager Events and Community Development), Jendi Paterson (Recreation Planning and Facilities Manager), Tom Dyer (Acting Group Manager Parks and Recreation), Kevin Mechen (Secretary, District Licensing Committee), Adrian Blair (Group Manager Customer and Regulatory Services), Lawrie Warwood (Financial Analyst), Anna Johnson (City Development Manager), Paul Freeland (Senior Planner), Cam McCracken (Dunedin Public Art Gallery Director) and Jamie Shaw (Senior Communications Advisor)

5       Declarations of Interest

Members were reminded of the need to recognise and declare interests and to manage any conflicts between those interests and their role as an elected representative.

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Council:

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed Management Plan for Elected Members' Interests.

Motion carried (CNL/2016/165)

2.1    Council's Decision to Oppose Drilling off Otago Coast

Peter Foster addressed the meeting concerning the Council's decision to oppose fossil fuel exploration off the Otago Coast.  He circulated information in support of his submission.  Mr Foster considered that the Council's decision was based on pressure and inaccurate information.  He commented on confusion relating to climate change and noted that climate models were based on projections rather than data that came out of the real world.

Mr Foster commented on carbon dioxide and temperature changes over the last 600 million years and believed that climate changes during this time were not caused by carbon dioxide.  He also commented on atmospheric carbon dioxide, climate models, solar activity, sea levels, global temperatures and extreme weather.

Mr Foster responded to questions from Councillors.

Cr Doug Hall left the meeting from 2.17 pm to 2.26 pm during the course of questions.

2.2    Aramoana Pilots' Wharf Restoration

John Davis and Tracey Densem, Aramoana Pilots' Wharf Restoration Trust, addressed the meeting concerning the Pilots' Wharf Restoration Project.  They tabled information showing the location and history of the wharf, part of an archaeological and heritage assessment and details of the state of the wharf.

The group noted that recreational wharf assets had passed to the Dunedin City Council at the time of the 1989 local body amalgamation but had not been maintained and needed restoration.  A trust had been set up to facilitate the restoration of the wharf in the same footprint.  The Trust had engaged expertise and had a number of local and national supporters.  There were health and safety issues with the current structure and the Trust wished the Council to proceed with a concession application to the Department of Conservation as soon as possible so it could get on with the restoration.

Mr Davis and Ms Densem responded to questions from Councillors.

6.1    Ordinary Council meeting - 15 November 2016

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the minutes of the Ordinary Council meeting held on 15 November 2016 as a correct record.

 Motion carried (CNL/2016/167)

7       Waikouaiti Coast Community Board - 26 October 2016

Moved (Cr Jim O'Malley/Cr Kate Wilson):

That the Council:

a)     Notes the minutes of the inaugural Waikouaiti Coast Community Board meeting held on 26 October 2016.

 Motion carried (CNL/2016/168)

8       Waikouaiti Coast Community Board - 9 November 2016

Moved (Cr Jim O'Malley/Cr Kate Wilson):

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 9 November 2016.

Motion carried (CNL/2016/169)

9       Otago Peninsula Community Board - 27 October 2016

Moved (Cr Andrew Whiley/Cr Aaron Hawkins):

That the Council:

a)     Notes the minutes of the inaugural Otago Peninsula Community Board meeting held on 27 October 2016.

Motion carried (CNL/2016/170)

10     Otago Peninsula Community Board - 10 November 2016

Moved (Cr Andrew Whiley/Cr Aaron Hawkins):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 10 November 2016.

Motion carried (CNL/2016/171)

11     Strath Taieri Community Board - 27 October 2016

Moved (Cr Christine Garey/Cr Kate Wilson):

That the Council:

a)     Notes the minutes of the inaugural Strath Taieri Community Board meeting held on 27 October 2016.

Motion carried (CNL/2016/172)

12     Strath Taieri Community Board - 10 November 2016

Moved (Cr Christine Garey/Cr Kate Wilson):

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 10 November 2016.

Motion carried (CNL/2016/173)

13     Mosgiel-Taieri Community Board - 26 October 2016

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the inaugural Mosgiel-Taieri Community Board meeting held on 26 October 2016.

Motion carried (CNL/2016/174)

14     Mosgiel-Taieri Community Board - 22 November 2016

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 22 November 2016.

Motion carried (CNL/2016/175)

15     West Harbour Community Board - 26 October 2016

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

a)     Notes the minutes of the inaugural West Harbour Community Board meeting held on 26 October 2016.

Motion carried (CNL/2016/176)

16     West Harbour Community Board - 16 November 2016

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

a)     Notes the minutes of the West Harbour Community Board meeting held on 16 November 2016.

Motion carried (CNL/2016/177)

17     Saddle Hill Community Board - 27 October 2016

Moved (Cr Conrad Stedman/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the inaugural Saddle Hill Community Board meeting held on 27 October 2016.

Motion carried (CNL/2016/178)

18     Saddle Hill Community Board - 17 November 2016

Moved (Cr Conrad Stedman/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 17 November 2016.

Motion carried (CNL/2016/179)

19     Temporary Alcohol Restriction for Orientation 2017

A report from Customer and Regulatory Services advised that the Otago University Students Association (OUSA) had requested that the Council consider implementing a temporary alcohol restriction in the North Dunedin area for the four scheduled events associated with the University's 2017 Orientation week (Attachment A of the report).  The events were to be held at the Forsyth Barr Stadium.

The area for the proposed restriction was bounded by Albany Street, Riego Street, Harbour Terrace and Dundas Street, Butts Road, Anzac Avenue, State Highway 88 and Anzac Avenue back to Albany Street (Attachment C of the report).

The Police supported the temporary restriction and would like more advertising of its existence.

An amended map of the proposed area of restriction was circulated.

The Group Manager Customer and Regulatory Services and Secretary, District Licensing Committee responded to questions from Councillors.

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Council:

a)     Approves the implementation of a temporary alcohol restriction between 6.00 pm and 12.00 midnight on Tuesday 21 February, Wednesday 22 February, Thursday 23 February and Friday 24 February 2017 in the area bounded by Albany Street, Riego Street, Harbour Terrace and Dundas Street, Butts Road, Anzac Avenue, State Highway 88 and Anzac Avenue back to Albany Street.

Motion carried (CNL/2016/180)

20     Appeal to Environment Court on Otago Regional Council Regional Policy Statement

A report from Community and Planning provided a summary of the appeal to the Environment Court on the Otago Regional Council's (ORC) Proposed Regional Policy Statement (RPS).  The ORC decision on the RPS was notified on Saturday 1 October 2016, and the appeal period had been extended and would now close on Friday 9 December 2016.

The detailed appeal (Attachment A of the report), followed the format of the DCC submission and set out specific changes requested in respect of each chapter of the RPS and the reasons for the requests.

The City Development Manager and Senior Planner responded to questions from Councillors.

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Council:

a)     Approves the appeal to the Environment Court on the ORC decision on the Proposed Regional Policy Statement 2015; and

b)     Approves ability to resolve the appeals in line with the Committee Structure and Delegations Manual.

Motion carried (CNL/2016/181)

21     Cosy Homes Charitable Trust Otago funding update

A report from Community and Planning provided information on funding of the Cosy Homes Charitable Trust Otago (the Trust) and sought approval to release $25,000 of budgeted funding to the Trust.

The Council provided $75,000 to the Trust in the 2015/16 year; comprised of $25,000 from the annual rates revenue and $50,000 from the Consumer Electricity Fund (CEF).

The Council requested this report – at the 2015/16 Annual Plan deliberations – outlining the Trust's outputs and funding streams – to be presented before the $25,000 rates-based funding was confirmed for release to the Trust in the 2016/17 year.

The Manager Events and Community Development and Group Manager Community and Planning responded to questions from Councillors.

Moved (Cr Doug Hall/Cr Kate Wilson):

That the Council:

a)      Notes this item is currently part-funded ($25,000 through rates on-going).

b)     Confirms the allocation of $25,000 be released to the Cosy Homes Charitable Trust Otago in the 2016/17 year.

 Motion carried (CNL/2016/182)

22     Funding Cosy Homes from the Consumer Electricity Fund

A report from Community and Planning considered allocation of a grant from the Consumer Electricity Fund (CEF) to the Cosy Homes Charitable Trust Otago (the Trust). The report recommended $25,000 should be granted in the 2016/17 year and $20,000 in the 2017/18 year.  A separate report had been provided to the Council outlining the outputs of the Trust during the 2016 calendar year, and its current income streams. The report specifically requested funding be allocated from the CEF to the Trust, for the purposes of supporting the Trust's vision that "Everyone lives in a warm and healthy home".  The Trust's mission was "Making every home in Dunedin warm and cosy by 2025" and its vision and mission aligned with the Council's Social Wellbeing Strategy.

Moved (Cr Mike Lord/Cr Damian Newell):

That the Council:

a)     Grants $25,000 in 2016/17 and $20,000 in 2017/18 from the Consumer Electricity Fund to Cosy Homes Charitable Trust Otago for the purposes of supporting home insulation within the city.

Motion carried (CNL/2016/183)

Adjournment of meeting

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council

Adjourns the meeting.

Motion carried (CNL/2016/185)

The meeting adjourned from 4.50 pm to 4.54 pm.

23     Re-Thinking Public Art in Dunedin

A report from Arts and Culture discussed the approach for public art planning and commissioning in Dunedin.  This was identified as a critical piece of work for delivery on Ara Toi Otepoti - Our Creative Future: Dunedin's Arts and Culture Strategy (Ara Toi), set as an initial action and specifically funded by the Council.

New ways of thinking about public art were explored in the report Re-thinking Public Art in Dunedin.  Drawing on this, staff proposed a framework for developing Dunedin's public art, the Public Art Framework 2017-22 (the Framework), which set out practical guidelines to commission and care for the Council's public art collection.  The Framework recommended an independent trust to be set up to commission public art, and staff requested approval to engage with the public on the Framework.

The Dunedin Public Art Gallery Director and Group Manager Strategy and Governance spoke to the report and responded to questions from Councillors.

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Council:

a)     Notes Re-thinking Public Art in Dunedin;

b)      Approves the Public Art Framework 2017-22 for public engagement, reporting back to Council by April 2017;

c)     Requests proposed potential governance options, including funding and membership mechanisms, by April 2017;

d)        Requests an urgent update on the development of work supporting Council's creative above ground infrastructure policy; and,

e)        Approves the carry forward to 2017/18 of any unspent budgets associated with Council's public art programme in 2016/17.

Motion carried (CNL/2016/186)

24     Financial Result - Period Ended 31 October 2016

A report from Finance provided the financial results for the period ended 31 October 2016 and the financial position as at that date.

The Acting Chief Financial Officer responded to questions from Councillors.

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Council:

a)     Notes the Financial Performance for the period ended 31 October 2016 and the Financial Position as at 31 October 2016.

 Motion carried (CNL/2016/187)

25     Waipori Fund - September 2016 Quarter

A report from Finance appended a report from Dunedin City Treasury Limited providing information on the results of the Waipori Fund for the September 2016 quarter.  It was noted that the report was written prior to the US Presidential Election and some comments in it were now outdated.

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Council:

a)     Notes the report from Dunedin City Treasury Ltd on the Waipori Fund – September 2016 quarter.

Motion carried (CNL/2016/188)

26     Appointment of Members to the Otago Museum Trust Board

A report from Mayor Dave Cull advised that the Dunedin City Council was required to appoint four members to the Otago Museum Trust Board within three months of the election under section 6(1) of the Otago Museum Trust Board Act 1996 (the Act).

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Council:

a)     Approves the appointment of Graham Crombie, Kate Wilson and Chris Staynes as three Council representatives to the Otago Museum Trust Board.

b)     Confirms the process for the remaining Council representative noting that a report will be provided to the February 2017 Council meeting with recommendations for the preferred appointee.

Motion carried (CNL/2016/189) Councillor Vandervis recorded his vote against.

27     Appointments to Outside Organisations

A report from Mayor Dave Cull advised that there were several organisations throughout the city to which the Council was required or entitled to appoint representatives under the terms of those organisations' constitutions.  The report contained recommendations for those appointments.

Moved (Cr Christine Garey/Cr Aaron Hawkins):

That the Council:

a)  Approves the appointments to the following outside organisations as proposed:

Motion carried (CNL/2016/190)

28     Meeting Schedule for 2017

A report from Civic and Legal sought the adoption of a meeting schedule for 2017 in accordance with Clause 19(6)(a) of Schedule 7 of the Local Government Act 2002 which allowed the Council to adopt a schedule of meetings to cover any future period that it considered appropriate.

Moved (Cr David Benson-Pope/Cr Andrew Whiley):

That the Council:

a)     Approves the meeting schedule for 2017 as appended to the report.

b)     Notes that community boards have confirmed their own meeting dates during the last meeting round.

Motion carried (CNL/2016/191)

29     Warrant Cards 2015/16

A report from Corporate appended for the Council's information a schedule of warrants that had been issued by the Chief Executive Officer in the 12-month period ending 31 October 2016.

Moved (Cr Kate Wilson/Cr Conrad Stedman):

That the Council:

a)     Notes the Warrant Cards 2015/16 report for the period ending 31 October 2016.

Motion carried (CNL/2016/192)

Council

21 February 2017

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Minutes of Ordinary Council meeting  held on 12 December 2016

27

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services), Kristy Rusher (Manager Civic and Legal), Ruth Stokes (General Manager Infrastructure and Networks), Adrian Blair (Group Manager Customer and Regulatory Services), Tom Dyer (Acting Group Manager Parks and Recreation), Jendi Paterson (Recreation Planning and Facilities Manager), Ashley Reid (Parks and Recreation Planner) and Richard Saunders (Group Manager Transport).

2.1    Mosgiel Pool Project

Irene Mosley and Bill Feather, Taieri Community Facilities Trust, addressed the meeting concerning the Mosgiel Pool Project.  Mrs Mosley provided background information on the history of the pool project and Council decision-making on the subject.  She noted that there was no perfect site but that the Trust was now concentrating on two sites and would seek public feedback on them in the coming weeks.  These were the existing pool site and an alternative site on Reid Avenue next to the Athletics Club building.  Feedback would be collated and presented to the Council in March in preparation for a Council decision.  An update was also provided on fundraising.

Mrs Mosley and Mr Feather also responded to questions from Councillors.

2.2    Future Use of Tomahawk School Site

Paul Pope, Chairperson, Otago Peninsula Community Board, addressed the meeting concerning the Future Use of Tomahawk School Site report.

He noted that the issue of the school site had taken up a considerable amount of time since the school had closed.  There was local anxiety about the future use of the school.  Staff had done an excellent job over the future use of the site and there had been good community engagement.  He was pleased to see the report on the agenda today.

2.3    Aramoana Wharf

John Davis, Andrew Noone and Tracey Densem, Aramoana Pilots' Wharf Restoration Trust, addressed the meeting concerning the Aramoana Wharf Removal.

The group was disappointed at the recommendation to remove the wharf.  Mr Noone commented on the background to the project and noted that the same equipment would be needed to demolish the wharf as to rebuild it.  It would take more effort to demolish the wharf and then rebuild it at a later date.  Steps had been time consuming eg the response from the Department of Conservation.   The group believed health and safety concerns could be overcome.  They also suggested new recommendations asking for the report to lie on the table, for the Council to lodge a concession application with the Department of Conservation and for steps to be taken to stop public access in the meantime.

Ms Densem acknowledged the MWH key conclusion that the wharf remained in a dangerous condition but considered that the cost of removal could be underestimated and that restoration would have less impact than demolition.

Trust members responded to questions from Councillors.

2.6    Portobello Road Widening

Robert Thompson and Tom Vick, Spokes, addressed the meeting concerning Portobello Road Widening.  The group considered that the ideal solution would be to completely remove cyclists from traffic.

Group members had attended a meeting at Portobello the previous week and found plans had been changed from an earlier layout decision.  Cyclists would be using the road and a shared path.  Planned cycle lanes were narrower than what was already there and below the minimum standards from NZTA.  A shared path was not suitable for cyclists and pedestrians to share.  The group did not think the layout would work adequately for cyclists or anyone and it did not meet community expectations.

Mr Thompson responded to questions from Councillors and advised that the group was interested in working with the Council constructively.

2.4    Minor Extension of Alcohol Restriction Area

Ian Paulin, Alcohol Harm Minimisation Officer, New Zealand Police, addressed the meeting concerning the Minor Extension of Alcohol Restriction Area report.

The current liquor ban area had proved to be a tool in reducing alcohol-related harm in the central city for over a decade.  The area had not changed in that time to reflect changes in the city.  Police wanted changes to reflect recent problem areas including View Street, the Dowling Street steps, Dowling Street, and various city car parks. 

Mr Paulin commented on responses to public complaints and proactive policing and advised that he could circulate statistics for the information of Councillors.  He was of the view, when responding to questions from Councillors, that additional signage in the area would be helpful.

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Amends the Elected Members' Interest Register attached as Attachment A of the report relating to Cr Vandervis; and

b)     Confirms the proposed Management Plan for Elected Members' Interests.

Motion carried (CNL/2016/181)

6       Minor Extension of Alcohol Restriction Area

A report from Customer and Regulatory Services advised that the police had asked for consideration to be given to the expansion of the central city restriction area into neighbouring streets as well as the inner city car parks.  They would also like further consideration to be given to a broader extension to the central city restriction.

The area covered by the provisions of the Liquor (Control of Liquor in Public Places) Bylaw 2004 (the 'bylaw' – Attachment A of the report) had remained unchanged since its introduction. 

A minor extension of the central city area to include the main car parks and streets immediately adjacent to the current area was able to be done by resolution pursuant to section 156(2) of the Local Government Act if Council considered there would be only a minor impact on the public in those areas.

The bylaw was last reviewed in 2012, but the introduction of the Sale and Supply of Alcohol Act 2012 (the 'Act') had seen some definitions change both in this Act and the Local Government Act 2002 following amendments to the legislation.  The bylaw required editorial changes to reflect new definitions of words and phrases.  There would be no changes to the duties and responsibilities detailed in the bylaw therefore consultation would not be required.

An updated map of the area to be covered by the bylaw had been circulated.

Staff answered questions from Councillors.

Moved (Cr Lee Vandervis/Cr Doug Hall):

That the Council:

a)     Approves the minor extension of the alcohol restriction area as shown in Schedule B of the amended bylaw at Attachment D, and described as:

i)      George Street between The Octagon and Albany Street, Princes Street between The Octagon and Jetty Street and all public places including streets, service lanes, lanes, footpaths, carparks and reserves (including The Octagon, Exchange, Queens Gardens, Railway Station and the grounds of First Church) within the areas bounded by, and including both sides of:

·      Filleul, London and George Streets; and,

·      Albany, Malcolm and Cumberland Streets; and,

·      Lower Stuart Street to the Railway Station; and,

·      Queens Gardens (east), High and Rattray Streets; and,

·      Bond, Jetty and Manse Streets; and,

·      Broadway and Rattray Street; and,

·      Smith Street and York Place to Filleul Street; and,

·      The skatepark park situated at Thomas Burns Street (including railway footbridge).

b)     Determines that it is satisfied that in respect to the area that is subject to the minor extension:

i)      There is evidence that the area to which the bylaw applies has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area;

ii)     The minor extension is appropriate and proportionate in respect of the high level of crime or disorder experienced;

iii)    The provisions of the bylaw are a reasonable limitation on people's rights and freedoms

c)     Approves the editorial changes in the Liquor (Control of Liquor in Public Places) Bylaw 2004.

d)     Notes that the extended area will take effect from 14 days after the resolution is publicly notified in the Otago Daily Times.

e)     Notes that staff will report back to Council regarding a wider extension to the central city restriction, and the extension of the bylaw to an area in North Dunedin in 2017. 

Motion carried (CNL/2016/182)

7       Future Use of Tomahawk School Site

A report from Parks and Recreation presented the outcome of the Expressions of Interest (EOI) process for the future use of the 1.6 hectare former Tomahawk School site at 31 Luke Street, Ocean Grove.

It was recommended that Council grant a 20 year lease of the buildings and immediate surrounding area to the Andersons Bay Community Kindergarten (the Kindergarten) for the purposes of early childhood education, community use and research base.  The remaining green space would be retained by Council for dune protection and public recreational activity.

The Acting Group Manager Parks and Recreation and Recreation Planning and Facilities Manager responded to questions from Councillors.  Staff were thanked for the work carried out on this project.

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Council:

a)     Approves a twenty year lease for the former Tomahawk School buildings and immediate surrounds being granted to Andersons Bay Community Kindergarten for the area agreed for the purpose of early childhood education, community use and research base.

b)     Notes that the site will be held as fee simple and managed in accordance with the Coastal Dune Reserves Management Plan (2010).

c)     Notes that staff will arrange for the demolition of the old school pool as soon as possible.

Motion carried (CNL/2016/183) Cr Laufiso recorded her vote against

8       Aramoana Wharf Removal

A report from Parks and Recreation recommended the removal of the Aramoana Wharf due to the unsafe and deteriorating condition of the wharf.  The structure had reached a stage where allowing it to remain was a risk to public safety.  A proposal to restore the Wharf would not ensure that public safety risks were avoided.

It was recommended that the structure should be removed as soon as possible at an estimated cost of $40,000.  Staff would continue to work with external stakeholders on any proposals to reinstate a structure at this site.

The Acting Group Manager Parks and Recreation and Recreation Planning and Facilities Manager spoke to the report and responded to questions from Councillors. 

Moved (Cr Kate Wilson/Cr David Benson-Pope):

That the Council:

a)     Approves the removal of the Aramoana wharf due to the risk posed to public health and safety.

b)     Notes that staff will continue to work with the Aramoana community on future options for new structures or potential developments where the current Aramoana wharf is located.

c)     Directs staff during the removal process to proactively recover all reusable material from the wharf.

Cr Wilson left the meeting at 6.30 pm.

Division

The Council voted by division:

For:          Crs David Benson-Pope, Aaron Hawkins, Damian Newell and Conrad Stedman and Mayor Dave Cull (5).

Against:     Crs Christine Garey, Doug Hall, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Lee Vandervis and Andrew Whiley (8).

The division was declared LOST by 8 votes to 5

Crs Damian Newell, Mike Lord and Doug Hall left the meeting from 6.45 pm to 6.47 pm.

Adjournment of meeting

Moved (Mayor Dave Cull/Cr Andrew Whiley):

That the Council:

Adjourns the meeting.

Motion carried (CNL/2016/184)

The meeting adjourned from 6.48 pm to 6.57 pm.

Moved (Cr Chris Staynes/Cr Jim O'Malley):

That the Council:

a)     Approves the partial removal of the Aramoana wharf due to the risk posed to public health and safety.

b)     Directs staff during the removal process to leave in place any piles in good condition and recover and store all reusable material from the wharf.

c)      Notes that staff will continue to work with the Aramoana community on future options for new structures or potential developments where the current Aramoana wharf is located and immediately apply for the Department of Conservation concession.

Motion carried (CNL/2016/185)

9       Review of Reserves Bylaw 2005

A report from Parks and Recreation noted that a review of the Reserves Bylaw 2005 (the Bylaw) commenced on 4 October 2016.  The outcome of the review was a recommendation that Council should revoke the existing bylaw and make a new bylaw to control reserves and beaches.  The report sought approval to commence the Special Consultative Procedure (SCP) and approval of the Statement of Proposal to revoke the Bylaw and make a new Reserves and Beaches bylaw. 

The proposal also sought to consult on the topic of dogs within reserves and beaches.   Those submissions would be included in the review of the Dog Control Bylaw 2016 which would commence in 2017.

There were three main proposals being consulted on:

a)     The expansion of the scope of the bylaw to include beaches as well as reserves so that management of these spaces was consistent.

b)     Expanding provisions to control the use of vehicles and aircraft (including drones) on reserves and beaches.

c)     Inclusion of speed limit and access restrictions for vehicles and boats on reserves and beaches

Freedom Camping was not included in the Statement of Proposal as Council will consider this issue separately

Moved (Cr David Benson-Pope/Cr Doug Hall):

That the Council:

a)     Approves the Statement of Proposal to revoke the Reserves Bylaw 2005 and make a new bylaw, the Reserves and Beaches Bylaw 2017. 

b)     Notes that staff will report the outcome of the public consultation and final draft Bylaw for adoption by Council in mid-2017.  

c)     Approves an amended statement of proposal that explains vehicles on reserves and beaches will be managed under the Land Transport Act 1998.

d)     Amends the bylaw to include a provision that it is made under authority of the Land Transport Act 1998.

e)     Delegates the General Manager Strategy and Governance and General Manager Infrastructure and Networks the authority to approve amendments and commence the special consultative procedure.

Motion carried (CNL/2016/186)

Extension of Meeting

Moved (Mayor Dave Cull/Cr David Benson-Pope):

That the Council:

Extends the meeting beyond six hours to allow the completion of all business.

Motion carried (CNL/2016/187)

10     Resolution to Stop a Portion of Netherby Street, Dunedin

A report from Transport recommended completing the road stopping at 70 Mornington Road, Dunedin as the notice period had concluded with no objections.

The Group Manager Transport responded to questions from Councillors.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Resolves that under Section 342 of the Local Government Act 1974 the portion of unformed road described as Section 1 SO 483507 is stopped, with costs being met by the applicant as per the Infrastructure Services Committee resolution.

b)     Notes that no objections were submitted during the notice period.

c)     Authorises public notice of the road stopping.

Motion carried (CNL/2016/188)

11     Submission on Proposed Marine Protected Areas near Dunedin

A report from Water and Waste advised that the South-East Marine Protection Forum/ Roopu Manaaki ki te Toka had called for submissions on the public consultation document 'Proposed Marine Protected Areas for New Zealand's South Island South-East Coast'.  Areas identified for protection would have restrictions placed on various activities.

A draft submission had been prepared for the Council's consideration, on proposed marine protected areas offshore of Dunedin, to ensure wastewater and stormwater discharges from Dunedin City were recognised and provided for.  The alignment of this proposal with the Council's strategic framework was also noted in the submission.

Moved (Cr Chris Staynes/Cr Damian Newell):

That the Council:

a)     Approves the Dunedin City Council submission to the South-East Marine Protection Forum/Roopu Manaaki ki te Toka on proposed Marine Protected Areas offshore from Dunedin.

Motion carried (CNL/2016/189)

12     Committee Structure and Delegations Manual 2016

A report from the Executive Leadership Team advised that changes had been made to the Committee Structure and Delegations Manual to reflect the committee structure established for the current triennium.  The manual was now presented for formal adoption by the Council.  Two amendments to the document were circulated for information.

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Approves and adopts the Committee Structure and Delegations Manual 2016 with any editorial changes/amendments as considered necessary.  

Motion carried (CNL/2016/190)

13     Appointments to Outside Organisations

A report from Mayor Dave Cull advised that there were several organisations throughout the city to which the Council was required or entitled to appoint representatives under the terms of those organisations' constitutions.  The report contained recommendations for those appointments.

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Council:

a)     Approves the appointments to the following outside organisations:

Motion carried (CNL/2016/191)

Council

21 February 2017

Title

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Minutes of Ordinary Council meeting  held on 23 January 2017

40

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services), Kristy Rusher (Manager Civic and Legal), Ruth Stokes (General Manager Infrastructure and Networks), Gavin Logie (Acting Group Chief Financial Officer), Carolyn Allan (Senior Management Accountant), Jane Nevill (Corporate Planner), Jane Craigie-Read (Policy Support Assistant), Nicola Pinfold (Group Manager Community and Planning), Tami Sargeant (Senior Policy Analyst), Lawrie Warwood (Financial Analyst), Kat McNamara (Financial Analyst), Donna McTainsh (Assistant Accountant), Wai Piggott (Financial Analyst), Laura McElhone (Group Manager Water and Waste), Andrew Slater (Risk and Internal Audit Manager), Bill Frewen (Senior Policy Analyst), Catherine Irvine (Solid Waste Manager), Richard Saunders (Group Manager Transport), Merrin McCrory (Asset and Commercial Manager), Jendi Paterson (Recreation Planning and Facilities Manager), Hamish Black (Parks Operations Manager), Kevin Taylor (Property Manager), Bernie Hawke (Group Manager Arts and Culture), Adrian Blair (Group Manager Customer and Regulatory Services) and Garreth Kyle (Research and Monitoring Officer)

Moved (Mayor Dave Cull/Cr Kate Wilson):

That the Council:

a)     Notes and amends the Elected Members' Interest Register attached as Attachment A of the report to include Cr Wilson's appointment to the Otago Museum Trust Board;

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2017/002)

4A     Overarching Resolution

Consideration was given to the Run Sheet/Decision Sheet that had been circulated.

Moved (Mayor Dave Cull/Cr Kate Wilson):

That any resolution made in this section of the meeting may be subject to         further discussion and decision by the meeting.

Motion carried (CNL/2017/003)

5       Draft 2017/18 Annual Plan Budget Material

A report from the Chief Executive Officer provided commentary on the budget material presented in the agenda for the 23 January 2017 Annual Plan Council Meeting.

Annual Plans were completed under revised legislation and were exception-only documents focused on changes from the relevant year in the Long Term Plan.  The budgets for the 2017/18 year had been updated and changes were described in the report.

The draft budget for 2017/18 included an overall rate increase of 2.99%.  This was in line with the limit set in the Financial Strategy.  Budget updates incorporated in the draft budget included timing changes to the capital expenditure programme in Transport and Property in the 2016/17 and 2017/18 years.  Maintenance costs had increased, reflecting increased costs arising from contract renewals and the need to address maintenance of facilities.

The changes made to budgets were not significant or material meaning a consultation process was not required.  Community engagement would explain why consultation was not required and indicated what was planned and programmed in the 2017/18 year.

In the third year of a Long Term Plan, work on the Annual Plan and development of the next LTP would run concurrently.  Staff planned to utilise the engagement process to introduce and lead into the new LTP.

The engagement process would provide opportunities for the community to provide feedback on the draft budgets for 2017/18 to the Council.

Mayor Cull outlined the process that had been followed so far and the good job done by staff in meeting the previous requests of the Council in relation to the budget.  He also commented on the savings that had been found and community engagement.

Cr Damian Newell entered the meeting at 9.07 am.

The Chief Executive Officer made a PowerPoint presentation to the Council on the Draft 2017/18 Budget including the planning environment, how the current budgets had been approached, budget changes in terms of revenue and operating expenditure, capital expenditure and key changes for 2017/18.  She and other staff then responded to questions from Councillors.

Cr Doug Hall left the meeting from 10.08 am to 10.10 am during the course of discussion.

Moved (Mayor Dave Cull/Cr David Benson-Pope):

That the Council:

a)     Approves the draft 2017/18 budget as shown in Attachment A of the report.

b)     Confirms the proposed community engagement process for the 2017/18 Annual Plan budget, allowing work to proceed on development of engagement material and a detailed engagement plan for subsequent approval by the Council.

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

Adjourns consideration of Motion b until the end of the meeting.

Motion carried (CNL/2017/004)

Division

The Council voted by division on Motion a:

For:          Crs David Benson-Pope, Dave Cull, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman, Andrew Whiley and Kate Wilson (13).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 13 votes to 1

Motion carried (CNL/2017/005)

Adjournment of meeting

Moved (Mayor Dave Cull/Cr Andrew Whiley):

That the Council:

Adjourns the meeting.

Motion carried (CNL/2017/006)

The meeting adjourned from 10.27 am to 10.47 am.

6       Draft 2017/18 Budget - Water and Waste Group

A report from Community and Planning and Finance provided the draft 2017/18 budget for the Water and Waste Group.  The Water and Waste Group included the following activities:

·           Water

·           Wastewater

·           Stormwater

Staff responded to questions from Councillors.

Moved (Cr Kate Wilson/Cr Rachel Elder):

That the Council:

a)     Approves, for the purposes of community engagement, the draft 2017/18 budget relating to Water and Waste as shown in Attachment A of the report.

b)     Approves, for the purposes of community engagement, the 2017/18 fees and charges for the Water and Wastewater activities as shown in Attachment B of the report.

Motion carried (CNL/2017/007)

7       Emissions Trading Scheme Liabilities and Proposed Carbon Management Policy

A report from Community and Planning and Strategy and Governance advised that changes to the New Zealand Emissions Trading Scheme (ETS) would double the quantity of carbon credits ('NZUs') the Council needed to meet its ETS landfill liabilities (from around 25,000 to more than 50,000 NZUs) by 1 January 2019. 

This impact of this was further exacerbated by changes to the cost of credits.  In anticipation of the changes, the market price of NZUs increased from around $7.00 in mid-2015 to $13.50 in April 2016.  NZUs were now trading at around $18.50 per NZU.  An NZU price cap of $25.00 remained in place under the ETS.  

The report responded to a Council resolution – from May 2016 when the Council considered a report on the (then) anticipated phase-out of the transitional treatment (one-for-one central Government subsidy) for landfill emission liabilities under the ETS – requesting options to reduce the Council's ETS liability.

Options included: further recovery of costs through landfill charges; reducing the quantity of emissions to which the ETS directly applied; minimising the per-unit cost of NZUs through prudent purchasing and surrendering decisions; avoiding deforestation (and subsequent ETS liabilities) of Council-owned forest land; and evaluating opportunities to cost-effectively create NZUs through Council activities, business opportunities and strategic carbon management practices.

A DCC Carbon Management Policy was proposed for adoption, which would govern the management and minimisation of the Council's carbon liabilities. 

Staff commented on the proposals and responded to questions from Councillors.

Cr Doug Hall left the meeting from 10.57 am to 10.59 am during the course of questions.

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Council:

1.         Amends the Draft Carbon Management Policy appended to the report by inserting:

a)     6.9 - When purchasing NZUs, Council will prioritise units that align with, and support delivery of, its relevant strategies and plans

b)     7.4 – Reports to Council will include a section explaining how the Carbon Management Policy has been considered

2.     Refers the Draft Carbon Management Policy to the Te Ao Turoa Partnership for feedback, before coming back for formal adoption by Council no later than May 2017.

During discussion Mayor Dave Cull left the meeting at 11.30 am and Cr David Benson-Pope took the Chair.  Mayor Cull returned to the meeting and resumed the Chair at 11.32 am.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman, Kate Wilson and Mayor Dave Cull (11).

Against:     Crs Doug Hall, Lee Vandervis and Andrew Whiley (3).

The division was declared CARRIED by 11 votes to 3

Motion carried (CNL/2017/008)

8       Draft 2017/18 Budget - Solid Waste

A report from Community and Planning and Finance provided the draft 2017/18 budget for Solid Waste.

Staff responded to questions from Councillors.

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Council:

a)     Approves, for the purposes of community engagement, the draft 2017/18 budget relating to Solid Waste as shown in Attachment A of the report.

b)     Approves, for the purposes of community engagement, the 2017/18 fees and charges for Solid Waste as shown in Attachment B of the report.

Motion carried (CNL/2017/009) with Cr Vandervis recording his vote against

Adjournment of meeting

Moved (Mayor Dave Cull/Cr Aaron Hawkins):

That the Council:

Adjourns the meeting.

Motion carried (CNL/2017/010)

The meeting adjourned from 12.08 pm to 1.12 pm.

9       Update on the Tertiary Precinct Safety and Accessibility Upgrade

A report from Transport provided an update on the Tertiary Precinct Safety and Accessibility Upgrade project.

The Tertiary Precinct Safety and Accessibility Upgrade was an unfunded project in the 2015/16 – 2024/25 Long Term Plan.  The report summarised the work completed on this project and recommended that collaboration with the tertiary institutions should continue and that staff report back to Council at the next Long Term Plan with options for implementation.

Staff responded to questions from Councillors.

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Council:

a)      Notes the update on the tertiary precinct safety and accessibility upgrade.

b)      Requests that staff report back to the 2018/2019 – 2027/28 Long Term Plan with funding and timing options to deliver the project.

Motion carried (CNL/2017/011)

10     Draft 2017/18 Budget - Transport Group

A report from Community and Planning and Finance provided the draft 2017/18 budget for the Transport Group.  

Staff responded to questions from Councillors.

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Council:

a)     Approves, for the purposes of community engagement, the draft 2017/18 budget relating to the Transport Group as shown in Attachment A of the report.

b)     Approves, for the purposes of community engagement, the 2017/18 fees and charges for the Transport Group as shown in Attachment B of the report.

Motion carried (CNL/2017/012) with Cr Vandervis recording his vote against

11     Draft 2017/18 Budget - Parks and Recreation Group

A report from Community and Planning and Finance provided the draft 2017/18 budget for the Parks and Recreation Group.   The Parks and Recreation Group included the following activities:

·           Aquatic Services

·           Botanic Garden

·           Cemeteries and Crematorium

·           Parks and Recreation

Staff responded to questions from Councillors.

Cr Kate Wilson left the meeting at 1.35 pm.

Moved (Cr Doug Hall/Cr Conrad Stedman):

That the Council:

a)     Approves, for the purposes of community engagement, the draft 2017/18 budget relating to Parks and Recreation as shown in Attachment A of the report.

b)     Approves, for the purposes of community engagement, the 2017/18 fees and charges for Aquatics; Cemeteries and Crematorium; and Parks and Recreation activities, as shown in Attachment B of the report.

Motion carried (CNL/2017/013) with Cr Vandervis recording his vote against

12     Draft 2017/18 Budget - Property

A report from Community and Planning and Finance provided the draft 2017/18 budget for Property, including the following activities and portfolios:

·           Property Management and Land Advisory

·           Housing

·           Investment Property

·           Operational Property

·           Miscellaneous Property

Staff responded to questions from Councillors.

Moved (Cr Jim O'Malley/Cr Lee Vandervis):

That the Council:

a)     Approves, for the purpose of community engagement, the draft 2017/18 budget relating to Property as shown in Attachment A of the report.

b)     Approves, for the purpose of community engagement, the 2017/18 fees and charges for the Housing activity as shown in Attachment B of the report.

Motion carried (CNL/2017/014)

13     Draft 2017/18 Budget - Arts and Culture Group

A report from Community and Planning and Finance provided the draft 2017/18 budget for the Arts and Culture Group.  The Arts and Culture Group included the following activities:

·           Dunedin Public Libraries (Libraries)

·           Dunedin Public Art Gallery (DPAG)

·           Toitū Otago Settlers Museum, including the Dunedin Chinese Garden

·           Olveston

·           Otago Museum Levy

Staff responded to questions from Councillors.

Legal advice received on the Theomin Deed and Olveston charging was to be emailed to Councillors.

Moved (Cr Christine Garey/Cr Mike Lord):

That the Council:

a)     Approves, for the purposes of community engagement, the draft 2017/18 budget relating to the Arts and Culture Group as shown in Attachment A of the report.

b)     Approves, for the purposes of community engagement, the 2017/18 fees and charges for the Dunedin Public Libraries; Dunedin Public Art Gallery; Toitū Otago Settlers Museum; Dunedin Chinese Garden and Olveston as shown in Attachment B of the report.

Motion carried (CNL/2017/015)

14     Draft 2017/18 Budget - Customer and Regulatory Group

A report from Community and Planning and Finance provided the draft 2017/18 budget for the Customer and Regulatory Group.  The Customer and Regulatory Group included the following activities:

·           Animal Services and Parking Services (Enforcement)

·           Building Services

·           Customer Services Agency

·           Environmental Health and Alcohol Licensing

·           Fleet Operations

·           Parking Operations

Staff responded to questions from Councillors.

Moved (Cr Doug Hall/Cr Damian Newell):

That the Council:

a)     Approves, for the purposes of community engagement, the draft 2017/18 budget relating to the Customer and Regulatory Group as shown in Attachment A of the report.

b)     Approves, for the purposes of community engagement, the 2017/18 fees and charges for Alcohol Services, Animal Services, Building Services, Environmental Health, Parking Enforcement and Parking Operations as shown in Attachment B of the report.

Motion carried (CNL/2017/016) with Cr Vandervis recording his vote against

15     Te Ao Tūroa Environment Strategy Funding

A report from Corporate Policy and Community and Planning provided funding options for resourcing the implementation of Te Ao Tūroa – Our Natural World: Dunedin's Environment Strategy (Te Ao Tūroa) for the Council's consideration.

Staff responded to questions from Councillors.

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Council, for the purposes of consultation and/or community engagement during the Draft Annual Plan process, seeks feedback on a level of resourcing for Te Ao Turoa of either:

a)            $150,000

b)            $200,000

Division

The Council voted by division

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman, Andrew Whiley and Mayor Dave Cull (12).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 12 votes to 1

Motion carried (CNL/2017/017)

16     Review of the Allocation of Funding to Applicants to the Biodiversity Fund

A report from Community and Planning advised that the Biodiversity Fund currently had a maximum total grant allocation of $5,000 with no minimum grant allocation.

A submission to the Annual Plan 2016/17 requested "the current limit of 50% of total funding of the project should be made more flexible" due to financial pressure resulting from the current agricultural financial climate.  The decision presented as a result of this submission was that the 50/50 cost share between the Council and the applicant was consistent with many similar environmental funds, and that an alternative approach would be to increase the current grant limit of $5,000.  The Council requested that staff prepare a report reviewing the $5,000 limit.

The report reviewed the $5,000 limit currently placed on the individual grants allocated through the Biodiversity Fund and suggested options that may provide more financial assistance to those wishing to carry out works that contributed to Dunedin's biodiversity.

The recommended option was to increase the funding limit for one or two flagship projects in each funding round.  The increase in the funding limit would need to be accommodated by an increase in the overall fund available for each round of funding.

Staff responded to questions from Councillors.

Moved (Cr Lee Vandervis/Cr Mike Lord):

That the Council:

a)     Decides to proceed with Option 3 for future rounds of the Dunedin Biodiversity Fund (Status quo – maintain the funding limit at $5,000 per application and do not increase the funding amount).

Motion carried (CNL/2017/018)

Adjournment of meeting

Moved (Mayor Dave Cull/Cr Aaron Hawkins):

That the Council:

Adjourns the meeting.

Motion carried (CNL/2017/019)

The meeting adjourned from 2.50 pm to 3.00 pm.

17     Draft 2017/18 Budget - Community and Planning Group

A report from Community and Planning and Finance provided the draft 2017/18 budget for the Community and Planning Group.  The Community and Planning Group included the following activities:

·           City Development

·           Resource Consents

·           Events and Community Development

·           Corporate Policy

Moved (Cr Lee Vandervis/Cr Andrew Whiley):

That the Council:

a)     Approves, for the purposes of community engagement, the draft 2017/18 budget relating to Community and Planning as shown in Attachment A of the report.

b)     Approves, for the purposes of community engagement, the 2017/18 fees and charges for the Community Art Gallery and City Planning (Community Planning and Resource Consents) as shown in Attachment B of the report.

Motion carried (CNL/2017/020)

18     Draft 2017/18 Budget - Enterprise Dunedin

A report from Community and Planning and Finance provided the draft 2017/18 budget for Enterprise Dunedin.  Enterprise Dunedin included the following activities:

·           Economic Development

·           Destination Dunedin

·           Dunedin Visitor Centre i-Site

Staff responded to questions from Councillors.

Moved (Cr Damian Newell/Cr Christine Garey):

That the Council:

a)     Approves, for the purposes of community engagement, the draft 2017/18 budget relating to Enterprise Dunedin as shown in Attachment A of the report.

b)     Approves, for the purposes of community engagement, the 2017/18 fees and charges for the Economic Development activity as shown in Attachment B of the report.

Motion carried (CNL/2017/021)

19     Draft 2017/18 Budget - Corporate Services

A report from Community and Planning and Finance provided the draft 2017/18 budget for Corporate Services, which included the following activities:

·           Council Communications and Marketing

·           Civic Leadership and Administration

·           Civil Defence

Staff responded to questions from Councillors.

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Council:

a)     Approves, for the purposes of community engagement, the draft 2017/18 budget relating to Corporate Services as shown in Attachment A of the report.

b)     Approves, for the purposes of community engagement, the 2017/18 fees and charges for Civic Leadership and Administration as shown in Attachment B of the report.

Motion carried (CNL/2017/022)

20     Draft 2017/18 Budget - Corporate Support Services

A report from Community and Planning and Finance provided the draft 2017/18 budget for the following Corporate Activities:

·           Business Information Services (BIS)

·           Corporate Leadership

·           Finance

·           Organisation Development and Performance

·           Warm Dunedin

Moved (Cr Mike Lord/Cr Damian Newell):

That the Council:

a)     Approves, for the purposes of community engagement, the draft 2017/18 budget relating to other Corporate Activities as shown in Attachment A of the report.

b)     Approves, for the purposes of community engagement, the 2017/18 fees and charges for Business Information Services as shown in Attachment B of the report.

Motion carried (CNL/2017/023) with Cr Vandervis recording his vote against

21     Draft 2017/18 Budget - Waipori Fund

A report from Finance provided the draft 2017/18 budget for the Waipori Fund.

Staff responded to questions from Councillors.

Moved (Cr Lee Vandervis/Cr Doug Hall):

That the Council:

a)     Approves, for the purposes of community engagement, the draft 2017/18 budget for the Waipori Fund as shown in Attachment A of the report.

Motion carried (CNL/2017/024)

22     Draft 2017/18 Budget - Investment Account

A report from Finance provided the draft 2017/18 budget for the Investment Account.

Staff responded to questions from Councillors.

Moved (Cr Lee Vandervis/Cr Doug Hall):

That the Council:

a)     Approves, for the purposes of community engagement, the draft 2017/18 budget relating to the Investment Account as shown in Attachment A of the report.

Motion carried (CNL/2017/025)

23     2017/18 Rating Method

A report from Finance advised that the Council had a Financial Strategy that set a rate increase limit of 3% unless there were exceptional circumstances.  The draft budget as presented had an overall increase in rates of 3%.  The report outlined how the overall 3% increase impacted on various properties within the City.

The report also addressed the impact of the 2016 general revaluation and the rating effect it had on individual properties.  Given that it was a revaluation year, rate changes for 2017/18 year would vary depending on what had happened to the capital value for individual properties.

There were also changes to the community services targeted rate (increase 1.4%), the Forsyth Barr Stadium differential (increase of 1.4%) and the Strath Taieri Commercial differential and these were detailed in the report.

The overall effect was a draft budget with a rate increase of 3%.

Staff responded to questions from Councillors.

Moved (Mayor Dave Cull/Cr Doug Hall):

That the Council:

a)     Approves the general rate differential for the 2017/18 year which incorporates the final step in the phased increase to the Strath Taieri commercial general rate differential and Tourism/Economic Development targeted rate.

b)     Approves an increase in the community services targeted rate for the 2017/18 year based on the June 2016 Local Government Cost Index (LGCI) of 1.4%, to $230.00 including GST.

c)     Approves an increase in the Forsyth Barr Stadium differentials for the 2017/18 year based on the June 2016 LGCI of 1.4%.

d)     Approves the current rating method for the setting of all other rates for the 2017/18 year.

A briefing on these matters was suggested and that staff should provide some options regarding the mechanisms for a review.

Motion carried (CNL/2017/026) with Cr Vandervis recording his vote against

24     Notices of Motion

A report from the Chief Executive Officer advised that two Notices of Motion had been received by the Chief Executive Officer.  The Mayor (as the Chairperson of Council) had directed the Chief Executive Officer not to accept the Notices of Motion for the Annual Plan Council meeting on 23/24 January 2017 as they were not matters related to the Annual Plan (Standing Order 26.2(b)).

With the agreement of both movers, the Notices of Motion would be referred to the Council meeting on 21 February 2017 and considered there.

Moved (Mayor Dave Cull/Cr Kate Wilson):

That the Council:

a)     Notes that two Notices of Motion have been received and will be considered at the Council meeting on 21 February 2017.

Motion carried (CNL/2017/027)

25     Community Board Issues

Each of the Community Board Chairs spoke on priority issues within their Board areas.

Mosgiel-Taieri Community Board – Sarah Nitis

Crs Doug Hall and Damian Newell left the meeting from 3.53 pm to 3.58 pm.

Mrs Nitis offered the Board's support to the Council and staff in providing local knowledge and experience.  The Board wanted to work with local organisations.  Its priorities included beautification, providing feedback on maintenance contracts, a review of the infrastructural capacity of the area, the upgrade and increase in capacity of the Mosgiel aquatic facility.  The Board would also like a report on the Mosgiel Town Centre upgrade

Mrs Nitis responded to questions from Councillors.

Strath Taieri Community Board – Barry Williams

Mr Williams requested that the level of service not deteriorate for roading, weed spraying etc.  The Board would also like an increase in funding for the Middlemarch swimming pool.  He suggested that a consent to extract gravel from the Taieri River could lead to the cutting of costs in that area.  He also requested a monthly schedule to be provided to Boards of what work was going to be happening in the area. 

Mr Williams responded to questions from Councillors.

Otago Peninsula Community Board – Paul Pope

Mr Pope expanded on a list of topics including the Board's support for the Peninsula Connection Project, continuation of work on the Te Rauone beach project, reinstatement of the Te Rauone budget, maintenance and protection of roading assets, parks, reserves and biodiversity on the Peninsula, research on tourism and freedom camping, provision of fast broadband to the Peninsula, a joint DCC/ORC initiative to manage Tomahawk Lagoon, a joint initiative with the ORC to develop a recreational and environmental plan for the Otago Harbour, and consideration of the use of Te Reo on public signs on the Peninsula.

Mr Pope responded to questions from Councillors.

Waikouaiti Coast Community Board – Alasdair Morrison

Mr Morrison expanded on a list of topics including the Board's support for Waikouaiti landfill capping etc, a better tsunami warning system for coastal settlements, the Karitane wharf refurbishment, freedom camping, a public toilet at Waitati, roading issues, the maintenance of discretionary funding, and the continued support of Moana Gow pool.

Mr Morrison responded to questions from Councillors.

West Harbour Community Board – Steve Walker

Mr Walker commented on the upgrading of the Port Chalmers Swimming Pool, the completion of the State Highway 88 cycle/walkway, sycamore control and removal, sea walls, street maintenance, improvement to the State Highway 88 corridor, maintenance of harbour assets, urban design improvements to Port Chalmers, and a request for more Board member training.

Mr Walker responded to questions from Councillors.

Adjournment of meeting

Moved (Mayor Dave Cull/Cr Mike Lord):

That the Council:

Adjourns the meeting.

Motion carried (CNL/2017/028)

The meeting adjourned from 5.01 pm until Tuesday 24 January 2017 at 9.00 am.

Cr Chris Staynes was present when the meeting resumed.  Crs Damian Newell and Marie Laufiso were not present when the meeting resumed.  Cr Newell had tendered an apology for lateness.

Saddle Hill Community Board - Scott Weatherall

Mr Weatherall spoke to information that had been circulated on road safety issues, rural road seal extensions such as McMaster Road and Chain Hills Road, footpath extensions, coastal erosion, the need for cycleways and a public toilet at Fairplay Street.

Mr Weatherall responded to questions from Councillors.

Cr Damian Newell entered the meeting at 9.16 am and Cr Marie Laufiso at 9.23 am during the course of questions.

26     Additional Resolutions

The Council considered issues that had been raised earlier in the meeting.

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That staff in the community engagement leading up to the LTP explore the community desire for enhanced resource recovery and waste minimisation especially as relates to organic waste.

Cr Doug Hall left the meeting at 9.27 am.

Motion carried (CNL/2017/029)

Cr Doug Hall returned to the meeting at 9.28 am.

Moved (Cr Kate Wilson/Cr Aaron Hawkins):

That staff report back in time for the drafting of the next letter of expectation with DCHL about DCC arrangements with City Forests Limited on DCC land and ETS implications.

Motion carried (CNL/2017/030)

Moved (Cr Kate Wilson/Cr Aaron Hawkins):

That for the May 2017 Annual Plan meeting staff advise on the advantages and disadvantages of having a zero fee on the film permit.

Motion carried (CNL/2017/031)

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Council supports the Community Boards in facilitating a joint approach to harbour and coastal edge assets and access with the ORC and if necessary through submissions to their annual plan process.

Motion carried (CNL/2017/032)

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council requests a report on progress in implementing Council's Social Housing Strategy, and considers options for the resourcing required to deliver it through the Long Term Plan 2018/19.

Motion carried (CNL/2017/033)

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Council requests options for accelerating the delivery of the Waste Management and Minimisation Plan and Emissions Management and Reduction Plan through the Long Term Plan 2018/19.  

Motion carried (CNL/2017/034)

Moved (Cr Lee Vandervis/Cr Doug Hall):

That staff prepare a report for Council outlining at a high level the advantages and disadvantages of becoming a unitary authority and the process to progress this if so agreed.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley and Kate Wilson and Mayor Dave Cull (15).

Against:     Nil

The division was declared CARRIED by 15 votes to 0

Motion carried (CNL/2017/035)

Adjournment of meeting

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Adjourns the meeting.

Motion carried (CNL/2017/036)

The meeting adjourned from 10.30 am to 10.49 am.

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Council continues to offer the Warm Dunedin scheme during the 2017/18 year.

Motion carried (CNL/2017/037)

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Council, for the purposes of consultation and/or community engagement during the Draft Annual Plan process, seeks feedback on continuing the level of resourcing for Food Resilience at $50,000 for the 2017/18 year.

Cr Doug Hall left the meeting at 10.55 am.

Motion carried (CNL/2017/038)

Community Engagement

Consideration was given to the motion adjourned the previous day during consideration of item 5.

Moved (Mayor Dave Cull/Cr David Benson-Pope):

That the Council:

b)     Confirms the proposed community engagement process for the 2017/18 Annual Plan budget, allowing work to proceed on development of engagement material and a detailed engagement plan for subsequent approval by the Council.

Cr Doug Hall returned to the meeting at 11.00 am.

Following discussion on possible methods of community engagement it was suggested that this item should be held over until the 21 February 2017 Council meeting.

Moved (Mayor Dave Cull/Cr Mike Lord):

That the motion be withdrawn.

Motion carried (CNL/2017/039)

Final Recommendation on 2017/18 Draft Budget Material

Moved (Mayor Dave Cull/Cr Chris Staynes):

That all previous resolutions, including amendments to resolutions be confirmed.

Motion carried (CNL/2017/040)

Council

21 February 2017

Title

Page

a

Minutes of Waikouaiti Coast Community Board held on 1 February 2017

59

IN ATTENDANCE

Bernie Hawke, Group Manager Arts and Culture, Kristy Rusher, Group Manager Civic and Legal, Andrew Lord, Contract Supervisor Road Maintenance

Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:

a)     Amends the Elected Members' Interest Register attached as Attachment A to include the interest declared by Mark Brown; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2017/001)

5.1    Waikouaiti Coast Community Board meeting - 9 November 2016

Moved (Cr Jim O'Malley/Member Mark Brown):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 9 November 2016 as a correct record.

Motion carried (WC/2017/002)

6       Governance Support Officer's Report

This report informed the Waikouaiti Coast Community Board of Activities relevant to the Board area including:

·      Project Fund

The chairman reported back from the chairman's workshop on discretionary funding. Discussion was held on the timing of the allocation of board grants and the members favoured continuing with the current practice of considering grants when applications arrived, rather than committing to four funding rounds per year.

Member Rose Stringer-Wright offered to help with following up on grants to ensure the projects were successful, and member Richard Russell also offered to support this.

The question of whether the community board could hold back part of a grant until the next financial year was discussed. Kristy Rusher offered to raise this question with the council's finance team and come back with a response.

·      Dunedin Destination Plan

The upcoming meeting was noted.

·      Emergency Management Update

The chairman reported from a meeting he had with Glenn Mitchell, Civil Defence. He would like a flyer distributed locally to inform people of tsunami risk and what actions to take when alerted. Discussion was held on the location and use of sirens as a way to alert people.

·      Waikouaiti Forrest Replanting Project Update

The chairman said there is a need to consult the community on providing appropriate walking tracks in the forest area. Hamish Black, Parks Operations Manager, will attend the next meeting to further update the board on this project.

·      Waikouaiti Transfer Station

A report from Catherine Irvine was considered. She will be invited to the next meeting, along with members of the North Coast Sustainability Group.

·      Doctor's Point Road Maintenance Update

Andrew Lord, Contract Supervisor – Road Maintenance, was invited to address the board. Re-sealing of Doctor's Point Road will begin in 3-4 weeks depending on weather. The chairman requested a drawing to show the movement of the white line and Mr Lord agreed to look into this.

The date and location of a Transport Workshop for community board members was discussed and the workshop was organised for Monday, February 27, at 5.30pm, at Blueskin Library. The governance support officer was asked to send out a reminder to members prior to this.

·      Freedom Camping Update

The board was asked to provide feedback by the end of February on how to best manage Warrington Domain. The chairman said there is a local man keeping an eye on the domain and he deserves a letter of thanks and a petrol voucher for the work he has been doing. (A resolution was passed at the end of the meeting to endorse this).

Two people from the community are needed to carry out a survey of freedom campers. Suggestions to go to the chairman.

·      2017 Community Boards Conference

Geraldine Tait said she would consider going to this conference.

·      Training for Community Board Chairs and Deputy Chairs

Deputy Chair Geraldine Tait will attend on behalf of the board.

·      Action List

The chairman requested a copy of the engineers report on the condition of piles at Karitane wharf. Governance Support Officer to follow this up.

Member Mark Brown requested that the problem of sourcing water for fire fighting at Michie's Crossing be added to the action list.

Moved (Chairperson Alasdair Morrison/Member Mark Brown):

That the Board:

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List to include "Water for Fire Fighting at Mickey's Crossing".

Motion carried (WC/2017/003)

7       Funding Applications

The community board considered the funding applications which have been received for the Waikouaiti Coast Community Board's consideration. $6,862.00 remained in the Project Fund of $10,000.00. The total of the funding applications received was $1016.00.

The chairman Alasdair Morrison and members Mark Brown and Mandy Mayhem-Bullock declared a conflict of interest in the consideration of a funding application from Blueskin A&P Society. All three left the meeting at 7.25pm and Deputy Chairperson Geraldine Tait took the chair for this item.

At 7.35pm the chairman, Mark Brown and Mandy Mayhem-Bullock re-entered the room and the chairman took the chair for the consideration of the grant application from Waikouaiti School.

Moved (Member Rose Stringer-Wright/Cr Jim O'Malley):

That the Board:

a)  Grants the funding application from the Blueskin A&P Society for $516.00, with the proviso that the community board receives financial statements from the A&P Society, including the level of reserves, before the next application from the society.

Motion carried (WC/2017/004)

Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait):

That the Board:

b)     Grants the funding application from the Waikouaiti School for $500.00.

Motion carried (WC/2017/005)

8       Chairperson's Report

A verbal update from the chairman included the following matters:

·      An update on the new Waitati toilets will come to the next meeting.

·      The Blueskin Show will take place on April 9 with the community board having a tent at the show. Cr O'Malley offered to invite the Mayor to attend. The governance support officer will assist with a welcome sign and publicity material on council activities. There may be an opportunity to consult on the annual plan at this event.

·      Geraldine Tait will prepare a draft submission to the Reserves Bylaw Amendment on behalf of the board. The members favoured a ban on vehicles on beaches, and agreed to support the addition of Warrington Beach as a place where horse riding is allowed.

Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait):

That the Board:

Notes the chairman's report to the board.

Motion carried (WC/2017/007)

9       Council Activities

Cr O'Malley updated the board on Council activities.

Moved (Chairperson Alasdair Morrison/Member Rose Stringer-Wright):

That the Board:

Notes Councillor O'Malley's report to the board.

Motion carried (WC/2017/006)

10     Notification of Agenda Items for Consideration by the Chair

The chairman requested that information comes to the next meeting regarding fire fighting capacity at Waitati.

Council

21 February 2017

Title

Page

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Minutes of Otago Peninsula Community Board held on 2 February 2017

65

IN ATTENDANCE

Richard Saunders (Group Manager Transport) and Jendi Paterson (Recreation Planning and Facilities Manager)

Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2017/002)

5.1    Otago Peninsula Community Board meeting - 10 November 2016

Moved (Cr Andrew Whiley/Lox Kellas):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 10 November 2016 as a correct record.

Motion carried (OPCB/2017/003)

6       Parks and Recreation Update

Jendi Paterson, the Recreation Planning and Facilities Manager, was in attendance to discuss the following matters with the Board:

a)  Freedom camping – it was reported that enforcement patrols would continue until the end of April.  Camping apps made it clear where campers were and were not able to camp.  There was discussion on particular locations and it was noted that the level of complaints was lower than the previous year.

b)  Tomahawk School site – the Council had considered this matter in December and was working with the Andersons Bay Kindergarten regarding the occupation of the site.  Tenders were being called for the demolition of the pool.

c)  Tomahawk Beach – this would tie in with the proposed Reserves and Beaches Bylaw review.

d)  Portobello Jetty pontoon – this had passed inspection.

e)  Rabbit control/preparation of Portobello Domain for winter season – staff were working with Predator-Free Dunedin and night shootings were scheduled for various Otago Peninsula reserves.  If more work was required that could be arranged.

f)  Peninsula tracks – an audit was being carried out in conjunction with the Department of Conservation on all tracks in the city and a track network for the city, identifying maintenance needs and the like.  The Chairperson observed that track markers and signage were getting old and a concerted effort was needed to improve tracks as they were not being utilised to their fullest extent.  Issues relating to landowners, track ownership etc needed to be resolved.

g)  Boat removal at Broad Bay playground – a replacement boat had been identified and staff would liaise with the donor regarding installation.

h)  Beach access signs – local residents had concerns about this and the Chairperson would provide staff with a letter he had received.

i)   Slide removal at Latham Park – a new slide would be installed before the end of the financial year and there was a need to communicate this to the community.

Moved (Chairperson Paul Pope/Lox Kellas):

That the Board:

Notes the report.

Motion carried (OPCB/2017/004)

7       Governance Support Officer's Report

The report informed the Otago Peninsula Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Scholarship Fund

c)     2017 Community Boards Conference

d)     Training for Community Board Chairs

e)     Proposed Reserves and Beaches Bylaw

f)     Dunedin Destination Plan

g)     Road Stopping, Beaconsfield Road

h)     Action List.

The Chairperson updated the Board on a recent workshop held for Community Board Chairs on standardising grant allocations from Board project funds and the proposal to have four funding rounds per annum.  It was agreed that Edna Stevenson would continue to be responsible for Board scholarship liaison and Lox Kellas was allocated the role of following up on expenditure of project fund grants.

It was agreed that a decision on attendance at the biennial National Community Boards Conference would be made at the March meeting.

Cr Andrew Whiley withdrew from the meeting at 10.28 am.

The Group Manager Transport provided an update on the Reserves and Beaches Bylaw which was currently open for consultation.  Board members were asked to email points to the Chairperson by 5 February for inclusion in the Board's submission.

Cr Andrew Whiley returned to the meeting at 10.41 am.

Members were encouraged to take part in the Destination Dunedin drop-in session.

Further background information was provided on the road stopping at Beaconsfield Road.

Work was continuing on repairing the Highcliff Road two car slip which was expected to be completed during February.  Staff were thanked for the emails updating the community on this.

A Parks/Transport workshop for the Board would be held on Wednesday 1 March 2017 from 12.30 pm to 2.30 pm.

There was discussion on the Portobello/Harington Point Road Safety Project.  Responses on safety improvements had been collated from the open days and staff were working with Spokes and NZTA cycling teams.  It was pointed out that the main idea was to make the road safe for residents and tourists.  The Group Manager Transport commented that the plans would meet the needs of different groups.  Detailed design would start in March/April and work would start in July/August.  It was pointed out that some concerns had been expressed about the gaps between bollards between Company Bay and Macandrew Bay, and damage they caused to tyres if people had to take evasive action by moving left on the road.

The Board was advised that four slips had been tendered as a package and contracts let.  The first repair at Hatchery Road would happen later in the month.

Maintenance of sea walls would be covered in the Board workshop and could be removed from the Action List.  Peninsula tracks and freedom camping were on-going issues and would be retained on the Action List.  Rabbit control was an operational issue and could be removed.  There was a need to review Wellers Rock parking.

There was discussion on the Tidewater Drive drainage issue and Christine Neill would follow this up with the Transport Projects Team Leader.

Moved (Edna Stevenson/Graham McArthur):

That the Board:

a)     Notes the Governance Support Officer's Report.

b)     Supports the proposal to stop a portion of Beaconsfield Road adjacent to 1 McAuley Road, Portobello, under section 342 and Schedule 10 of the Local Government Act 1974.

c)     Amends the Action List as appropriate.

Motion carried (OPCB/2017/005)

8       Funding Application

The report appended a copy of a funding application from Helen Martin for a community coffee morning, which had been received for the Otago Peninsula Community Board's consideration. 

The Chairperson advised that he had spoken to Ms Martin about the application, which was intended to reduce loneliness in the community, and suggested to her that an umbrella group was needed to apply for the funds, given that funds could not be given to an individual.  It was also suggested that the coffee mornings could be held in conjunction with other community activities such as "Steady as you Go" classes or the Board's proposed community clinics in different locations across the Peninsula.  Christine Neill was assigned to work with the applicant on these matters and to talk with representatives of other Peninsula communities.

Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:

a)     Defers the funding application from Helen Martin for a community coffee morning until additional information is received.

Motion carried (OPCB/2017/006)

9       Working Parties/Board Area Liaison Updates

a)  Keep Dunedin Beautiful

Graham McArthur updated the Board on issues discussed at the last meeting, including a national initiative on graffiti, the murals programme and an initiative from the Council for more sculptures in the community.

b)  Rural Roads Update

Lox Kellas advised that gravel roads were becoming corrugated reasonably quickly in the current weather conditions.  Some areas were also requiring vegetation control.  It was suggested that Lox should contact Parks staff and conduct a drive around with the Parks Officer responsible for vegetation control to point out the specific vegetation issues.

Seal extensions were to be discussed at the forthcoming Roading/Parks workshop and although there was no budget at present, the Group Manager Transport advised that staff could carry out preliminary work to assess projects in case funding became available.

c)  Area Updates

Christine Neill reported on problems with the recycling centre at Highcliff.  She praised the work of Peter Moroney in arranging a clean-up after the issues had been reported and it was agreed that the Board's thanks be conveyed to him.  There had also been issues at Hoopers Inlet with people dumping non-recyclables and she had written about this in the local newsletter.

It was noted that a positive meeting about Te Rauone had been held in December involving the Mayor, Otago Regional Council and Beca.  The group was now fully engaged with the Otago Regional Council.  The next meeting would be held on 14 February 2017.  It was reported that there would possibly be a staged approach to the project.

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

Notes the area updates.

Motion carried (OPCB/2017/007)

10     Community Plan

The 2017/18 Community Plan had been adopted but it was noted that it could be updated during the course of the year as required.

Board members were asked by the Chairperson to look at potential projects before the next meeting.  It was suggested that these could be discussed at the forthcoming Roading/Parks workshop.

11     Chairperson's Report

The report appended the Chairperson's update to the Board on matters dealt with since the last meeting and other matters to be considered. 

The Chairperson updated the Board on a recent workshop held with Community Board Chairs on the allocation of community funding and the need to ensure all Boards were consistent in their approach to this.

A proposed Biodiversity Forum would be discussed further at the next meeting.

The Chairperson suggested that each Board member could run a community clinic in each of the areas they represented.

An update was provided on the Annual Plan Council meeting the previous week and the submission made by the Chairperson on the Board's priorities, which was appended to the report.

There was also comment made on the state of power poles in the Board's area which affected future broadband services.

Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:

a)     Notes the report from the Chairperson for February 2017.

Motion carried (OPCB/2017/008)

12     Council Activities

Cr Andrew Whiley updated the Board on items of interest including:

·      A broadband rollout update.

·      Annual Plan Council meeting – a good job was done by Community Board Chairs in their presentations.  Community engagement would be different from previous years.

·      Proposed Reserves and Beaches Bylaw.

Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:

a)     Notes the Council Activities Report for February 2017.

Motion carried (OPCB/2017/009)

13     Items for Consideration by the Chair

There were no items identified.

Council

21 February 2017

Title

Page

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Minutes of Mosgiel-Taieri Community Board held on 8 February 2017

73

IN ATTENDANCE

Kristy Rusher (Manager, Civic and Legal), Hjarne Poulsen (Safety Team Leader, Transport); John Christie (Director, Enterprise Dunedin), Ryan Craig (Destination Dunedin Manager), Senior Sergeant Alastair Dickie – New Zealand Police and Anthony van de Water, Downer Area Manager - Lower South Island;

1.1    Peter Sim

Peter Sim tabled and spoke to his concerns regarding the protection of Mosgiel's greenspaces and Memorial Gardens in particular.

Mr Sim responded to questions on his preferred site for the proposed Mosgiel Pool and he advised that his preference would be the current site or another location which was not within the Memorial Gardens.  He commented that he also had concerns that there had been no inclusion for the provision of parking.

1.2    Regan Horrell

Regan Horrell provided a background to his weekly radio show "Talk on the Taieri" which was currently being aired on Otago Radio Access.  Mr Horrell advised that his show promoted life on the Taieri and included interviews with local residents and extended an invitation for the Board Members to appear on the show.  He commented that his radio show aired on Tuesdays at 5.00 pm on 10.5.4FM.