Agenda of Infrastructure Services and Networks Committee

Infrastructure Services and Networks Committee

13 February 2017

Part A Reports

Alteration of a Road Name - Kinloch Lane

Department: Information Services

EXECUTIVE SUMMARY

1 This report requests an amendment to a previously approved road name within the Highland Park subdivision to alter the spelling of a name. The request is made on behalf of the developer to amend the spelling of "Kinlock Lane" to "Kinloch Lane".

2 The Local Government Act 1974 allows for road name alterations. It is within the delegation of the Infrastructure Services Committee to approve this change.

RECOMMENDATIONS

That the Infrastructure Services Committee:

a) Approves the alteration of the spelling of “Kinlock Lane" to "Kinloch Lane" pursuant to Section 319A of the Local Government Act 1974.

BACKGROUND

3 At the Infrastructure Services Committee meeting on 16 July 2013 10 new road names and four new private ways within the Highland Park subdivisions were considered.

4 Among the names proposed was “Kinlock Lane” and this name was approved as it was consistent with Council's Road Naming Policy and Road Name Guidelines.

5 The subdivision progressed and in early 2015 the Council advised Land Information New Zealand of the approved road names for the Highland Park Subdivision.

DISCUSSION

6 The Dunedin City Council Road Naming Policy and Road Name Guidelines provide for road names which reflect local significance. All road names within the Highland Park subdivision are derived from place names in Scotland, so establishing a theme within the subdivision.

7 The current spelling of "Kinlock Lane” is not reflective of this theme, as it is more of a family name. "Kinloch", however, is a village in Perth, Scotland. The name is Scots Gaelic for Head of the Loch.

8 This road is part of Stage 10 of Highland Park, and the plan has not yet been deposited with the land titles office. No residents are affected.

9 The developer feels that "Kinloch" is both a more appropriate spelling for the road name, as well as being the more common spelling of the name for geographic purposes. They wish to alter the spelling in an effort to avoid any confusion for residents, delivery agencies and the emergency services

10 The appropriate process to alter a road name pursuant to Section 319A of the Local Government Act 1974 does not differ from the process to create a new road name under the same act:

a) On application for a new or amended road name, ensure the road name is in accordance with the Road Naming Policy and the Road Name Guidelines.

b) Submit the new or amended road name to Infrastructure Services Committee for approval.

c) Provide the new or amended road name to Land Information New Zealand for their records.

OPTIONS

Option one – Amend the spelling of "Kinlock Lane" to "Kinloch Lane" (Recommended Option)

Advantages

· The spelling will reflect the history of the road name as intended by the developer.

Disadvantages

· The Council will incur costs in communicating the correction with relevant with relevant government departments.

Option Two – The spelling of "Kinlock Lane" is not amended (Status Quo)

Advantages

· There will be no costs incurred by Council in communicating the correction with relevant government departments.

Disadvantages

· The spelling of "Kinlock" will not reflect the history of the road name as intended.

NEXT STEPS

11 If the recommended option is approved, then staff will process the required documentation and advise Land Information New Zealand to amend their records when Stage 10 is deposited.

Signatories

Author:

Bruce Hall - Information Support

Authoriser:

Lea Reid - Team Leader Document Management

Tracey Tamakehu - Acting Chief Information Officer

Attachments

	Title	Page
a	Request to alter Road Name - Kinloch Lane	15

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to providing local infrastructure and it is considered good-quality and cost-effective, by ensuring road names are accurate.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This report provides advice on the amendment of the spelling of a road name and is administrative.

Māori Impact Statement

There are no known impacts for Tangata Whenua with the correction of this road name.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications as this is an administrative decision.

Financial considerations

All costs will be met by the developer of Highland Park.

Significance

The significance of the decision is low, in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been engagement between the affected parties and the developer regarding the proposed road name change. Community views and preferences have been expressed in local media and support the alteration of the road name to reflect the correct spelling of Ayrshire.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The Mosgiel Taieri Community Board has been advised of the proposed change.

Infrastructure Services and Networks Committee

13 February 2017

Proposed Road Stopping - Marewa Street

Department: Transport

EXECUTIVE SUMMARY

1 The owner of 14 Marewa Street, Dunedin, has applied to have a portion of unformed legal road adjoining the property stopped and amalgamated with their property. Preliminary consultation indicates that there are no objections to this proposal.

2 This report seeks a resolution to issue public notice of the Council’s intention to stop the road, under section 342 and Schedule 10 of the Local Government Act 1974.

RECOMMENDATIONS

That the Committee:

a) Approves the publishing of a public notice advertising the intention to stop a portion of legal road adjacent to 14 Marewa Street, Dunedin, subject to the applicant agreeing to:

i) Pay the Council the non-refundable fee for processing the stopping

ii) Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, OR the value of the stopped road, assessed by the Council’s valuer, whichever is the greater amount

iii) Amalgamate the stopped portion of the road with the title of the adjacent land that is owned by the applicant, namely OT281/227

iv) Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road

v) Register an easement upon the stopped portion of the road for the benefit of any utility companies that have assets located on, over, or under that land.

BACKGROUND

3 The owners of 14 Marewa Street have a driveway and a fence on a portion of Marewa Street at their property frontage.

4 The current owner has now applied for a road stopping in order to regularise this current encroachment.

DISCUSSION

5 The site proposed for stopping is at the outer part of the bend of Marewa Street, and is a steep bank sloping down toward the applicant’s property. The road stopping will narrow the legal road, however it is considered that the area will not be required for Council or community purposes in the future.

6 The proposed area to stop is shaded red in the aerial photograph below and is approximately 110m².

7 Marewa Street is classified as a Local Road in the Dunedin City District Plan and has average daily vehicle movements of 165.

8 The stopping will not result in any change to the existing road layout or use of the area.

9 The impact of the proposed stopping on the road network is considered to be less than minor.

Consultation

10 Preliminary consultation has been conducted with adjacent property owners, Utility Operators and affected Council departments. This has not raised any likely objections.

11 The parties consulted include:

Adjacent Landowners

Utility Operators

· Chorus NZ – No objection

· Vodafone NZ – No objection

· 2degrees Mobile – No objection

· Aurora Energy Limited – No objection

· Vocus Communications (FX Networks) – No objection

Council Departments

· Transport Group – No objection

· Parks and Recreation Group – No objection

· Water and Waste Group – No objection

· Regulatory Services Group – No objection

· City Property - No objection

· Community and Planning Group – No objection

· In-House Legal Counsel – No objection

Community Board – there is no community board for this location.

Programme and budget

12 If the recommendation in this report is approved:

· The applicant will be charged the road stopping fee (non-refundable) and will be required to sign an agreement concerning payment of any additional costs related to the road stopping.

· In accordance with Schedule 10 of the Local Government Act 1974 the Council will commission a survey and valuation of land concerned.

· Council will issue a public consultation notice for the proposed stopping.

· A report will be prepared for Council containing the outcome of consultation and a recommendation for whether the stopping should proceed.

· If the stopping is concluded successfully the land will be transferred to the applicant and rates charged on this land from the following year.

13 At each stage the applicant will have the opportunity to continue or cease the stopping process, e.g. if objections are received.

14 The current Road Stopping Policy, adopted in January 2012, specifies that the applicant is to pay the cost of the stopping and pay for the value of the land. However the fees and changes in place at the time of this application did not reflect the policy. The recommended option in this report is for the applicant to pay the value of the land or the cost of the stopping, whichever is greater, as specified in the Annual Plan fees and charges at the time this application was received.

15 The applicant will be required to reimburse the Council for the actual costs involved in the stopping regardless of whether or not the stopping reaches a conclusion. Such costs include survey, valuation, public notices, relocation of assets, legal and transfer costs, and registering of any easements over the land for the benefit of any utility operators. At the conclusion of the stopping, costs will be reconciled against the value of the land as detailed in the recommendation.

OPTIONS

Option One – Recommended Option – Proceed with public notification of the intention to stop a portion of Marewa Street

16 As there appears to be no impediments to the proposal, Council may proceed to public consultation.

Advantages

· The proposal allows the property owner to legalise the existing encroachment and increases the rateable area of land.

· Access to the property by utility companies is retained for existing utilities with appropriate registration of easements on the property title.

Disadvantages

· The land would be unavailable for use by other members of the public and utility companies.

Option Two – Status Quo – Decline the road stopping application

17 Council resolves not to proceed with the proposal to stop the road.

Advantages

· The land would remain available for the use by the property owner and other members of the public or utility companies in the event that it is needed.

Disadvantages

· On-going encroachment and the loss of future rates for the stopped road.

NEXT STEPS

18 If the recommendation is approved, the applicant will be required to pay the fee for processing a road stopping, and sign an agreement regarding payment of all costs. Staff will complete valuation and survey work and consult on the proposal before reporting back to Council.

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Authoriser:

Richard Saunders - Acting Group Manager Transport

Ruth Stokes - General Manager Infrastructure and Networks

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This proposal relates to providing a regulatory function and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution relating to the strategic framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

Proactive management of the transportation network supports social and economic sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial impacts as costs incurred in the process are met by the applicant.

Significance

This decision is considered of low significance under Council’s Significance and Engagement Policy.

Engagement – external

Initial consultation has been undertaken with a number of parties. No objections have been received at this time.

Engagement - internal

Transport, Parks and Recreation, Customer and Regulatory Services, Planning and Urban Design, Property and Water and Waste Services have been consulted. The in-house legal Counsel were consulted in the drafting of this report.

Risks: Legal / Health and Safety etc.

There are no significant risks.

Conflict of Interest

There is no conflict of interest.

Community Boards

There are no implications for Community Boards.

Infrastructure Services and Networks Committee

13 February 2017

Proposed Road Stopping, Corner Delta Drive and Vulcan Road

Department: Transport

EXECUTIVE SUMMARY

1 The owners of 8 and 10 Vulcan Road, Waldronville have applied to have portions of unformed legal road adjoining their properties stopped and amalgamated with their properties. Preliminary consultation indicates that there are no objections to this proposal.

2 This report seeks a resolution to allow stopping of these portions of unformed legal road using the Public Works Act 1981.

RECOMMENDATIONS

That the Committee:

a) Approves the proposal to stop the existing unformed legal road, and to amalgamate the stopped road with the adjacent properties, subject to the applicants agreeing to:

i) Meet all costs involved in the stopping, amalgamation and legalisation process (apart from the cost of survey work adjacent to the reserve), regardless of wether or not the stopping reaches a conclusion.

ii) Pay the Council the value of the stopped road, assessed by the Council’s valuer, noting that there will be no valuation or payment for the portion of reserve.

iii) Amalgamate the stopped portions of the road with the titles for the adjacent land OT5B/1270, and OT3C/379 as shown in the diagram in this report.

iv) Legalise as recreation reserve the portion of stopped road at the frontage to the recreation reserve Lot 167 DP 8263 as shown in the diagram in this report.

v) Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road

vi) Where required, register an easement upon the stopped portion of the road for the benefit of any utility companies that have assets located on, over, or under that land.

BACKGROUND

3 The owners of 8 and 10 Vulcan Road have fenced off the unformed legal road for some time. 8 Vulcan Road occupies 385 square metres of unformed legal road and 10 Vulcan Road occupies 100 square metres.

4 In addition, a reserve frontage occupies approximately 50 square metres of the unformed legal road.

5 The owners have now applied for a road stopping in order to regularise these current encroachments.

DISCUSSION

6 The sites proposed for stopping are at the intersection of Vulcan Road and Delta Drive. It is considered that the area will not be required for Council or community purposes in the future.

7 The proposed area to stop is shaded red in the aerial photograph below.

8 Delta Drive is classified as a Local Road in the Dunedin City District Plan and has an average daily vehicle movement of 265. Vulcan Road is classified as a Local Road in the Dunedin City District Plan and has an average daily vehicle movement of 406.

9 The stopping will not result in any change to the existing road layout or use of the area.

Consultation

10 Preliminary consultation has been conducted with adjacent property owners, Utility Operators and affected Council departments. This has not raised any likely objections.

11 The parties which were consulted by the applicant during the stopping and legalisation include:

Adjacent Landowners

Utility Operators

Council Departments

· Transport Group

· Parks and Recreation Group

· Water and Waste Group

· Regulatory Services Group

· City Property

· Community and Planning Group

· In-House Legal Counsel

Community Board – The Chair of the Saddle Hill Community Board has confirmed they have no objections to the proposal.

In accordance with the Public Works Act process, the applicant will be required to confirm that there are no objections to the proposal from any of the above parties.

Programme and budget

12 If the recommendation in this report is approved the applicant will:

· Be required to sign an agreement concerning payment of any additional costs relating to the stopping.

· Proceed with the road stopping using the provisions of the Public Works Act 1981.

· If the stopping is concluded successfully the land will be transferred to the applicant and rates charged on this land from the following year.

OPTIONS

Option One – Recommended Option – Allow the applicant to proceed with the road stopping application

13 As there appears to be no impediments to the proposal, Council may allow the stopping to proceed.

Advantages

· The proposal allows the property owner to legalise the existing encroachment and increases (slightly) the rateable area of land.

· Access to the property by utility companies is retained for existing utilities with appropriate registration of easements on the property title.

Disadvantages

· Loss of any encroachment revenue, however this only applies while the encroachment remains.

· The land would be unavailable for use by other members of the public and utility companies.

Option Two – Status Quo – Decline the road stopping application

14 Council resolves not to proceed with the proposal to stop the road, meaning the applicants would continue to occupy legal road, under a Licence to Occupy.

Advantages

· The land would remain available for the use by the property owner and other members of the public or utility companies in the event that it is needed.

· Encroachment revenue is retained; however this only applies while the encroachment remains.

Disadvantages

· On-going encroachment and the loss of future rates for the stopped road.

NEXT STEPS

15 If the recommendation is approved, the applicant will be required to consult the relevant parties, sign an agreement regarding payment of costs then proceed to complete the stopping and legalisation.

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Authoriser:

Richard Saunders - Acting Group Manager Transport

Ruth Stokes - General Manager Infrastructure and Networks

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This proposal relates to providing a regulatory function and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution relating to the strategic framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

Proactive management of the transportation network supports social and economic sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial impacts as costs incurred in the process are met by the applicant.

Significance

This decision is considered of low significance under Council’s Significance and Engagement Policy.

Engagement – external

Initial consultation has been undertaken with a number of parties. No objections have been received at this time.

Engagement - internal

Transport, Parks and Recreation, Customer and Regulatory Services, Planning and Urban Design, Property and Water and Waste Services have been consulted.

In-house legal Counsel was consulted in the drafting of this report and has confirmed the ability use the Public Works Act.

Risks: Legal / Health and Safety etc.

There are no significant risks.

Conflict of Interest

There is no conflict of interest.

Community Boards

The Chair of the Saddle Hill Community Board has confirmed they have no objections to the proposal.

Infrastructure Services and Networks Committee

13 February 2017

Transport Activity Report For The Quarter Ended 31 December 2016

Department: Transport

EXECUTIVE SUMMARY

1 This report updates the Committee on Transport operations, maintenance and capital works, including contracted out services.

2 Highlights for the quarter include:

a) Completion of the public open day for the Peninsula Connection Project

b) Commencement of the 2016/17 reseal programme

c) Improvement in the mud tank cleaning programme to ensure that all tanks are cleaned prior to the end of May

d) Recruitment of new senior management positions within the Transport Group commenced.RECOMMENDATIONS

That the Committee:

a) Notes the Transport Activity Report for the Quarter ended 31 December 2017.

BACKGROUND

3 The Transport activity provides the planning, construction, maintenance and upgrading of the transport network. The network includes:

· roads

· cycle ways

· footpaths

· bridges and retaining walls

· street lighting

· traffic signals

· road marking.

4 The New Zealand Transport Agency (NZTA), the national road funding authority, provides a financial assistance subsidy for works that meet agreed criteria via the National Land Transport Programme.

DISCUSSION

Contract Management

5 The Transport Maintenance Contract was tendered in early 2016 and awarded to Downer on 1 July 2016 for three years valued at $45 million.

6 Given the tight timeframes in procuring the contract a 6 month transition period was agreed with Downer. During this period performance measures and underlying business process were formally implemented and reported on from 1 January 2017 the results of which dictating how Downer will be rewarded or penalised through allowing or discontinuing additional renewal works.

7 A robust performance framework is now in place focusing on five key result areas as follows:

a) Service Delivery - Adherence to programme, specification and budget

b) Value for Money – Delivering services efficiently

c) Customer Service – Improved customer experience across all aspects of the contract

d) Safety – Strict adherence to health and safety requirements and pro-active management of health and safety issues

e) Collaborative and Sustainable working environment – A business culture that encourages innovation, initiative and sustainable work methods that protects and enhances DCC's reputation.

Service Delivery

8 Performance is measured by network audit outcomes, adherence to programme delivery and compliance with asset data and reporting requirements.

9 The results in this area have been acceptable. The contractor has performed well in the maintenance of mud tanks and is on track to complete full cleans of the network with 57% complete as at the end of December.

10 Improvement is required in delivering to agreed programme and meeting asset data requirements to agreed timeframes. This is largely due to resource and process constraints the contractor is addressing.

Value for Money

11 Performance is measured by inspection audits for work completed, co-ordination of corridor access and the quality of claims.

12 Audits are undertaken by both DCC staff and an independent contractor. The purpose of the audits is to ensure that all work is being completed in accordance with contract specifications.

13 Transport staff continue to work with Downer on refining the contract claim process to ensure accuracy of billing for completed works. Work that has not been completed in accordance with contract specifications, or has not had the relevant asset data submitted will not be included in the payment of the monthly claim.

Customer Service

14 Performance is measured by Customer Service Agency (CSA) response times and results from customer satisfaction surveys sent to affected residents following road works.

15 Currently the contract is performing below target for response times to CSA requests with 78% of requests completed on time versus the targeted 95%. Addressing process issues to improve response times has been a priority for the contractor.

16 Council will embark on its first customer satisfaction survey for residents living on roads included in the 16/17 re-seal programme. Customers will have the option of completing an on-line or mail response. Results will be reported following completion of the programme expected March 2017.

Safety

17 Performance is measured through Traffic management planning (TMP) audits, Health and Safety audit results and reporting and record keeping for any health and safety incidents.

18 Results in this area have been acceptable. TMP audits show improvements are being made to ensure TMP complies.

19 The contractor has invested in an independent auditor to improve performance in this area.

20 Health and Safety audits will begin in January. This will involve audits of a number of physical work sites to ensure compliance with all health and safety requirements. Results of these audits will be reported in the next quarterly update.

Major initiatives

21 Peninsula Connection – Discussions are continuing on the detailed design of the new cross section. The NZTA national cycle team and national safety team are assisting with these discussions to ensure that the best outcome is reached. Physical works are still expected to commence in the middle of 2017.

22 Urban Cycleway Programme – Design work has commenced on the Urban Cycleway programme which includes a number of routes to provide better connections around the harbour and from the harbour to the city. Input will be sought from key stakeholders including NZTA and Spokes. Urban Cycleway work must be complete by 30 June 2016 to comply with the funding requirements of NZTA. The programme is on track to meet this deadline.

23 Transport Model – TDG have been awarded the contract to produce a new Transport Model for Dunedin. As well as a macro model for Dunedin a micro simulation model for the central city will be developed to assist with future planning. The new traffic model will be complete by the end of 2017.

24 Cycle Skills – Cycle skills classes were delivered to approximately 590 students in term 4 of 2016. This involved five schools in the South Dunedin area. Positive feedback was received from all schools in the programme. Staff are now planning for future cycle skills programmes which are likely to recommence in the 2017/18 financial year.

25 Safety and Accessibility Upgrades – A large number of safety upgrades have been completed in the 2016/17 year. These include;

· Macandrew Bay School speed reduction signs

· Harwood speed reduction signs

· St Hilda’s Collegiate pedestrian crossing installation

· Balaclava School crossing improvements

A number of additional safety improvement projects are confirmed for the remainder of the 2016/17 year. These include;

· Victoria / Forbury / Bedford intersection upgrade

· Citywide safety improvement package including safety barriers and mobility crossings

· Puddle Alley intersection upgrade

· Scroggs Hill / Allanton intersection reshaping and safety improvements

· Wharf Street / Roberts Street intersection upgrade

· Town belt traverse pedestrian safety improvements

· 3D pedestrian crossing trial on Clyde Street

· South Dunedin cycleway intersection remediation

OPTIONS

26 As an update report there are no options.

NEXT STEPS

27 Areas of focus for the next quarter will be:

· Working with Downer to improve performance with an emphasis on customer service and health and safety

· Further progress the cleaning of all mud tanks prior to winter

· Complete construction of Highcliff Road (two-car) slip project and commence work on the remaining slip repairs

· Confirm the cross section for the Peninsula Connection project and progress detailed designs

· Report back to the committee on options for the commencement of the LED street lighting upgrade

· Complete the 2016 Renewal programme and confirm the programme for the 2017/18 year

· Progress design and stakeholder engagement for the Urban Cycleway work package

Signatories

Author:

Merrin McCrory - Asset and Commercial Manager, Transport

Authoriser:

Richard Saunders - Acting Group Manager Transport

Laura McElhone - Group Manager Water and Waste

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Integrated Transport Strategy supports the outcomes of a number of strategies.

Māori Impact Statement

No known impacts.

Sustainability

The Integrated Transport Strategy supports sustainable outcomes.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Integrated Transport Strategy is included in the long term plan.

Financial considerations

No financial implications.

Significance

This is considered to be of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

No external engagement.

Engagement - internal

No internal engagement.

Risks: Legal / Health and Safety etc.

No risks.

Conflict of Interest

No conflict of interest.

Community Boards

Not applicable.

Infrastructure Services and Networks Committee

13 February 2017

Parks and Recreation Activity Report Quarter Ending 31 December 2016

Department: Parks and Recreation

EXECUTIVE SUMMARY

1 This report updates the Committee on Parks & Recreation operations, maintenance and capital works, including contracted out services.

2 Highlights for the quarter include:

· The Vegetation Maintenance Contract was awarded to Delta Utility Services Ltd. Delivery began on 1 December 2016.

· The public consultation on the Parks and Recreation Strategy and two Action plans was completed. 100 submissions were received during the 5 week consultation and hearings will occur in February.

RECOMMENDATIONS

That the Committee:

a) Notes the Parks and Recreation Activity Report for the Quarter ending 31 December 2016

BACKGROUND

3 The Parks & Recreation activity provides public access to pools, urban green space, sports fields and facilities, recreation and leisure opportunities and a botanic garden of international significance.

DISCUSSION

Management of Parks & Recreation services

4 Council manages Moana Pool, Mosgiel Community Pool, Port Chalmers Community Pool, and St Clair Hot Saltwater Pool. The pools support casual swimming, professional swimming coaching, and learn-to-swim programmes.

5 Moana Pool is open year round, with additional services including: crèche, hydroslides, gym, physiotherapy, massage, and a retail shop. Mosgiel Community Pool is open seven months of the year and both Port Chalmers Community Pool and St Clair Hot Saltwater Pool are open for six months of the year. In addition, the Council provides grants for the community pool at Middlemarch, Moana Gow Pool and a number of school pools.

6 The Botanic Garden has 19 themed-garden collections and an aviary and is graded as a Garden of International Significance by the NZ Gardens Trust.

7 Council manages a wide range of open spaces providing parks and recreation facilities, for both organised and casual use including playgrounds, sports fields, cemeteries, parks and walkways. The maintenance of these spaces is contracted out, with Council staff overseeing operations including formal and informal lease/use arrangements, and the development and implementation of policies and plans relating to parks and recreation.

Non-financial performance

Value and Efficiency

Sports Facilities Bookings

8 Bookings have maintained a consistent trend compared with the same months as the previous financial year. Slightly fewer bookings resulted from poor weather at the start of the summer sports season, leading to cancellations.

9 Visitor numbers at Moana Pool maintain the consistent trend with previous year’s numbers. No data is available for the month of November as a system error in the door counter resulted in no attendance being recorded.

10 The Community pool numbers are slightly lower than the previous financial year, most likely a result of the weather. The Saint Clair Saltwater pool's participation trends with weather conditions.

11 Cremations have dropped significantly with the opening of the Hope and Sons Ltd facility. A full review of the cremation operation will be undertaken in the 2016/17 year to ensure the provision of this service remains efficient. Burial numbers have also decreased.

Major initiatives

New Contracts

12 From 1 December 2016, Vegetation, for example road reserves, previously managed by the Transport department moved to the Parks and Recreation department. A contract for Transport Vegetation Management was let and awarded to Delta Utility Services Ltd.

13 Following the renewal of the main Parks Maintenance contracts, work is underway on tendering Pest and Ecological Controls. The new contracts will run for a three year term.

Asbestos

14 Asbestos has been identified in five Parks and Recreation assets, in forms that could potentially present a risk to human health. These are: Tahuna Pavilion Building, Tahuna AMP Building, the Sims Building, Moana Pool, and Logan Parks Sports Fields University 4 & 5. A plan has been developed for immediate remediation of the sites:

· The asbestos identified at Moana Pool and Logan Park has been isolated or removed.

· Tahuna AMP Building and toilet block has had all of the identified asbestos removed and has been re-roofed.

· The Tahuna Pavilion Building will have all asbestos removed, and will be re roofed and reclad with work beginning in February and taking six weeks (weather dependant).

· Internal decontamination has been complete at the Sims Building and work to remove the roof began in the last week of January and is expected to take six weeks.

· Options on the Sims Building's future will be brought to Infrastructure Services and Networks Committee in quarter four of 2016/17.

Tomahawk School Use

15 Lease of the former Tomahawk School site is being finalised between the Council and the Andersons Bay Community Kindergarten for an area at the old school site. Both the Kindergarten and staff are working with other interested stakeholders to ensure community use where possible.

Parks and Recreation Strategy

16 Submissions received on the draft Parks and Recreation Strategy are being reviewed by staff. Hearings will occur in quarter three 2016/17 with the final strategy and action plans reported to Council for adoption before the end of quarter four 2016/17.

Freedom Camping

17 The Warrington Domain toilet block was installed prior to the 2016/17 freedom camping season.

18 Three self-compacting rubbish bins were installed at the two freedom camping sites (two at Warrington and 1 at Ocean View). The use and effectiveness of the bins is being monitored to determine if more are required and the potential for them to be utilised in other areas of the city.

19 Increased presence on social media and apps has been a focus for staff this season. Feedback from campers and community groups has been positive with fewer complaints relating to freedom camping than the same time last season.

20 As of 31 December 2016, 106 infringements had been issued, with a recovery rate of 42%, which is expected to increase as the season progresses.

Aramoana Wharf Removal

21 Staff met with the Aramoana Pilot Wharf Charitable Trust (the Trust) prior to Christmas to discuss the next steps in their plans to restore the Wharf following the partial removal following the Council's resolution in December 2016.

22 An application to the Department of Conservation for a concession to occupy a section of Public Conservation Land will be lodged by staff in quarter four 2016/17. If the concession is opposed by any individuals or groups, a hearing will be required. Staff will report back to the Infrastructure and Networks Committee for approval to proceed with the unbudgeted expenditure of a hearing if one is deemed necessary by the commissioner.

23 Staff are working through the appropriate Coastal Permits and consents required with the Otago Regional Council for what remains of the existing structure.

24 Engagement with all key stakeholders groups who have an interest in the wharf is on-going.

Logan Park Redevelopment Plan

25 Staff have engaged with key external stakeholders on the future development of Logan Park and are collating different options to assist in future decisions of the site. Working with sporting organisations to determine specific needs and requirements is driving the draft concepts currently being developed.

Magical Park

26 A Magical Park playground was installed at Caversham Reserve in December. Initial feedback from users has been positive. The Magical Park will be monitored over the course of the year; if feedback and demand is identified, more Magical Parks may be established in the community.

Community Pool Parties

27 The Summer Pool Party series started with success this quarter. With the introduction of the new Community Pool Team Leader there is added focus of promoting and driving participation into our community pools.

28 Port Chalmers Pool had a record 170 people attend the first pool party in December.

29 Mosgiel had its first party January, 250 people attended.

30 The Community Pools close at the end of March.

Predator Free Dunedin Memorandum of Understanding

31 Staff have been working with conservation groups in the greater Dunedin community to establish “Predator Free Dunedin”. Predator Free Dunedin is working under the Government led Predator Free 2050 programme to rid Dunedin of damaging introduced species.

32 A Memorandum of Understanding will be signed in March recognising the collaborative approach to developing a city wide Predator Free Dunedin Management Plan that aligns with the national Predator Free 2050 target. The Management Plan agrees to a co-operative approach from stakeholders, will build upon existing flagship projects and incorporate research, education and operational objectives.

Volunteer Projects

33 A shared resource between the Council and the Department of Conservation for a Volunteer Coordinator was appointed at the end of November.

34 This role has been developing user friendly standard operating procedures (including health and safety requirements) for working on Council land.

35 A volunteer clean-up day occurred in West Harbour around the recently removed sycamores; 40 volunteers including Community Board representatives participated.

36 A database of volunteers interested in assisting with track maintenance has been established to work on Council and DOC land. A work programme for this group will be complete by the end of April.

Capital projects

Name	Budget	Actual (to date)
Ocean Beach Remedial Works	$0 – approved overspend	$659,000
Warrington Domain Toilet Upgrade	$50,000	$50,638
Botanic Garden - Glass House Demolition and Site Reinstatement	$84,000	$54,954

Asset Renewals

Name	Budget	Actual (to date)
Cremator Refractory Refurbishment	$70,000	$71,000
Tahuna AMP Building Asbestos Removal and Re-roof	$55,000	$45,612

Ocean Beach

37 Staff are monitoring the performance of the sand sausages and Ocean Beach. Since the installation, rocks have been cleared and additional sand placed in front of the sand sausages. Monitoring and regular maintenance will continue.

Highland Park

38 The two rounds of public consultation for the new reserve development at Highland Park was completed in the first quarter 2016/17. Staff are finalising the design of the reserve prior to tendering the work. The development will be complete by June 2017.

Mosgiel Pool

39 The Taieri Community Facilities Trust began another site consultation on two sites in the Memorial Gardens area at the end of 2016. The consultation will run until the end of February. Staff will present the consultation material and report back to Council to confirm a site for future pool development.

Renewals

40 The Montecillo Boiler Replacement, Tahuna AMP Building Asbestos Removal and Re-roof, and Cremator Refractory Refurbishment were largely completed in quarter two. The works were completed on budget with minimal disruption to services.

41 The replacement of the roof at the South Coast Board Riders Club Building and the Marlow Park retaining wall are required due to poor condition. Planning for these works was carried out in quarter two and will be executed early in 2016/17.

42 Work to restore the Mosgiel Gymnasium roof began in January 2017 and is on track to be completed by the end of February 2017.

OPTIONS

43 As this is an update report, there are no options.

NEXT STEPS

44 Areas of focus for the next quarter will be:

a) Continued implementation of the Southern Parks Maintenance Contract, Northern Parks Maintenance Contract, Cemeteries Ground Maintenance Contract and Tree Maintenance Contract. Independent auditing of the contract implementation will be completed across the first year of the contracts' delivery.

b) The Pest Control and Ecological Maintenance Contracts will go to market in quarter three of 2016/17.

c) A report examining Council’s assets susceptibility to coastal erosion will be carried out before the end of the financial year.

d) A review of Fees and Charges across all Parks and Recreation assets is underway. The purpose of this review is to create a clear pricing policy that provides staff and the community a transparent process that clearly shows council subsidy and user pay percentages.

e) Replanting of the Waikouaiti Forest will begin in the Autumn planting months.

f) Submissions on the Parks and Recreation Strategy and two action plans will be reviewed and hearings complete in quarter four of 2016/17.

g) Council and Department of Conservation (DOC) tracks are being audited by the DOC track team to create a collaborative track network.

h) A safety and condition audit of mountain biking tracks on Council land is to be procured in quarter four of 2016/17.

i) The Otago Hockey Association and Kings High School continue to progress the development of a new artificial turf to be based at Kings High School. Council agreed to make a one off grant of $500,000 to The Otago Artificial Surface Trust and a further $10,000 per annum for 10 years towards on-going maintenance. Staff continue to work with the groups to provide advice and support. The consent is expected to be lodged in quarter three of 2016/17.

j) A review of the Camping Control Bylaw will be presented to Council early in quarter four. Staff will review Schedule C of the bylaw and propose additional sites for non-certified self-contained vehicles.

Signatories

Author:

Mitchell Turner - Business Performance Coordinator

Authoriser:

Jendi Paterson - Recreation Planning and Facilities Manager

Laura McElhone - Group Manager Water and Waste

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to providing local services and infrastructure that is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The parks and recreation activity supports the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

The parks and recreation activity promotes the social and environmental interest of the community by providing venues and support for sporting and leisure activity and provides garden and open green space that promotes the environmental and social interests of the community.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The parks and recreation activity is included in the long term plan

Financial considerations

The updates reported are within existing operating and capital budgets

Significance

This decision is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As an update report no external engagement has been undertaken.

Engagement - internal

As an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

Not applicable

Community Boards

Not applicable

Infrastructure Services and Networks Committee

13 February 2017

Solid Waste Activity Report for the Quarter ending 31 December 2016

Department: Water and Waste

EXECUTIVE SUMMARY

1 This report updates the Committee on Solid Waste operations, maintenance and capital works, including contracted out services.

2 Highlights for the quarter include:

· Developing the strategy for Waste Services and Facilities contracts ready for tender.

· Confirming the design of the pilot CBD recycling facilities and confirming the safe cardboard collection areas.

· Developing and receiving approval for the Clean Streets Action Plan for the campus area.

RECOMMENDATIONS

That the Committee:

a) Notes the Solid Waste Activity Report for the Quarter ended 31 December 2016.

BACKGROUND

3 The Solid Waste activity provides for the effective collection, resource recovery and residual disposal in a way that protects public health, and minimises impact on the environment.

4 The Solid Waste activity includes:

· Kerbside collection of refuse and recycling for most urban residents and some businesses.

· Disposal Facilities (landfill and transfer station) for waste and Resource Recovery Centre (recycling and reuse store) are provided for at Councils Green Island site. The Waikouaiti site has both a transfer station for waste disposal and recycling facilities. Middlemarch has a transfer station and a hosted community recycling drop off centre. Waste collected at the community transfer stations is then transferred to Green Island Landfill for landfill disposal. All recycling is sent to the Material Recovery Centre for sorting and transportation to recycling markets.

· Public place recycling infrastructure and servicing is provided on the streets in the CBD and several urban locations in the district.

· Monitoring the state of the Council’s open and four closed landfills in accordance with conditions of consents.

· Education programmes promoting “rethinking, reducing, reusing and recycling”, cleaner production and sustainable business practice.

DISCUSSION

Management of Solid Waste services

5 Kerbside collection services (refuse and recyclables) are carried out by Enviroway Ltd in urban Dunedin. Kerbside collection services in Middlemarch are carried out by a sub-contractor to Enviroway Ltd.

6 The management and operation of the Green Island landfill is carried out by Delta Limited. The transfer stations and resource recovery centres at Waikouaiti and Middlemarch are managed by a sub-contractor to Delta Utility Services Ltd.

7 The collection of illegally dumped rubbish, empting of street litter bins, including recycling bins and refuse and recycling collection services in the CBD, are contracted to McCallum Street Sweeping Services Ltd.

Non-financial performance

Service

8 Number of complaints regarding missed collections after 4pm

· Missed bins and bags were due to roadwork’s and the odd street being missed as relief drivers, working over the holidays, were less familiar with the collection routes. Bins and bags also tend to be put out late over the holiday session.

Value and Efficiency

9 Total waste collected and diverted.

· The Material Recovery Facility is under new management. More rigour has been applied to the sorting process, this means contamination rates are up slightly but recyclable material is cleaner as a result.

· These numbers represent all of council collection points, including public places recycling, community drop off facilities and recycling from resource recovery centres as well as kerbside.

· Recycling tonnage was up for November however, contamination rates remain high at 11.2%. This is largely related to more rigorous processing. Contamination reports are being received on a more regular basis from the processer so that strategies can be developed to target particular items that regularly cause issues.

Major initiatives

10 Landfill management long term – A Waste Facility Contract strategy was developed. This strategy aims to replace the existing Green Island Contract with three contracts; Landfill Environmental Monitoring and Reporting, Rural Waste Services, Green Island Landfill and Transfer Station.

11 City Recycling Facilities – Designs have been finalised for the construction and installation of two pilot neighbourhood recycling facilities in the CBD. The locations for these facilities have changed to under the Vogel Street Bridge and on Moray Place in front of the Wilsons Car-park.

12 City Cardboard Collection - The decision was made to look for safe drop off zones for cardboard collection in the city. These cardboard collection zones have been mapped and work has now begun on preparing a site identifier (marker). Twenty two back of house cardboard collection locations have also been identified. This is where businesses have agreed to collaborate with DCC and neighbours to ensure the cardboard collection area is on private property and is well maintained.

13 Improving Street Cleanliness in the University Area - The University has identified that some funding is available for additional kerbside collections and street cleaning in the University Area. DCC and University staff have agreed that a project brief, which defines the problem and scope of improvements, is needed in order to proceed. University staff from Property Services have engaged OUSA and they are providing insight into specific problems and solutions from a student perspective. An Action Plan has been developed and received approval from the Tertiary Precinct Planning Group.

14 Welcome packs for students are being delivered by Campus Watch in the New Year. These explain DCC kerbside refuse and recycling services. When delivering these Student Welcome Packs, Campus Watch will be engaging property residents in conversation about good waste management practices and registering the name of a key contact person at the property.

15 Organics Reduction - A one year pilot project for the collection of surplus food from food retail businesses has been agreed to between DCC and FoodShare. The aim of the project is to target businesses in the CBD and promote food rescue services. This project forms part of the CBD recycling programme.

16 The Waikouaiti Landfill Closure Plan – DCC Solid Waste currently has waste facility and service contracts out for tender. The new contracts include a rural services contract which will include the management of the rural transfer stations, rural skips days and potentially rural recycling services. The contract documents have been prepared in a way to encourage and enable community involvement and local solutions in some or all of these activities. This is a key strategy in developing and supporting greater resource recovery in rural areas using a collaborative partnership model that builds community resilience in these areas.

17 Staff continue to prepare for the final closure works of the old landfill. An agreement with the Golf Club has been signed to allow access to capping material at the site leased from the Dunedin City Council. A consultant will be engaged to oversee and tender the work in order to provide quality assurance around the cap construction ensuring that capping works meet the standard required. Staff remain hopeful that the work will be completed in the first half of 2017, however this may be effected by weather conditions or delays in the tendering process in which case the work may be differed until the summer of 2017/2018. This does not preclude any improvements being made to the transfer station area and resource recovery centre.

Capital projects

Name	Budget Full Year	Actual YTD
Purchase of additional yellow-lidded wheelie bins and blue glass bins	$18,000.00
Consultancy Services review of Green Island gas field	$46,658.00
Forecast
Waikouaiti Transfer Station	$100,000
Waikouaiti Final Capping	$100,000
Telemetry Renewals	$40,000	$38,858.00

18 The budget for improvements to the Waikouaiti Transfer Station has been carried forward as improvements will be made in the coming months to make the site safer and to increase the collection capacity as waste can no longer be discharged to the landfill.

19 Landfill aftercare funds have been drawn down for the final capping of Waikouaiti landfill. This work will commence in the coming months as dry weather is required.

20 The telemetry system that monitors leachate at the landfill pump stations requires maintenance to ensure accurate readings are provided so water quality continues to be monitored effectively and timely alerts are sent if issues occur. Three of the pumps have been installed.

OPTIONS

21 As this is an update report, there are no options.

NEXT STEPS

22 Areas of focus for the next quarter will be:

· Undertake the tender evaluations for the three Waste Contracts to determine the preferred supplier/s and enter into negotiation before finalising the contract documents and awarding the contracts.

· Engage a consultant to assist the Solid Waste team in preparing a plan for site design improvements at Waikouaiti Transfer Station and Resource Recovery Centre. A public meeting will then be held with assistance from the Waikouaiti Coast Community Board in order to engage the wider community in the design and identify those interested in getting involved.

· Continue to work collaboratively with The University and other Council departments in the preparation of a brief which scopes out service level improvements and educational initiatives that promote waste minimisation aimed at improving street cleanliness in the campus area.

· Continue to progress the city recycling plan stage 1 and engage the community in the process. Confirm the design and build contract for Neighbourhood Recycling Facilities and get work underway. Prepare communications which identify for cardboard collection zones i.e. webpage with map and photo and a flyer. Communications with prospective food retailers to commence in February. An invitation only workshop evening hosted by DCC is being planned for March 2017.

· Finialise stage 1 of the Solid Waste team changes process, advertise and recruit additional staff to support solid waste activities.

Signatories

Author:	Catherine Irvine - Solid Waste Manager
Authoriser:	Laura McElhone - Group Manager Water and Waste

Attachments

Title

Page

Additional Student Collections Orientation 2017

Kerbside Calendar 2017

Mixed Recycling Bin - under lid sticker

Medical Waste Collection Poster

Sharps Container Lid Sticker

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to providing local infrastructure that is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☒	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The solid waste activity supports the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

The solid waste activity contributes positively to the environmental interests of the community through refuse and recycling collection at the kerbside and public places, educating and promoting environmentally sustainable behaviour and managing landfill and transfer station facilities.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The solid waste activity is included in the Long Term Plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This decision is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As an update report no external engagement has been undertaken.

Engagement - internal

As an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no identified conflicts of interest.

Community Boards

Not applicable.

Infrastructure Services and Networks Committee

13 February 2017

3 Waters Activity Report for the Quarter Ending 31 December 2016

Department: Water and Waste

EXECUTIVE SUMMARY

1 This report updates the Committee on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

2 Highlights for the quarter include:

a) The new screen was installed at the Portobello Rd stormwater pumping station in October.

b) The Tahuna incinerator has been successfully running on 24 hour operation. This has led to a significant reduction in the volume of sludge being sent to landfill.

c) The tender for the Ross Creek dam refurbishment was awarded, with construction work due to start in February.

RECOMMENDATIONS

That the Committee:

a) Notes the Three Waters Activity Report for the Quarter ended 31 December 2016.

BACKGROUND

3 The water activity delivers the effective collection, treatment and reticulation. The wastewater activity provides the collection, treatment and discharge. The stormwater activity encompasses collection and safe disposal. All three activities are managed in a way that protects public health, and minimises impact on the environment.

4 The Three Waters activity includes:

· Collection and treatment of raw water.

· Reticulation of treated water for drinking and firefighting.

· Collection and treatment of wastewater.

· Discharge of treated wastewater water and disposal of biosolids.

· Collection and discharge of stormwater.

DISCUSSION

Management of Three Waters services

5 The collection, treatment, reticulation and disposal of drinking water, wastewater and stormwater are managed directly by Council. The maintenance of the water, wastewater and stormwater pipe networks is contracted to City Care Limited.

6 The Council’s water supply service consists of four service areas: - metropolitan Dunedin and the three outlying areas of West Taieri, Outram and Northern Schemes (now fed from Mount Grand).

7 The water supply network includes 21,000 hectares of water catchment; 1,367 km of pipeline; 30 pumping stations; 57 reservoirs (raw and treated) and 10 treatment plants.

8 The Council’s wastewater service consists of seven service areas, including metropolitan Dunedin and six outlying areas: Green Island, Mosgiel, Middlemarch, Seacliff, Waikouaiti/Karitane and Warrington. The Metropolitan system takes the east and west harbour communities of Portobello and Port Chalmers respectively and discharges from Tahuna via the long ocean outfall. Green Island takes the treated Mosgiel effluent and discharges this along with wastes from Green Island, Abbotsford and coastal south Dunedin via the ocean outfall at Waldronville.

9 The wastewater network comprises 901 km of pipes, 76 reticulation pumping stations, 130 domestic pumping stations and seven treatment plants. The service is provided to approximately 107,000 residents and 106 trade customers.

10 The Council’s stormwater service manages the collection and disposal of stormwater to domestic and commercial residents in eight service areas – metropolitan Dunedin and seven outlying areas: Brighton/Waldronville; Green Island, Mosgiel, Middlemarch, Mosgiel, Outram, Port Chalmers and Waikouaiti/Karitane and Warrington. The stormwater network comprises 372 km of pipes and 11 pumping stations.

Non-financial performance

Service

11 Total treated water network demand in millions m3 (production from all metro treatment plants)

· Water demand followed a similar pattern to last year although cooler weather in December reduced consumption for that month.

12 Percentage response times met ≤24hours

Quarter Ending 31 December 2016	Response Times Met
Water	525/556	94.42%
Wastewater	121/122	99.18%
Stormwater	12/12	100%

· The response time performance continues to be high, a trend that has been in place since May 2016. A small decrease in performance in December is a consequence of the reduced staffing level over the Christmas period.

13 Number of customer complaints for drinking water

Service problem	Number of complaints Q2
Continuity of supply	84
Drinking water clarity	21
Drinking water odour	1
Drinking water pressure or flow	29

· The majority of complaints are regarding continuity of supply. This is similar to previous months. Overall number of complaints less than the 2015/16 year.

14 Number of wet weather wastewater overflows

· The rainfall across this quarter was not significant. The Musselburgh rain gauge recorded a cumulative total of 78.4mm, 133.6mm and 35.2mm of rainfall in October, November and December respectively. During this period one rainfall ‘event’ was recorded – 4.8mm of rain in a 10 minute period on 10th December 2016 at 4.30pm, this equates to a 1 in 2 year rainfall event.

· During this quarter there where 21 recorded overflow events. Wastewater overflows are the primary driver of the wastewater renewals programme, with the current focus being in Kaikorai Valley.

Value & Efficiency

15 Number of watermain breaks (12month rolling average)

· The on-going decline in the number of water main breaks highlights the positive impact capital renewal programme is having. Anecdotal knowledge also suggests that the mild winter and wet summer has meant fewer bursts.

16 Average duration of unplanned watermain shutdowns in minutes

· The recording of water shutdowns has been problematic for on-site staff, with many shutdowns not being recorded in the work management system. A work-around was implemented in late November 2016, which has led to a greater percentage of shutdowns being recorded. Changes to the contractor’s IT system are being planned to enable on-site staff to record shutdowns.

17 Number of foul sewer blockages

· There was a dip in the number of blockages that occurred in December but overall numbers show a similar level to previous years.

18 Percentage wastewater discharge consent compliance

· Non-compliance resulted mostly from samples exceeding consent limits. Green Island was fully compliant. Middlemarch, Seacliff, Warrington and Waikouaiti plants had few and minor non-compliances. Tahuna had several non-compliances including exceedances in effluent monitoring for BOD, TSS, Oil and Grease, Faecal Coliforms, Aluminium, Copper, Silver & Weak Acid Dissociable (WAD) Cyanide.

· Shoreline faecal coliforms also exceeded on two occasions – two sites breached limits on the first occasion and three sites on the second occasion. Mussel faecal coliforms exceeded at two site and seawater faecal coliforms at one site.

· Two oil and grease results have not been reported as Citilab’s analyser was broken and samples had to be sent to an alternative laboratory resulting in delays.

19 Percentage planned maintenance completed

· A number of plant work orders have had to be cancelled during October to December due to resourcing constraints.

· Overall strong performance of planned maintenance for network. Further investigation is required to develop further planned maintenance programmes. There was a slight decrease in work orders completed in December due to the Christmas holiday period.

Major initiatives

20 Kaikorai Valley remaining phases – Phase 3 design is now complete. Opus engaged as consultants. RFT issued closes February 2017 for construction. Phase 4 is in planning stage, involves work in 180 private properties and an extensive stakeholder engagement and communication strategy for this project is now being developed.

21 Security of Supply Strategy – The construction works for the Ross Creek Dam refurbishment project has been awarded to Downers with site works in mid February.

22 Waikouaiti renewal – Replacement of Iron water-main and small foul sewer section (~$2.7m) to be tendered in February and works proposed for completion by September 2017.

23 Musselburgh Pump Station – A major refurbishment and reconfiguration (driven by age/condition and earthquake vulnerability) is being planned for the site. This is currently the single most critical site in the wastewater network. It will be a significant challenge to maintain continuous operation during the works. Physical works are expected to commence in late 2017.

24 Alva St & Wren Lane – Water renewals. Downers have commenced work on site.

25 Emerson St – Stormwater rehabilitation works are to be performed by Downers commencing in February

26 Every/Jeffrey/Highcliff Renewals – Tender awarded to Fulton Hogan for major water and wastewater pipe renewals. Physical works are underway due for completion mid-2017.

27 Portobello Road stormwater pump station screen –The new screen has been operational since November 2016.

28 Package 1 of 3 Switchboard H&S – This project upgrades a number of switchboards to ensure health and safety compliance. The first stage for switchboards (Mosgiel) is nearly completed and Green Island replacements are proposed to commence in February ~$200k value.

29 240 Portobello Road – Stormwater rehabilitation project is underway with final site engineering by Beca nearing completion. Construction is expected to be complete by May 2017.

30 Top 5 Capital Projects summary currently under execution:

Name	Construction contract Budget	Construction contract actual to date*
Ross Creek Reservoir	$6,607k	$671k
Every/Jeffrey/Highcliff St renewal of water & wastewater services	$2,059k	$644k
Switchboard Upgrades (Mosgiel phase 1)	$892k	$663k
Tahuna Roof Renewals	$605k	$557k
Portobello Screens	$310k	$322k

*Figures are as at 31 December 2016

OPTIONS

31 As this is an update report, there are no options.

NEXT STEPS

32 Areas of focus for the next quarter will be:

· Preparing for the Long Term Plan.

· Ross Creek Reservoir construction.

· Completion of the 240 Portobello Road Stormwater rehabilitation works.

Signatories

Author:	Laura McElhone - Group Manager Water and Waste
Authoriser:	Ruth Stokes - General Manager Infrastructure and Networks

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to providing local infrastructure that is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☒	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☒	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Three waters activities support the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

The 3 Waters activity contributes positively to the interests of the community by ensuring the provision of safe drinking water, and the safe and sustainable disposal of wastewater and stormwater.

LTP/Annual Plan / Financial Strategy

The 3 Waters Activities are included in the Long Term Plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This decision is considered of low significance under the Significance and Engagement Policy.

Engagement - external

As an update report no external engagement has been undertaken.

Engagement – internal

As an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety / Conflict of Interest etc.

There are no identified risks.

Community Boards

Not applicable.

Chairperson	Kate Wilson
Deputy Chairperson	Jim O'Malley
Members	David Benson-Pope	Mayor Dave Cull
	Rachel Elder	Christine Garey
	Doug Hall	Aaron Hawkins
	Marie Laufiso	Mike Lord
	Damian Newell	Chris Staynes
	Conrad Stedman	Lee Vandervis
	Andrew Whiley

	Title	Page
a	Infrastructure Services and Network Committee Members' Register of Interests	6