Infrastructure Services and Networks Committee

CONFIRMED MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 13 February 2017, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Kate Wilson

 

Deputy Chairperson

Jim O'Malley

 

Members

David Benson-Pope

Dave Cull

 

Rachel Elder

Christine Garey

 

Doug Hall

Aaron Hawkins

 

Mike Lord

Chris Staynes

 

Conrad Stedman

Lee Vandervis

 

Andrew Whiley

 

 

 

IN ATTENDANCE

Ruth Stokes (General Manager Infrastructure and Networks), Richard Saunders (Acting Group Manager Transport), Tom Dyer (Acting Group Manager Parks and Recreation), Laura McElhone (Group Manager Water and Waste), Bruce Hall (Information Support), Michael Tannock (Transport Network Team Leader), Jendi Paterson (Recreation Planning and Facilities Manager), Catherine Irvine (Solid Waste Manager) and Jamie Shaw (Senior Communications Advisor)

 

Governance Support Officer      Wendy Collard

 

 

1       Public Forum

1.1    Bill Brown

 

Bill Brown addressed the meeting concerning St Clair Erosion – Geotubes; he circulated his presentation and showed additional photos of the St Clair erosion.

Mr Brown congratulated the Council on the installation and the ongoing maintenance of the geotubes.  He illustrated the effects of dune erosion on the section of Middle Beach not protected by the geotubes.  Mr Brown commented that he felt Council should give consideration to extending the geotubes eastward by 300 metres to protect the areas most prone to erosion.

Mr Brown responded to questions from Councillors on the frequency of maintenance for the geotubes.

 

 

 

1.2    Gerard Hyland – Dunedin Tunnels Trail Trust

 

Gerard Hyland, Chairperson of the Dunedin Tunnels Trail Trust (the Trust) announced that the Trust was a significant step closer to the establishment of a new walking and cycling track which would connect Dunedin to the Taieri.

 

Mr Hyland advised that the Trust had a conditional agreement to purchase a property which would allow access to the disused Chain Hills rail tunnel.  He commented on the fundraising required to complete the project and urged Councillors to support the project which would provide a safe recreational opportunity for school children, families and other recreational users.

 

Mr Hyland responded to questions on ongoing support that Council might be able to assist with.

2       Apologies

An apology was received from Councillor Damian Newell

 

Moved (Cr Kate Wilson/Cr Aaron Hawkins)

 

That the Committee:

 

Accepts the apology

 

Motion carried

3       Confirmation of agenda

 

 

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

Confirms the agenda without addition or alteration

 

Motion carried (INF/2017/001)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no declarations of interest made or conflicts of interest declared.

 

 

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Committee:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (INF/2017/002)

      

Part A Reports

5       Alteration of a Road Name - Kinloch Lane

 

A report from Information Services requested an amendment to a previously approved road name within the Highland Park subdivision to alter the spelling of a name.  The request, made on behalf of the developer, was to amend the spelling of "Kinlock Lane" to "Kinloch Lane".

 

The report noted that the Local Government Act 1974 allowed for road name alterations. 

 

 

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Committee:

 

a)     Approves the alteration of the spelling of “Kinlock Lane" to "Kinloch Lane" pursuant to Section 319A of the Local Government Act 1974.

Motion carried (INF/2017/003)

6       Proposed Road Stopping - Marewa Street

 

 

The Chairperson advised that Councillors Benson-Pope, Garey and O'Malley would be withdrawing from the discussion and voting on the item to allow a hearings panel to be formed should there be any objections to the proposal.

 

A report from Transport advised that the owner of 14 Marewa Street, Dunedin, had applied to have a portion of unformed legal road which adjoined the property stopped and amalgamated with their property.  Preliminary consultation indicated that there were no objections to the proposal.

The report also sought a resolution to issue public notice of the Council’s intention to stop the road, under section 342 and Schedule 10 of the Local Government Act 1974.

There was discussion on the Road Stopping Policy; and the fees and charges associated with process in particular the reasons for difference between this application and the one for corner of Delta Drive and Vulcan Road.

 

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Committee:

 

a)     Approves the publishing of a public notice advertising the intention to stop a portion of legal road adjacent to 14 Marewa Street, Dunedin, subject to the applicant agreeing to:

i)      Pay the Council the non-refundable fee for processing the stopping

ii)     Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, OR the value of the stopped road, assessed by the Council’s valuer, whichever is the greater amount

iii)    Amalgamate the stopped portion of the road with the title of the adjacent land that is owned by the applicant, namely  OT281/227

iv)    Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road

v)     Register an easement upon the stopped portion of the road for the benefit of any utility companies that have assets located on, over, or under that land.

Motion carried (INF/2017/004) with Cr Vandervis recording his vote against

 

7       Proposed Road Stopping, Corner Delta Drive and Vulcan Road

 

A report from Transport advised that the owners of 8 and 10 Vulcan Road, Waldronville had applied to have portions of unformed legal road which adjoined their properties stopped and amalgamated with their properties.  It noted that preliminary consultation indicated that there were no objections to the proposal.

 

The report also sought a resolution to allow stopping of these portions of unformed legal road using the Public Works Act 1981.

 

 

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Committee:

a)     Approves the proposal to stop the existing unformed legal road, and to amalgamate the stopped road with the adjacent properties, subject to the applicants agreeing to:

i)      Meet all costs involved in the stopping, amalgamation and legalisation process (apart from the cost of survey work adjacent to the reserve), regardless of whether or not the stopping reaches a conclusion.

ii)     Pay the Council the value of the stopped road, assessed by the Council’s valuer, noting that there will be no valuation or payment for the portion of reserve.

iii)    Amalgamate the stopped portions of the road with the titles for the adjacent land OT5B/1270, and OT3C/379 as shown in the diagram in this report.

iv)    Legalise as recreation reserve the portion of stopped road at the frontage to the recreation reserve Lot 167 DP 8263 as shown in the diagram in this report.

v)     Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road

vi)    Where required, register an easement upon the stopped portion of the road for the benefit of any utility companies that have assets located on, over, or under that land.

Motion carried (INF/2017/005)

 

8       Transport Activity Report For The Quarter Ended 31 December 2016

 

A report from Transport provided an update on Transport operations, maintenance and capital works, including contracted out services for the quarter ending 31 December 2016.

The report also provided highlights for the quarter which included the following:

a)     Completion of the public open day for the Peninsula Connection Project;

b)     Commencement of the 2016/17 reseal programme;

c)     Improvement in the mud tank cleaning programme to ensure that all tanks are cleaned prior to the end of May; and

d)     Recruitment of new senior management positions within the Transport Group commenced.

 

The Acting Group Manager Transport (Richard Saunders) spoke to the report and advised that Downer had been awarded the transport maintenance contract in July 2016.  Mr Saunders commented that there were five key performance areas which included service delivery; value for money; customer service; safety; and collaborative and sustainable working environment.  He advised that there had been an improvement to customer service response times since 31 December 2016 which was now at 93%.

 

 

Moved (Cr Jim O'Malley/Cr Mike Lord):

That the Committee:

 

a)     Notes the Transport Activity Report for the Quarter ended 31 December 2017.

Motion carried (INF/2017/006)

9       Parks and Recreation Activity Report Quarter Ending 31 December 2016

 

A report from Parks and Recreation provided an update on Parks & Recreation operations, maintenance and capital works, including contracted out services for the quarter ending 31 December 2016.

The report provided the highlights for the quarter which included:

·          The Vegetation Maintenance Contract being awarded to Delta Utility Services Ltd.    Delivery began on 1 December 2016.

·          The public consultation on the Parks and Recreation Strategy and two Action plans has been completed. 100 submissions were received during the 5 week consultation.

The Parks and Recreation Facilities Manager (Jendi Paterson) responded to questions from the Councillors on the lease of the former Tomahawk School site, freedom camping and the Aramoana Wharf removal.

 

Moved (Mayor Dave Cull/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the Parks and Recreation Activity Report for the Quarter ending 31 December 2016

Motion carried (INF/2017/007)

10     Solid Waste Activity Report for the Quarter ending 31 December 2016

 

A report from Water and Waste Services provided an update on Solid Waste operations, maintenance and capital works, including contracted out services for the quarter ending 31 December 2016.

The report provided highlights for the quarter which included:

·          the development of the strategy for Waste Services and Facilities contracts ready for tender.

·          the design confirmation of the pilot CBD recycling facilities and confirming the safe cardboard collection areas.

·          the development and approval for the Clean Streets Action Plan for the campus area.

In responses to questions, the Solid Waste Manager (Cath Irvine) advised that additional refuse and recycling collections in the campus would be undertaken during Orientation Week.

 

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Solid Waste Activity Report for the Quarter ended 31 December 2016. 

Motion carried (INF/2017/008)

11     3 Waters Activity Report for the Quarter Ending 31 December 2016

 

A report from Water and Waste Services provided an update on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services for the quarter ending 31 December 2016.

The report provided highlights for the quarter which included

a)     The installation of a new screen at the Portobello Rd stormwater pumping station in October 2016.

b)     The Tahuna incinerator has been successfully running on 24 hour operation which has led to a significant reduction in the volume of sludge being sent to landfill.

c)     The tender for the Ross Creek dam refurbishment was awarded, with construction work due to start in February 2017.

 

 

Moved (Cr Rachel Elder/Cr Jim O'Malley):

That the Committee:

 

a)     Notes the Three Waters Activity Report for the Quarter ended 31 December 2016.

Motion carried (INF/2017/009)

             


 

 

Councillor Benson-Pope requested information on the "Speed Management Guide – Better Conversations on Road Risk" and the General Manager Infrastructure and Networks (Ruth Stokes) offered to provide him with a briefing.

 

 

Cr Lee Vandervis left the meeting at 2.32 pm.

 

 

The meeting concluded at 2.34 pm.

 

 

 

 

 

..............................................

CHAIRPERSON