Agenda of Maori Participation Working Party

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Māori Participation Working Party will be held on:

Date: Monday 27 February 2017

Time: 4.00 pm

Venue: Otaru Room
Civic Centre, The Octagon, Dunedin

Sue Bidrose

Chief Executive Officer

Māori Participation Working Party

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Mayor Dave Cull
Deputy Chairperson	Edward Ellison
Members	Sue Bidrose	Cr David Benson-Pope
	Jeffrey Broughton	Cr Aaron Hawkins
	Cr Mike Lord	Tahu Potiki
	Katharina Ruckstuhl	Cr Chris Staynes
	Paulette Tamati-Elliffe	Tania Williams
	Cr Kate Wilson

Senior Officer Sandy Graham, General Manager Strategy and Governance

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Māori Participation Working Party

MINUTES

Minutes of an ordinary meeting of the Māori Participation Working Party held in the Mayor's Lounge, Civic Centre, The Octagon, Dunedin on Monday 22 August 2016, commencing at 4pm

PRESENT

Chairperson	Dave Cull
Deputy Chairperson	Edward Ellison
Members	Sue Bidrose
	Jinty MacTavish	Jeffrey Broughton
	Katharina Ruckstuhl	Paulette Tamati-Elliffe
	Chris Staynes	Tania Williams

IN ATTENDANCE

Sandy Graham (General Manager Strategy and Governance), Tami Sargeant (Senior Policy Analyst), Joy Gunn (Manager Events and Community Development), Jennifer Evans (Toitu Otago Settlers Museum Director), David Gunn (Chief Information Officer), Ryan Craig (Destination Manager Enterprise Dunedin).

Governance Support Officer Arlene Goss

1 Opening

The meeting will open with a blessing and kai.

2 Public Forum

2.1 Visitor

Mayor Dave Cull welcomed Heidi Renata to the meeting. She gave a presentation on the Innov8 HQ – Smart Business Hub and Collaborative Work and Tech space.

Cr Staynes joined the meeting at 4.34pm.

3 Apologies

Moved that the Māori Participation Working Party (Mayor Dave Cull/Cr Jinty MacTavish):

Accepts apologies from Deputy Chairperson Edward Ellison, Cr Neville Peat, Cr Richard Thomson, Cr Kate Wilson, Cr David Benson-Pope and member Tania Williams.

Motion Carried

4 Confirmation of agenda

That the Committee:

Confirms the agenda with the following additions – discussion on freedom camping, Toitu Otago Settlers Museum, the MOU between council and runaka, and the Dunedin Destination Plan.

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no new declarations of interest.

6 Confirmation of Minutes

6.1 Māori Participation Working Party meeting - 7 March 2016

Moved (Mayor Dave Cull/Cr Jinty MacTavish) that the Māori Participation Working Party:

Confirms the minutes of the Māori Participation Working Party meeting held on 7 March 2016 as a correct record.

Motion carried (MPWP/2016/001)

Part A Reports

7 Visit to Parihaka

Mayor Dave Cull, Paulette Tamati-Elliffe and Jennifer Evans spoke about their visit to Parihaka.

The background to the visit was that some old shackles were advertised for sale. The vendor said they could have been used to shackle Māori from Taranaki when they were held in local caves.

The Mayor bought the shackles to take them off the market. Toitu staff carried out investigations and discovered they were a fraud and almost certainly couldn't have been taken out of the caves in Dunedin. Their report showed up many other things, such as the fact that the relationship between Dunedin locals and the Taranaki Māori prisoners was a good one. When one group of Māori were released they were sent on their way by the Dunedin community with a lot of good will.

It was decided to hand deliver these reports and research to the Māori descendants at Parihaka. Jennifer Evans said it was a privilege to give the information to them in person. A suggestion was given to melt down the shackles and turn them into something positive. Discussion was held on what to turn the shackles into.

A question was asked about the completion of the tangata whenua space in Toitu. Toitu is considering a three year project to get this finished with Ngai Tahu funding. Discussion was held on funding. Staff are still working through options. Ngai Tahu funding may not be an appropriate source of money.

8 Staff Update Report

Tami Sargeant spoke to this report and provided an update on some of the work that is going on in Council. This includes the adoption of the Environment Strategy and the development of a rates remission policy for freehold Māori land.

Ryan Craig, the Destination Manager with Enterprise Dunedin spoke on a destination marketing and development plan. He would like iwi contribution to this process. He asked for some guidance on the appropriate person to approach at a strategic level. It was suggested that information be sent to runaka on what is needed. Ryan Craig was asked to contact runaka further on this.

9 Māori Names to Include on the Road Name Register

David Gunn spoke to this report. The Mayor suggested doing further research into the historical Māori names in this area and staff agreed to do this and report back at the next meeting.

What is the best mechanism to ensure Council is getting solid advice when names are suggested? Suggested that Māori could come up with names and Council could seek these directly from runanga. First need to find out what names are already used.

The recommendations were discussed and it was agreed to replace motion b) with a new motion as recorded below. Staff were also requested to report to the ISCOM committee that this work is being undertaken.

Moved (Mayor Dave Cull/Cr Chris Staynes) that the Māori Participation Working Party:

a) Notes the revised Road Naming Policy, and

b) Requests that an initial inventory of existing Māori street names be researched and bought back to the working party for consideration.

c) Notes the request to submit a list of significant Māori names for potential inclusion on the Road Name Register

Motion carried (MPWP/2016/002)

10 Close of Triennium

Sandy Graham said Council is planning for the new triennium. She asked what would be an appropriate way to mark the occasion of the inaugural meeting. Last time mana whenua welcomed the new council on behalf of the community. It was agreed that discussion would take place between runaka and they would come back with some ideas.

Cr Jinty MacTavish left the meeting at 5.30pm.

10 General Business

Katharina Ruckstuhl Katharina raised the issue of freedom camping in the district. She said the community are very exercised about this. They want to work with Council and find sensible solutions. It was agreed to make this a standing item for staff to report on.

Progress on the Memorandum of Understanding was noted.

The Mayor thanked both runaka for their support of the mihi at the LGNZ conference held in Dunedin recently. He received some extremely good comments from delegates.

The meeting concluded at 5.45pm with a karakia.

..............................................

CHAIRPERSON

Maori Participation Working Party

27 February 2017

Part A Reports

Staff update report

Department: Community and Planning

EXECUTIVE SUMMARY

1 The following information relates to matters raised by the Māori Participation Working Party at previous meetings, or to projects or ongoing issues that may be of interest to the Māori Participation Working Party including:

· Annual Plan 2017/18

· Dunedin Destination Plan

· DCC Te Kete Tikanga Māori

· Ara Toi delivery update

2 A proposed Māori Participation Work Plan has been developed for the Māori Participation Working Party’s consideration.

RECOMMENDATIONS

That the Committee:

a) Considers whether to support in principle the development of a DCC Te Kete Tikanga Māori (a digital App for cultural intelligence for the DCC).

b) Provides feedback on additional projects for consideration on the draft Māori Participation Work Plan at Attachment A.

c) Notes the Staff Update Report.

Project updates

Annual Plan 2017/18

3 The Council met on 23 and 24 January 2017 to consider draft budgets for the Annual Plan 2017/18. As there have been no significant or material changes to the draft budgets, the Council is not required to undertake a formal consultation process on the draft budgets. The Council will however undertake a community engagement process, with opportunities for community feedback, focussed on informing the community on what is planned and programmed in the 2017/18 year.

4 The Annual Plan engagement will be the first part of early engagement on the Long Term Plan (LTP) 2018. The LTP provides the best opportunity for the community to have their say on what the Council does for the next ten years. A comprehensive engagement programme will be delivered for the LTP with many opportunities for local communities, stakeholder groups and the general public to have their say and to engage with elected members.

Dunedin Destination Plan

5 The Council is currently developing a Dunedin Destination Plan 2017-2023. The Plan sits within Dunedin’s Strategic Framework and focuses on the Economic Development Strategy’s theme, “A Compelling Destination”. Taking an integrated approach to destination marketing and management, the Plan responds to city objectives around education, investment, migration and employment as well as tourism. The Economic Development Committee will consider the draft Plan for consultation on 14 March 2017 and, subject to Committee approval, public consultation will follow.

6 The draft Plan has been developed in conjunction with key city stakeholders including the local tourism, tertiary education, cultural and events sectors, Dunedin International Airport, the Otago Chamber of Commerce, the Department of Conservation, the Ministry of Building, Innovation and Employment, and Immigration New Zealand. The Grow Dunedin (Economic Development), Creative Dunedin and Te Ao Tūroa (Environment) Partnership groups and Community Board members were/will be briefed in February 2017. A representative from Kāi Tahu ki Otago was invited to a workshop of key stakeholders at which high level actions and activities were identified, but due to other priorities was unable to attend. The DCC is very keen to receive feedback on the draft Plan from the perspective of manawhenua. A copy is attached for your review.

DCC Te Kete Tikanga Māori

7 The Council has received a proposal from a NZ company to develop a DCC Te Kete Tikanga Māori (a digital App for cultural intelligence for the DCC). The company has been involved in developing similar Apps for Air New Zealand and Auckland Council staff

8 The App would have text and audio information and guidance on Te Reo and Tikanga Māori for DCC staff, elected members (and the public). Examples of content include Te Reo Māori language; guidance on pronunciation; list of greetings; suggested mihi; lists of iwis and culturally significant places; examples of waiata and karakia; guidance on customary protocols; glossaries; and cultural facts.

9 Staff are seeking support in principle for the development of a DCC Te Kete Tikanga Māori from the Māori Participation Working Party. If supported in principle, staff are also seeking guidance on how to localise the ‘generic script’ to ensure it is relevant to our local context; as well as a process for identifying a local tāne (male) and wahine (female) to be recorded reading Te Reo Māori script in our local dialect.

Ara Toi and the public realm

10 Delivery is underway on Ara Toi Otepoti – Our Creative Future (Dunedin’s arts and culture strategy), overseen by the Creative Dunedin Partnership (CDP). Ara Toi has a strong commitment to biculturalism and the CDP has members from both local runaka. Some key projects relating to the public realm that may be of interest to the Working Party include:

a) The development of a framework for future public art activity that is bold, dynamic, engaging as well as being reflective and responsive to our community’s cultural aspirations. The Public Art Framework 2017-21 will provide practical guidance for the Council about the commissioning process as well as on going care and maintenance, and the re-siting of existing works. The Framework prescribes a partnership approach to working with manawhenua. A public engagement process to test the thinking and processes set out in the draft Public Art Framework 2017-21 is planned to commence in March/April. This consultation will aim to reach creatively into the broad community, not just the arts sector, and run for 4 to 6 weeks.

b) The Council is currently developing a policy and process for embedding art in DCC infrastructure projects, such as the trial of 3D pedestrian crossings in Clyde Street. The policy and process will put a clear framework around such projects, rather than undertaking them as ad hoc pieces of work. The proposed policy is expected to go to Council for adoption in April.

c) The Working Party may be interested to hear that the Urban Dream Brokerage programme, which sees artists and performers undertaking temporary installations in vacant properties around the city, is proving successful both in terms of providing an avenue for creatives in Dunedin and in revitalising the city, with 13 projects taken forward to date. It is estimated that over 5000 people have actively engaged, participated and interacted with the brokered art projects. As a result of these initiatives Dunedin CBD has enjoyed at least 150 days of activated vacant space where windows have been cleaned and life brought to the properties that would have otherwise been standing empty. Manawhenua are represented on the project assessment panel.

d) Updates on key urban redevelopment projects, like the Exchange, and on the City of Literature will be provided for the next meeting of the Working Party.

Community Engagement Opportunities

11 The following table provides information on upcoming community engagement opportunities on Council work and projects.

Project / Policy	Indicative timeframe
Victoria/Forbury St intersection: Feedback on the proposal to upgrade the Victoria/Forbury Road intersection.	22 February 2017
Annual Plan 2017/18: There will be opportunities for feedback on the draft budgets for the 2017/18 year.	March - April 2017
Dunedin Destination Plan: The Dunedin City Council, in consultation with city stakeholders, is developing a draft Dunedin Destination Plan.	May 2017
Festivals and Events Strategy review: The Festivals and Events Strategy is being reviewed. The strategy supports the growth, development and management of festival and events in our city.	July 2017
Central City Plan: This Plan will guide the development of the central city area over the next ten years. While the Plan has been adopted, there will be opportunities for feedback as projects are developed.	Mid-late 2017
Public Art Framework: A draft Dunedin Public Art Framework has been developed and will be available for feedback in the coming months	Mid 2017
Camping Control Bylaw review: Increased freedom camping at sites around Dunedin has prompted a review of the Camping Control Bylaw	Late 2017

Māori Participation Work Plan 2017

12 A draft Māori Participation Work Plan has been developed (Attachment A), which identifies when reports or updates on projects and policies are likely to be presented to the Māori Participation Working Party for consideration in 2017.

13 Staff welcome feedback from the Māori Participation Working Party on additional projects and policies which are of interest to the Working Party, and should be included in the Work Plan.

NEXT STEPS

14 Feedback provided by the Māori Participation Working Party will be considered as the projects and policies outlined in this report are developed and implemented.

Signatories

Author:

Tami Sargeant - Senior Policy Analyst

Authoriser:

Maria Ioannou - Corporate Policy Manager

Nicola Pinfold - Group Manager Community and Planning

Attachments

	Title	Page
a	Draft Māori Participation Work Plan 2017	16

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities by updating the Māori Participation Working Party on matters of interest so that the Working Party has the opportunity to contribute to decision-making.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

This report is for noting and providing feedback, and as such does not directly contribute to or detract from the Strategic Framework. However, the report provides an opportunity for Māori to contribute to decision-making in specified areas through the Māori Participation Working Party and any other areas of interest the Working Party identifies.

Māori Impact Statement

The Staff Update report provides an opportunity for Māori to contribute to decision-making in the specified areas and any other areas of interest the Working Party identifies.

Sustainability

The Staff Update report provides an opportunity for Māori to provide input into the potential long-term implications of work identified in the update.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for LTP/Annual Plan or the Financial Strategy.

Financial considerations

There are no financial implications.

Significance

This report has been assessed under the Council's Significance and Engagement Policy as being of low significance.

Engagement – external

There has been no specific external engagement in the drafting of this update report.

Engagement - internal

Staff and managers responsible for the various projects and policies outlined in the update report have provided input.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Individual work projects may have implications for Community Boards but these are outside the scope of this update for the Māori Participation Working Party.

	Title	Page
A	Minutes of Māori Participation Working Party meeting held on 22 August 2016	6

Author:	Lynne Adamson - Governance Support Officer
Authoriser:

	Title	Page
a	Letter of Thanks	18
b	Media Coverage for Waitangi Day	19