Notice of Meeting:

I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:

 

Date:                             Wednesday 8 February 2017

Time:                            12.00 pm

Venue:                          Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel

 

Sue Bidrose

Chief Executive Officer

 

Mosgiel-Taieri Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Sarah Nitis

 

Deputy Chairperson

Joy Davis

 

Members

Phillipa Bain

Martin Dillon

 

Dean McAlwee

Maurice Prendergast

 

Councillor Mike Lord

 

 

Senior Officer                               Kristy Rusher, Manager Civic and Legal

 

Governance Support Officer      Wendy Collard

 

 

 

Wendy Collard

Governance Support Officer

 

 

Telephone: 03 477 4000

wendy.collard@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Mosgiel-Taieri Community Board

8 February 2017

 

 

 

ITEM TABLE OF CONTENTS                                                                   PAGE

 

1        Public Forum                                                                                             4

1.1   Peter Sim                                                                                         4

1.2   Regan Horrell                                                                                     4

2        Apologies                                                                                                  4

3        Confirmation of Agenda                                                                              4

4        Declaration of Interest                                                                                5

5        Confirmation of Minutes                                                                              9

5.1   Mosgiel-Taieri Community Board meeting - 22 November 2016                   9     

Part A Reports (Mosgiel-Taieri Community Board  has power to decide these matters)

6          Emergency Response Plans

Inspector Alastair Dickie, New Zealand Police wishes to address the meeting concerning the Emergency Response Plans for Mosgiel.

7        Enterprise Dunedin Update                                                                         16

8        Proposed Mosgiel-Taieri Community Board Communications and Engagement Plan 2017        17

9        Governance Support Officer's Report                                                           20

10      Chairperson's Report                                                                                 31

11      Council Activities

Verbal Update from the Ward Councillor, Mike Lord on matters of interest including:

·        Draft 2017/18 Annual Plan

·        Building Consents

·        New Hotel

·        Parks and Recreation Strategy

·        UFB Announcement

12      Items for Consideration by the Chair             

 

 


Mosgiel-Taieri Community Board

8 February 2017

 

 

 

1     Public Forum

1.1  Peter Sim

Peter Sim wishes to address the meeting concerning the protection of Mosgiel's greenspaces.

1.2  Regan Horrell

Regan Horrell, wishes to address the meeting concerning local radio.

2     Apologies

At the close of the agenda no apologies had been received.

3     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Mosgiel-Taieri Community Board

8 February 2017

 

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.     Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

1.      

2.     Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Mosgiel-Taieri Community Board Register of Interest February 2017

7

  



Mosgiel-Taieri Community Board

8 February 2017

 

 


Mosgiel-Taieri Community Board

8 February 2017

 

 


Mosgiel-Taieri Community Board

8 February 2017

 

 

Confirmation of Minutes

Mosgiel-Taieri Community Board meeting - 22 November 2016

 

 

RECOMMENDATIONS

That the Board:

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 22 November 2016 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Mosgiel-Taieri Community Board meeting  held on 22 November 2016

10

 

 



 

Mosgiel-Taieri Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Tuesday 22 November 2016, commencing at 12 noon

 

PRESENT

 

Chairperson

Sarah Nitis

 

Deputy Chairperson

Joy Davis

 

Members

Phillipa Bain

Martin Dillon

 

Dean McAlwee

Maurice Prendergast

 

Councillor Mike Lord

 

 

 

IN ATTENDANCE

Kristy Rusher (Manager, Civic and Legal), Tom Dyer (Group Manager, Parks and Recreation) and Richard Saunders (Group Manager, Transport)

 

Governance Support Officer      Wendy Collard

 

 

 

1       Public Forum

1.1    Taieri Community Facilities Trust

 

Irene Mosley from the Taieri Community Facilities Trust provided an update on the proposed Mosgiel Aquatics Facility project.  Ms Mosley commented that the Trust anticipated that it would be holding a launch for the start of their fundraising in February 2017.

Ms Mosley responded to questions on the key objectives of the Trust which included confirmation of the site, timeline and concept plans.

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Sarah Nitis/Martin Dillon): that the Board

 

Confirms the agenda without addition or alteration

 

Motion carried (MTCB/2016/049)

 

 

4       Declarations of interest

A report from Civic and Legal reminded members of the need to recognise and declare interests and to manage any conflicts between those interests and their role as an elected member.  Elected members had the completion of their interests register underway, however for the purposes of this first meeting the declarations relevant to the items on this agenda would be taken at the meeting.

 

There were no declarations of interests made or conflicts of interest declared.

 

It was noted that Martin Dillon had received advice from the Manager, Civic and Legal (Kristy Rusher) in relation to his membership on the Taieri Community Facilities Trust and any potential conflicts.

 

Moved (Sarah Nitis/Cr Mike Lord): that the Board

 

a)      Notes the Elected Members' Interest Register.

Motion carried (MTCB/2016/050)

5       Confirmation of Minutes

5.1    Mosgiel Taieri Community Board meeting - 26 October 2016

 

Moved (Cr Mike Lord/Martin Dillon): that the Board

 

Confirms the public part of the minutes of the Mosgiel Taieri Community Board meeting held on 26 October 2016 as a correct record.

 

Motion carried (MTCB/2016/051)

Part A Reports

6       Transport Update

 

The Group Manager Transport (Richard Saunders) provided an update to the Board and advised that Council had moved to one contract to consolidate monitoring, reporting and to ensure that it was getting consistent service.  The contract had been in place since 1 July 2016 and he commented on the five key areas of the contract which included service delivery, safety and customer service.  Mr Saunders commented that a workshop would be held with the Board at which the Board's priorities for the next three years would be discussed.

 

Mr Saunders advised that Anthony van de Water, Area Manager – Lower South Island sent his apology, he was unable to attend the meeting due the earthquake in North Canterbury.

 

Mr Saunders commented on the work that had been completed within the Board's area which included the cleaning of the mudtanks.  He also commented on items of interest and items from the action list attached to the Governance Support Officer's report as follows:

 

Roundabout SH87, Mosgiel.

Mr Saunders advised that he would liaise with NZTA and staff from Parks and Recreation to see what improvements could be done and he would report back to the Board early 2017.

 

 

Eden Street, Mosgiel

Mr Saunders commented that Eden Street was included in the rehabilitation programme with work expected to commence early next year.  He advised that the residents would be sent a letter to explain the process.

 

Puddle Alley

Mr Saunders advised that it was expected that the work to address the safety concerns at the intersection of Puddle Alley and Factory Road would be completed early 2017.

 

Mr Saunders responded questions which included the sealing programme, the monitoring of contractors and the audit process.  He commented that the best way for the Board and members of the public to notify Council of any complaints or/and issues was to ring the Council's Customer Service Agency on 03 477 4000 or email dcc@dcc.govt.nz.

 

 

Moved (Sarah Nitis/Phillipa Bain): that the Board

 

a)     Notes the Transport update

Motion carried (MTCB/2016/052)

 

7       Parks and Recreation Update

 

The Group Manager Parks and Recreation (Tom Dyer) provided the Board with an update which included:

 

Green space Contracts

Mr Dyer advised that Citycare was the contractor who was looking after the green spaces with the Board area.

 

Proposed Mosgiel Aquatics Facility

Mr Dyer provided an update on the meeting that staff had with the Taieri Community Facilities Trust. 

 

Mosgiel Memorial Gym

Mr Dyer advised that the roof of the gymnasium would be replaced at either the end of January or early February 2017.  He commented that this work should not disrupt the activities and users of the gym.

 

Mural at the pocket park on the corner of Factory and Gordon Roads

Mr Dyer provided an update of the project which included costs and scope of the project.

 

Mr Dyer also advised that if the Board or members of the public wished to advise Council of any issues or concerns, they should ring the Customer Services Agency on 03 4774000 or email: dcc@dcc.govt.nz

 

 

Moved (Sarah Nitis/Dean McAlwee): that the Board

 

a)      Approves up to $2,500.00 be allocated from the Board's Discretionary Fund towards the cost of the mural at the pocket park on the corner of Factory and Gordon Roads, Mosgiel.

Motion carried (MTCB/2016/053)

 

Moved that the Board (Sarah Nitis/Joy Davis):

 

Adjourns the meeting until 1.25 pm.

 

Motion carried

 

The meeting adjourned at 1.18 pm and reconvened at 1.24 pm.

 

 

8       2017 Meeting Schedule

 

 

Maurice Prendergast returned to the meeting at 1.26 pm during discussion of the item.

 

A report from Civic and Legal provided a copy of the proposed schedule of meetings for 2017. 

 

It was agreed that the following meeting dates would be changed:

·      From Wednesday 31 May 2017 to Wednesday 14 June 2017; and

·      From Wednesday 12 July 2017 to Wednesday 19 July 2017.

 

 

Moved (Sarah Nitis/ Martin Dillon): that the Board

 

a)  Adopts the amended schedule of meetings for 2017 noting that Council had not confirmed its meeting schedule prior to the distribution of the agenda.

b)  Notes that the venue for the Wednesday 3 May 2017 and Wednesday 4 October 2017 would be confirmed at the Board's meeting to be held on Wednesday 8 February 2017.

Motion carried (MTCB/2016/054)

 

9       Draft Community Plan 2017/18

 

 

A report from Civic and Legal provided a copy of the draft 2017/18 Mosgiel-Taieri Community Plan for the Board's consideration.  It noted that the draft Community Plan had been formatted to align with Council's Strategic Framework.

 

There was discussion on the new format of the Plan and it was noted that it was a living document.

 

 

Moved (Sarah Nitis/Joy Davis): that the Board

 

a)     Adopts the updated Mosgiel-Taieri Community Board Community Plan 2017/18.

Motion carried (MTCB/2016/055)

 

10     Governance Support Officer's Report

 

 

A updated the Board on activities relevant to the Board area including:

 

a)     Project Fund.  It was noted that emergency grab bags were still to be purchased and it was agreed that the $700.00 which was the remainder of the $3,200.00 allocated at the Board's meeting held 16 August 2016 would be used for this project.

b)     Keep Dunedin Beautiful

 

 

 

 

Moved (Sarah Nitis/Cr Mike Lord): that the Board

 

a)      Appoints Phillipa Bain as the representative to the Keep Dunedin Beautiful Committee

Motion carried (MTCB/2016/056)

 

 

Moved (Chairperson Sarah Nitis/Martin Dillon): that the Board

 

a)      Approves up to $700.00 be allocated from Board's Discretionary Fund to the purchase of two emergency grab bags.

Motion carried (MTCB/2016/057)

 

 

c)     East Taieri Cemetery Information Kiosk. 

d)     Action List

 

There was discussion on the following Action List items:

·      Project Fund Guidelines.  It was noted that a workshop would be held in the New Year.

·      Elizabeth Avenue.  The Board requested an update be provided for their next meeting.

·      Saddle Hill Quarry.  The Board requested an update on the Environment Court decision.

·      Mosgiel Library.  It was noted that the photographs of the Board which were situated in the Mosgiel Library needed to be updated.  The Chair requested the Board members provide a photograph which could be used to update the panel.

·      Proposed Mosgiel Aquatics facility.  The Board requested an update from staff on this project.

·      It was agreed that the members of the Board would provide updates on:

a)   The Mosgiel Civil Defence Emergency Plan and the Outram Emergency Plan;

b)   The Taieri Facilities Trust;

c)   Festival on the Plain.

 

 

Moved (Sarah Nitis/Maurice Prendergast): that the Board

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate

Motion carried (MTCB/2016/058)

 

11     Chairperson's Report

 

 

A report from the Chairperson updated the Board on the following matters of interest since the previous meeting:

 

·      Statistical information of the Mosgiel-Taieri area.

·      Community Engagement.

 

 

Moved (Sarah Nitis/Maurice Prendergast): that the Board

 

a)     Notes the Chairperson's report

Motion carried (MTCB/2016/059)

 

12     Council Activities

 

 

Councillor Mike Lord reported on the following matters of interest:

a)     Council's Block Offer Submission to Central Government;

b)     Co-housing project in High Street, Dunedin

c)     His appointment as the Chairperson of the Finance Committee

 

 

Moved (Sarah Nitis/Dean McAlwee): that the Board

 

a)     Notes the report.

Motion carried (MTCB/2016/060)

 

 

The meeting concluded at 2.47 pm.

 

 

 

..............................................

CHAIRPERSON

   

    


Mosgiel-Taieri Community Board

8 February 2017

 

 

Part A Reports

Enterprise Dunedin Update

 

 

John Christie (Director Enterprise Dunedin), and the team from Enterprise Dunedin will be present to update the Board.

 

 


Mosgiel-Taieri Community Board

8 February 2017

 

 

 

Proposed Mosgiel-Taieri Community Board Communications and Engagement Plan 2017

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARYw

1      This report provides a copy of the proposed "Mosgiel-Taieri Community Board Communications and Engagement Strategy 2017" for the Board's consideration.  As this is an administrative report only, the Summary of Considerations is not required.

2      The Mosgiel-Taieri Community Board has, in its Community Plan, committed to a number of activities aimed at lifting the Board's public profile and increasing communication and engagement with our community.  The proposed "Communications and Engagement Plan 2017" (Attachment A) provides detail and the costs associated with these activities

 

RECOMMENDATIONS

That the Board:

a)     Adopts the Mosgiel-Taieri Communications and Engagement Plan 2017

b)     Approves up to $1,032.95 from the Board's discretionary fund towards the implementation of the Mosgiel-Taieri Communications and Engagement Plan 2017.

 

 

 

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

Kristy Rusher - Manager Civic and Legal 

Attachments

 

Title

Page

a

Proposed Mosgiel-Taieri Community Board Communications and Engagement Plan 2017

18

  


Mosgiel-Taieri Community Board

8 February 2017

 

 


 


Mosgiel-Taieri Community Board

8 February 2017

 

 

 

Governance Support Officer's Report

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY  

1      This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board's area including:

a)     Project Fund

b)     Meeting Venues

c)     Draft Dunedin Destination Plan

d)     2017 Community Boards Conference

e)     Training for Community Board Chairs

f)     Correspondence

g)     Action List

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action List as appropriate

 

 

 

Project Fund

2      $3,629.00 remains in the Project Fund.  The following grants have been made in the current financial year:

Meeting Date

Amount

Recipient

16 August 2016

$500.00

Martin Fergusson (towards the restoration of Arthur Burns grave).

16 August 2016

$1,600.00

East Taieri Church

16 August 2016

$1,071.00

Chatbus Trust

16 August 2016

$700.00

Community Board Projects*

22 November 2016

$2,500.00

Mural at pocket park

Total

$6,371.00

 

 

*At the 16 August 2016 $700.00 was allocated for a Board project being; two emergency grab bags.

Meeting Venues

3      At the last meeting it was agreed that the Board would confirm the venue for its 3 May and 4 October meetings.  Subject to availability, the following is proposed:

a)     3 May 2017 meeting be held at Chatsford; and

b)     4 October 2017meeting be held at the Outram Rugby Football Clubroom.

Draft Dunedin Destination Plan

4      Council is currently developing a Dunedin Destination Plan. The draft Plan will be considered by the Economic Development Committee on 14 March 2017 and, subject to Committee approval, public engagement will follow.

 

The Plan sits under Dunedin’s Strategic Framework focussing on the Economic Development Strategy’s theme, “A Compelling Destination”.  Taking an integrated approach to destination management, the Plan responds to city objectives around education, investment, migration and employment, as well as tourism. 

 

The draft plan has been developed in conjunction with key city stakeholders including the local tourism, tertiary education, cultural and events sectors, Dunedin International Airport, the Otago Chamber of Commerce, the Department of Conservation, the Ministry of Building, Innovation and Employment, and Immigration New Zealand.  The Grow Dunedin (Economic Development), Creative Dunedin and Te Ao Tūroa (Environment) Partnership groups will be briefed on the draft Plan prior to the Committee meeting.

 

A drop-in session for Community Board members to provide initial input has arranged for:

 

Date: Wednesday, 15 February 2017

Time: 11.00am-12.30pm

Venue: Plaza Meeting Room, Ground Floor, Civic Centre, 50 The Octagon (opposite the Customer Service Centre).

 

For further information please contact: Ryan Craig, Destination Manager: ryan.craig@dcc.govt.nz, 021 242 8688

 

2017 Community Boards Conference

 

5      The biennial Community Boards Conference is being held in Methven from 12-13 May 2017.  The programme and costs have yet to be released.  In accordance with the Council's policy, as it is a South Island location this year each of Dunedin's boards will be entitled to send a representative with registration, accommodation and travel costs paid.  If a Board wishes to send more than one representative it will be able to fund any additional representative from its Project Fund.

 

Training for Community Board Chairs

6      A Local Government New Zealand training session for Community Board Chairs and Deputy Chairs will be held in Gore on Saturday 11 March 2017.  The workshop programme includes understanding standing orders, tips for chairing meetings, relationships between boards and councils, legislative update, conflicts of interest and an update on policy issues impacting on the performance of boards.  Please let your Governance Support Officer know if you wish to attend.

Correspondence

7      The Outram Charitable Trust have provided a report back on the $4,527.00 funding they received in November 2015.  A copy is attached for your information.
(Attachment A)

Action List

8      An update on outstanding matters is provided in Attachment B and C.

 

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

Kristy Rusher - Manager Civic and Legal 

Attachments

 

Title

Page

a

Outram Charitable Trust

24

b

Mosgiel-Taieri Community Board Action List

27

c

Mosgiel-Taieri Community Board - Board Member Action List

30

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

 

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

 

 


Mosgiel-Taieri Community Board

8 February 2017

 

 

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Mosgiel-Taieri Community Board

8 February 2017

 

 

 

Chairperson's Report

Department: Civic and Legal

 

 

 

 

EXECUTIVE SUMMARY  

1      A report from the Chairperson is attached which updates the Board on matters of interest since the previous meeting.  As this is an administrative report only, the Summary of Considerations is not required.

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson's report

b)     Agrees to appoint a Board Member as the Board Representative on the Coronation Hall Committee

c)     Appoints a Board Member to the Coronation Hall Committee

d)     Sends  its thanks to the Mosgiel Round Table for their contribution to the installation and removal of the Mosgiel Christmas Tree.

e)     Notes the draft 2017/18 Annual Plan presentation  to the Council meeting held on 23 January 2017

f)     Approves  the payment of the registration of one Board Member to attend the LGNZ Community Board Chairs and Deputy Chairs workshop at a cost of $100.00 subject to no other funding becoming available.

 

 

 

Signatories

Authoriser:

 

Attachments

 

Title

Page

a

Chairperson's Report

32

  


Mosgiel-Taieri Community Board

8 February 2017