Notice of Meeting:
I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:
Date: Wednesday 8 February 2017
Time: 12.00 pm
Venue: Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel
Sue Bidrose
Chief Executive Officer
Mosgiel-Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Sarah Nitis |
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Deputy Chairperson |
Joy Davis |
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Members |
Phillipa Bain |
Martin Dillon |
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Dean McAlwee |
Maurice Prendergast |
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Councillor Mike Lord |
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Senior Officer Kristy Rusher, Manager Civic and Legal
Governance Support Officer Wendy Collard
Wendy Collard
Governance Support Officer
Telephone: 03 477 4000
wendy.collard@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Mosgiel-Taieri Community Board 8 February 2017 |
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ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Peter Sim 4
1.2 Regan Horrell 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Mosgiel-Taieri Community Board meeting - 22 November 2016 9
Part A Reports (Mosgiel-Taieri Community Board has power to decide these matters)
6 Emergency Response Plans
Inspector Alastair Dickie, New Zealand Police wishes to address the meeting concerning the Emergency Response Plans for Mosgiel.
7 Enterprise Dunedin Update 16
8 Proposed Mosgiel-Taieri Community Board Communications and Engagement Plan 2017 17
9 Governance Support Officer's Report 20
10 Chairperson's Report 31
11 Council Activities
Verbal Update from the Ward Councillor, Mike Lord on matters of interest including:
· Draft 2017/18 Annual Plan
· Building Consents
· New Hotel
· Parks and Recreation Strategy
· UFB Announcement
12 Items for Consideration by the Chair
Mosgiel-Taieri Community Board 8 February 2017 |
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Peter Sim wishes to address the meeting concerning the protection of Mosgiel's greenspaces.
Regan Horrell, wishes to address the meeting concerning local radio.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
Mosgiel-Taieri Community Board 8 February 2017 |
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EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
1.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
Mosgiel-Taieri Community Board Register of Interest February 2017 |
7 |
Mosgiel-Taieri Community Board 8 February 2017 |
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Mosgiel-Taieri Community Board meeting - 22 November 2016
That the Board: Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 22 November 2016 as a correct record.
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Attachments
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Title |
Page |
Minutes of Mosgiel-Taieri Community Board meeting held on 22 November 2016 |
10 |
Mosgiel-Taieri Community Board
MINUTES
Unconfirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Tuesday 22 November 2016, commencing at 12 noon
PRESENT
Chairperson |
Sarah Nitis |
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Deputy Chairperson |
Joy Davis |
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Members |
Phillipa Bain |
Martin Dillon |
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Dean McAlwee |
Maurice Prendergast |
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Councillor Mike Lord |
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IN ATTENDANCE |
Kristy Rusher (Manager, Civic and Legal), Tom Dyer (Group Manager, Parks and Recreation) and Richard Saunders (Group Manager, Transport) |
Governance Support Officer Wendy Collard
1 Public Forum
1.1 Taieri Community Facilities Trust
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Irene Mosley from the Taieri Community Facilities Trust provided an update on the proposed Mosgiel Aquatics Facility project. Ms Mosley commented that the Trust anticipated that it would be holding a launch for the start of their fundraising in February 2017. Ms Mosley responded to questions on the key objectives of the Trust which included confirmation of the site, timeline and concept plans. |
2 Apologies There were no apologies. |
3 Confirmation of agenda |
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Moved (Sarah Nitis/Martin Dillon): that the Board
Confirms the agenda without addition or alteration
Motion carried (MTCB/2016/049) |
4 Declarations of interest
A report from Civic and Legal reminded members of the need to recognise and declare interests and to manage any conflicts between those interests and their role as an elected member. Elected members had the completion of their interests register underway, however for the purposes of this first meeting the declarations relevant to the items on this agenda would be taken at the meeting.
There were no declarations of interests made or conflicts of interest declared.
It was noted that Martin Dillon had received advice from the Manager, Civic and Legal (Kristy Rusher) in relation to his membership on the Taieri Community Facilities Trust and any potential conflicts.
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Moved (Sarah Nitis/Cr Mike Lord): that the Board
a) Notes the Elected Members' Interest Register. Motion carried (MTCB/2016/050) |
5 Confirmation of Minutes
5.1 Mosgiel Taieri Community Board meeting - 26 October 2016 |
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Moved (Cr Mike Lord/Martin Dillon): that the Board
Confirms the public part of the minutes of the Mosgiel Taieri Community Board meeting held on 26 October 2016 as a correct record.
Motion carried (MTCB/2016/051) |
Part A Reports
6 Transport Update |
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The Group Manager Transport (Richard Saunders) provided an update to the Board and advised that Council had moved to one contract to consolidate monitoring, reporting and to ensure that it was getting consistent service. The contract had been in place since 1 July 2016 and he commented on the five key areas of the contract which included service delivery, safety and customer service. Mr Saunders commented that a workshop would be held with the Board at which the Board's priorities for the next three years would be discussed.
Mr Saunders advised that Anthony van de Water, Area Manager – Lower South Island sent his apology, he was unable to attend the meeting due the earthquake in North Canterbury.
Mr Saunders commented on the work that had been completed within the Board's area which included the cleaning of the mudtanks. He also commented on items of interest and items from the action list attached to the Governance Support Officer's report as follows:
Roundabout SH87, Mosgiel. Mr Saunders advised that he would liaise with NZTA and staff from Parks and Recreation to see what improvements could be done and he would report back to the Board early 2017.
Eden Street, Mosgiel Mr Saunders commented that Eden Street was included in the rehabilitation programme with work expected to commence early next year. He advised that the residents would be sent a letter to explain the process.
Puddle Alley Mr Saunders advised that it was expected that the work to address the safety concerns at the intersection of Puddle Alley and Factory Road would be completed early 2017.
Mr Saunders responded questions which included the sealing programme, the monitoring of contractors and the audit process. He commented that the best way for the Board and members of the public to notify Council of any complaints or/and issues was to ring the Council's Customer Service Agency on 03 477 4000 or email dcc@dcc.govt.nz.
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Moved (Sarah Nitis/Phillipa Bain): that the Board
a) Notes the Transport update Motion carried (MTCB/2016/052) |
7 Parks and Recreation Update |
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The Group Manager Parks and Recreation (Tom Dyer) provided the Board with an update which included:
Green space Contracts Mr Dyer advised that Citycare was the contractor who was looking after the green spaces with the Board area.
Proposed Mosgiel Aquatics Facility Mr Dyer provided an update on the meeting that staff had with the Taieri Community Facilities Trust.
Mosgiel Memorial Gym Mr Dyer advised that the roof of the gymnasium would be replaced at either the end of January or early February 2017. He commented that this work should not disrupt the activities and users of the gym.
Mural at the pocket park on the corner of Factory and Gordon Roads Mr Dyer provided an update of the project which included costs and scope of the project.
Mr Dyer also advised that if the Board or members of the public wished to advise Council of any issues or concerns, they should ring the Customer Services Agency on 03 4774000 or email: dcc@dcc.govt.nz
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Moved (Sarah Nitis/Dean McAlwee): that the Board
a) Approves up to $2,500.00 be allocated from the Board's Discretionary Fund towards the cost of the mural at the pocket park on the corner of Factory and Gordon Roads, Mosgiel. Motion carried (MTCB/2016/053) |
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Moved that the Board (Sarah Nitis/Joy Davis):
Adjourns the meeting until 1.25 pm.
Motion carried
The meeting adjourned at 1.18 pm and reconvened at 1.24 pm.
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8 2017 Meeting Schedule |
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Maurice Prendergast returned to the meeting at 1.26 pm during discussion of the item.
A report from Civic and Legal provided a copy of the proposed schedule of meetings for 2017.
It was agreed that the following meeting dates would be changed: · From Wednesday 31 May 2017 to Wednesday 14 June 2017; and · From Wednesday 12 July 2017 to Wednesday 19 July 2017.
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Moved (Sarah Nitis/ Martin Dillon): that the Board
a) Adopts the amended schedule of meetings for 2017 noting that Council had not confirmed its meeting schedule prior to the distribution of the agenda. b) Notes that the venue for the Wednesday 3 May 2017 and Wednesday 4 October 2017 would be confirmed at the Board's meeting to be held on Wednesday 8 February 2017. Motion carried (MTCB/2016/054) |
9 Draft Community Plan 2017/18 |
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A report from Civic and Legal provided a copy of the draft 2017/18 Mosgiel-Taieri Community Plan for the Board's consideration. It noted that the draft Community Plan had been formatted to align with Council's Strategic Framework.
There was discussion on the new format of the Plan and it was noted that it was a living document.
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Moved (Sarah Nitis/Joy Davis): that the Board
a) Adopts the updated Mosgiel-Taieri Community Board Community Plan 2017/18. Motion carried (MTCB/2016/055) |
10 Governance Support Officer's Report |
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A updated the Board on activities relevant to the Board area including:
a) Project Fund. It was noted that emergency grab bags were still to be purchased and it was agreed that the $700.00 which was the remainder of the $3,200.00 allocated at the Board's meeting held 16 August 2016 would be used for this project. b) Keep Dunedin Beautiful
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Moved (Sarah Nitis/Cr Mike Lord): that the Board
a) Appoints Phillipa Bain as the representative to the Keep Dunedin Beautiful Committee Motion carried (MTCB/2016/056)
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Moved (Chairperson Sarah Nitis/Martin Dillon): that the Board
a) Approves up to $700.00 be allocated from Board's Discretionary Fund to the purchase of two emergency grab bags. Motion carried (MTCB/2016/057)
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c) East Taieri Cemetery Information Kiosk. d) Action List
There was discussion on the following Action List items: · Project Fund Guidelines. It was noted that a workshop would be held in the New Year. · Elizabeth Avenue. The Board requested an update be provided for their next meeting. · Saddle Hill Quarry. The Board requested an update on the Environment Court decision. · Mosgiel Library. It was noted that the photographs of the Board which were situated in the Mosgiel Library needed to be updated. The Chair requested the Board members provide a photograph which could be used to update the panel. · Proposed Mosgiel Aquatics facility. The Board requested an update from staff on this project. · It was agreed that the members of the Board would provide updates on: a) The Mosgiel Civil Defence Emergency Plan and the Outram Emergency Plan; b) The Taieri Facilities Trust; c) Festival on the Plain.
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Moved (Sarah Nitis/Maurice Prendergast): that the Board
a) Notes the Governance Support Officer's Report. b) Amends the Action List as appropriate Motion carried (MTCB/2016/058) |
11 Chairperson's Report |
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A report from the Chairperson updated the Board on the following matters of interest since the previous meeting:
· Statistical information of the Mosgiel-Taieri area. · Community Engagement.
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Moved (Sarah Nitis/Maurice Prendergast): that the Board
a) Notes the Chairperson's report Motion carried (MTCB/2016/059) |
12 Council Activities |
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Councillor Mike Lord reported on the following matters of interest: a) Council's Block Offer Submission to Central Government; b) Co-housing project in High Street, Dunedin c) His appointment as the Chairperson of the Finance Committee
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Moved (Sarah Nitis/Dean McAlwee): that the Board
a) Notes the report. Motion carried (MTCB/2016/060) |
The meeting concluded at 2.47 pm.
..............................................
CHAIRPERSON
Mosgiel-Taieri Community Board 8 February 2017 |
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John Christie (Director Enterprise Dunedin), and the team from Enterprise Dunedin will be present to update the Board.
Mosgiel-Taieri Community Board 8 February 2017 |
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Proposed Mosgiel-Taieri Community Board Communications and Engagement Plan 2017
Department: Civic and Legal
EXECUTIVE SUMMARYw
1 This report provides a copy of the proposed "Mosgiel-Taieri Community Board Communications and Engagement Strategy 2017" for the Board's consideration. As this is an administrative report only, the Summary of Considerations is not required.
2 The Mosgiel-Taieri Community Board has, in its Community Plan, committed to a number of activities aimed at lifting the Board's public profile and increasing communication and engagement with our community. The proposed "Communications and Engagement Plan 2017" (Attachment A) provides detail and the costs associated with these activities
That the Board: a) Adopts the Mosgiel-Taieri Communications and Engagement Plan 2017 b) Approves up to $1,032.95 from the Board's discretionary fund towards the implementation of the Mosgiel-Taieri Communications and Engagement Plan 2017.
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Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Kristy Rusher - Manager Civic and Legal |
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Title |
Page |
Proposed Mosgiel-Taieri Community Board Communications and Engagement Plan 2017 |
18 |
Mosgiel-Taieri Community Board 8 February 2017 |
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Governance Support Officer's Report
Department: Civic and Legal
EXECUTIVE SUMMARY
1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board's area including:
a) Project Fund
b) Meeting Venues
c) Draft Dunedin Destination Plan
d) 2017 Community Boards Conference
e) Training for Community Board Chairs
f) Correspondence
g) Action List
That the Board: a) Notes the Governance Support Officer's Report. b) Amends the Action List as appropriate
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Project Fund
2 $3,629.00 remains in the Project Fund. The following grants have been made in the current financial year:
Meeting Date |
Amount |
Recipient |
16 August 2016 |
$500.00 |
Martin Fergusson (towards the restoration of Arthur Burns grave). |
16 August 2016 |
$1,600.00 |
East Taieri Church |
16 August 2016 |
$1,071.00 |
Chatbus Trust |
16 August 2016 |
$700.00 |
Community Board Projects* |
22 November 2016 |
$2,500.00 |
Mural at pocket park |
Total |
$6,371.00 |
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*At the 16 August 2016 $700.00 was allocated for a Board project being; two emergency grab bags.
Meeting Venues
3 At the last meeting it was agreed that the Board would confirm the venue for its 3 May and 4 October meetings. Subject to availability, the following is proposed:
a) 3 May 2017 meeting be held at Chatsford; and
b) 4 October 2017meeting be held at the Outram Rugby Football Clubroom.
Draft Dunedin Destination Plan
4 Council is currently developing a Dunedin Destination Plan. The draft Plan will be considered by the Economic Development Committee on 14 March 2017 and, subject to Committee approval, public engagement will follow.
The Plan sits under Dunedin’s Strategic Framework focussing on the Economic Development Strategy’s theme, “A Compelling Destination”. Taking an integrated approach to destination management, the Plan responds to city objectives around education, investment, migration and employment, as well as tourism.
The draft plan has been developed in conjunction with key city stakeholders including the local tourism, tertiary education, cultural and events sectors, Dunedin International Airport, the Otago Chamber of Commerce, the Department of Conservation, the Ministry of Building, Innovation and Employment, and Immigration New Zealand. The Grow Dunedin (Economic Development), Creative Dunedin and Te Ao Tūroa (Environment) Partnership groups will be briefed on the draft Plan prior to the Committee meeting.
A drop-in session for Community Board members to provide initial input has arranged for:
Date: Wednesday, 15 February 2017
Time: 11.00am-12.30pm
Venue: Plaza Meeting Room, Ground Floor, Civic Centre, 50 The Octagon (opposite the Customer Service Centre).
For further information please contact: Ryan Craig, Destination Manager: ryan.craig@dcc.govt.nz, 021 242 8688
2017 Community Boards Conference
5 The biennial Community Boards Conference is being held in Methven from 12-13 May 2017. The programme and costs have yet to be released. In accordance with the Council's policy, as it is a South Island location this year each of Dunedin's boards will be entitled to send a representative with registration, accommodation and travel costs paid. If a Board wishes to send more than one representative it will be able to fund any additional representative from its Project Fund.
Training for Community Board Chairs
6 A Local Government New Zealand training session for Community Board Chairs and Deputy Chairs will be held in Gore on Saturday 11 March 2017. The workshop programme includes understanding standing orders, tips for chairing meetings, relationships between boards and councils, legislative update, conflicts of interest and an update on policy issues impacting on the performance of boards. Please let your Governance Support Officer know if you wish to attend.
Correspondence
7 The
Outram Charitable Trust have provided a report back on the $4,527.00 funding
they received in November 2015. A copy is attached for your information.
(Attachment A)
Action List
8 An update on outstanding matters is provided in Attachment B and C.
Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Kristy Rusher - Manager Civic and Legal |
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Title |
Page |
Outram Charitable Trust |
24 |
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Mosgiel-Taieri Community Board Action List |
27 |
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Mosgiel-Taieri Community Board - Board Member Action List |
30 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for tangata whenua |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council's Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There is no known conflicts of interest. |
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Community Boards There are no implications for Community Boards except to provide information on activities in or relevant to the Board area. |
Mosgiel-Taieri Community Board 8 February 2017 |
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Chairperson's Report
Department: Civic and Legal
EXECUTIVE SUMMARY
1 A report from the Chairperson is attached which updates the Board on matters of interest since the previous meeting. As this is an administrative report only, the Summary of Considerations is not required.
That the Board: a) Notes the Chairperson's report b) Agrees to appoint a Board Member as the Board Representative on the Coronation Hall Committee c) Appoints a Board Member to the Coronation Hall Committee d) Sends its thanks to the Mosgiel Round Table for their contribution to the installation and removal of the Mosgiel Christmas Tree. e) Notes the draft 2017/18 Annual Plan presentation to the Council meeting held on 23 January 2017 f) Approves the payment of the registration of one Board Member to attend the LGNZ Community Board Chairs and Deputy Chairs workshop at a cost of $100.00 subject to no other funding becoming available.
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Signatories
Authoriser: |
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Title |
Page |
Chairperson's Report |
32 |