Agenda of Otago Peninsula Community Board

Otago Peninsula Community Board

2 February 2017

OTAGO PENINSULA COMMUNITY BOARD - Interest Register CURRENT as at 2 FEBRUARY 2017

Name	Date of Entry	Responsibility (i.e.: Chairperson of group, owner, trustee, director etc)	Declaration of Interest	Nature of Potential Interest	Proposed Management Plan
Paul Pope (Chairperson)	January 2017	Director	Spiralis Ltd	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
	January 2017	Trustee	Hereweka Harbour Cone Trust	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
	January 2017	President	Dunedin Amenities Society	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
	January 2017	Owner	Residential Property, Portobello	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
Hoani Langsbury (Deputy Chairperson)	January 2017	Manager	Otago Peninsula Trust	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
	January 2017		Dark Skies Advisory Group	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
	January 2017	Trustee	Yellow-eyed Penguin Trust	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
	January 2017	Trustee	Otago Peninsula Biodiversity Group	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
	January 2017		Te Runanga o Otakou-Tangata Tiaki	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
	January 2017	Member	DoC Te Roopu Kaitiaki	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
	January 2017	Committee Member	Ariki Athletics Club	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
	January 2017	Environment Canterbury	RMA Commissioner	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
	January 2017	Trustee	Wild Dunedin	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
Lox Kellas (Member)	January 2017	President	Dunedin RSA	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
	January 2017	RSA Representative	Dunedin RSA Welfare Trust	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
	January 2017	Board Member	Coastguard Dunedin	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
Graham McArthur (Member)	N/A		Declaration of interest form is being prepared. Any relevant interest to be declared at the meeting	To be declared at the meeting	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
Christine Neill (Member)	N/A		Declaration of interest form is being prepared. Any relevant interest to be declared at the meeting	To be declared at the meeting	Withdraw from discussion and leave the table if a conflict of interest is identified. Seek advice on actual or potential conflicts of interest prior to the meeting.
Edna Stevenson (Member)	N/A		Declaration of interest form is being prepared. Any relevant interest to be declared at the meeting	To be declared at the meeting	Withdraw from discussion and leave the table if a conflict of interest arises. Seek advice on actual or potential conflicts of interest prior to the meeting.
Andrew Whiley (Council Representative)	January 2017	Owner/Operator	Whiley Golf Inc and New Zealand Golf Travel Ltd	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest arises. If the meeting is in confidential leave the room. Seek advice prior to the meeting.
	January 2017	Trustee	Japek (Family Trust) - Property Ownership - Dunedin	Duties to Trust may conflict with duties of Council Office or Community Board membership.	Withdraw from discussion and leave the table if a conflict of interest arises. If the meeting is in confidential leave the room. Seek advice prior to the meeting.
	January 2017	Member	Chisholm Park Golf Club	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest arises. If the meeting is in confidential leave the room. Seek advice prior to the meeting.
	January 2017	Member	Dunedin South Rotary Club	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest arises. If the meeting is in confidential leave the room. Seek advice prior to the meeting.
	January 2017	Board Member	New Zealand Professional Golfers Assn	No conflict identified.	Withdraw from discussion and leave the table if a conflict of interest arises. If the meeting is in confidential leave the room. Seek advice prior to the meeting.
	January 2017	Spokesperson	Pro Gas Otago	Potential conflict of interest.	Withdraw from discussion and leave the table if a conflict of interest arises. If the meeting is in confidential leave the room. Seek advice prior to the meeting.
	January 2017	Trustee	Digital Community Trust	Duties to Trust may conflict with duties of Council Office. This Trust is a recipient of Council funding.	Withdraw from discussion and leave the table if a conflict of interest arises. If the meeting is in confidential leave the room. Seek advice prior to the meeting.

Otago Peninsula Community Board

MINUTES

Unconfirmed minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 10 November 2016, commencing at 10.00 am

PRESENT

Chairperson	Paul Pope
Deputy Chairperson	Hoani Langsbury
Members	Lox Kellas	Graham McArthur
	Christine Neill	Cr Andrew Whiley

IN ATTENDANCE

Richard Saunders (Group Manager Transport) and Anthony van de Water (Area Manager, Lower South Island, Downer)

Governance Support Officer Pam Jordan

1 Public Forum

· Community Art

Brittanysue Mason ran a gallery in Portobello and had a resident artist with her at present who had undertaken community art projects on her studio premises and a café in Portobello and was now looking for other art projects within the community. His work was large scale with vibrant colours and he was currently seeking other spaces.

The Chairperson suggested a possible location and advised that he would be in touch with Brittanysue after contacting the company concerned about use of the site.

2 Apologies

Moved (Lox Kellas/Christine Neill):

That the Board:

Accepts the apology from Edna Stevenson, and agrees to spend up to $50.00 from the Project Fund for flowers for Edna.

Motion carried (OPCB/2016/030)

3 Confirmation of agenda

Moved (Christine Neill/Lox Kellas):

That the Board:

Confirms the agenda with the following addition or alteration:

a) Transport Update

Motion carried (OPCB/2016/031)

4 Confirmation of Minutes

4.1 Otago Peninsula Community Board meeting - 27 October 2016

Moved (Graham McArthur/Lox Kellas):

That the Board:

Confirms the minutes of the inaugural Otago Peninsula Community Board meeting held on 27 October 2016 as a correct record.

Motion carried (OPCB/2016/032)

Part A Reports

5 Declarations of Interest

A report from Civic and Legal reminded members of the need to recognise and declare interests and to manage any conflicts between those interests and their role as an elected member. Elected members had the completion of their interests register underway, however for the purposes of this first meeting the declarations relevant to the items on this agenda would be taken at the meeting.

Moved (Hoani Langsbury/Christine Neill):

That the Board:

a) Notes the Elected Members' Interest Register attached as Attachment A of the report.

Motion carried (OPCB/2016/033)

6 TRANSPORT UPDATE

Anthony van de Water, Area Manager - Lower South Island for Downer, the roading contractor for the Otago Peninsula area, was introduced to the Board. The Group Manager Transport noted that the Council had moved to one contract to consolidate monitoring and reporting and to make sure it was getting consistent service. The contract had been in place since 1 July 2016 and he commented on the key areas of the contract. Andrew Lord was managing the contract and would attend future Board meetings on a regular basis.

Anthony van de Water outlined the company's responsibility for roading maintenance and the like in the lower South Island. The company had received clear objectives from the Council and was currently focusing on assessing the network condition to allow for programming and planning, with more predictability of what was happening in the area. He also commented on the equipment and staffing available and other contracts held by the company.

Board members asked questions relating to subcontractors used and particular roads and maintenance needed. The Group Manager Transport suggested holding a workshop with the Board so work that needed to be done could be identified. He advised that he would release programmes for resealing and rehab work, and also contract specifications to make it clear what would be expected.

It was suggested that an article could be written for FYI regarding logging maintenance issues through the call centre so they were entered into Downer's system. This information could also be provided for the Portobello newsletter and other community publications.

7 Governance Support Officer's Report
	A report from Civic and Legal updated the Board on activities relevant to the Board area including: a) Project Fund b) Scholarship Fund c) Keep Dunedin Beautiful d) Action List. There was discussion on the following Action List items: · Tomahawk Beach Access – an update was requested from the Acting Group Manager Parks and Recreation for the next meeting. · Camp Road Trees – work would commence on removing the trees later in the month. Waste timber not suitable for logs could be used for firewood by a community group for fundraising purposes and the Group Manager Transport sought advice from the Board on a suitable group.
	Hoani Langsbury withdrew from the decision as he was a trustee of the Otago Peninsula Biodiversity Trust.
	Moved (Chairperson Paul Pope/Christine Neill): That the Board: Offers the waste wood from the tree felling to the Otago Peninsula Biodiversity Group for fundraising purposes and that Hoani Langsbury be delegated to deal with the matter. Motion carried (OPCB/2016/034)
	Hoani Langsbury returned to the meeting at this point.
	· Dropout on Highcliff Road – the contractor was being flexible and this was expected to be finished by the middle of December. · Pull-over Areas – a request was made for more signage for existing areas as well as physical work to be done on other areas. This could also be part of the workshop. · Portobello/Harington Point Road Safety Improvement Project – GHD had been awarded the contract. It was proposed to hold a public open day on 8 December in the Portobello Hall to obtain feedback. The Board's feedback would also be sought. Board members would be part of the public open day to begin with and then it could be decided whether a separate session was needed. · Slip Repairs – there was discussion on these issues. · Bayne Terrace Steps – information had been provided to the community group. There were still significant issues regarding the site, which was not a site where steps would normally be located. · 50 km/h Signage – this had now been installed and could be deleted from the Action List. · Sea Wall Maintenance – The Group Manager Transport advised that an assessment had just been completed which would provide the basis of a programme for renewal work, which would be provided to the Board. A question was asked whether pull over areas for star gazers at Papanui Inlet could be provided at the time the sea walls were addressed. · Tomahawk School – the Chairperson reported that a report based on the submissions received would be going to the Council in December. He commented on the likely recommendations. · Roadside Weed Control – this would be dealt with as part of the proposed workshop and was to be deleted from the Action List. · Road Adjacent to Portobello Cemetery and School – legalisation would happen as part of the Portobello Road/Harington Point Road project and this was to be deleted from the Action List. · Tidewater Drive – staff were in regular contact with the resident.
	Moved (Lox Kellas/Christine Neill): That the Board: a) Notes the Governance Support Officer's Report. b) Appoints Graham McArthur as a representative to the Keep Dunedin Beautiful Committee. c) Amends the Action List as appropriate. Motion carried (OPCB/2016/035)

Chairperson Paul Pope declared an interest and left the meeting at 11.09 am. Hoani Langsbury took the Chair.

8 Scholarship Application

A report from Civic and Legal appended a copy of a scholarship application from Georgia Pope to attend a World Challenge expedition to Thailand and Cambodia.

Moved (Lox Kellas/Christine Neill):

That the Board:

a) Grants the scholarship application from Georgia Pope for $300.00.

Motion carried (OPCB/2016/036) Cr Whiley abstained from voting

Chairperson Paul Pope returned to the meeting at 11.11 am and resumed the Chair.

9 Meeting Schedule for 2017

A report from Civic and Legal appended a proposed schedule of meetings for 2017 for consideration.

Moved (Hoani Langsbury/Graham McArthur):

That the Board:

a) Adopts the schedule of meetings for 2017, noting that the Council is yet to confirm its meeting schedule.

Motion carried (OPCB/2016/037)

10 Working Parties/Board Area Liaison Updates
	a) Keep Dunedin Beautiful

	Paul Pope reported that he would continue to be involved with the Keep Dunedin Beautiful Committee. He noted the need to organise something for the following year's Keep New Zealand Beautiful Week, as the 2016 Week had been held at the same time as the election this year when members were busy.

	b) Rural Roads Update

	Lox Kellas reported that roads were in a reasonable state at present.

	c) Area Updates

	Board members provided updates from their areas of responsibility. Christine Neill commented on issues with the recycling depots which had been dealt with expeditiously after being reported via Customer Services, issues relating to cyclists on Highcliff Road, freedom camping enforcement, and a report she provided on bus stops. She also noted that some Peninsula tracks were overgrown and needed clearing. Hoani Langsbury raised parking issues at Wellers Rock which were likely to get worse as the tourist season progressed, and issues with rabbits at Te Rauone, which Parks needed to deal with. He also commented on the meeting held at Labour Weekend to talk about erosion issues at Te Rauone, in particular the short term issue regarding the protection of the DCC Reserve. He also advised that freedom camping at Taiaroa Head required enforcement.

11 Community Plan

The draft 2017/18 Community Plan had been circulated. This was endorsed by the previous Board and referred to the incoming Board for adoption.

Board members were allocated areas of responsibility.

There was discussion on the need for broadband and the installation of fibre on the Peninsula as businesses were missing out on opportunities.

Moved (Chairperson Paul Pope/Hoani Langsbury):

That the Board:

a) Adopts the updated Otago Peninsula Community Board Community Plan.

Motion carried (OPCB/2016/038)

12 Chairperson's Report

A verbal report from the Chairperson updated the Board on the following matters of interest since the previous meeting:

· Parking at Wellers Rock was to be added to the Action List – sensible options were needed and there was a need to work with both operators and the Council.

· An official Otago Peninsula Community Board Facebook page had now been created.

· He suggested that around once a year for an hour or so the Board hold "clinics" in different local areas so people could raise issues with the Board. A suggestion was also made that these could be held over morning tea with speakers provided.

· The Chairperson suggested that once or twice in a triennium the Board should organise a Biodiversity Forum as there were many different groups doing good work in this area. Hoani Langsbury was asked to organise such a forum at some stage. It was also suggested that the Recreation Planning and Facilities Manager and Biodiversity Officer could be involved.

· The forum with tourism operators should continue annually and Christine Neill would organise this.

· Lox Kellas was tasked with dealing with the Otago Regional Council over the harbourmaster position.

Moved (Chairperson Paul Pope/Lox Kellas):

That the Board:

a) Notes the report.

Motion carried (OPCB/2016/039)

13 Council Activities

Cr Andrew Whiley reported on the following matters of interest:

· Council was getting under way following the election.

· Aurora/Delta power pole issues, and whether all red-tagged poles on the Peninsula were mapped.

· Gig City and use of power poles.

Moved (Cr Andrew Whiley/Christine Neill):

That the Board:

a) Notes the report.

Motion carried (OPCB/2016/040)

It was suggested that a Board end of year event be held on Friday, 9 December 2016.

The meeting concluded at 11.48 am.

..............................................

CHAIRPERSON

Otago Peninsula Community Board

2 February 2017

Governance Support Officer's Report

Department: Civic and Legal

EXECUTIVE SUMMARY

1 This report is to inform the Otago Peninsula Community Board of activities relevant to the Board area including:

a) Project Fund

b) Scholarship Fund

c) 2017 Community Boards Conference

d) Training for Community Board Chairs

e) Proposed Reserves and Beaches Bylaw

f) Dunedin Destination Plan

g) Road Stopping, Beaconsfield Road

h) Action List.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer's Report.

b) Supports the proposal to stop a portion of Beaconsfield Road adjacent to 1 McAuley Road, Portobello, under section 342 and Schedule 10 of the Local Government Act 1974.

c) Amends the Action List as appropriate.

Project Fund

2 $8,402.00 remains in the Project Fund. The following grants/other expenditure have been made so far this financial year:

Meeting Date	Amount	Recipient/Purpose
11 August 2016	$798.00	Quarantine Island/Kamau Taurua Community Inc (portable marine radio)
11 August 2016	$750.00	Portobello Blues Festival 2017 (lighting and sound for the Festival)
10 November 2016	$50.00	Flowers
Total	$1,598.00

Scholarship Fund

3 The following scholarship has been funded from the Board's Project Fund in the current financial year:

Meeting Date	Amount	Recipient/Purpose
10 November 2016	$300.00	Georgia Pope (World Challenge Expedition to Thailand and Cambodia)
Total	$300.00

2017 Community Boards Conference

4 The biennial Community Boards Conference is being held in Methven from 12-13 May 2017. The programme and costs have yet to be released. In accordance with the Council's policy, as it is a South Island location this year each of Dunedin's boards will be entitled to send a representative with registration, accommodation and travel costs paid. If a Board wishes to send more than one representative it will be able to fund any additional representative from its Project Fund.

Training for Community Board Chairs

5 A Local Government New Zealand training session for Community Board Chairs and Deputy Chairs will be held in Gore on Saturday, 11 March 2017. The workshop programme includes understanding standing orders, tips for chairing meetings, relationships between boards and councils, legislative update, conflicts of interest and an update on policy issues impacting on the performance of boards. Please let your Governance Support Officer know if you wish to attend.

Proposed Reserves and Beaches Bylaw

6 Council is currently inviting submissions on the proposed Reserves and Beaches Bylaw. There are three main proposals being consulted on:

a) The expansion of the scope of the bylaw to include beaches as well as reserves so that management of these spaces is consistent.

b) Expanding provisions to control the use of vehicles and aircraft (including drones) on reserves and beaches.

c) Inclusion of speed limit and access restrictions for vehicles and boats on reserves and beaches.

7 Freedom Camping is not included in the statement of proposal, as Council will consider this issue separately in 2017 in relation to amendments to the Camping Control Bylaw 2015. Submissions close on 10 February 2017 and consultation information is on the Council's website.

Dunedin Destination Plan

8 The Dunedin City Council is currently developing a Dunedin Destination Plan. The draft Plan will be considered by the Economic Development Committee on 14 March 2017 and, subject to Committee approval, public engagement will follow. The Plan sits under Dunedin's Strategic Framework focusing on the Economic Development Strategy's theme, "A Compelling Destination". Taking an integrated approach to destination management, the Plan responds to city objectives around education, investment, migration and employment, as well as tourism.

9 The draft plan has been developed in conjunction with key city stakeholders including the local tourism, tertiary education, cultural and events sectors, Dunedin International Airport, the Otago Chamber of Commerce, the Department of Conservation, the Ministry of Building, Innovation and Employment, and Immigration New Zealand. The Grow Dunedin (Economic Development), Creative Dunedin and Te Ao Tūroa (Environment) Partnership groups will be briefed on the draft Plan prior to the Committee meeting.

10 A drop-in session for Community Board members to provide initial input has arranged for:

Date: Wednesday, 15 February 2017

Time: 11.00am-12.30pm

Venue: Plaza Meeting Room, Ground Floor, Civic Centre, 50 The Octagon (opposite the Customer Service Centre).

11 For further information please contact: Ryan Craig, Destination Manager: ryan.craig@dcc.govt.nz, 021 242 8688

Road Stopping – Beaconsfield Road

12 Transport have a road stopping application within the Otago Peninsula Community Board area. The proposal is attached (Attachment A), and is to correct a long standing occupation of legal road. The area to be stopped is part of Beaconsfield Road, however is on the frontage to 1 McAuley Road. The site is above the road, at the top of a steep bank and it appears that there is no requirement to retain the land for transport (or other community) purposes.

13 The OPCB does not have the power to make a decision on this matter, however can support (or otherwise) the proposal, and this will be included in the report to the Infrastructure Services and Networks Committee. The application is under the process set out in the Local Government Act 1974, and the proposal will be publicly notified.

14 If successful the applicant will be required to pay the value of the land or the cost of the stopping, whichever is greater. This differs from the policy because the application was made prior to the Annual Plan fees and charges being updated to reflect the policy. This is the normal regime for this type of application.

15 Transport staff intend to recommend to the Infrastructure Services and Networks Committee that the proposal be allowed to proceed.

Action List

16 An update on outstanding matters is provided in Attachment B.

Signatories

Author:	Pam Jordan - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

	Title	Page
a	Road Stopping - Beaconsfield Road	24
b	OPCB Action List, 2 February 2017	25

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

In terms of the Action List (Attachment A) there are no inconsistencies with the strategic framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications.

Financial considerations

There are no financial implications, as all grants are made within budget.

Significance

Under the Significance Policy matters in this report are of low significance.

Engagement – external

No external engagement has been undertaken.

Engagement - internal

Various departments have provided contributions to the report.

Risks: Legal / Health and Safety etc.

No risks have been identified.

Conflict of Interest

No conflicts of interest have been identified.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Otago Peninsula Community Board

2 February 2017

Otago Peninsula Community Board Action List 2 February 2017
Topic	Date/ Resolution No	Action Requested	Report Back to the Board	Department	Status/ Due Date
Tomahawk Beach Access	Request from Chairperson 28 January 2016 Item 8 3 March 2016 Item 7 10 November 2016 Item 7	Update requested for 2 February 2017 meeting.	Further signs to be erected at the beach access following the stranding of cars. In addition to these signs, Water Safety message signs have recently been installed to Tomahawk and Smaills Beaches (completed in conjunction with Surf Life Saving NZ). Investigations are continuing into legal status of Tomahawk Beach and vehicle access to it across the Reserve. The legal team have advised that it is possible to control vehicle access with a bylaw. Vehicle access on reserves and beaches is being dealt with as part of the Reserves Bylaw review which is due to be completed before April 2017.	Parks and Recreation	Written update on legal status of beach access to be provided to the Board when received.
Repair to Dropout on Highcliff Road near Seal Point Road (two car slip)	2 July 2015 Item 5 13 August 2015 Item 9(24) 24 September 2015 Item 7 12 November 2015 Item 7 28 January 2016 Item 8 3 March 2016 Item 7 14 April 2016 Item 8 26 May 2016 Item 9 10 November 2016 Item 7	Updates requested until complete. Board requested email updates to be provided to affected residents. Meeting with affected residents/ key holders to be held. Request to ensure 477 4000 can be used for after-hours enquiries. Request from Chair to provide update on how current traffic management is working/timing of repairs and plan for management of multiple repairs/update on consultation with the community. Request for completion prior to the 2016 tourist season.	Progressing as per regular updates. Will keep the Board updated. Work is scheduled to be completed in February.	Transport
Provision of more pull-over areas: Highcliff Road and Portobello Road and request for signage alerting motorists to pull over areas (including existing pull overs)	13 August 2015 Item 9(9) 24 September 2015 Item 7 12 November 2015 Item 7 28 January 2016 Item 8 3 March 2016 Item 7 14 April 2016 Item 8 26 May 2016 Item 9 10 November 2016 Item 7	Board considers urgent for tourist season. Board requested more urgency to be given to this. Board requests budget provision. Chairperson requested an area near the top of Castlewood Road. More signage in existing areas as well as other areas requested.	More signage requested. To be considered as part of Board Transport and Parks workshop.	Transport	Verbal update at meeting
Portobello/ Harington Point Road Safety Improvement Project	13 August 2015 Item 9(22) 12 November 2015 Item 7 28 January 2016 Item 8 3 March 2016 Item 7 14 April 2016 Item 8 26 May 2016 Item 9 10 November 2016 Item 7	Advice to be provided on approximate start of project.	An open day was held on 6 December 2017. Public feedback has been collated, and is currently being reviewed. Once design is finalised, construction is proposed to start mid-2017.	Transport	Regular updates at Board meetings
Slip at Hatchery Road, Portobello etc	13 August 2015 Item 11(b) 24 September 2015 Item 9(c) 12 November 2015 Item 7 28 January 2016 Item 8 14 April 2016 Item 8 26 May 2016 Item 9 10 November 2016 Item 7	Slip has increased and requires checking.	Work is programmed to start late February. Updates will be provided at the next meeting.	Transport	Further update at next Board meeting
Maintenance of sea walls eg repairs to wash outs on the sea walls around Hoopers Inlet on Allans Beach Road eg repairs to road edges – top of sea walls	14 April 2016 Item 8 26 May 2016 Item 9 10 November 2016 Item 7	Update requested on undermining Pull-over areas on Papanui Inlet requested at time sea walls are addressed	The maintenance team is currently working this into the forward works programme, however there is no current budget for this work. Pull-over options will be investigated by staff when completing sea wall work.	Transport
Logging of maintenance issues	10 November 2016 Item 6	Article to be written for FYI and community publications asking people to log maintenance issues via the call centre	This will be completed in a future FYI. No date has been set yet.	Transport
Peninsula tracks	10 November 2016 Item 10a	Overgrown and need clearing	DCC is currently undertaking an audit of all walking tracks within the city. Ad hoc maintenance work is being completed as required. The track audit will help determine responsibilities for on-going maintenance.	Parks and Recreation
Rabbits, Te Rauone	10 November 2016 Item 10c	Need to be addressed	Additional rabbit control can be completed. However, for this to be effective a programme with the wider land owners needs to be considered, in particular the farmland. DCC Parks has appointed a Biodiversity Officer so a more strategic approach with rabbit control can be progressed should the Community. Board want to prioritise this.	Parks and Recreation
Freedom camping, Taiaroa Head and elsewhere	10 November 2016 Item 10c	Requires enforcement	The enforcement programme runs from 1 November – 30 April, a route is completed on the peninsula. If campers are in restricted areas, please call CSA and it will get passed on to the appropriate people.	Parks and Recreation
Parking, Wellers Rock	10 November 2016 Items 10c and 12	Lack of parking – likely to get worse as tourist season progresses. Need for operators and Council to work together.	Parking options are with operators of the Monarch for review. More updates will be provided for the next meeting.	Transport
Completed
Tomahawk School	Request from Chairperson 28 January 2016 Item 8 3 March 2016 Item 7 26 May 2016 Item 9 10 November 2016 Item 7	Update requested on open days and expressions of interest.	Council resolved at its December meeting for staff to remove the old pool from the site. This will occur before the end of February. It will lease the old school building and surrounding land to the Anderson Bay Kindergarten.	Parks and Recreation
Camp Road Tree Removal	24 September 2015 Item 10 12 November 2015 Item 7 28 January 2016 Item 8 26 May 2016 Item 9 10 November 2016 Item 7	Update requested on consent process for tree removal. Request from Board to address prior to start of 2016 tourist season. Waste wood offered to Otago Peninsula Biodiversity Trust.	Trees removed following meetings with the land owner and Larnach Castle.	Transport	Completed
Tidewater Drive Drainage Issue	Request from Chairperson 28 January 2016 Item 8 3 March 2016 Item 7 14 April 2016 Item 8 26 May 2016 Item 9 10 November 2016 Item 7	Update requested. Board to be advised when communication with affected residents has been carried out. Importance of on-going maintenance noted.	A meeting has been held with the affected resident. Additional work will occur at the outlet end. This is currently being programmed and the owner will be kept informed.	Transport

	Title	Page
a	Minutes of Otago Peninsula Community Board meeting held on 10 November 2016	12

	Title	Page
a	Helen Martin Funding Application, February 2017	32