Toitū Otago Settlers Museum Board



Unconfirmed minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Wednesday 22 February 2017, commencing at 9.00 am





Phil Dowsett



Rachel Elder

Doug Hall


Aaron Hawkins

Dot Page


Susan Schweigman





Cam McCracken (Dunedin Public Art Gallery Director) and Jennifer Evans (Otago Settlers Museum Director)


Governance Support Officer      Pam Jordan





1       Apologies

There were no apologies.


2       Confirmation of agenda



Moved (Mr Phil Dowsett/Cr Doug Hall):

That the Committee:


Confirms the agenda without addition or alteration.


Motion carried (TOSM/2017/001)



3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Committee:


a)     Notes the Elected or Independent Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (TOSM/2017/002)



4       Toitu Otago Settlers Museum Activity Report


A report covered the activities of Toitū Otago Settlers Museum (TOSM) for the period 1 November – 31 December 2016.


The Otago Settlers Museum Director commented on each of the items in the report and responded to questions from Committee members.  Matters discussed included increased attendance, budgets, the success of various events, interns being employed over the holiday period, and Trip Advisor reviews.  Arrangements would also be made for Board members to observe the accessioning process at the Museum.


Comment was made on the re-establishment of links with the Fire Brigade Restoration Society.  Cr Hall advised that he donated the use of a building free of charge to the group and they were also carrying out a restoration task for him on a commercial arrangement, but he did not consider that there was a conflict of interest.



Moved (Cr Aaron Hawkins/Cr Doug Hall):

That the Committee:


a)     Notes the Toitū Otago Settlers Museum Activity Report.

Motion carried (TOSM/2017/003)




The meeting concluded at 9.50 am.