Finance and Council Controlled Organisations Committee

UNCONFIRMED MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 13 March 2017, commencing at 3.10 pm

 

PRESENT

 

Chairperson

Mike Lord

 

Deputy Chairperson

Doug Hall

 

Members

David Benson-Pope

Dave Cull

 

Rachel Elder

Christine Garey

 

Aaron Hawkins

Jim O'Malley

 

Damian Newell

Conrad Stedman

 

Chris Staynes

Andrew Whiley

 

Lee Vandervis

 

 

Kate Wilson

 

 

 

IN ATTENDANCE

Gavin Logie (Acting Chief Financial Officer) and Kristy Rusher (Manager Civic and Legal)

 

Governance Support Officer      Jennifer Lapham

 

 

 

1       Public Forum

a)     Lyndon Weggery spoke to the Committee regarding the Dunedin City Holdings Limited (DCHL) Draft Statement of Intent.  He commented on the Aurora/Delta issues in respect to deferring maintenance in order to provide a dividend to Council.

 

He commented that the Council should update the Letter of Expectation to insist that Aurora and Delta stick to core business and develop a timetable to renew assets to a safe and reliable standard.

 

2       Apologies

An apology was received from Cr Marie Laufiso.

 

Moved (Cr Kate Wilson/Cr Doug Hall):

 

That the Committee:

 

Accepts the apology from Cr Laufiso.

 

Motion carried

 

 

 

3       Confirmation of agenda

 

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

a) Confirms the agenda without addition or alteration.

 

b) Confirms that for this meeting the Committee uses Option C of Standing Order 21 for speaking to and moving motions.

 

Motion carried (FCCO/2017/010)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Lord declared an interest in the Mosgiel RSA and the Mosgiel Rotary Club, as a member.

 

 

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Committee:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2017/011)

     

Part A Reports

5       Financial Result - Period Ended 31 January 2017

 

        The report provided the financial results for the period ended 31 January 2017 and the financial position as at that date.

The Acting Chief Financial Officer (Gavin Logie) provided an overview of the report and responded to questions.

 

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Committee:

 

a)     Notes the Financial Performance for the period ended 31 January 2017 and the Financial Position as at 31 January 2017.

Motion carried (FCCO/2017/012)

 

6       Waipori Fund - Quarter Ending December 2016

 

The report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarter ending 31 December 2016.

 

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Committee:

 

a)     Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ending 31 December 2016.

Motion carried (FCCO/2017/013)

 

7       Dunedin City Holdings Limited - Interim Report for the six months ended 31 December 2016

 

Consideration was given to the interim report for the six months ended 31 December 2016 for the Dunedin City Holdings Limited (DCHL) Group.

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Dunedin City Holdings Limited Interim Report for the six months ended 31 December 2016.

 Motion carried (FCCO/2017/014)

 

8       Dunedin City Holdings Limited Group Companies - Interim Reports for the six months ended 31 December 2016

 

Consideration was given to the interim reports for the six months ended 31 December 2016 for the Dunedin City Holdings Limited (DCHL) Group Companies.

Members requested that the names of the directors be included on the Statement of Responsibility as well as the signatures and also that Councillors be advised the names of all company directors their appointment date to the relevant company.

In order to respond to questions from members on a confidential matter it was resolved that the Committee go into non-public.

 

Resolution to exclude the public

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C  Dunedin City Holdings Limited - Interim Report for the six months ended 31 December 2016

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (FCCO/2017/015)

 

 

The Committee went into non-public at 3.31 pm and returned to open meeting at 3.50 pm.

 

 

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Dunedin City Holdings Limited Group Companies Interim Reports for the six months ended 31 December 2016.

Motion carried (FCCO/2017/016)

 

9       Dunedin City Holdings Limited - Draft Statement of Intent 2017/18

 

Consideration was given to the draft Statement of Intent for the 2017/18 year for Dunedin City Holdings Limited (DCHL).

 

Moved (Cr Doug Hall/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Statement of Intent for the 2017/18 year for Dunedin City Holdings Limited.

b)     Provides comments (if required) on the draft Statement of Intent, by 1 May 2017.

Motion carried (FCCO/2017/017)

 

10     Dunedin City Holdings Limited Group Companies - Draft Statements of Intent 2017/18

 

Consideration was given to the draft Statements of Intent for the 2017/18 year for Dunedin City Holdings Limited (DCHL) Group Companies.

 

Moved (Cr Damian Newell/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Statements of Intent for the 2017/18 year for Dunedin City Holdings Limited Group Companies.

b)     Provides comments (if required) on the draft Statements of Intent, by 1 May 2017.

Motion carried (FCCO/2017/018)

 

11     Items for Consideration by the Chair

 

There were no items raised.

 

 

 

 

             

 

 

 

The meeting concluded at 3.57 pm.

 

 

 

 

 

 

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C H A I R P E R S O N