Finance and Council Controlled Organisations Committee
UNCONFIRMED MINUTES
Unconfirmed Minutes of an ordinary
meeting of the Finance and Council Controlled Organisations Committee held in
the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 13 March
2017, commencing at 3.10 pm
PRESENT
Chairperson
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Mike Lord
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Deputy Chairperson
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Doug Hall
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Members
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David Benson-Pope
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Dave Cull
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Rachel Elder
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Christine Garey
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Aaron Hawkins
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Jim O'Malley
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Damian Newell
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Conrad Stedman
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Chris Staynes
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Andrew Whiley
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Lee Vandervis
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Kate Wilson
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IN ATTENDANCE
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Gavin Logie (Acting Chief
Financial Officer) and Kristy Rusher (Manager Civic and Legal)
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Governance Support Officer Jennifer
Lapham
1 Public
Forum
a) Lyndon
Weggery spoke to the Committee regarding the Dunedin City Holdings Limited
(DCHL) Draft Statement of Intent. He commented on the Aurora/Delta issues
in respect to deferring maintenance in order to provide a dividend to Council.
He commented that the Council
should update the Letter of Expectation to insist that Aurora and Delta stick
to core business and develop a timetable to renew assets to a safe and reliable
standard.
2 Apologies
An apology was received from Cr
Marie Laufiso.
Moved (Cr Kate Wilson/Cr Doug Hall):
That the Committee:
Accepts the apology from
Cr Laufiso.
Motion carried
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3 Confirmation
of agenda
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Moved (Cr Mike Lord/Cr Doug Hall):
That the Committee:
a) Confirms the agenda
without addition or alteration.
b) Confirms
that for this meeting the Committee uses Option C of Standing Order 21 for
speaking to and moving motions.
Motion carried (FCCO/2017/010)
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Cr Lord declared an interest in the
Mosgiel RSA and the Mosgiel Rotary Club, as a member.
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Moved (Cr Chris Staynes/Cr Doug Hall):
That the Committee:
a) Amends the
Elected Members' Interest Register attached as Attachment A; and
b) Amends the
proposed management plan for Elected Members' Interests.
Motion carried (FCCO/2017/011)
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Part A Reports
5 Financial
Result - Period Ended 31 January 2017
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The
report provided the financial results for the period ended 31 January 2017
and the financial position as at that date.
The Acting Chief
Financial Officer (Gavin Logie) provided an overview of the report and
responded to questions.
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Moved (Cr Chris
Staynes/Cr Doug Hall):
That the
Committee:
a) Notes the
Financial Performance for the period ended 31 January 2017 and the Financial
Position as at 31 January 2017.
Motion carried (FCCO/2017/012)
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6 Waipori
Fund - Quarter Ending December 2016
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The report from Dunedin City
Treasury Limited provided information on the results of the Waipori Fund for
the quarter ending 31 December 2016.
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Moved (Cr Chris Staynes/Cr Kate
Wilson):
That the Committee:
a) Notes the
report from Dunedin City Treasury Limited on the Waipori Fund for the quarter
ending 31 December 2016.
Motion carried (FCCO/2017/013)
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7 Dunedin
City Holdings Limited - Interim Report for the six months ended 31 December
2016
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Consideration
was given to the interim report for the six months ended 31 December 2016 for
the Dunedin City Holdings Limited (DCHL) Group.
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Committee:
a) Notes the
Dunedin City Holdings Limited Interim Report for the six months ended 31
December 2016.
Motion carried (FCCO/2017/014)
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8 Dunedin
City Holdings Limited Group Companies - Interim Reports for the six months
ended 31 December 2016
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Consideration was given to
the interim reports for the six months ended 31 December 2016 for the Dunedin
City Holdings Limited (DCHL) Group Companies.
Members requested that the
names of the directors be included on the Statement of Responsibility as well
as the signatures and also that Councillors be advised the names of all
company directors their appointment date to the relevant company.
In order to respond to
questions from members on a confidential matter it was resolved that the
Committee go into non-public.
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Resolution to exclude the public
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Moved (Cr Mike Lord/Cr Doug Hall):
That the Committee:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
General subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for
Confidentiality
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C
Dunedin City Holdings Limited - Interim Report for the six months ended 31
December 2016
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S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
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S48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as shown above after each item.
Motion carried (FCCO/2017/015)
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The Committee went into non-public at 3.31 pm and returned
to open meeting at 3.50 pm.
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Moved (Cr Chris Staynes/Cr Kate
Wilson):
That the Committee:
a) Notes the
Dunedin City Holdings Limited Group Companies Interim Reports for the six
months ended 31 December 2016.
Motion carried (FCCO/2017/016)
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9 Dunedin
City Holdings Limited - Draft Statement of Intent 2017/18
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Consideration was given to the draft Statement
of Intent for the 2017/18 year for Dunedin City Holdings Limited (DCHL).
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Moved (Cr Doug Hall/Cr Kate Wilson):
That the Committee:
a) Notes the
Statement of Intent for the 2017/18 year for Dunedin City Holdings Limited.
b) Provides
comments (if required) on the draft Statement of Intent, by 1 May 2017.
Motion carried (FCCO/2017/017)
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10 Dunedin
City Holdings Limited Group Companies - Draft Statements of Intent 2017/18
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Consideration
was given to the draft Statements of Intent for the 2017/18 year for Dunedin
City Holdings Limited (DCHL) Group Companies.
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Moved (Cr Damian Newell/Cr Rachel
Elder):
That the Committee:
a) Notes the
Statements of Intent for the 2017/18 year for Dunedin City Holdings Limited
Group Companies.
b) Provides
comments (if required) on the draft Statements of Intent, by 1 May 2017.
Motion carried (FCCO/2017/018)
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11 Items
for Consideration by the Chair
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There were no items
raised.
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The meeting concluded at 3.57
pm.
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C H A I R P E R S O N