Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

UNCONFIRMED MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 08 February 2017, commencing at 12.00 pm

PRESENT

Chairperson	Sarah Nitis
Deputy Chairperson	Joy Davis
Members	Phillipa Bain	Martin Dillon
	Dean McAlwee	Maurice Prendergast
	Councillor Mike Lord

IN ATTENDANCE

Kristy Rusher (Manager, Civic and Legal), Hjarne Poulsen (Safety Team Leader, Transport); John Christie (Director, Enterprise Dunedin), Ryan Craig (Destination Dunedin Manager), Senior Sergeant Alastair Dickie – New Zealand Police and Anthony van de Water, Downer Area Manager - Lower South Island;

Governance Support Officer Wendy Collard

1 Public Forum

1.1 Peter Sim

Peter Sim tabled and spoke to his concerns regarding the protection of Mosgiel's greenspaces and Memorial Gardens in particular.

Mr Sim responded to questions on his preferred site for the proposed Mosgiel Pool and he advised that his preference would be the current site or another location which was not within the Memorial Gardens. He commented that he also had concerns that there had been no inclusion for the provision of parking.

1.2 Regan Horrell

Regan Horrell provided a background to his weekly radio show "Talk on the Taieri" which was currently being aired on Otago Radio Access. Mr Horrell advised that his show promoted life on the Taieri and included interviews with local residents and extended an invitation for the Board Members to appear on the show. He commented that his radio show aired on Tuesdays at 5.00 pm on 10.5.4FM.

1.3 Annika Korsten

Annika Korsten tabled and spoke on the "Kowhai Grove – Outdoor Learning". Ms Korsten advised that this was a Malcam Trust venture which created an authentic, learner-centric land based experiences and future pathways for young people and their community.

Ms Korsten responded to questions on the destination of the excess produce.

1.4 Lyn Hill

Lyn Hill spoke to her concerns regarding the Mosgiel Bus Service and in particular the proposed Bus Hub to be situated on Great King Street between Moray Place and St Andrew Street. Mrs Hill commented that her main concern was the increased distance from proposed Bus Hub to the Dunedin Hospital. She advised that she was intending on putting out a petition requesting that the Otago Regional Council give consideration to the retaining the bus stop along Cumberland Street, outside Centre City New World.

The Chairperson advised that Mrs Hill might be able at public forum at an Otago Regional Council meeting if she enquired.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

Confirms the agenda with the following addition or alteration

1 The addition of a verbal update from the Area Manager South Island Downer (Anthony van der Water) to be taken as Item 6A due Mr van der Water's availability

Motion carried (MTCB/2017/001)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Martin Dillon tabled his register of interest.

Moved (Sarah Nitis/Cr Mike Lord):

That the Board:

a) Notes the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2017/002)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 22 November 2016

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 22 November 2016 as a correct record.

Motion carried (MTCB/2017/003)

Part A Reports

6 Emergency Response Plans
	Senior Sergeant Alastair Dickie, New Zealand Police spoke to the Board on The Mosgiel Emergency Response Group and the Emergency Response Plans for Mosgiel. He provided background information to the group which included the SPCA, Salvation Army, Care Homes, Civil Defence and Emergency Services and advised that they met monthly. Senior Sergeant Dickie commented that there were currently plans for the Southern Coast; Mosgiel and Outram with the Strath Taieri plan being underway. It was expected that a test day for the plan would be held on 29 April which would involve a sector of the town with headquarters at Invermay. Senior Sergeant Dickie advised that training would be undertaken on 4 April with the table top exercise on Wednesday 19 April. He noted that the Mosgiel Emergency Response Group would like Otago Civil Defence and Emergency Management to provide a more active role. The Board noted that Senior Sergeant Dickie was due to retire and thanked him for his contribution to the Board and community.
	Moved (Martin Dillon/Chairperson Sarah Nitis): That the Board: Sincerely thanks Senior Sergeant Alastair Dickie for his contribution and work in the community. Motion carried (MTCB/2017/004)

6a TRANSPORT UPDATE
	Anthony van de Water, Area Manager - Lower South Island for Downer, the roading contractor for the Mosgiel-Taieri Community Board area introduced himself to the Board. Hjarne Poulsen (Safety Team Leader) noted that the Council had moved to one contract to consolidate monitoring and reporting and to make sure it was getting consistent service. The contract had been in place since 1 July 2016 and he commented on the key areas of the contract Anthony van de Water outlined the company's responsibility for roading maintenance and the like in the lower South Island. The company had received clear objectives from the Council and was currently focusing on assessing the network condition to allow for programming and planning, with more predictability of what was happening in the area. He also commented on the equipment and staffing available and other contracts held by the company.
7 Enterprise Dunedin Update
	John Christie (Director Enterprise Dunedin), and Ryan Craig (Destination Dunedin Manager) from Enterprise Dunedin provided an overview of Enterprise Dunedin and presented a video to explain their role. Mr Christie commented that Enterprise Dunedin would like to partner with the Board to promote the Mosgiel area. Mr Craig provided background to the two platform websites that could be used to promote Mosgiel-Taieri and advised that he would provide support to put the information up. He commented that the Dunedin stories page had six main themes including shopping; creative insider; student insider and the business insider that people were able to put their stories on. The Dunedin page was on the main NZ Tourism website. Mr Christie advised that there had been a Government USB announcement which advised that there was increased coverage to areas including Outram in the next round of funding. Mr Christie commented on the Regional Business Network and advised that this enabled businesses to obtain funding and could be applied for through Enterprise Dunedin and the Southland/Otago Employers Association. There was a discussion on the benefit of overnight stays of cruise ships to the city and Mr Christie commented that there was a necessity to ensure the city was not overloaded and this enabled them to visit alternative attractions such as Larnach Castle. There was a discussion on the usage of the Dunedin airport and Mr Christie spoke of freight initiatives and then commented on the tourism options. Mr Craig commented on marketing the city to Brisbane and options to attract visitors arriving at Auckland and Christchurch International airports. The Chairperson commented on the importance of the Wingatui to Caversham Trail through the tunnels which would provide a key platform to promote the Mosgiel-Taieri area as a hub for recreational physical activity and also as the start to linking the city to the Central Otago Rail Trail. Mr Craig commented on the Destination Plan which focused on marketing and managing Dunedin as a destination. He commented that a report would be presented to the Economic Development Committee in March which would prioritise budgets. The next steps were to raise profile, engage with stakeholders and the community which was expected to be undertaken in April – May.
	Moved (Sarah Nitis/Maurice Prendergast): That the Board: a) Notes the update from Enterprise Dunedin. b) Adjourns the meeting. Motion carried (MTCB/2017/005) The meeting adjourned at 1.37 pm and reconvened at 1.55 pm.

8 Proposed Mosgiel-Taieri Community Board Communications and Engagement Plan 2017
	A report from the Deputy Chairperson (Joy Davis) provided a copy of the proposed "Mosgiel-Taieri Community Board Communications and Engagement Strategy 2017" for the Board's consideration. It noted that the Mosgiel-Taieri Community Board had, in its Community Plan, committed to a number of activities aimed at lifting the Board's public profile and increasing communication and engagement with the community. The proposed "Communications and Engagement Plan 2017" (Attachment A) provided detail and the costs associated with these activities. Mrs Davis advised that the Party in the Park Committee had advised that it would not be charging the Board for its stall. Following discussion, it was agreed that the $75.00 stall fee should be used to update the Board Members' photographs in the Mosgiel Library and that the Chairperson would be the co-ordinator for the Board's facebook page.
	Moved (Sarah Nitis/Phillipa Bain): That the Board: a) Adopts the Mosgiel-Taieri Communications and Engagement Plan 2017 b) Approves up to $1032.95 from the Board's discretionary fund towards the implementation of the Mosgiel-Taieri Communications and Engagement Plan 2017 and updating the Board Members' photographs situated in the Mosgiel Library. Motion carried (MTCB/2017/006)
9 Governance Support Officer's Report
	A report from Civic provided an updated on activities relevant to the Board's area which included: a) Project Fund – It was noted that the closure date for the current funding round was 28 February 2017. b) Meeting Venues. It was agreed that the following Board meetings would held: · 3May 2017 at Chatsford; and · 4 October 2017 at the Outram Rugby Football Clubrooms. c) Draft Dunedin Destination Plan d) 2017 Community Boards Conference – It was advised that the 2017 Community Boards Conference would be held in Methven from 12 – 13 May 2017. It was agreed that Joy Davis be nominated to attend. e) Training for Community Board Chairs f) Correspondence g) Action List – · Elizabeth Avenue. An update be requested for the Board's July meeting. · Roundabout SH87 Mosgiel. It was noted that the Chairperson along with the Chairperson of the Saddle Hill Community Board would be meeting with NZTA. · Three Mile Hill Road. An update be requested for the next meeting. · Wingatui Road (Factory Road to Aerodrome). Update to be requested for the next meeting. · McGlashan Street. Update on the road name to be provided to next meeting. · Gladstone Road North (Wingatui Road to Henderson St) and Hagart-Alexander Drive.
	Moved (Sarah Nitis/Cr Mike Lord): That the Board: a) Notes the Governance Support Officer's Report. b) Amends the Action List as appropriate c) Nominates Joy Davis to attend the 2017 Community Boards' Conference. d) Approves the advertising of the closing date for the Board's current funding round. Motion carried (MTCB/2017/007) Phillipa Bain and Maurice Prendergast left the meeting at 2.36 pm.
10 Chairperson's Report
	A report from the Chairperson updated the Board on matters of interest since the previous meeting which included: · Draft 2017/18 Annual Plan presentation · Discretionary Fund workshop · Board Discretionary Fund and February funding round · Appointment of a Board representative to the Coronation Hall Trust · Mosgiel Round Table · Community Board Chairs Worksop
	Moved (Sarah Nitis/Dean McAlwee): That the Board: a) Notes the Chairperson's report b) Agrees to appoint a Board Member as the Board Representative on the Coronation Hall Committee c) Appoints Dean McAlwee as the Board's representative on the Coronation Hall Committee d) Sends its sincere thanks to the Mosgiel Round Table for their contribution to the installation and removal of the Mosgiel Christmas Tree. e) Sends its sincere appreciation to the Parks and Recreation; and Transport staff for the very productive and informative workshop. f) Notes the draft 2017/18 Annual Plan presentation to the Council meeting held on 23 January 2017 g) Approves the payment of the registration of one Board Member to attend the LGNZ Community Board Chairs and Deputy Chairs workshop at a cost of $100.00 subject to no other funding becoming available. Motion carried (MTCB/2017/008)

11 Council Activities
	Councillor Mike Lord provided an update on the following matters of interest which included: · Draft 2017/18 Annual Plan. · Building Consents. · New Hotel. · Parks and Recreation Strategy. · UFB Announcement. Councillor Lord advised Outram had been included in the next roll out for UFB. · Reserves and Beaches Bylaw. Councillor Lord advised that this was currently out for consultation and that the submission period closed on 10 February 2017.
	Moved (Sarah Nitis/Martin Dillon): That the Board: Notes the report. Motion carried (MTCB/2017/009)

12 Items for Consideration by the Chair
	Martin Dillon requested a report on land availability for residential property development.
	The Chairperson requested that Parks and Recreation staff be in attendance to provide an update on Mr Sims's concerns regarding Mosgiel's greenspaces and any ongoing plans for any future greenspaces.

The meeting concluded at 2.56 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

15 March 2017

Governance Support Officer's Report

Department: Civic and Legal

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board's area including:

a) Project Fund

b) Freedom Camping

c) 2017/18 Annual Plan Community Engagement

d) Correspondence

e) Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer's Report.

b) Approves the additional payment of $247.25 for the Mosgiel-Taieri Community Board Brochure.

c) Appoints Sarah Nitis, Joy Davis and Phillipa Bain as the Mosgiel-Taieri Community Board's representatives on the Mosgiel-Taieri Community Patrol.

d) Amends the Action List as appropriate

Project Fund

2 $2,119.55 remains in the Project Fund. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
1 July 2016	$79.00	Taieri over the Tea Leaves advertising
1 September 2016	$79.00	Taieri over the Tea Leaves advertising
16 August 2016	$500.00	Martin Fergusson (towards the restoration of Arthur Burns grave).
16 August 2016	$1,600.00	East Taieri Church
16 August 2016	$1,071.00	Chatbus Trust
16 August 2016	$700.00	Community Board Projects*
22 November 2016	$2,500.00	Mural at pocket park
8 February 2017	$256.70	Board Communications and Engagement Plan expenses – Taieri over the Tea Leaves and Board photos
8 February 2017	$100.00	Community Board Chairs/Deputy Chairs training
28 February 2017	994.75	Board Communications and Engagement Plan expenses. Brochure**
Total	$7,880.45

*At the 16 August 2016 $700.00 was allocated for a Board project being two emergency grab bags.

**The initial quote did not include the cost for the layout and proof of the brochure which was an additional cost of $247.25.

Freedom Camping

3 A survey aimed at freedom campers in Warrington and Brighton/Ocean View has been completed. Staff are currently collating responses and will include the results in the next Infrastructure Services and Networks Committee activity report (to go to the Infrastructure Services and Networks Committee meeting on 10 April 2017). Staff will then present a report to Council on the future options for freedom camping in the city and options for additional non self-contained sites.

2017/18 Annual Plan Community Engagement Activities

4 A memorandum from Corporate Policy is attached for the Board's consideration (Attachment A).

Correspondence

5 Martin Ferguson has provided an update on the $500.00 funding that he received on 16 August 2016 (Attachments B & C)

6 The Mosgiel-Taieri Community Patrol have requested that the Board gives consideration to members being appointed to their patrol teams. Sarah Nitis, Joy Davis and Phillipa Bain have agreed to assist with the patrols on a rotational basis.

Action List

7 An update on outstanding matters is provided in Attachment D.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

	Title	Page
a	Memorandum from Corporate Policy	23
b	Martin Fergurson - Arthur Burns Grave	24
c	Martin Ferguson - plaque on Arthur Burns grave	25
d	Mosgiel-Taieri Community Board Action List	26

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
a	Mosgiel RSA funding application	31
b	Rotary Club of Mosgiel funding application	36
c	Otago Access Radio funding application	40
d	Mosgiel Business Association funding application	45

	Title	Page
a	Mosgiel-Taieri Community Board Register of Interest March 2017	6

	Title	Page
A	Minutes of Mosgiel-Taieri Community Board meeting held on 8 February 2017	8