Agenda of Otago Peninsula Community Board

Otago Peninsula Community Board

MINUTES

Unconfirmed minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 2 February 2017, commencing at 10.00 am

PRESENT

Chairperson	Paul Pope
Members	Lox Kellas	Graham McArthur
	Christine Neill	Edna Stevenson
	Cr Andrew Whiley

IN ATTENDANCE

Richard Saunders (Group Manager Transport) and Jendi Paterson (Recreation Planning and Facilities Manager)

Governance Support Officer Pam Jordan

1 Public Forum

There was no Public Forum.

2 Apologies

An apology was received from Hoani Langsbury.

Moved (Chairperson Paul Pope/Christine Neill):

That the Board:

Accepts the apology from Hoani Langsbury.

Motion carried

Opening

Christine Neill opened the meeting with a reflection.

3 Confirmation of agenda

Moved (Chairperson Paul Pope/Christine Neill):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (OPCB/2017/001)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:

a) Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2017/002)

5 Confirmation of Minutes

5.1 Otago Peninsula Community Board meeting - 10 November 2016

Moved (Cr Andrew Whiley/Lox Kellas):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 10 November 2016 as a correct record.

Motion carried (OPCB/2017/003)

Part A Reports

6 Parks and Recreation Update

Jendi Paterson, the Recreation Planning and Facilities Manager, was in attendance to discuss the following matters with the Board:

a) Freedom camping – it was reported that enforcement patrols would continue until the end of April. Camping apps made it clear where campers were and were not able to camp. There was discussion on particular locations and it was noted that the level of complaints was lower than the previous year.

b) Tomahawk School site – the Council had considered this matter in December and was working with the Andersons Bay Kindergarten regarding the occupation of the site. Tenders were being called for the demolition of the pool.

c) Tomahawk Beach – this would tie in with the proposed Reserves and Beaches Bylaw review.

d) Portobello Jetty pontoon – this had passed inspection.

e) Rabbit control/preparation of Portobello Domain for winter season – staff were working with Predator-Free Dunedin and night shootings were scheduled for various Otago Peninsula reserves. If more work was required that could be arranged.

f) Peninsula tracks – an audit was being carried out in conjunction with the Department of Conservation on all tracks in the city and a track network for the city, identifying maintenance needs and the like. The Chairperson observed that track markers and signage were getting old and a concerted effort was needed to improve tracks as they were not being utilised to their fullest extent. Issues relating to landowners, track ownership etc needed to be resolved.

g) Boat removal at Broad Bay playground – a replacement boat had been identified and staff would liaise with the donor regarding installation.

h) Beach access signs – local residents had concerns about this and the Chairperson would provide staff with a letter he had received.

i) Slide removal at Latham Park – a new slide would be installed before the end of the financial year and there was a need to communicate this to the community.

Moved (Chairperson Paul Pope/Lox Kellas):

That the Board:

Notes the report.

Motion carried (OPCB/2017/004)

7 Governance Support Officer's Report
	The report informed the Otago Peninsula Community Board of activities relevant to the Board area including: a) Project Fund b) Scholarship Fund c) 2017 Community Boards Conference d) Training for Community Board Chairs e) Proposed Reserves and Beaches Bylaw f) Dunedin Destination Plan g) Road Stopping, Beaconsfield Road h) Action List.
	The Chairperson updated the Board on a recent workshop held for Community Board Chairs on standardising grant allocations from Board project funds and the proposal to have four funding rounds per annum. It was agreed that Edna Stevenson would continue to be responsible for Board scholarship liaison and Lox Kellas was allocated the role of following up on expenditure of project fund grants. It was agreed that a decision on attendance at the biennial National Community Boards Conference would be made at the March meeting. Cr Andrew Whiley withdrew from the meeting at 10.28 am. The Group Manager Transport provided an update on the Reserves and Beaches Bylaw which was currently open for consultation. Board members were asked to email points to the Chairperson by 5 February for inclusion in the Board's submission. Cr Andrew Whiley returned to the meeting at 10.41 am. Members were encouraged to take part in the Destination Dunedin drop-in session. Further background information was provided on the road stopping at Beaconsfield Road. Work was continuing on repairing the Highcliff Road two car slip which was expected to be completed during February. Staff were thanked for the emails updating the community on this. A Parks/Transport workshop for the Board would be held on Wednesday 1 March 2017 from 12.30 pm to 2.30 pm. There was discussion on the Portobello/Harington Point Road Safety Project. Responses on safety improvements had been collated from the open days and staff were working with Spokes and NZTA cycling teams. It was pointed out that the main idea was to make the road safe for residents and tourists. The Group Manager Transport commented that the plans would meet the needs of different groups. Detailed design would start in March/April and work would start in July/August. It was pointed out that some concerns had been expressed about the gaps between bollards between Company Bay and Macandrew Bay, and damage they caused to tyres if people had to take evasive action by moving left on the road. The Board was advised that four slips had been tendered as a package and contracts let. The first repair at Hatchery Road would happen later in the month. Maintenance of sea walls would be covered in the Board workshop and could be removed from the Action List. Peninsula tracks and freedom camping were on-going issues and would be retained on the Action List. Rabbit control was an operational issue and could be removed. There was a need to review Wellers Rock parking. There was discussion on the Tidewater Drive drainage issue and Christine Neill would follow this up with the Transport Projects Team Leader.
	Moved (Edna Stevenson/Graham McArthur): That the Board: a) Notes the Governance Support Officer's Report. b) Supports the proposal to stop a portion of Beaconsfield Road adjacent to 1 McAuley Road, Portobello, under section 342 and Schedule 10 of the Local Government Act 1974. c) Amends the Action List as appropriate. Motion carried (OPCB/2017/005)

8 Funding Application

The report appended a copy of a funding application from Helen Martin for a community coffee morning, which had been received for the Otago Peninsula Community Board's consideration.

The Chairperson advised that he had spoken to Ms Martin about the application, which was intended to reduce loneliness in the community, and suggested to her that an umbrella group was needed to apply for the funds, given that funds could not be given to an individual. It was also suggested that the coffee mornings could be held in conjunction with other community activities such as "Steady as you Go" classes or the Board's proposed community clinics in different locations across the Peninsula. Christine Neill was assigned to work with the applicant on these matters and to talk with representatives of other Peninsula communities.

Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:

a) Defers the funding application from Helen Martin for a community coffee morning until additional information is received.

Motion carried (OPCB/2017/006)

9 Working Parties/Board Area Liaison Updates
	a) Keep Dunedin Beautiful
	Graham McArthur updated the Board on issues discussed at the last meeting, including a national initiative on graffiti, the murals programme and an initiative from the Council for more sculptures in the community.

	b) Rural Roads Update
	Lox Kellas advised that gravel roads were becoming corrugated reasonably quickly in the current weather conditions. Some areas were also requiring vegetation control. It was suggested that Lox should contact Parks staff and conduct a drive around with the Parks Officer responsible for vegetation control to point out the specific vegetation issues. Seal extensions were to be discussed at the forthcoming Roading/Parks workshop and although there was no budget at present, the Group Manager Transport advised that staff could carry out preliminary work to assess projects in case funding became available.

	c) Area Updates
	Christine Neill reported on problems with the recycling centre at Highcliff. She praised the work of Peter Moroney in arranging a clean-up after the issues had been reported and it was agreed that the Board's thanks be conveyed to him. There had also been issues at Hoopers Inlet with people dumping non-recyclables and she had written about this in the local newsletter. It was noted that a positive meeting about Te Rauone had been held in December involving the Mayor, Otago Regional Council and Beca. The group was now fully engaged with the Otago Regional Council. The next meeting would be held on 14 February 2017. It was reported that there would possibly be a staged approach to the project.

	Moved (Chairperson Paul Pope/Cr Andrew Whiley): That the Board: Notes the area updates. Motion carried (OPCB/2017/007)

10 Community Plan

The 2017/18 Community Plan had been adopted but it was noted that it could be updated during the course of the year as required.

Board members were asked by the Chairperson to look at potential projects before the next meeting. It was suggested that these could be discussed at the forthcoming Roading/Parks workshop.

11 Chairperson's Report
	The report appended the Chairperson's update to the Board on matters dealt with since the last meeting and other matters to be considered.
	The Chairperson updated the Board on a recent workshop held with Community Board Chairs on the allocation of community funding and the need to ensure all Boards were consistent in their approach to this. A proposed Biodiversity Forum would be discussed further at the next meeting. The Chairperson suggested that each Board member could run a community clinic in each of the areas they represented. An update was provided on the Annual Plan Council meeting the previous week and the submission made by the Chairperson on the Board's priorities, which was appended to the report. There was also comment made on the state of power poles in the Board's area which affected future broadband services.
	Moved (Chairperson Paul Pope/Graham McArthur): That the Board: a) Notes the report from the Chairperson for February 2017. Motion carried (OPCB/2017/008)

12 Council Activities
	Cr Andrew Whiley updated the Board on items of interest including:
	· A broadband rollout update. · Annual Plan Council meeting – a good job was done by Community Board Chairs in their presentations. Community engagement would be different from previous years. · Proposed Reserves and Beaches Bylaw.
	Moved (Chairperson Paul Pope/Edna Stevenson): That the Board: a) Notes the Council Activities Report for February 2017. Motion carried (OPCB/2017/009)

13 Items for Consideration by the Chair
	There were no items identified.

The meeting concluded at 11.41 am.

..............................................

CHAIRPERSON

Otago Peninsula Community Board

9 March 2017

Part A Reports

Governance Support Officer's Report

Department: Civic and Legal

EXECUTIVE SUMMARY

1 This report is to inform the Otago Peninsula Community Board of activities relevant to the Board area including:

a) Project Fund

b) Scholarship Fund

c) 2017 Community Boards Conference

d) Proposed Reserves and Beaches Bylaw

e) 2017/18 Annual Plan Engagement Activities

f) Freedom Camping

g) Action List.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer's Report.

b) Decides on representation at the Community Boards Conference.

c) Approves the submission on the Reserves and Beaches Bylaw.

d) Amends the Action List as appropriate.

Project Fund

2 $8,110.00 remains in the Project Fund taking into account expenditure on grants and scholarships. The following grants/other expenditure have been made so far this financial year:

Meeting Date	Amount	Recipient/Purpose
11 August 2016	$798.00	Quarantine Island/Kamau Taurua Community Inc (portable marine radio)
11 August 2016	$750.00	Portobello Blues Festival 2017 (lighting and sound for the Festival)
10 November 2016	$42.00	Flowers
Total	$1,590.00

Scholarship Fund

3 The following scholarship has been funded from the Board's Project Fund in the current financial year:

Meeting Date	Amount	Recipient/Purpose
10 November 2016	$300.00	Georgia Pope (World Challenge Expedition to Thailand and Cambodia)
Total	$300.00

2017 Community Boards Conference

4 The biennial Community Boards Conference is being held in Methven from 12-13 May 2017. In accordance with the Council's policy, as it is a South Island location this year each of Dunedin's boards will be entitled to send a representative with registration, accommodation and travel costs paid. If a Board wishes to send more than one representative it will be able to fund any additional representative from its Project Fund.

5 It was decided at the last meeting that the Board's representative would be appointed at this meeting.

Proposed Reserves and Beaches Bylaw

6 The Board made a submission on the proposed Reserves and Beaches Bylaw. This is attached for confirmation (Attachment A).

2017/18 Annual Plan Engagement Activities

Jane Nevill, Corporate Planner, has provided the following information:

7 The Council met on 23 and 24 January 2017 to consider draft budgets for the Annual Plan 2017/18. As there have been no significant or material changes to the draft budgets, the Council is not required to undertake a formal consultation process on the draft budgets or hold formal hearings. The Council will undertake a community engagement process, with opportunities for community feedback, focused on informing the community on what is planned and programmed in the 2017/18 year. The Annual Plan engagement will also be the first part of early engagement on the Long Term Plan (LTP) 2018.

8 Engagement activities do not include hearings, but will include community conversations with Councillors and staff attending. The engagement period will run from: Thursday 30 March 2017 - Monday 1 May 2017. One of the primary engagement activities will be a central city based community conversation/forum on Tuesday 4 April 2017.

9 The Community Board will have an opportunity to make submissions and discuss their priorities as part of the community conversations. Work is now underway on the detailed engagement planning and Policy staff would appreciate input from Community Boards regarding the approach taken in their areas.

10 Policy staff would appreciate Community Board members taking the lead in supporting engagement in their local areas. Please assist by providing your Governance Support Officer with the following:

1. Local networks/contact lists that can be used for distributing information or advertising material and emailing invitations to the Community conversation/forum.

2. Indicating whether your Board would like an informal community meeting to be held prior to your formal Board meeting on 20 April 2017.

3. How and where advertising can be best placed (eg advertisements in local newsletters, locations where posters advertising the engagement and how feedback can be given to the Council.)

Freedom Camping

11 A survey aimed at freedom campers in Warrington and Brighton/Ocean View has been completed. Staff are currently collating responses and will include the results in the next Infrastructure Services and Networks Committee activity report (to go to the Infrastructure Services and Networks Committee meeting on 10 April 2017). Staff will then present a report to Council on the future options for freedom camping in the city and options for additional non self-contained sites.

Action List

12 An update on outstanding matters is provided in Attachment B.

Signatories

Author:	Pam Jordan - Governance Support Officer
Authoriser:	Kristy Rusher - Manager Civic and Legal

Attachments

	Title	Page
a	OPCB Proposed Reserves and Beaches Bylaw Submission	6
b	OPCB Action List, 9 March 2016	6

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

In terms of the Action List (Attachment A) there are no inconsistencies with the strategic framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications.

Financial considerations

There are no financial implications, as all grants are made within budget.

Significance

Under the Significance Policy matters in this report are of low significance.

Engagement – external

No external engagement has been undertaken.

Engagement - internal

Various departments have provided contributions to the report.

Risks: Legal / Health and Safety etc.

No risks have been identified.

Conflict of Interest

No conflicts of interest have been identified.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Otago Peninsula Community Board

9 March 2017

Submission on the Proposed Reserves and Beaches Bylaw 2017

Reserves and beaches are integral to the lifestyle, enjoyment, recreation and culture of our community and city. Such areas provide important open space, landscape connections and opportunities for biodiversity. With that in mind there must be a balance between accessibility and the use of reserves for the public and management to ensure protection and sustainability. The proposed bylaw affects six beach reserve sites on the Otago Peninsula;

· Te Rauone

· Okia

· Macandrew Bay

· Broad Bay

· Smaills Beach

· Tomahawk

Submission Points on the Proposed Reserves and Beaches Bylaw

1. In principle the Otago Peninsula Community Board supports the need to have a reserve bylaw that includes its associated beach area above the mean high water spring (MHWS). However, the Board notes that beach areas can be managed or legally defined under other governing legislation or land ownership mechanisms outside of the Reserves Act 1977, including the NZ Coastal Policy Statement. The Board therefore, seeks clarification and confirmation from the City Council that a beach bylaw is technically and legally appropriate in relationship to any other legislation that may affect its ownership or management.

2. The Board generally supports restrictions on motorised vehicles on beaches, particularly for public safety and wildlife concerns. However, it is the Board’s submission that;

a) A period of education, information and consultation will be required to ensure a reasonable implementation of the plan particularly in areas of traditional vehicle use such as Tomahawk.

b) That the Council ensure that the community are fully informed of the changes in relation to vehicle use.

c) That Council staff develop an information and signage interpretation plan that provides the rules on the bylaw changes to all beach areas on the Otago peninsula and beyond.

d) That the Council allocate additional capital funding to ensure that signage and other assets required for accessibility and management of access is undertaken in conjunction with the implementation of the proposed bylaw.

3. The Board supports the definition of enforcement officer within the proposed plan; but that consideration should be given to the development and training of honorary reserve rangers from the community to provide information, education and enforcement of the proposed bylaw similar to honorary fishery officers.

4. Under section 7 there is no specific mention of anti-social behaviour such as vandalism or tagging within reserve areas or of reserve assets.

5. Under section 7 there is no specific mention of noise or amplified music within reserve areas outside of controlled events.

6. The bylaw does not mention or have any provisions around the consumption of alcohol in a public place and how other legislation or bylaws may compliment or conflict over such matters.

7. There is no development or explanations within the bylaw of cultural matters pertaining to the tangata whenua over beach or reserve harvests, rahui and traditional accessibility for cultural purposes. It would be useful to see the bylaw develop definitions and provide discussion over such matters.

8. A similar comment can be made in regards to archaeological sites, middens, and wrecks within reserve and beach areas. While there is separate legislation covering these things some consideration should be given to definitions and discussion as in point 8 of this submission.

9. The areas where horses are able to be trained or ridden within the Peninsula Board’s area are currently appropriate. The Board notes that the Otago Regional Council allows horses on the area below the MHWS. So in combination this provides a significant potential space for riders. More detail however, is required over accessibility tracks through dune areas that can be used by horse riders to gain access to beaches. The Board accepts that dune conservation is important as a management principle. However, it should be noted that for the most part the impact of horse activities on beach areas is probably negligible given their numbers. Secondly, this part of the proposed bylaw relates to back to boards view found in 2 A-D in this submission.

Submission Points of Drone Use on Reserves and Beaches

The advent of drone technology has become an important technological advance in digital film production which can be often less intrusive that other forms of filming. It is important for the Otago Peninsula and wider Dunedin city to be “film friendly” in terms of the production of scenic, social, cultural and biodiversity filming within reserves and beaches under the council’s control. There is important economic, education conservation and artistic opportunities that can be realised through film production. However, there are risks and impacts of drone use especially on wildlife that must be mitigated.

The Otago Peninsula Community Board submits that;

1. That the use of drones in film-making or surveying should be given a distinction from other drone types in the preamble of section 17 of the bylaw. This distinction should outline that with specific permission by an authorised officer and consultation with other agencies and stakeholders such filming is possible.

2. With the drone use bylaw, changes may need to be made to the Reserve General Policies affecting use and activities on reserves and beaches.

3. The Board submits that the use of drones in public places should be in compliance with CAA AC101-1 or AC102-1 and in particular needs to have the consent of the property owner or person in charge of the area you want to fly above.

Concluding Remarks

The Otago Peninsula Community Board understands the need to update the current reserve bylaws to include beaches. In general it supports that approach but with a degree of caution. Accessibility and traditional use can often fall outside of regulatory approaches. They are unwritten rights and part of traditional community histories that are passed on from generation to generation. They are also often self-managed and policed at a community level. The City Council should be careful in their approach through regulation as it can be a cause of conflict in coastal communities. A higher level of interpretation education and enforcement is required to make the proposed bylaw fair, transparent and enforceable. The City Council will need to take this into account and ensure that appropriate levels of capital resourcing are provided to make the implementation of the bylaw successful.

Paul Pope Chairman

On behalf of the Otago Peninsula Community Board

Otago Peninsula Community Board

9 March 2017

Otago Peninsula Community Board Action List 9 March 2017
Topic	Date/ Resolution No	Action Requested	Report Back to the Board	Department	Status/ Due Date
Tomahawk Beach Access	Request from Chairperson 28 January 2016 Item 8 3 March 2016 Item 7 10 November 2016 Item 7	Update requested for 2 February 2017 meeting.	Further signs to be erected at the beach access following the stranding of cars. In addition to these signs, Water Safety message signs have recently been installed to Tomahawk and Smaills Beaches (completed in conjunction with Surf Life Saving NZ). Investigations are continuing into legal status of Tomahawk Beach and vehicle access to it across the Reserve. The legal team have advised that it is possible to control vehicle access with a bylaw. Vehicle access on reserves and beaches is being dealt with as part of the Reserves Bylaw review which is due to be completed before April 2017. Signs relating to vehicle access to the beach are to be re-evaluated following the review of the Reserves Bylaw.	Parks and Recreation	Written update on legal status of beach access to be provided to the Board when received.
Repair to Dropout on Highcliff Road near Seal Point Road (two car slip)	2 July 2015 Item 5 13 August 2015 Item 9(24) 24 September 2015 Item 7 12 November 2015 Item 7 28 January 2016 Item 8 3 March 2016 Item 7 14 April 2016 Item 8 26 May 2016 Item 9 10 November 2016 Item 7	Updates requested until complete. Board requested email updates to be provided to affected residents. Meeting with affected residents/ key holders to be held. Request to ensure 477 4000 can be used for after-hours enquiries. Request from Chair to provide update on how current traffic management is working/timing of repairs and plan for management of multiple repairs/update on consultation with the community. Request for completion prior to the 2016 tourist season.	Progressing as per regular updates. Delays experienced due to difficult ground conditions. Work scheduled for completion in March.	Transport
Provision of more pull-over areas: Highcliff Road and Portobello Road and request for signage alerting motorists to pull over areas (including existing pull overs)	13 August 2015 Item 9(9) 24 September 2015 Item 7 12 November 2015 Item 7 28 January 2016 Item 8 3 March 2016 Item 7 14 April 2016 Item 8 26 May 2016 Item 9 10 November 2016 Item 7	Board considers urgent for tourist season. Board requested more urgency to be given to this. Board requests budget provision. Chairperson requested an area near the top of Castlewood Road. More signage in existing areas as well as other areas requested.	More signage requested. To be considered as part of Board Transport and Parks workshop. Portobello pull overs to be included as part of the Peninsula Connection project. Two signs on Highcliff Road to be installed.	Transport	Verbal update at meeting
Portobello/ Harington Point Road Safety Improvement Project	13 August 2015 Item 9(22) 12 November 2015 Item 7 28 January 2016 Item 8 3 March 2016 Item 7 14 April 2016 Item 8 26 May 2016 Item 9 10 November 2016 Item 7 2 February 2017 Item 6	Advice to be provided on approximate start of project. Concerns about tyre damage from bollards	Currently confirming cross section design with NZTA. Tender documents to be developed.	Transport	Regular updates at Board meetings
Slip at Hatchery Road, Portobello etc	13 August 2015 Item 11(b) 24 September 2015 Item 9(c) 12 November 2015 Item 7 28 January 2016 Item 8 14 April 2016 Item 8 26 May 2016 Item 9 10 November 2016 Item 7 2 February 2017 Item 6	Slip has increased and requires checking.	Work is programmed to start early March. Updates will be provided at the next meeting.	Transport	Further update at next Board meeting
Logging of maintenance issues	10 November 2016 Item 6	Article to be written for FYI and community publications asking people to log maintenance issues via the call centre	This will be completed in a future FYI. No date has been set yet.	Transport
Parking, Wellers Rock	10 November 2016 Items 10c and 12 2 February 2017 Item 6	Lack of parking – likely to get worse as tourist season progresses. Need for operators and Council to work together.	Parking options are with operators of the Monarch for review. More updates will be provided for the next meeting.	Transport
Peninsula tracks	10 November 2016 Item 10a 2 February 2017 Item 6	Overgrown and need clearing. Track markers and signage need improving.	DCC is currently undertaking an audit of all walking tracks within the city. Ad hoc maintenance work is being completed as required. The track audit will help determine responsibilities for on-going maintenance.	Parks and Recreation	On-going
Freedom camping, Taiaroa Head and elsewhere	10 November 2016 Item 10c	Requires enforcement	The enforcement programme runs from 1 October – 30 April, a route is completed on the peninsula. If campers are in restricted areas, please call CSA and it will get passed on to the appropriate people.	Parks and Recreation	On-going until 30 April 2017
Boat installation, Broad Bay	2 February 2017 Item 6	Staff asked to liaise with donor and arrange installation.	Staff have inspected the boat. However, it is already showing some signs of rot and work is required to make it fit for purpose. If possible it is recommended an aluminium boat be acquired.	Parks and Recreation	On-going
Slide removal, Latham Park	2 February 2017 Item 6	Staff asked to communicate information on installation to community.	Anticipated time for installation is prior to July 2017. Work to be included as part of a wider equipment replacement package across other City playgrounds. Staff are awaiting results of a City-wide equipment audit recently completed.	Parks and Recreation	July 2017
Completed
Tidewater Drive Drainage Issue	Request from Chairperson 28 January 2016 Item 8 3 March 2016 Item 7 14 April 2016 Item 8 26 May 2016 Item 9 10 November 2016 Item 7 2 February 2017 Item 6	Update requested. Board to be advised when communication with affected residents has been carried out. Importance of on-going maintenance noted. Christine Neill to liaise with staff.	A meeting has been held with the affected resident. Additional work will occur at the outlet end. This is currently being programmed and the owner will be kept informed.	Transport

Otago Peninsula Community Board

9 March 2017

OTAGO PENINSULA COMMUNITY BOARD

CHAIRPERSON'S REPORT – 9 MARCH 2017

Te Rauone – a meeting was held on 15 February 2017 between members of the community, the Mayor, Chairman of the ORC and the Chairman of Port Otago. The meeting was a frank and fair exchange of views and an opportunity to meet with the engineering and coastal consultants. A pathway to progressing the project is now in place including the lodgement of the required resource consent. This has meant we are seeing some progress on the matter.

The Board submitted on the Council's Reserves and Beaches Bylaw.

Meetings and events attended:

· Attended the Destination Dunedin briefing.

· Attended the Larnach Castle celebrations.

· Attended media meeting with Peninsula Museum over the cannon restoration.

· Held a meeting with Property staff over the condition of the Portobello Hall.

· Road closures for Highcliff and Portobello Road have been notified.

· Attended Heritage Festival meeting for the Heritage Festival in October. The Board may wish to consider allocating Board funds to the festival

The Board's workshop with DCC staff over Roading and Parks contract management was very useful and informative. Items raised as potential additions to the project plans were:

· Weed management in road reserves

· Portobello Main Street design

· Peninsula dune management

· Peninsula tracks upgrades

· Harbour recreational assets

· 50 km/h road markings in all other Peninsula townships

· Macandrew Bay toilets

· Taiaroa Head toilets

· Art options in road widening

· Condition and upgrades of Peninsula landscaping

Board members need to submit their dates for their individual clinics in their areas and agree on advertising funding from the Board's funds.

The Board needs to consider the restoration of the Noakes mural at the Macandrew Bay Scout Hall as a Board initiated project.

The Board needs to consider a date for the proposed biodiversity forum and for the meeting with tourist operators and the allocation of funding towards both events.

The Board needs to consider alterations to its current community plan.

I would also like to discuss the following matters:

· Geotechnical drilling, Broad Bay and Harington Point

· Slip, Nicholas Street/Portobello Road

· Rural Broadband and cellphone coverage on the Peninsula.

Paul Pope

Chairperson

Chairperson	Paul Pope
Deputy Chairperson	Hoani Langsbury
Members	Lox Kellas	Graham McArthur
	Christine Neill	Edna Stevenson
	Cr Andrew Whiley

	Title	Page
a	Minutes of Otago Peninsula Community Board meeting held on 2 February 2017	6

	Title	Page
a	Peninsula Community Coffee Group Funding Application, March 2017	6

	Title	Page
a	Macandrew Bay Scout Group Funding Application, March 2017	6

	Title	Page
a	Caselberg Trust Funding Application, March 2017	6