Otago Peninsula Community Board
MINUTES
Unconfirmed minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 9 March 2017, commencing at 10.00 am
PRESENT
Chairperson |
Paul Pope |
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Deputy Chairperson |
Hoani Langsbury |
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Members |
Lox Kellas |
Graham McArthur |
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Christine Neill |
Edna Stevenson |
IN ATTENDANCE |
Richard Saunders (Group Manager Transport), Hamish Black (Parks Operation Manager) and Greg Shaw (Contracts Manager, City Care) |
Governance Support Officer Pam Jordan
Edna Stevenson opened the meeting with a reflection.
2.1 Caselberg Trust Funding Application
Barbara Wilkins and Lesley Hirst from the Caselberg Trust thanked the Board for its previous donation and tabled photos of the studio. They commented on the more than 30 cultural events the Trust had organised since 2006. They advised that there were still a few extra items that the Trust needed assistance to pay for to complete the studio to make it ready for occupancy. The opening of the studio would take place on 1 April 2017 and the first artist to use the studio, Victoria McIntosh, would occupy it from that date.
2.2 Macandrew Bay Scout Group Funding Application
Hannah Lawrence advised that scouts and cubs had operated in Macandrew Bay for over 50 years. The hall used by the group was old and needed restoration. The group was fundraising for roofing, painting and heating for the hall and had almost achieved its target. It needed the final amount to finish off the project. When the project was complete it was the intention to start a keas group. The mural on the building would also be restored and sealed with lacquer.
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Moved (Lox Kellas/Hoani Langsbury): That the Board:
Accepts the apology from Cr Andrew Whiley.
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Moved (Edna Stevenson/Lox Kellas): That the Board:
Confirms the agenda without addition or alteration.
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Hoani Langsbury/Christine Neill): That the Board:
a) Notes the Elected Members' Interest Register attached as Attachment A of the report; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (OPCB/2017/012) |
6.1 Otago Peninsula Community Board meeting - 2 February 2017 |
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Moved (Christine Neill/Edna Stevenson): That the Board:
Confirms the minutes of the Otago Peninsula Community Board meeting held on 2 February 2017 as a correct record.
Motion carried (OPCB/2017/013) |
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Hamish Black (Parks Operations Manager) and Greg Shaw (Contracts Manager, City Care) were present to meet the Board and discuss the contractor's role in the upkeep and maintenance of recreation spaces in the Board area. |
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The Board was advised that Parks were now responsible for all green work (eg grass cutting alongside road verges and vegetation control), some of which was previously carried out by Transport. The Council had moved away from a lump sum contract to a frequency based contract that was prescriptive about what happened when. The Council now had a better understanding of the levels of service required. An independent auditor was auditing sites and there was an opportunity for City Care to learn about assets. Challenges had been experienced with growth throughout a wet spring and a wet and windy summer. Input from the Board and others as to how the contract could be changed was valued. Anything could be done with the contract but this would come at a cost.
During questions from Board members advice was given on procedures for responding to issues and a number of matters that required attention were advised to staff. Discussion was also held on the replacement of playground equipment. |
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Graham McArthur declared an interest and left the meeting at 11.15 am. The report provided a copy of a funding application for the Board's consideration from the Caselberg Trust for landscaping at the artists' studio. |
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Moved (Lox Kellas/Edna Stevenson): That the Board:
a) Grants the funding application from the Caselberg Trust for $2,500.00 for landscaping at the artists' studio. Motion carried (OPCB/2017/017)
Graham McArthur returned to the meeting at 11.16 am. |
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a) Keep Dunedin Beautiful |
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Graham McArthur advised of matters discussed at the two meetings since the last Board meeting including a mural at Port Chalmers, sycamore removal etc. |
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b) Rural Roads Update |
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Lox Kellas advised that sealed roads were in good condition. He commented on the state of various roads, which were in reasonable condition. |
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c) Area Updates |
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Hoani Langsbury advised that at a recent meeting at Te Rauone it had been asked whether it would be possible to set back blocks to allow more room for vehicles to pull off the road between Otakou Fisheries and Wellers Rock. He also noted that there were four corners between Otakou Fisheries and Broad Bay where tour coaches had no option but to cross the centre line because of the tightness of corners and asked whether it would be possible to cut back those corners. He also commented on the repositioning of blocks and consistency in the cycleway.
Graham McArthur mentioned footpath issues in Broad Bay, which he would bring to the attention of staff.
Edna Stevenson commented that the Macandrew Bay newsletter to which the Board had contributed funding had been a big success in the community.
Edna Stevenson also commented on the meeting at Te Rauone on 15 February 2017 attended by the Dunedin City Council, Otago Regional Council, Port Otago, Board members, the Te Rauone Beach Coast Care Committee and the engineers for the Te Rauone project. There had been an agreement to proceed to do the design and it was hoped that the design and consent process would be under way by the end of the year.
Christine Neill reported there were still issues with the Puketeraki recycling centre. Volumes suggested that businesses were dumping materials there.
Lox Kellas mentioned vegetation issues he had conveyed to the Council. |
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The 2017/18 Community Plan had previously been adopted but it was noted that it could be updated during the course of the year as required. The Chairperson reported that following the Community Plan briefing given by the Policy Team, there was work to do on the Plan before the end of May. He also suggested the inclusion of an item in the Civil Defence section relating to a cruise ship incident affecting the Peninsula. |
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Councillor Andrew Whiley was not present at the meeting so there was no update. |
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There were no items identified. |
The meeting concluded at 11.40 am.
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CHAIRPERSON